Page 1 ADVANCE C5560i III / C5550i III / C5540i III / C5535i III User's Guide USRMA-3778-03 2019-09 en Copyright CANON INC. 2019...
Page 2: Table Of Contents
Contents Setting Up ................................3 ..........................4 Preparations Required Before Use ..........................6 Preventing Unauthorized Access ..........................8 Setting up Using the Setup Guide ..........................17 Logging in as an Administrator ............................. 19 Setting the Date/Time ........................21 Setting up the Network Environment ........................
Page 3 ................................97 Interior ................................98 Feeder ............................100 Multi-Purpose Tray ..............................101 Paper Drawer ..............................103 Control Panel ............................106 Turning ON the Machine ........................... 107 Turning OFF the Machine ..............................109 Placing Originals ............................... 116 Loading Paper ..........................117 Basic Paper Loading Method ............................
Page 4 ......................220 About the Address Books of the Machine ...................... 223 Registering Destinations in the Address Book ....................233 Registering Multiple Destinations as a Group ................. 237 Editing the Registered Destinations in the Address Book ....................239 Registering a Destination in a One-Touch Button ....................
Page 5 ......................331 Storing Copy Documents in the Machine ................... 333 Notifying You of the Completion of Copying by E-Mail ............................335 Making ID Card Copies .............................. 337 Area Designation ........................341 Enlarging an Image to Make a Poster ........................346 Skipping Blank Pages When Printing ......................
Page 6 ......................444 Sending Faxes from Your Computer (PC Fax) ............................. 445 Sending PC Faxes ........................... 449 Using Internet Faxes (I-Fax) ..............................450 Sending I-Faxes .............................. 458 Receiving I-Faxes .............................. 459 Using Remote Faxes Printing ................................462 ............................. 464 Printing From a Computer ............................
Page 7 ......................... 545 Scanning with the OCR Function ......................550 Enhancing the Security of Electronic Files ............... 555 Recalling Previously Used Settings for Sending/Saving (Previous Settings) ............................557 Setting a File Name ..........................559 Specifying E-Mail Settings ..................561 Using Your Computer to Scan (Remote Scan) (Windows) ........................
Page 8 ..........................652 If AirPrint Cannot Be Used ............................653 Using Google Cloud Print .................... 656 Configuring the User Settings for Google Cloud Print ......................658 Printing with Default Print Service (Android) Managing the Machine ........................662 ......................664 Applying a Security Policy to the Machine ..................
Page 9 Specifying Detailed Synchronization Settings (Server Machine or Server/Client Machine) ....................... 875 Switching the Machines to Synchronize ............880 Distributing the Device Information to Other Canon Multifunction Printers ....................882 Registering the Device Information Destinations ..............884 Performing User Authentication when Distributing Device Information ........................
Page 10 Settings/Registration ..........................905 ........................... 906 Settings/Registration Table ..............................909 Preferences ............................910 Paper Settings ............................912 Display Settings ..........................915 Timer/Energy Settings ..............................917 Network ............................949 External Interface ............................... 950 Accessibility ............................951 Volume Settings ..........................952 Adjustment/Maintenance ..........................953 Adjust Image Quality .............................
Page 11 ..........................1069 <Adjustment/Maintenance> ........................... 1070 <Adjust Image Quality> .............................. 1072 <Adjust Action> .............................. 1074 <Maintenance> ............................1075 <Function Settings> ..............................1076 <Common> ................................1091 <Copy> ............................... 1093 <Printer> ................................1095 <Send> ............................1111 <Receive/Forward> ............................1118 <Store/Access Files> ................................1123 <Print>...
Page 12 Other Problems ..............1261 A Message or a Number Starting with "#" (an Error Code) Is Displayed ............1262 A Message Saying to Contact a Local Authorized Canon Dealer Is Displayed ......................... 1264 Countermeasures for Each Message ......................1308 Countermeasures for Each Error Code ............................
Page 13 Appendix ................................ 1385 ............................1387 Third Party Software ................................1388 Notice .............................. 1391 Feature Highlights ..............................1392 Operability ..........................1393 Utilizing Personalization ..............................1401 Productivity ..............................1402 Image Quality ..............................1403 Manageability ......................1405 Building a Dual Network Environment ..............................1408 Reliability ............................
Page 14 ............................1502 Paper Deck Unit-F ............................. 1503 Inner Finisher-H ............................. 1505 Staple Finisher-Y ............................1507 Booklet Finisher-Y ............................1510 Inner 2way Tray-J ..............................1511 Copy Tray-J ............................1512 Copy Card Reader ................................1513 Options ............................1516 Optional Equipment .............................. 1520 FL Cassette .........................
Page 15 Setting Up Setting Up Setting Up ................................3 ........................4 Preparations Required Before Use .......................... 6 Preventing Unauthorized Access ......................... 8 Setting up Using the Setup Guide .......................... 17 Logging in as an Administrator ............................19 Setting the Date/Time ........................ 21 Setting up the Network Environment .......................
Page 16 Setting Up ........................79 Setting Advanced Box to Public ........................84 Connecting to the Other Devices...
Page 17: Setting Up
Setting Up Setting Up 4XR3-000 Setting up the usage environment is required before using each function of the machine. First, confirm the processes to complete "setting up" prior to actual setup. Preparations Required Before Use(P. 4) ◼ Administrators and General Users To manage the machine, it is recommended to construct a system in which someone is appointed as an administrator and general users operate the machine under the management of an administrator.
Page 18: Preparations Required Before Use
Setting Up Preparations Required Before Use 4XR3-001 Set up the machine in order from steps 1 through 5. For details, click a link to display the corresponding pages. To use the machine safely, at the same time, confirm Preventing Unauthorized Access(P. 6) . Step 1 Setting up Using the Setup Guide(P.
Page 19 Saving setup time by importing data from other machines ● If you have any other Canon multifunction printer and save (export) its registered setup data to a computer beforehand, setup contents such as address book and paper type setting can be immediately used by importing them to the machine.
Page 20: Preventing Unauthorized Access
Setting Up Preventing Unauthorized Access 4XR3-002 This section describes preventive measures against unauthorized access from external networks. For administrators and users that are using the machine in a network environment, make sure to read this section before use. Connecting to networks enables you to use various functions such as printing, remote operation from a computer, sending scanned documents through the Internet, etc.
Page 21 Setting Up Limiting Communication via a Firewall A firewall is a system that prevents unauthorized access from external networks in order to prevent attacks or invasion into the local area network. Access from outside your local network that has potential to be a risk can be shut out beforehand by limiting communication from a specific external IP address in your network environment.
Page 22: Setting Up Using The Setup Guide
Setting Up Setting up Using the Setup Guide 4XR3-003 When the machine is turned ON for the first time ( Turning ON the Machine(P. 106) ), the initial setup of the machine begins automatically. You can adjust the basic setup necessary to use the machine. Configure the basic setup in accordance with each screen, or click a link to display the corresponding page and see details.
Page 23 Setting Up ● Press <Log In>, select a user with administrator privileges, and enter the password using the numeric keys on the control panel. The default password for "Administrator" is "7654321". Press <Log In> again, and press <OK>. ● If you enter the factory default password, the screen prompting you to change the password is displayed.
Page 24 Setting Up <Department ID>, and <Display Name> as necessary. For more information, see Registering User Information in the Local Device(P. 681) . The "Administrator" user will be disabled the next time you log in. ● To operate as "Administrator," press <No>. ●...
Page 25 Setting Up ● If you use Picture Login and want a setting configuration suitable for printing, press <On>. Forced hold printing is enabled, user registration is set to use print data from a computer, and a login screen suitable for printing by the user is displayed by default.
Page 26 Setting Up ● Press <On> for <Use IPv4> or <Use IPv6>, and press <Next>. You can also use both IPv4 and IPv6. ● If you press <Off> for <Use IPv4> and <Use IPv6>, and press <OK>, skip the network settings and proceed to Step 9. If you press <On>...
Page 27 Setting Up ● Press <On> to use the manual address or <Off> no not use the manual address, and press <Next>. ● To use the manual address, press <Manual Address>, <Prefix Length>, and <Default Router Address> to enter each value. After specifying the manual address, specify the following settings.
Page 28 Setting Up ● Press <Host Name> to enter the name of the machine (host name). Press <Domain Name> to enter the domain name that the machine belongs to, and press <Next>. ● If the settings of IPv4 and IPv6 are the same, press <On> for <Use Same Host Name/Domain Name as IPv4>.
Page 29 Setting Up ● Enter the fax number, and press <Next>. ● For information on the fax settings, see Fax Line Settings(P. 72) . ● Press <Set>, enter the user name, and press <Next>. ● Select the line type, and press <OK>. Step 10 Perform the automatic gradation adjustment.
Page 30 Setting Up ● When printing is complete, or if you do not print a list, press <OK>. Step 12 Complete the Setup Guide. When finishing the Setup Guide, restart the machine to apply the specified settings. ● Press <OK> to restart the machine. ●...
Page 31: Logging In As An Administrator
Setting Up Logging in as an Administrator 4XR3-0XW Log in as an administrator, otherwise important items regarding the network and security cannot be set. To set up the user management after the setup is complete, you need to log in as an administrator. The default user name for the administrator is "Administrator"...
Page 32 Setting Up ◼ When logged in as an administrator After pressing , the following screen is displayed. ● If you set to <Personal Settings> and change the items that can be personalized, settings are registered as the personal settings for the users who log into the machine. ●...
Page 33: Setting The Date/Time
Setting Up Setting the Date/Time 4XR3-005 Adjust the machine's date/time. These settings should be made properly as the date/time is used in cases such as sending an e-mail automatically at a specified time. Press Press <Preferences> <Timer/Energy Settings> <Date/Time Settings>. Enter the date/time.
Page 34 Setting Up ● If you changed the setting of <Time Zone> or <Daylight Saving Time>, you need to restart the machine by turning the power OFF. Press the power switch to turn OFF the machine ( Turning OFF the Machine(P. 107) ). When 10 or more seconds have elapsed after the main power indicator turned off, turn ON the machine again ( Turning ON the Machine(P.
Page 35: Setting Up The Network Environment
Setting Up Setting up the Network Environment 4XR3-006 0YRY-006 0UUY-006 0UW1-006 1100-006 0X7F-006 0X7H-006 10XJ-006 0X6E-006 0X6W-006 1106-006 0X7C-006 0X7A-006 10YY-006 0WXY-006 0X7E-006 10H3-006 0WR6-006 0WR7-006 108A-006 1116-006 10H4-0JS 0WR5-006 0WR8-006 0YWJ-006 0YWH-006 0YWR-006 0YWK-006 0YWE-006 0YWF-006 0YAS-006 To connect the machine to a network, connect the machine to a router using a LAN cable or Wi-Fi and specify a unique IP address in the network.
Page 36 Setting Up Enable the network settings of the machine. Canceling the Network Setting Lock(P. 24) Select a wired LAN or wireless LAN for connection. Selecting the Network Connection Method(P. 25) Connect the machine to a router. ● Is the LAN cable connector plugged into the proper place securely? Insert the connector until it clicks.
Page 37 Setting Up LINKS Adapting to the Network Environment(P. 43)
Page 38: Canceling The Network Setting Lock
Setting Up Canceling the Network Setting Lock 4XR3-007 By default, a security lock is applied to the network settings in order to prevent unintended changes. Unlock the security lock to change them. <Preferences> <Network> <Confirm Network Connection Setting Changes> <On> <OK>...
Page 39: Selecting The Network Connection Method
Setting Up Selecting the Network Connection Method 4XR3-008 You can select the method for connecting the machine to computers, etc. The following connection methods are available. ● Wired LAN only ● Wireless LAN only ● Simultaneous wired LAN and wireless LAN ●...
Page 40 Setting Up ● When <Compensate for Network Comm.> is enabled, power consumption is higher than when <Sleep Mode Energy Use> is set to <Low>. ● The settings of <Wireless LAN Settings> are cleared. ● You cannot set wireless LAN as the main line and wired LAN as the sub line. Cautions When Using Wired LAN (Sub Line) ●...
Page 41: Connecting To A Wired Lan
Connect the USB-LAN adapter to the USB port of the machine (located towards the back on the right side of the machine). Parts and Their Functions(P. 91) ● Multiple USB-LAN adapters cannot be connected. ● For information on the USB-LAN adapters that can be used, contact your local authorized Canon dealer.
Page 42: Connecting To A Wireless Lan
Setting Up Connecting to a Wireless LAN 4XR3-00A Wirelessly connect the machine to a computer or mobile device via a wireless LAN router (access point). If the wireless router is equipped with Wi-Fi Protected Setup (WPS), configuring your network is automatic and easy. If the wireless router does not support with WPS, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection.
Page 43 Setting Up ● When <Prohibit Use of Weak Encryption> is set to <On> ( <Prohibit Use of Weak Encryption>(P. 1149) ), the machine cannot be connected to the wireless LAN router without the security settings, or either WEP or TKIP is specified. ●...
Page 44: Setting Up The Connection Using Wps Push Button Mode
Setting Up Setting Up the Connection Using WPS Push Button Mode 4XR3-00C If your wireless router supports the WPS (Wi-Fi Protected Setup) Push Button mode, you can easily set up a connection with the WPS button on the router. <Preferences> <Network>...
Page 45: Setting Up The Connection Using Wps Pin Code Mode
Setting Up Setting Up the Connection Using WPS PIN Code Mode 4XR3-00E Some WPS (Wi-Fi Protected Setup) routers do not support the Push Button mode. In this case, register the PIN code generated on the machine to the networking device. Generating a PIN code on the machine Press Press <Preferences>...
Page 46: Setting Up Connection By Selecting A Wireless Router
Setting Up Setting Up Connection by Selecting a Wireless Router 4XR3-00F You can search the wireless routers available for connection and select one from the display of the machine. If the security standard for your wireless LAN router is WEP or WPA/WPA2-PSK, enter a WEP key or PSK for the network key. Confirm and write down in advance information regarding your SSID, network key, security standard, or authentication/encryption method, etc.
Page 47: Setting Up A Connection By Specifying Detailed Settings
Setting Up Setting Up a Connection by Specifying Detailed Settings 4XR3-00H If you want to specify the security settings in detail or cannot establish the wireless connection using the other procedures, manually enter all the required information for the wireless LAN connection. Confirm and write down in advance information regarding your SSID, network key, security standard, or authentication/encryption method, etc.
Page 48 Setting Up Using WPA-EAP or WPA2-EAP Press <WPA/WPA2-EAP>. Press <OK>. Press <OK>. ➠ When the wireless LAN router is detected and the configuration is complete, the screen <Connected.> will be displayed.
Page 49: Checking The Ssid And Network Key
Setting Up Checking the SSID and Network Key 4XR3-00J When manually setting up a wireless LAN router connection, it is necessary to specify the SSID, network key, and security standard, etc., of the wireless LAN router. The SSID and network key may be indicated on these networking devices.
Page 50: Setting An Ip Address
Setting Up Setting an IP Address 4XR3-00K 0YRY-00K 1100-00K 10XJ-00K 1106-00K 10YY-00K 10H3-00K 108A-00K 1116-00K 10H4-00K 0YAS-00K To connect the machine to a network, a unique IP address on the network is required. The machine supports two versions of IP addresses: "IPv4" and "IPv6." Set and use them according to your environment. You can use either IPv4 or IPv6.
Page 51: Setting An Ipv4 Address
Setting Up Setting an IPv4 Address 4XR3-00L There are two methods to set an IPv4 address: allocating automatically using DHCP and entering manually. Select either of the two according to your environment. Conduct a connection test as necessary. Setting an IPv4 Address(P. 37) Conducting a Connection Test for an IPv4 Address(P.
Page 52 Setting Up Press <Yes>. Conducting a Connection Test for an IPv4 Address When the machine is connected properly, the Remote UI login screen can be displayed from the computer ( Starting the Remote UI(P. 784) ). You can conduct a connection test on the control panel of the machine. <Preferences>...
Page 53: Setting An Ipv6 Address
Setting Up Setting an IPv6 Address 4XR3-00R The following are the types of IPv6 addresses. Register as necessary. Up to four stateless addresses can be registered. Conduct a connection test as necessary. Type Explanation Link local address Addresses that can be used only in the same link and that are automatically created without setting anything.
Page 54 Setting Up <Use Manual Address> Press <On>. <Manual Address> Press the <Manual Address> button and enter an address. The following addresses cannot be used. ● Addresses that begin with "ff" (multicast address) ● Addresses that consist only of "0" ● IPv4-compatible addresses (IPv6 addresses in which the upper 96 bits are "0"...
Page 55 Setting Up <Preferences> <Network> <TCP/IP Settings> <IPv6 Settings> <PING Command> Enter the address of any other in-use device or the host name <Start> ➠ When the machine is connected correctly, the <Response from the host.> message is displayed. ● Even though IP addresses are properly set, if the machine is connected to a switching hub, the machine might not be connected to the network.
Page 56: Setting The Ipv4 Address Of The Sub Line
Setting Up Setting the IPv4 Address of the Sub Line 4XR3-00S Specify the IPv4 address to use for the sub line. ● Only IPv4 addresses can be used with the sub line. Setting an IP Address(P. 42) Setting an IP Address Press Press <Preferences>...
Page 57: Adapting To The Network Environment
Setting Up Adapting to the Network Environment 4XR3-00U The scale and form of a network varies depending on the purpose and use. The machine adopts various technologies for adapting to as many environments as possible. Consult your network administrator and carry out necessary settings according to your environment.
Page 58: Making Ethernet Settings
Setting Up Making Ethernet Settings 4XR3-00W Ethernet is a standard that stipulates communication methods within a LAN. Normally, the communication system (half-duplex/full-duplex) and Ethernet type (1000BASE-T/100BASE-TX/10BASE-T) can be set automatically. You can set them separately by switching the setting to manual operation. <Ethernet Driver Settings>...
Page 59 Setting Up Carry out send/receive functions at the same time. Select this as a general rule. Select the Ethernet type. ● Select <10BASE-T>, <100BASE-TX>, or <1000BASE-T> in <Ethernet Type>. Press <OK>. Press <Yes>. LINKS Setting the Wait Time When Connecting to a Network(P. 46)
Page 60: Setting The Wait Time When Connecting To A Network
Setting Up Setting the Wait Time When Connecting to a Network 4XR3-00X If you intend to implement network redundancy by connecting several switching hubs, a mechanism is necessary to avoid packet looping. In this case, it is effective to determine the roles of the switching ports, but communication may not be properly transmitted in cases just after changes such as adding a new device to the network.
Page 61: Making Dns Settings
Setting Up Making DNS Settings 4XR3-00Y 0YRY-00X 1100-00X 10XJ-00X 1106-00X 10YY-00X 10H3-00X 108A-00X 1116-00X 10H4-00X 0YAS-00X The DNS server is a computer which converts the names of devices (domain names) on the Internet into IP addresses. There are many DNS servers on the Internet worldwide. They cooperate with each other to make correspondence between domain names and IP addresses.
Page 62 Setting Up ● If there is a secondary DNS server, enter its IP address. You cannot enter addresses that begin with "ff" (multicast address), addresses that consist of only "0," or local link addresses. This column can be left blank. Press <OK>.
Page 63 Setting Up <IPv4> ● To automatically update the information when correspondence between the host name and the IP address is changed in an environment such as DHCP, press <On> in <DNS Dynamic Update>. <IPv6> ● To automatically update the information when correspondence between the host name and the IP address is changed in an environment such as DHCP, press <On>...
Page 64 Setting Up Press <Yes>. Using a DHCP Server You can acquire a host name by using the DHCP server. ● The DHCP optional setting only applies to the main line. Press Press <Preferences> <Network> <TCP/IP Settings> <IPv4 Settings> or <IPv6 Settings>...
Page 65 Setting Up Press <OK>. Press <Yes>.
Page 66: Making Smb Settings
Setting Up Making SMB Settings 4XR3-010 This section describes setup steps to share files and printers among multiple devices on the network utilizing the SMB protocol. Setting the SMB Server(P. 52) Setting the SMB Client(P. 53) Setting the SMB Server Enabling the SMB server functions makes it possible for the Advanced Box to be used as a SMB file server.
Page 67 Setting Up Press <OK>. Press <Yes>. ● Use the same version of SMB with the SMB server and SMB client. SMB cannot be used if the versions differ. ● If you set <Require Encryption for Connection> to <On>, you will become unable to connect to the machine from client operating systems that do not support SMB v3.0 encrypted communication.
Page 68 Setting Up ● When sending to an SMB server, the network connection was lost or the response on the server side was slow, causing a wait time timeout on the machine side before the data could be sent or forwarding could be completed.
Page 69: Making Wins Settings
Setting Up Making WINS Settings 4XR3-011 WINS is the name of a solution service that converts a NetBIOS name (a computer name and a printer name on an SMB network) into an IP address. To use WINS, you need a specified WINS server. ●...
Page 70: Making Webdav Settings
Setting Up Making WebDAV Settings 4XR3-012 This section describes steps to enable the WebDAV server functions. WebDAV is a protocol that is expanded from HTTP and is utilized to manage files and folders on a web server. Because WebDAV also supports TLS encryption, you can construct a file sharing system which is highly secure through user management.
Page 71: Registering The Ldap Server
Setting Up Registering the LDAP Server 4XR3-013 In environments where an LDAP sever is employed, fax numbers and e-mail addresses can be searched, specified as destinations from the machine, and registered in the machine's Address Book. ● You can register up to five LDAP servers. Press Press <Set Destination>...
Page 72 When the domain name is "john.example.com", enter "DC=john,DC=example,DC=com". ● When you use Lotus Notes Domino, enter the directory tree node identification name (dn) like "cn=user1,ou=team1,ou=salesdept,o=canon". <Use TLS> To encode the communication to/from the LDAP server using TLS, press <On>. <Search Timeout>...
Page 73 "example\user1". ● When you use Lotus Notes Domino, enter the authenticated user identification name (dn) like "cn=user1,ou=team1,ou=salesdept,o=canon". <Password> Enter the password registered on the LDAP server. When the password is entered, <Confirm> is displayed for confirmation. Enter the password again.
Page 74 Setting Up When authenticating anonymously without using login information Press <Do Not Use> in <Authentication Information>. Select the combination of the LDAP version and the character code of the server. Press <OK>. LINKS Performing User Authentication when Distributing Device Information(P. 884) Registering Server Information(P.
Page 75: Monitoring And Controlling Via Snmp
Press <Set Dedicated Community>, <Set Community Name 1> or <Set Community Name 2>. ● The exclusive community is a community (group) prepared for managers using Canon software such as iW Management Console. To use the exclusive community, press <Set Dedicated Community>. To specify a general community, press <Set Community Name 1>...
Page 76 Setting Up <Dedicated Community>/<Community Name 1>/<Community Name 2> To use the selected community, press <On>. When you don't want to use the community, press <Off>. <MIB Access Permission> For each community, select MIB access privileges from <Read/Write> or <Read Only>. <Community Name>...
Page 77 Setting Up <User Name> Enter a user name using alphanumeric characters. ● You cannot use the characters "Administrator" for a user name to register. If you want to use the characters "Administrator," you need to set <Use Administrator> to <Off> under <Administrator Settings>.
Page 78 Setting Up ● SNMP data cannot be received while in sleep mode. ● If you set to <On>, you may not be able to access the machine from Canon Software (iW series) or applications using the SNMP protocol. Press <OK>. Press <Yes>.
Page 79: Setting Static Routing
Setting Up Setting Static Routing 4XR3-0XL You can set static routing to manually specify the network route. For example, when sending data from a machine connected to other networks via a router with both the main line and sub line, the data can be sent via the gateway of the sub line instead of the gateway of the main line that is normally used.
Page 80 Setting Up Enter the gateway address press <OK> <OK>. Press <Yes>. ● The route order is displayed in <Order> on the static routing settings screen. ● You can register up to 16 devices that can be connected. ● The success/failure of the static routing settings is displayed in <Routing Regist.>. An error message is also displayed on the bottom of the screen.
Page 81: Other Network Settings
Setting Up Other Network Settings 4XR3-015 Set the following according to your network environment. Setting the PASV Mode of FTP(P. 67) Making SNTP Settings(P. 67) Monitoring the Machine From Device Management Systems(P. 68) Setting the PASV Mode of FTP PASV is an FTP communication mode that is used during file transfer. Press <On> for this setting to enable the machine to connect to an FTP server even if the machine is within a firewall.
Page 82 Setting Up <Check NTP Server> You can check the communication status between a registered server and the SNTP. When a connection is made properly, "OK" is displayed. However, only the communication status is confirmed and time adjustment is not carried out. ●...
Page 83: Configuring System Data Communication
Setting Up Configuring System Data Communication 4XR3-0XR The settings described in this section are required to use the sub line for performing DNS name resolution and data communication via a proxy. Administrator or NetworkAdmin privileges are required to specify these settings. ●...
Page 84 Setting Up Press <Preferences> <Network> <Sub Line Settings> <Settings for System Data Communic.> <Proxy Settings>. Press <On> for <Use Proxy> configure the required settings press <OK>. <Server Address> Enter the address of the proxy server to use. Specify the settings, such as the IP address and host name, according to your environment.
Page 85: Installing Drivers
You can download the drivers and software to use from the Canon website (http://www.canon.com/). ● The latest versions of drivers and software are uploaded to the Canon website when they become available. Download them as needed after checking the operating environment for your machine.
Page 86: Fax Line Settings
Setting Up Fax Line Settings 4XR3-017 To use the fax on the machine, register the fax number and company or department name to be displayed/printed at the receiving party's fax machine when sending a fax. Also, set the communication channel type. To use the fax function ●...
Page 87 Setting Up LINKS Faxing(P. 384) Options(P. 1513)
Page 88: Setting E-Mail/I-Fax Communication
Setting Up Setting E-mail/I-Fax Communication 4XR3-018 0YRY-017 0UUY-00Y 0UW1-00Y 1100-017 0X7F-017 0X7H-017 10XJ-017 0X6E-017 0X6W-017 1106-017 0X7C-017 0X7A-017 10YY-017 0WXY-017 0X7E-017 10H3-017 0WR6-017 0WR7-017 108A-017 1116-017 10H4-017 0WR5-017 0WR8-017 0YWJ-016 0YWH-017 0YWR-016 0YWK-017 0YWE-017 0YWF-017 0YAS-017 To directly send scanned documents via e-mail/I-fax without going through a computer, you need to configure communication settings such as a mail server, authentication methods, etc.
Page 89 Setting Up <Check Connection> Press this button to check the connection for <SMTP Server> and <POP Server> after specifying the settings. <POP> Press <On> when you want to receive e-mails and I-faxes using a POP3 server. Setting POP authentication before sending and encryption communication to/from the POP server POP authentication before sending (POP before SMTP) is a confirmation of users by the POP server (reception mail server) before sending, which is a function to block unauthorized e-mails sent by third parties.
Page 90 Setting Up <SMTP Authentication (SMTP AUTH)> To use SMTP authentication, press <On>, enter the user name and password of the specified mail accounts in <User Name> and <Password>. User name and password ● <User Name> and <Password> for <SMTP Authentication> are also used when forwarding received documents.
Page 91 Setting Up ● <User Name> and <Password> entered into <SMTP Authentication (SMTP AUTH)> are entered as the authentication information when sending. ● When <User Name> and <Password> for <SMTP Authentication (SMTP AUTH)> are not entered (blank), the authentication information when sending is also blank. ●...
Page 92: Setting The Advanced Box Of The Machine
The hard disk installed in the machine has a public space called “Advanced Box.” It can be made available on the same network using the SMB or WebDAV protocol. Accordingly, you can easily implement file sharing with computers and other Canon multifunction printers without introducing a server. In addition, you can increase the storage capacity by connecting the machine to the Advanced Box of other multifunction printers.
Page 93: Setting Advanced Box To Public
Setting Up Setting Advanced Box to Public 4XR3-01A Open the storage space (Advanced Box) on the network to share files. Specify information such as file types to be saved. You can create an exclusive space for personal use in the Advanced Box. To make the Advanced Box available on a network, you need to set the machine to be used as the SMB server or WebDAV server ( Making SMB Settings(P.
Page 94 Setting Up <File Formats Allowed for Storing> Select one of the file formats to be saved in the Advanced Box. <Dev. Supported Formats> pdf, jpg, jpe, jpeg, tif, tiff, xps, pptx, oxps format files In addition to the files in <Dev. Supported Formats>, doc, xls, csv, ppt, txt format and <Common Office Formats>...
Page 95 Setting Up Press <Yes>. ● Even if <Prohibit Writing from External> is set to <On>, users with the Administrator privileges can perform the following operations. - Operate folders/edit files by directly connecting to the Advanced Box from Windows Explorer on a computer.
Page 96 Setting Up [Path to Folder] Enter the path of the folder to notify. When the Advanced Box Is Opened as an SMB Server Enter the IP address or host name of the machine plus "\share" or "\users", followed by "\folder_name". ●...
Page 97 Setting Up Notification is sent when the total number of files and subfolders in the [When the total of documents and sub- folder specified for notification in reaches 700. Files and folders folders in the folder reaches 700] inside subfolders are not counted. Notification is sent when the total number of files and subfolders in the [When the total of documents and sub- folder specified for notification in...
Page 98: Connecting To The Other Devices
Connecting to the Other Devices 4XR3-01C The machine can be connected to a computer (Windows server) or Advanced Box of other Canon multifunction printers on a network. The machine can print/send data saved in the connected Windows server or Advanced Box.
Page 99 Select the communication protocol to use when making an external reference to a Windows server or Advanced Box of other Canon multifunction printers on a network. However, if only one of them is used, you can increase the security by disabling unnecessary settings.
Page 100 Basic Operations Basic Operations Basic Operations ............................... 88 ........................... 91 Parts and Their Functions ............................... 92 Front Side ................................ 96 Back Side ................................97 Interior ................................98 Feeder ............................100 Multi-Purpose Tray ............................... 101 Paper Drawer ..............................103 Control Panel ...........................
Page 101 Basic Operations ......................186 Customizing the Touch Panel Display ........................189 Customizing the <Home> Screen ..................191 Creating a Shortcut for a Frequently Used Function ................193 Registering a Combination of Frequently Used Functions ......................196 Customizing the Basic Features Screen Registering Frequently Used Settings and Destinations as Personal Buttons/Shared Buttons on the <Home>...
Page 102: Basic Operations
Basic Operations Basic Operations 4XR3-01E This chapter describes basic operations, such as how to use the control panel and touch panel display, as well as how to load paper and originals. ◼ Parts and Their Functions This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys on the control panel.
Page 103 Basic Operations ◼ Logging into the Machine This section describes how to log in when a login screen is displayed. Logging into the Machine(P. 160) ◼ Placing Originals This section describes how to place originals on the platen glass and in the feeder. Placing Originals(P.
Page 104 Basic Operations ◼ Specifying the Sound Settings This section describes how to specify the settings for sounds, such as those produced when fax sending is complete or when an error occurs. Setting Sounds(P. 213) ◼ Entering Sleep Mode This section describes how to set sleep mode. Entering Sleep Mode(P.
Page 105: Parts And Their Functions
Basic Operations Parts and Their Functions 4XR3-01F This section describes the parts of the machine (front side, back side, and interior) and how they function. This section also describes how to place originals and how to load paper, as well as the names and usage of the keys on the control panel.
Page 106: Front Side
Basic Operations Front Side 4XR3-01H Motion sensor When the motion sensor detects a person near the machine, the machine exits sleep mode automatically. Entering Sleep Mode(P. 216) Control panel The control panel consists of the numeric keys, , indicators, touch panel display, etc. You can perform all the operations and specify settings from the control panel.
Page 107 Basic Operations Feeder Automatically feeds originals into the machine for scanning. When two or more sheets are loaded in the feeder, originals can be scanned continuously. Feeder(P. 98) USB port (Front-right side of the machine) You can connect devices such as a USB memory device to the machine. Connecting a USB Memory Device(P.
Page 108 Basic Operations Upper-right cover of the paper drawer Open this cover when clearing a paper jam inside the machine. Paper Jams in a Paper Source(P. 1348) Lower-right cover of the paper drawer Open this cover when clearing a paper jam inside the machine. Paper Jams in a Paper Source(P.
Page 109 Basic Operations ● For more information about the configuration of optional equipment installed on the machine, see Options(P. 1513) . Connecting a USB Memory Device You can connect a USB memory device to the USB ports located on the right side of the machine, and directly print data from the USB memory device.
Page 110: Back Side
Basic Operations Back Side 4XR3-01J Additional telephone line jack (LINE 2/LINE 3/LINE 4) Use LINE 2 to connect the Super G3 2nd Line Fax Board to the machine, and use LINE 3 and LINE 4 to connect the Super G3 3rd/4th Line Fax Board to the machine. System Options(P.
Page 111: Interior
Basic Operations Interior 4XR3-01K Dust Proof Glass Cleaner Use this cleaner when cleaning the dust proof glass. Toner cartridge Replace the toner cartridge when the toner runs out. Replacing the Toner Cartridge(P. 1165) Waste toner container Replace the waste toner container when it is full of waste toner. Replacing the Waste Toner Container(P.
Page 112: Feeder
Basic Operations Feeder 4XR3-01L Original set indicator Lights up when originals are placed in the original supply tray. Feeder cover Open this cover when removing originals jammed in the feeder. Paper Jams in the Feeder(P. 1340) Slide guides Adjust these guides according to the width of an original. Original supply tray Originals placed here are automatically fed into the feeder.
Page 113 Basic Operations Original output tray extension Pull out this tray when scanning large-sized originals to prevent them from dropping over the edge of the feeder. The tray can be extended to two different lengths depending on the size of original. Original stopper Holds down originals to support outputting originals neatly.
Page 114: Multi-Purpose Tray
Basic Operations Multi-Purpose Tray 4XR3-01R Use the multi-purpose tray when you want to print on a type of paper that is not loaded in the paper drawer, such as labels or tracing paper. Paper guides Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine.
Page 115: Paper Drawer
Basic Operations Paper Drawer 4XR3-01S Paper drawer 1 Paper drawer 2 Paper guide (Left guide) Press the top part of the left guide and slide it. Paper guide (Front guide) Press the top part of the front guide and slide it. Attaching the appropriate paper size label Attach the paper size label at the same height as the cassette number indicator, and approximately 5 mm to the left.
Page 116 Basic Operations * Approximately 5 mm ● Note that the paper size label may include paper sizes which are unavailable on the machine. LINKS Loading Paper in the Paper Drawer(P. 117) Loading Envelopes in the Multi-Purpose Tray(P. 130) Optional Equipment(P. 1516)
Page 117: Control Panel
Basic Operations Control Panel 4XR3-01U This section describes the names and usage of the keys on the control panel. Touch panel display In addition to the settings screen for each function, the error status is also shown on this display. Using the Touch Panel Display(P.
Page 118 Clearing Staple Jams (Optional)(P. 1367) ● If the Error indicator maintains a steady red light, contact your local authorized Canon dealer. Processing/Data indicator Blinks while operations such as sending or printing are being performed. Lights up green when there are originals waiting to be processed.
Page 119 Basic Operations...
Page 120: Turning On The Machine
Basic Operations Turning ON the Machine 4XR3-01W This section describes how to turn ON the machine. Make sure that the power plug is firmly inserted into the power outlet. Open the power switch cover and press the power switch toward " ".
Page 121: Turning Off The Machine
Doing so may cause the machine to fail to back up the stored data. ● Data stored in the machine may be damaged if the Advanced Box (shared storage of the machine) is accessed by another Canon multifunction printer or a computer immediately before the machine is turned OFF.
Page 122 Basic Operations ● To restart the machine, wait for at least 10 seconds after the Main Power indicator is turned off, and then turn the machine back ON. When <Quick Startup Settings for Main Power> is enabled, wait for at least 20 seconds to restart the machine.
Page 123: Placing Originals
Basic Operations Placing Originals 4XR3-01Y Place your originals on the platen glass or in the feeder. For originals such as books and thick/thin paper which cannot be loaded in the feeder, place the original on the platen glass. If you want to scan 2-sided originals or continue to scan several sheets of originals, place them in the feeder.
Page 124 Basic Operations To scan tracing paper or transparencies ● To scan transparent originals (for example, tracing paper or transparencies), place them on the platen glass and cover them with plain white paper. Document sizes ● The machine automatically detects the paper size of the placed document prior to scanning. In the case of fax sending, if the size of the recording paper in the recipient's machine is smaller than the scanned document size, the original image may be either reduced in size or divided into smaller parts before it is sent.
Page 125 Basic Operations Gently close the feeder. ➠ The original is ready for scanning. ● When scanning is complete, remove the original from the platen glass. ● When closing the feeder, take care that your eyes are not exposed to light emitted through the platen glass. ●...
Page 126 Basic Operations Fan the original stack and align the edges. ● Fan the original stack in small batches, and align the edges by lightly tapping the stack on a flat surface a few times. Place the originals face up and as far into the feeder as they will go. ➠...
Page 127 Basic Operations ● Make sure that the original stack does not exceed the load limit lines ( ). If you place originals that exceed the limit, they may not be scanned or may cause a paper jam. ● Always smooth out any folds in your originals before placing them into the feeder. If the original is folded, an error screen may be displayed because the size of originals cannot be detected correctly.
Page 128 Basic Operations ● Slide guides that are too loose or too tight can cause misfeeds or paper jam. While originals are being scanned ● Do not add or remove originals. When scanning is complete ● Remove the scanned originals from the original output tray to prevent paper jams. If originals are remained, the original output indicator blinks when you place originals for another job in the feeder.
Page 129 Basic Operations When repeatedly scanning the same original ● It is recommended that you do not repeatedly scan the same original more than five times (this varies depending on paper quality). The original may fold or become wrinkled, or become difficult to send. Color original scan range ●...
Page 130: Loading Paper
Basic Operations Loading Paper 4XR3-020 The paper source to use and the paper loading method to follow vary depending on the type and size of paper you use. For more information about available paper types and sizes, see Available Paper(P. 1490) . To obtain the optimum printing results, make sure to correctly specify the size and type of paper that is loaded.
Page 131: Basic Paper Loading Method
Basic Operations Basic Paper Loading Method 4XR3-021 This section describes the method for loading paper that is used relatively frequently such as plain paper or recycled paper. Load the paper you usually use into the paper drawer. Use the multi-purpose tray when you temporarily use a size or type of paper that is not loaded in the paper drawer.
Page 132 Basic Operations ● Slide the guides until they click into place. If the left guide and front guide are not aligned correctly, the paper size will not correctly appear on the touch panel display. It is also necessary to adjust the guides correctly to avoid causing a paper jam, dirty prints, or making the inside of the machine dirty.
Page 133 Basic Operations ● Fan all four sides of the paper stack well. ● Make sure that there is enough air between them. Load the paper. Make sure that the paper size setting of the paper drawer matches the size of the paper to load in the paper drawer.
Page 134 Basic Operations ● When changing the paper size, change the paper size label as necessary ( Attaching the appropriate paper size label(P. 101) ). Note that the paper size label may include paper sizes which are unavailable on the machine. Loading Paper in the Multi-Purpose Tray Open the multi-purpose tray.
Page 135 Basic Operations ● Fan all four sides of the paper stack well. ● Make sure that there is enough air between them. ● In particular, separate each sheet completely when using transparencies. Insert the paper into the multi-purpose tray until the paper stops. ●...
Page 136 Basic Operations Check the paper size and paper type, and press <OK>. ● If you load free size paper, or if the displayed size or type is different from the actual paper that is loaded, see Specifying Paper Size and Type in the Multi-purpose Tray(P. 171) . TIPS Printing on the back side of printed paper (2nd Side of 2-Sided Page) ●...
Page 137: Loading Envelopes
Basic Operations Loading Envelopes 4XR3-022 Load envelopes in the paper drawer or multi-purpose tray. When printing on envelopes, to prevent paper jams and wrinkles, make sure to flatten any curls on envelopes before loading them. Also pay attention to the orientation of envelopes and which side is face up.
Page 138 Basic Operations ● Repeat this step five times for each set of five envelopes. Smooth the envelopes out, and remove any air inside them. ● Place the envelopes on a flat surface, and move your hands in the direction of the arrows to remove the air inside the envelopes.
Page 139 Basic Operations Align the envelopes on a flat surface. ● Check that no envelopes are tucked underneath the flap of the envelope above or below them. Loading the Envelopes in the Paper Drawer Attach the Envelope Feeder Attachment to the paper drawer. Attaching to paper drawer 1 Prepare the Envelope Feeder Attachment A.
Page 140 Basic Operations Attach the Envelope Feeder Attachment A by aligning the protruding areas of the Envelope Feeder Attachment A with the holes on paper receptor located on the bottom of the paper drawer. ● When loading ISO-C5, it is not necessary to attach the Envelope Feeder Attachment B. ●...
Page 141 Basic Operations Adjust the position of the paper guides. Paper drawer 1 Paper drawer 2 Load the envelopes. Paper drawer 1 Load the envelopes as indicated below, with the front side of the envelopes (the side without the glued areas) face up.
Page 142 Basic Operations Nagagata 3 Load the envelopes so that their flaps are on the far side. Paper drawer 2 Load the envelopes as indicated below, with the front side of the envelopes (the side without the glued areas) face up. Load 50 envelopes at a time. Yougatanaga 3 Close the flaps, and load the envelopes so that their flaps are on the far side.
Page 143 Basic Operations Monarch, COM10 No. 10, DL, ISO-C5 Close the flaps, and load the envelopes so that their flaps are on the near side. Nagagata 3, Kakugata 2 Load the envelopes so that their flaps are on the left side. IMPORTANT ●...
Page 144 Basic Operations Loading Envelopes in the Multi-Purpose Tray Load the envelopes as indicated below, with the front side of the envelopes (the side without the glued areas) face down (recommended). Yougatanaga 3 Close the flaps, and load the envelopes so that their flaps are on the far side. Nagagata 3, Kakugata 2 Load the envelopes so that their flaps are on the right side.
Page 145 Basic Operations Nagagata 3 Load the envelopes so that their flaps are on the far side. Monarch, COM10 No. 10, DL, ISO-C5 Close the flaps, and load the envelopes so that their flaps are on the near side. ● You can load up to 10 envelopes at the same time. If the envelopes are not fed properly even if they have been prepared according to the procedures, load the envelopes individually in the multi-purpose tray instead of loading several sheets together.
Page 146: Loading Preprinted Paper
Basic Operations Loading Preprinted Paper 4XR3-023 When you use paper that has been preprinted with a logo, pay attention to the orientation of the paper when loading it in the paper source. Load the paper properly so that printing is performed on the same side as the logo. Loading Paper with Logos in Portrait Orientation(P.
Page 147 Basic Operations ● This section describes how to load preprinted paper with the proper orientation. For a description of the general procedure for loading paper in the paper drawer or multi-purpose tray, see Basic Paper Loading Method(P. 117) . ● For the general procedure for loading paper in an optional paper source and how to load preprinted paper with the proper orientation, see the following.
Page 148 Basic Operations Paper drawer Multi-purpose tray When Loading A3-, B4-size Paper with Logos Load the paper so that the logo faces up in the paper drawer 2 and faces down in the multi-purpose tray, as shown in the illustrations below. ●...
Page 149 Basic Operations When Loading A3-, B4-size Paper with Logos Load the paper so that the logo faces up in the paper drawer 2 and faces down in the multi-purpose tray, as shown in the illustrations below. ● A3- and B4-size paper cannot be loaded in the paper drawer 1. Paper drawer 2 Multi-purpose tray...
Page 150: Loading Tab Paper
Basic Operations Loading Tab Paper 4XR3-024 0YRY-029 1100-029 10XJ-029 1106-029 10YY-029 10H3-029 108A-029 1116-029 10H4-029 This section describes how to load tab paper in the paper drawer 2 using the Tab Feeding Attachment-F. The Tab Feeding Attachment-F is optional. Optional Equipment(P. 1516) . ●...
Page 151 Basic Operations Adjust the position of the paper guides. ● While pressing the top part of the left guide, slide it to the left edge. Prepare the Tab Feeding Attachment-F. Attach the Tab Feeding Attachment-F aligning the mark for A4.
Page 152 Basic Operations Place the Tab Feeding Attachment-F so that it is aligned with the mark for A4. Turn the knob to secure the Tab Feeding Attachment-F. Load the tab paper. ● Load the tab paper with the tabs on the left side. Do not exceed the load limit line when loading paper ●...
Page 153 Basic Operations While pressing the top part of the front guide, slide it until it is aligned with the tab paper. Gently insert the paper drawer into the machine. Specify the paper size and type. ● For details about how to specify the paper size and type, see Specifying Paper Size and Type in the Paper Drawer(P.
Page 154: Using The Touch Panel Display
Basic Operations Using the Touch Panel Display 4XR3-025 The display of the machine is a touch panel that can be operated by touching directly with your fingers. The screen is used not only for basic functions such as copying and scanning, but also to display various settings, text input, communication status and error messages.
Page 155: Basic Screens On The Touch Panel Display
Basic Operations Basic Screens on the Touch Panel Display 4XR3-026 This section describes the various screens displayed on the touch panel display. Home <Home> Screen The <Home> screen is displayed when you press . The <Home> screen displays a list of function buttons and acts as the entrance to various functions.
Page 156 Basic Operations Current menu level You can check which level is being displayed for the entire setting menu. Setting item list Setting items that belong to the current menu level are displayed in a list. ● When there is no menu under the lower level, the setting screen is displayed. Status Monitor <Status Monitor>...
Page 157 Basic Operations Error Screen In some cases when an error occurs, instructions on how to respond to the error are displayed. Follow the on- screen instructions to solve the problem. Countermeasures for Each Message(P. 1264) Example: When a paper jam occurs TIPS ●...
Page 158: Items Displayed On The Screen
Basic Operations Home Items Displayed on the <Home> Screen 4XR3-027 This section describes the items displayed on the <Home> screen. Function buttons These buttons enable you to open the basic function screens, such as "Copy" and "Scan and Send". When frequently used settings and destinations are registered as <Personal>/<Shared>, they are added as buttons.
Page 159 Basic Operations <Status Monitor/Cancel> You can check the print status, fax sending/receiving status, usage history, etc. It also enables you to check the amount of remaining paper and toner, the error status, etc. Using the Touch Panel Display(P. 140) Button display area The following three types of buttons are displayed from left to right.
Page 160: Timeline Display Specifications
Basic Operations Timeline Display Specifications 4XR3-0XX The following two types of information are displayed in the timeline. Setting History(P. 146) Notices(P. 147) ● For information on the icons and items displayed in the timeline, see Items Displayed in the Timeline(P. 148) . ●...
Page 161 Basic Operations ● To delete history that has been automatically added or store the settings of that history to the <Home> screen as a Personal button/Shared button, press and hold the history. However, <Display Confirmation Screen When Recalling> and <Start Operation for Recall (Operation starts when button is pressed.)> cannot be set when registering a Personal button/Shared button from the timeline.
Page 162: Items Displayed In The Timeline
Basic Operations Timeline Items Displayed in the Timeline 4XR3-029 The items displayed in the timeline differ according to the function. The items for each function are described here. Copy(P. 148) Fax(P. 149) Scan and Send(P. 150) Scan and Store (Mail Box)(P. 150) Scan and Store (Advanced Box/Network)(P.
Page 163 Basic Operations Two-sided to one-sided Two-sided to two-sided Facing pages to two-sided Booklet (Booklet Scan/Do Not Booklet Scan) set Booklet (Booklet Scan/Do Not Booklet Scan) and two-sided original set Destination Number of broadcast destinations Different size originals (blank if not set) Two-sided (blank if not set) Resolution Scan size...
Page 164 Basic Operations Scan and Send Number of broadcast destinations First destination File format Two-sided (blank if not set) Resolution Scan size Destination type of the first destination ● The icons for the two-sided setting indicate the following. Book type Calendar type Scan and Store (Mail Box)
Page 165 Basic Operations Mail Box number/name N on 1 setting Two-sided (blank if not set) Zoom ratio Scan size Mail Box icon (fixed) ● The icons for the two-sided setting indicate the following. Book type Calendar type Scan and Store (Advanced Box/Network)
Page 166 Basic Operations Folder name File format Two-sided (blank if not set) Resolution Scan size Mail Box icon ● The icons for the two-sided setting indicate the following. Book type Calendar type Print Number of jobs waiting to be printed Job name ●...
Page 167: Basic Operation Of The Touch Panel Display
Basic Operations Basic Operation of the Touch Panel Display 4XR3-02A Even though functions and settings are different, the operation methods for buttons displayed on the screen and the procedure to select items are the same. This section describes the operation methods for buttons frequently displayed on the screen as well as how to select items.
Page 168 Basic Operations Selecting an Item from Drop-down List Press a button in which is located in the right to display the drop-down list. Press the item on a list to select an item. Adjusting a Value to Increase or Decrease Press the <->...
Page 169 Basic Operations Switching Pages When a list display is two pages or more, press to switch the page. Press to jump to the first page, press to jump to the last page. Changing the Display Order in the List When there are multiple jobs/files in a list, you can press <Name> or <Date/Time> to sort the list of items. When is displayed, items are displayed in ascending order, or when is displayed, items are displayed in descending order.
Page 170 Basic Operations Example: Tutorial for Copy functions ● When you select an item from the list, the tutorial screen is displayed. Use the Help function Depending on the function being displayed, is sometimes displayed on the upper-right of the screen. Press to check the description and operation method of the function.
Page 171 Basic Operations If <Enable Screen Magnification> is set to <On>, the entire screen is zoomed in/out when performing pinch operations on the preview screen. If <Enable Screen Magnification> is set to <Off>, only the preview image is zoomed in/out. Preview screen Preview screenPreview screen If <Enable Screen Magnification>...
Page 172: Entering Characters
Basic Operations Entering Characters 4XR3-02C For screens that require alphanumeric entries, enter characters using the keys on the touch panel display. To enter numbers, you can also use the numeric keys on the control panel ( Control Panel(P. 103) ). Example: <Alphanum.
Page 173 Basic Operations <Space> button Press to enter a space. <Caps> button Press to enter uppercase characters. <Shift> button Press to enter uppercase characters or symbols. Cursor button Move the cursor in the input field. When displaying the numeric keys icon ●...
Page 174: Logging Into The Machine
Basic Operations Log In Logging into the Machine 4XR3-02E 0YRY-022 1100-022 10XJ-022 1106-022 10YY-022 10H3-022 108A-022 1116-022 10H4-022 0YAS-022 When the login screen is displayed, registered authorized users are required to log in to continue operating the machine. To log in, each user must enter his or her own user name and password. This ensures the security of the machine.
Page 175 Basic Operations - <E-Mail Address> - <Select Icon> When the User Name and Password Input Screen Is Displayed Use the on-screen keyboard to enter the user name and password. Press <User Name>. ● If the login user's cache is remaining, you can also select the user name from the login history drop-down list.
Page 176 Basic Operations Starting the Remote UI(P. 784)
Page 177: List Of Items That Can Be Personalized
Basic Operations List of Items That Can Be Personalized 4XR3-02F The following items can be personalized for each login user. Category Setting Value Corresponding Settings Display language and <Switch Language/Keyboard>(P. 1043) *1*2 Display language keyboard layout Key Repetition Settings <Key Repetition Settings>(P. 1068) *1*2 Accessibility Reversed Display (Color)
Page 178 ◼ Items That Cannot Be Personalized but Can Be Synchronized by Synchronizing Custom Settings The following items cannot be personalized but can be shared between multiple Canon multifunction printers by synchronizing custom settings. ● Destination for sharing user group address lists Registering Destinations via the Remote UI(P.
Page 179 Basic Operations ● Set <Shared across All Devices> to share the <Shared> and <Wallpaper Settings> (when not logged in) settings of the <Home> screen with all client machines using synchronization of custom settings. If you want to manage these settings for each client machine separately, select <Device-Specific (Not Shared)>...
Page 180: Specifying Paper Size And Type
Basic Operations Specifying Paper Size and Type 4XR3-02H You must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper settings when you load paper that is different from the previously loaded paper. Specifying Paper Size and Type in the Paper Drawer(P.
Page 181: Specifying Paper Size And Type In The Paper Drawer
Basic Operations Specifying Paper Size and Type in the Paper Drawer 4XR3-02J Load the paper in the paper drawer. Basic Paper Loading Method(P. 117) Press Press <Preferences> <Paper Settings> <Paper Settings>. Check the paper size that is displayed. ● When loading standard size paper, the paper size is automatically detected. ●...
Page 182 Basic Operations ● Press <X> or <Y> to enter the length of each side using the numeric keys. ● If you register the paper size you use frequently on buttons <S1> to <S5>, you can call them up with one touch. Registering Free Size Paper (Custom Size Paper)(P.
Page 183 Basic Operations When loading paper of the size that is standard but cannot be detected automatically Specify the paper size that is standard but cannot be detected by the machine automatically. Select the paper drawer in which the undetected standard size paper is loaded, and press <Unrecognized Standard Size>.
Page 184 Basic Operations LINKS Hardware Specifications(P. 1485)
Page 185: Specifying Paper Size And Type In The Multi-Purpose Tray
Basic Operations Specifying Paper Size and Type in the Multi-purpose Tray 4XR3-02K ● If <Paper Feed Mode for Printer Driver Jobs with MP Tray> is set to <Mode A (Prioritize Printer Driver Settings)>, printer driver settings are prioritized when the multi-purpose tray is specified as the paper source for jobs from the printer driver.
Page 186 Basic Operations ● Press <Inch Size> to select an inch paper size. ● Press <Other Size> to select from other paper sizes. When loading custom size paper 0UUY-024 0UW1-024 0YRY-02E 0X7F-02C 0X7H-02C 1100-02E 0X6E-02C 0X6W-02C 10XJ-02E 0X7C-02C 0X7A-02C 1106-02E 0WXY-02C 0X7E-02C 10YY-02E 10H3-02E 0WR6-02C 0WR7-02C 108A-02E 1116-02E 10H4-02E 0WR5-02C 0WR8-02C 0YWJ-02A 0YWH-02C 0YWR-02A 0YWK-02C 0YWE-02C 0YWF-02C 0YAS-02F Press <Custom Size>.
Page 187 Basic Operations ● If you changed the placement of the envelopes, press <Short Edge Feed> or <Long Edge Feed>, and select the envelope type. ● If you selected vertical placement for Nagagata 3, press <Next>, and specify the flap length. ●...
Page 188 Basic Operations Press <OK>. If a screen other than that for specifying the paper size and type is displayed ● If a message prompting you to adjust the paper guide is displayed, adjust the width of the paper guide again and press <OK>. LINKS Hardware Specifications(P.
Page 189: Registering Frequently Used Paper Size And Type For The Multi-Purpose Tray
Basic Operations Registering Frequently Used Paper Size and Type for the Multi-purpose Tray 4XR3-02L If you use a specific size and type of paper by loading in the multi-purpose tray, you can register that paper in advance as "Favorite Paper" for the multi-purpose tray. "Favorite Paper" can easily be called up from the screen which is displayed when you load the paper in the multi-purpose tray, so that you can save the time and labor to make size and type settings each time you use the specific paper.
Page 190 Basic Operations ● You can specify the paper size as <Free Size>, which eliminates the need to enter the paper size setting. Specify <Free Size> when you load paper of unknown size to use for copying or when the paper size is already registered in the printer driver. Specify the length of the <X>...
Page 191 Basic Operations ● For information on the paper sizes displayed when <Other Size> is pressed, see Available Paper(P. 1490) . Press <OK>. Select the paper type and press <OK>. Press <Close>. TIPS ● If <Always Specify> under <Multi-Purpose Tray Defaults> is set to <Favorite Paper>, a screen is displayed to allow you to select your "Favorite Paper"...
Page 192: Fixing The Paper Size And Type To Use With The Multi-Purpose Tray
Basic Operations Fixing the Paper Size and Type to Use with the Multi- Purpose Tray 4XR3-02R If you always use the same paper size and type with the multi-purpose tray, it is recommended that you fix the paper size and type settings for the multi-purpose tray. This is convenient because you can save the time and labor to make settings each time you load paper in the multi-purpose tray.
Page 193 Basic Operations ● Press <X> or <Y> to enter the length of each side using the numeric keys. ● If you register the paper size you use frequently on buttons <S1> to <S5>, you can call them up with one touch. Registering Free Size Paper (Custom Size Paper)(P.
Page 194 Basic Operations ● For information on the paper sizes displayed when <Other Size> is pressed, see Available Paper(P. 1490) . Press <OK>. Select the paper type and press <OK>. Press <OK>. Press <Close>. LINKS Loading Paper in the Multi-Purpose Tray(P. 120) Hardware Specifications(P.
Page 195: Registering Free Size Paper (Custom Size Paper)
Basic Operations Registering Free Size Paper (Custom Size Paper) 4XR3-02S You can register up to five frequently used free sizes of paper. The paper sizes registered here are displayed on the paper size selection screen for the paper drawer and multi-purpose tray ( Specifying Paper Size and Type in the Paper Drawer(P.
Page 196: Automatically Selecting The Appropriate Paper Source For A Specific Function
Basic Operations Automatically Selecting the Appropriate Paper Source for a Specific Function 4XR3-02U Paper sources in which <Paper Drawer Auto Selection On/Off> are set to <On> will be automatically selected when <Select Paper> is set to <Auto>. Paper sources in which <Paper Drawer Auto Selection On/Off> are set to <Off> will not be selected unless they are selected manually.
Page 197 Basic Operations ● If you select the <Consider Color> check box, the machine automatically switches between a paper source for color copying/printing and a paper source for black and white copying/printing according to the settings specified in <Paper Drawer Auto Selection Based on Color>. ●...
Page 198: Specifying The Output Tray For Preprinted Paper
Basic Operations Specifying the Output Tray for Preprinted Paper 4XR3-02W You can specify which output tray to output preprinted paper to. Specifying the output tray for each function can reduce the time needed to search for the output paper. You can also specify the output tray priority when multiple output trays are specified for the same function.
Page 199 Basic Operations <Tray A> 2 Copy, 2 Access Stored Files, 2 Printer, 1 Receive, Other, 1 IP Fax, 1 Fax Staple Finisher-Y <Tray B> 1 Copy, 1 Access Stored Files, 1 Printer, Receive, Other, IP Booklet Finisher-Y Fax, Fax <Tray C> Copy, Access Stored Files, Printer, Receive, 1 Other, IP Fax, <Tray A>...
Page 200: Customizing The Touch Panel Display
Basic Operations Customizing the Touch Panel Display 4XR3-02X In order to more easily use the <Home> screen and the Basic Features screen of each function, you can customize the screen by rearranging buttons or creating shortcut buttons. In addition, you can work more efficiently by registering the settings already specified for frequently used functions to <Personal>/<Shared>, or the Personal Settings to customize the operation environment to your preferences.
Page 201 Basic Operations Registering a Combination of Frequently Used Functions(P. 193) Customizing the Basic Features Screen You can change the setting buttons that are displayed on the Basic Features screens (for copy, fax, and scan). You can also display a different Basic Features screen customized for each logged-in user. Customizing the Basic Features Screen(P.
Page 202 Basic Operations Creating the Settings/Registration Shortcut You can create a shortcut for any setting item that is displayed with a press of . If you frequently use a setting item provided at a very deep level, you can conveniently use the shortcut for that item to quickly switch the display.
Page 203: Customizing The Screen
Basic Operations Customizing the <Home> Screen 4XR3-0XY This section describes what can be customized and managed from the items displayed when <Menu> is pressed on the <Home> screen. ● Depending on the setting for <Allow Home Screen Customization for Common Use> and the privileges of the login user, a screen for selecting either <Customize for Personal Use>...
Page 204 Basic Operations <Wallpaper Settings> You can change the background image. <Home Management Settings> The following settings are available. (Red and bold text indicates the default setting.) ● <Allow Home Screen Customization for Common Use>: <On>/<Off> ● <Allow Non-Authentication Users to Use Timeline>: <On>/<Off> ●...
Page 205: Creating A Shortcut For A Frequently Used Function
Basic Operations Creating a Shortcut for a Frequently Used Function 4XR3-030 You can create a shortcut button for the functions on the <Home> screen. Use this button to access a different function without returning to the <Home> screen. To create a shortcut, log in with administrator privileges. Logging into the Machine(P.
Page 206 Basic Operations ● Select the function from the list. You can check the position of the shortcut selected and the function assigned to it in the preview screen on the left of the list. ● If you do not use shortcuts, select <Unassigned> from the list. Press <OK>.
Page 207: Registering A Combination Of Frequently Used Functions
Basic Operations Favorite SettingsFavorite SettingsFavorite Settings Registering a Combination of Frequently Used Functions 4XR3-031 If you use the same settings every time for the Copy, Fax, or Scan function or want to save complicated settings, you can register settings as favorite settings, which can then be conveniently recalled. Registering Settings(P.
Page 208 Basic Operations ● To change a button name, select the button, press <Rename>, and enter the new name. ● To delete registered settings, select the button and press <Delete>. ● The name for the button is not deleted. To change a key name, press <Rename>. ●...
Page 209 Basic Operations ● You can also change the settings you recall after pressing <Yes>. ● For the Copy/Scan and Send function, you can also set the machine not to display the confirmation screen when the registered settings are recalled. - Copy: <Display Confirmation for Favorite Settings>(P.
Page 210: Customizing The Basic Features Screen
Basic Operations Options ShortcutsOptions ShortcutsOptions Shortcuts Customizing the Basic Features Screen 4XR3-032 The setting buttons that are displayed on the Basic Features screens (for copy, fax, and scan) can be changed with other setting buttons in <Options>. By locating frequently used setting buttons on the Basic Features screen, you can use functions more efficiently.
Page 211 Basic Operations ● Buttons displayed here are currently being displayed on the Basic Features screen. Buttons selected in this step will not be displayed on the Basic Features screen. Select a button you want to display on the Basic Features screen and press <OK>. ●...
Page 212 Basic Operations Registering in <Favorite Settings> ● In <Favorite Settings>, you can register frequently used procedures for copying, as well as frequently specified destinations and settings for scanning. For more information, see Registering a Combination of Frequently Used Functions(P. 193) . Changing the default setting on the Basic Features screen ●...
Page 213: Registering Frequently Used Settings And Destinations As Personal Buttons/Shared Buttons On The Screen
Basic Operations Personal/Shared Registering Frequently Used Settings and Destinations as Personal Buttons/Shared Buttons on the <Home> Screen 4XR3-033 Frequently used settings and destinations can be registered to the <Home> screen as Personal buttons/Shared buttons to recall those settings with a single button. Shared buttons can be used by all users.
Page 214: Registering Personal Buttons/Shared Buttons
Basic Operations Registering Personal Buttons/Shared Buttons 4XR3-034 You can register Personal buttons for your own use, or Shared buttons that can be shared with all users. ● To register a Personal button, you need to log in with personal authentication management. Configuring the Personal Authentication Management Settings(P.
Page 215 Basic Operations Press <Register to Home> when the setting is complete. Confirm the settings and press <Next>. Specify the action that is performed when the registered button is pressed, and press <Next>. ● The setting described below results in a different operation immediately after pressing the registered button. For more information, see Executing Personal Buttons/Shared Buttons(P.
Page 216 Basic Operations ● If you select <On> for both <Display Confirmation Screen When Recalling> and <Start Operation for Recall (Operation starts when button is pressed.)>, copying starts after you select <Yes> on the confirmation screen. Enter the button name and a comment, select <Personal> or <Shared>, and press <OK>.
Page 217 Basic Operations ● Each icon indicates the function type as shown below. <Copy> <Fax> <Scan and Send> <Scan and Store> <Access Stored Files> <Fax/I-Fax Inbox> ● You can also execute the content of the button with the following procedure: press and hold the Personal button/Shared button press <Recall>.
Page 218 Basic Operations When you select the <Fax/I-Fax Inbox> function button The registered settings screen is displayed. Proceed with the operation that you want to perform. Printing Documents in the Memory RX Inbox(P. 433) Keeping Received Documents Private(P. 436) LINKS Customizing the <Home> Screen(P. 189) Creating a Shortcut for a Frequently Used Function(P.
Page 219: Switching The Displayed Language
Basic Operations Switching the Displayed Language 4XR3-035 You can change the language and keyboard layout displayed on the touch panel display. If you switch languages frequently, it is convenient to use the <Switch Language/Keyboard> button. Follow the procedure below to show this button on the touch panel display.
Page 220 Basic Operations ● If you set it to <On>, appears at the bottom of the touch panel display. You can switch the currently displayed language to another by pressing the <Switch Language/Keyboard> button, selecting the desired language from the list, and then press <OK>. ●...
Page 221: Registering Shortcuts For Frequently Used Settings/Registered Items
Basic Operations Settings/Regist. Shortcut Registering Shortcuts for Frequently Used Settings/ Registered Items 4XR3-036 You can register shortcuts for the settings that are displayed when you press , in <Settings/Regist. Shortcut>. This allows you to quickly display even those settings that are configured deep in the menu hierarchy. ●...
Page 222 Basic Operations ● If you do not want to register settings, select <Unassigned>.
Page 223: Customizing The Screen Display Appearance And The Operational Conditions
Basic Operations Personal Settings Customizing the Screen Display Appearance and the Operational Conditions 4XR3-037 Individual users can customize the operational conditions to meet their preferences. For example, users who are English speakers can make a setting so that the English version of touch panel display appears when logging in, and other users can register their own SSID and network key to enable the machine to be easily connected to their mobile device.
Page 224 Basic Operations To set accessibility Press <Accessibility>, and select the setting you want to configure. ● Press <Key Repetition Settings> to change the speed at which the same character is entered repeatedly when a button is held down. This setting may prevent users from inadvertently entering the same character more than once when performing input operations slowly.
Page 225 Basic Operations - If <Personal> of <Job List Display Settings> is set to <Off> - If <Display Warning When Starting to Print> of <Held Jobs Warning Settings> is set to <On> ● For details on this function, see Printing Documents Retained in the Machine (Forced Hold Printing) (P.
Page 226: Canceling Send/Print Jobs
Basic Operations Canceling Send/Print Jobs 4XR3-038 If you press on the control panel while a send/print job is being processed and a screen that leads to <Send Jobs>/ <Print Jobs> is being displayed, the ongoing send/print job is paused, and <Send Jobs>/<Print Jobs> appears. 　...
Page 227: Setting Sounds
Basic Operations Setting Sounds 4XR3-039 You can adjust the volume of sounds produced by the machine when sending/receiving a fax. In addition to setting sounds for faxes, you can specify whether or not confirmation and warning sounds are produced. Adjusting the Volume for Sending/Receiving Faxes(P. 213) Setting the Confirmation Sound and Warning Sound(P.
Page 228 Basic Operations Setting the Confirmation Sound and Warning Sound The machine produces sounds in a variety of situations, such as when control panel keys or touch panel buttons are pressed, or when a malfunction occurs. You can specify whether or not set each sound individually. Press the Volume Settings key.
Page 229 Basic Operations Press <OK>.
Page 230: Entering Sleep Mode
Basic Operations Entering Sleep Mode 4XR3-03A The sleep mode function reduces power consumption by temporarily disabling some internal operations of the machine. You can put the machine into sleep mode simply by pressing on the control panel. When the machine is in sleep mode, the touch panel display turns off and lights up.
Page 231 Basic Operations ● You can set the time range to automatically enter sleep mode by the day of the week. <Auto Sleep Weekly Timer>(P. 1050) Energy Consumption in Sleep Mode You can set the amount of energy that the machine consumes when it is in sleep mode. Follow the procedure below to set the amount of energy consumed in sleep mode.
Page 232: Registering Destinations
Basic Operations Dest./Fwd. Settings Registering Destinations 4XR3-03C Destinations for sending faxes and scanned data can be registered in the Address Book or one-touch buttons. Address Book If you want to register many destinations or classify them by department or business partner, register them in the Address Book.
Page 233 List of Items That Can Be Personalized(P. 163) ). Furthermore, the Synchronize Custom Settings facility can be used to enable the Address Book to be shared by a number of Canon multifunction printers ( Synchronizing Settings for Multiple Canon Multifunction Printers(P. 864) ).
Page 234: About The Address Books Of The Machine
User Group Address List 01 to 50 Remote Address Book: The address book of another Canon machine connected to the machine via a network. It can be accessed in the same way as the Local Address Book to specify destinations.
Page 235 Basic Operations ◼ Personal Address List The personal address list displayed when user authentication is used. ◼ User Group Address List 01 to 50 The group address list available to a group of users when user authentication is used. A User Group Address List corresponds to a single user group.
Page 236 Basic Operations Differences in Address List Types Address User Group Address List Address List for Personal List, One- Address List 01 to 10 Administrator Address List Touch 01 to 50 Each Each user Administrator People who can use the address book All users All users logged-in...
Page 237: Registering Destinations In The Address Book
Address Book. You can also register an I- fax destination, a file server folder location (IP address and path), and the storage (Advanced Box) of a Canon multifunction printer* in the Address Book as a destination.
Page 238 Basic Operations ● Select the functions to use for the destination, from <Fax>, <E-Mail>, <I-Fax>, or <File>. Press <Name> enter the destination name, and press <OK>. Select the address list from <Personal Address List>, User Group Address Lists, <Address List 1> to <Address List 10> and <Address List for Admin.>. ●...
Page 239 Basic Operations Fax number field Enter the fax number using the numeric keys. Enter as necessary. <Backspace> Delete numbers to the left of the cursor in the fax number field ( ) one by one. Press when moving the fax number field cursor ( ) to the left or right.
Page 240 Basic Operations Specify when sending or receiving documents to increase security by attaching a subaddress and password to all of your fax transactions. Basic Operations for Sending Faxes(P. 389) <ECM TX> Select <On> to correct image errors. Select <Off> if the recipient's fax machine does not support the Error Correction Mode (ECM).
Page 241 Basic Operations in advance to automatically add a domain when sending, without the need to enter "@" and the domain name. ● You can register frequently used domain names in <Registered Characters> on the keyboard, and you can recall them when entering an e-mail address. <Registered Characters for Keyboard>(P.
Page 242 Basic Operations You can select the type of sending results that are displayed when is pressed. Select <Full> if you want to check whether an I-fax is delivered to the recipient's machine, or select <Simple> if you want to check whether an I-fax is delivered to a mail server. Note that you cannot confirm the delivery status if the recipient's machine does not support the <Mode:>...
Page 243 Basic Operations ● If you select <On>, the data is divided into smaller sizes that do not exceed the limit and is sent in several sections. The recipient's device must be able to combine the data received. ● If you select <Off> in <Send via Server> ( ) in step 1 for configuring the I-fax setting, the data is sent without being divided, even if it exceeds the maximum limit.
Page 244 Basic Operations To save to the Shared Space: https://<IP address or host name>/share To save to the Personal Space: https://<IP address or host name>/users <Check Connection> Press this button after entering the host name to confirm the connection with the file server/Advanced Box.
Page 245 Basic Operations ● Advanced Box WebDAV server: Access via the HEAD method is always prohibited. ● To send to the Advanced Box of a machine from the same machine, it is recommended that you specify a loopback address. If you specify a loopback address, you can use the following functions: - You can use the URI sending function to notify a user via e-mail that a file has been saved.
Page 246 Basic Operations ● Multiple destinations registered in the Address Book can be combined into a group. For details, see Registering Multiple Destinations as a Group(P. 233) . ● To change or delete the information of destinations registered in the Address Book, see Editing the Registered Destinations in the Address Book(P.
Page 247: Registering Multiple Destinations As A Group
Basic Operations Registering Multiple Destinations as a Group 4XR3-03H Multiple destinations registered in the Address Book( Registering Destinations in the Address Book(P. 223) ) can be combined into a group. You can use this feature to send documents and back up data at the same time because different types of destinations can be registered in the same group.
Page 248 Basic Operations Press <Name> enter the group name, and press <OK>. Select the address list. ● You can create a group from the destinations registered in the selected address list. For example, if you select <Address List 2>, you cannot add a destination registered in <Address List 1> to the group. The created group is registered in the address list you select in this step.
Page 249 Basic Operations Destination type button Select (e-mail), (fax), (I-fax) or (file) to filter the destinations displayed in the address list ( ). Press <All> to display all registered destinations. Destination Destinations registered in the address list that you selected in step 6 are displayed. From this list, select the destinations you want to register in a group.
Page 250 Basic Operations want to register a file server in a group address, set <Confirm Before Sending> to <Off>. You cannot send to a group address including a file server in which <Confirm Before Sending> is set to <On>.
Page 251: Editing The Registered Destinations In The Address Book
Basic Operations Editing the Registered Destinations in the Address Book 4XR3-03J 0YRY-039 0UUY-02X 0UW1-02X 1100-039 0X7F-035 0X7H-035 10XJ-039 0X6E-035 0X6W-035 1106-039 0X7C-035 0X7A-035 10YY-039 0WXY-035 0X7E-035 10H3-039 0WR6-035 0WR7-035 108A-039 1116-039 10H4-039 0WR5-035 0WR8-035 0YWJ-034 0YWH-035 0YWR-034 0YWK-035 0YWE-035 0YWF-035 0YAS-038 After registering destinations, you can change or delete their settings.
Page 252 Basic Operations Press to delete the destination. <Search by Name> Enter the destination name. Press <Search by Name> again to return to the previous screen. First letter button Select the alphanumeric button for the first character of the destination name. Press <All> to display all registered destinations.
Page 253: Registering A Destination In A One-Touch Button
Basic Operations Registering a Destination in a One-Touch Button 4XR3-03K It is convenient to register a frequently used destination in a one-touch button. This enables you to quickly specify a destination with the simple press of a button. In addition to registering a fax number or e-mail address in a one-touch button, you can also register a file server folder location (IP address and path) to use when storing scanned data.
Page 254 Basic Operations ● Select the functions to use for the destination, from <Fax>, <E-Mail>, <I-Fax>, or <File>. Registering Destinations in the Address Book(P. 223) Press <Name> enter the destination name, and press <OK>. Press <One-Touch Name> enter the one-touch button name to be displayed, and press <OK>.
Page 255: Registering A Group In A One-Touch Button
Basic Operations Registering a Group in a One-Touch Button 4XR3-03L Destinations registered in one-touch buttons can be combined into a group and registered as a single destination. You can also register a Mail Box (machine's temporary storage space) in a group ( Making Simple Edits to Files(P.
Page 256 Basic Operations Select the destinations you want to register in a group. ● If you want to select a destination from a one-touch button, press <Add from One-Touch> select the destination press <OK>. If you want to select a Mail Box (machine's temporary storage space), press <Store in Mail Box>...
Page 257: Editing The Registered Destinations In One-Touch Buttons
Basic Operations Editing the Registered Destinations in One-Touch Buttons 4XR3-03R 0YRY-03C 0UUY-030 0UW1-030 1100-03C 0X7F-037 0X7H-037 10XJ-03C 0X6E-037 0X6W-037 1106-03C 0X7C-037 0X7A-037 10YY-03C 0WXY-037 0X7E-037 10H3-03C 0WR6-037 0WR7-037 108A-03C 1116-03C 10H4-03C 0WR5-037 0WR8-037 0YWJ-036 0YWH-037 0YWR-036 0YWK-037 0YWE-037 0YWF-037 0YAS-03A After registering destinations, you can change or delete their settings.
Page 258 Copying Copying Copying ................................246 ..........................248 Copy Basic Features Screen ............................250 Basic Copy Operations ............................261 Cancelling Copying ......................263 Enhancing and Adjusting Copy Quality ....................264 Selecting the Type of Original for Copying ....................266 Adjusting Sharpness for Copying (Sharpness) ..................
Page 259 Copying ..........................324 Superimposing Images ..........327 Combining Jobs with Different Settings Into a Single Job (Merge Job Blocks) ...................... 331 Storing Copy Documents in the Machine ................. 333 Notifying You of the Completion of Copying by E-Mail ..........................335 Making ID Card Copies ............................
Page 260: Copying
Copying Copy Copying 4XR3-03S This chapter describes basic copy operations and various other useful functions. ◼ Introduction to Basic Copy Operations This section describes the Copy Basic Features screen and basic copy operations. Copy Basic Features Screen(P. 248) Basic Copy Operations(P. 250) Cancelling Copying(P.
Page 261 Copying ◼ Using Useful Copy Functions This section describes various copy functions from document editing functions, such as layout change and label making, to security functions for preventing information leakage. Useful Copy Functions(P. 309) Restricting Copying of Confidential Documents(P. 348) Reducing Copying Operations(P.
Page 262: Copy Basic Features Screen
Copying Copy Basic Features Screen 4XR3-03U Pressing <Copy> ( <Home> Screen(P. 141) ) displays the Copy Basic Features screen. Current setting status and setting buttons Displays setting status such as the copy ratio, paper size, and number of copies. Make sure to confirm the settings in order to copy properly.
Page 263 Copying ● If the button for the function that you want to use is not displayed, press <Options> and select the desired button. Basic Copy Operations(P. 250) Options <Options> Displays all of the function setting buttons. For convenience, you can display frequently used function setting buttons in <Interrupt>...
Page 264: Basic Copy Operations
Copying Basic Copy Operations 4XR3-03W This section describes the basic operations for copying. Place the original. Placing Originals(P. 109) ● If <Auto Collate> is set to <On>, the Collate mode is automatically set when you place your originals in the feeder.
Page 265 Copying <Auto (Color/B&W)> Automatically detects the color of the original. Color pages are copied in four colors (CMYK), and black and white pages are copied in black (K) only. <Full Color> Copies in four colors (CMYK), regardless of the color of the original. <Black &...
Page 266 Copying ● If you scan different sized originals without setting the Different Size Originals mode or selecting a non- standard paper size as the paper size, the machine may not be able to detect whether your originals are color or black-and-white. ●...
Page 267 Copying ◼ Enlarging or Reducing Copies with Standard Paper Sizes Press <Copy Ratio>. To reduce, select the copy ratio from , to enlarge, select the copy ratio from and press <OK>. Place your original horizontally when enlarging in the following ways with a preset zoom: Placing an original horizontally means setting the original with the longer side sideways.
Page 268 Copying ◼ Enlarging or Reducing Copies by Specifying Dimensions Press <Copy Ratio>. Press <Set by Length>. Enter the dimensions and press <OK>. ● Press <Original Size> to enter the dimension of the original, and press <Copy Size> to enter the output dimension.
Page 269 Copying ● When copying in equal copy ratio to paper that has the same size as the original, the edges of the copied image may be slightly missing. To avoid this, reduce the size of the image by pressing <Copy Ratio>...
Page 270 Copying ● If <Paper Drawer Auto Selection On/Off> is set to <Off> for a particular paper source, you cannot make copies on paper loaded in that paper source when <Select Paper> is set to <Auto>. <Paper Drawer Auto Selection On/Off>(P. 1076) Also, even if <Paper Drawer Auto Selection On/Off>...
Page 271 Copying ● Only A4 or B5 paper can be used for <Book 2-Sided>. ● Place your originals on the platen glass when using <Book 2-Sided>. ◼ Copying 1-Sided to 2-Sided When copying a horizontally long original, place the original in landscape orientation. Press <Options>...
Page 272 Copying ◼ Copying 2-Sided to 1-Sided Place the original in the feeder. Press <Options> <2-Sided>. Press <2-Sided 1-Sided>. Set <Original Type> and press <OK>. ● To specify the orientation of the original, press <Set Details>. Select <Book Type> when the front and back sides of the original have the same top-bottom orientation.
Page 273 Copying Adjust density and press <OK>. ● Press to decrease density. Press to increase density. ◼ Adjusting the Density of the Background of Copies Press <Options> <Density>. Press <Adjust> in <Background Density>. ● To adjust the background automatically, press <Auto> and proceed to step 4. Adjust density and press <OK>.
Page 274 Copying ● If you select a setting on the list and press <Change>, you can change the setting. After changing the setting, press <OK>. Press ➠ Copying starts. ● To cancel copying, press <Cancel> or Cancelling Copying(P. 261) ● Pressing during copying enables you to adjust density.
Page 275: Cancelling Copying
Copying Cancelling Copying 4XR3-03X You can cancel copying while scanning originals or cancel waiting copy jobs. ◼ Canceling Copying While Scanning The following screen is displayed while scanning originals. Press <Cancel> to cancel copying. ● If you press on the control panel while the Copy Basic Features screen is being displayed, the copy job is paused and, the message <<Stop>Select the Copy job you want to cancel.>...
Page 276 Copying Select the copy job to cancel and press <Cancel>. ● If you press <Details>, detailed information such as the number of copies and the Department ID is displayed. Press <Yes>. ➠ Copying stops. Press <Close>. ● If you press on the control panel when copy jobs are waiting, all the copy jobs are paused and then the message <<Stop>Select the Copy job you want to cancel.>...
Page 277: Enhancing And Adjusting Copy Quality
Copying Enhancing and Adjusting Copy Quality 4XR3-03Y You can enhance the copy quality by making fine adjustments such as adjusting sharpness and erasing unnecessary dark borders. In addition, you can change the visual image of the copy result by inverting colors. Selecting the Type of Original Adjusting Sharpness for Copying Erasing Dark Borders When...
Page 278: Selecting The Type Of Original For Copying
Copying Original TypeOriginal Type Selecting the Type of Original for Copying 4XR3-040 You can select the optimal image quality for the copy depending on the type of original such as originals with only characters or magazines with photographs. Place the original. Placing Originals(P.
Page 279 Copying Press ➠ Copying starts.
Page 280: Adjusting Sharpness For Copying (Sharpness)
Copying SharpnessSharpness Adjusting Sharpness for Copying (Sharpness) 4XR3-041 You can copy the image with clear contours and lines by increasing the sharpness, or soften the copied image by decreasing the sharpness. Use this function when you want to sharpen blurred text and diagrams, or to reduce moire (a striped, wavy pattern) to smooth the finished image.
Page 281: Erasing Dark Borders When Copying (Erase Frame)
Copying Erase FrameErase Frame Erasing Dark Borders When Copying (Erase Frame) 4XR3-042 When copying originals that are smaller than the output paper size, frame lines of the originals may appear in the copied image. When copying thick books, dark borders may appear. <Erase Frame> enables you to erase these frame lines and dark borders.
Page 282 Copying Press <Erase Book Frame> and confirm <Original Size>. ● If the size displayed in <Original Size> is different from the size of the book you set, press <Change> to select the size. Press <Center> or <Sides>, and enter each erasing width. Erasing punch holes in copies of documents Press <Erase Binding>...
Page 283: Inverting Colors (Nega/Posi)
Copying Nega/PosiNega/Posi Inverting Colors (Nega/Posi) 4XR3-043 By inverting the hue or gradation of the entire original, you can make white portions of the original appear black on the copy, and black portions appear white. The printed image will look like a film negative. Place the original.
Page 284: Adjusting The Color
Copying Color BalanceColor Balance Adjusting the Color 4XR3-044 Adjust the density of yellow, magenta, cyan, and black separately. You can also specify the vividness and tone to perform fine adjustment for the color. Place the original. Placing Originals(P. 109) Press <Copy>. <Home>...
Page 285 Copying <Adjust Hue> To set the hue for all colors, use the button for <All Colors>. To set each color separately, use the buttons to the left and right of each color. When adjustment is complete, press <OK>. <Fine Adjust Density> Select a color and adjust its density level by its density area using the <->...
Page 286 Copying TIPS You can register up to four settings after adjustment. After adjusting the color, press <Recall/Register> select a button from <C1> to <C4> press <Register> <Yes> <OK>. ● To recall registered settings, press <Recall/Register>, select a button, and press <OK>. ●...
Page 287: One Touch Color Mode
Copying Adjust OneTouch ColorAdjust One-Touch Color One Touch Color Mode 4XR3-045 You can intuitively select the image quality with a single button, such as having subtle colors or having a retro finish like an old photograph. Place the original. Placing Originals(P. 109) Press <Copy>.
Page 288 Copying Original Vivid Colors Tranquil Colors Lighten Image Darken Image Highlight Reproduction Sepia Tone ● If you select <Highlight Reproduction>, the image quality is adjusted so that highlights are not blown out. ● You can select multiple types of image quality at the same time. However, <Vivid Colors> and <Tranquil Colors>...
Page 289: Copying Efficiently
Copying Copying Efficiently 4XR3-046 You can save paper by copying several originals onto one sheet or checking the copy result before making copies. You can also enhance efficiency by setting different sized originals to copy them together, or combining originals scanned with different settings to copy them together.
Page 290: Copying Multiple Originals Onto One Sheet (N On 1)
Copying N on 1N on 1 Copying Multiple Originals onto One Sheet (N on 1) 4XR3-047 You can copy several pages of originals onto a single sheet. This function enables you to copy with a smaller amount of paper than the original number of pages. Place the original.
Page 291 Copying Originals must all be the same size. ● If you set <N on 1>, <Shift> is automatically set to <Center>.
Page 292: Copying A Facing Page Original As Two Separate Pages
Copying Copying a Facing Page Original as Two Separate Pages 4XR3-048 You can copy an original with two facing pages such as books and magazines into separate pages, dividing the left and right pages. You can make 2-sided copies as well by copying the right page onto the front side and the left page onto the back side.
Page 293 Copying Copying a Facing Page Original onto Both Sides of One Sheet of Paper Place the original. Placing Originals(P. 109) Press <Copy>. <Home> Screen(P. 141) Press <Options> on the Copy Basic Features screen. Copy Basic Features Screen(P. 248) . Press <2-Sided> <Book 2-Sided>.
Page 294 Copying Press <Start Copying>. ➠ Copying starts.
Page 295: Copying Different Size Originals Together (Different Size Originals)
Copying Different Size OriginalsDifferent Size Originals Copying Different Size Originals Together (Different Size Originals) 4XR3-049 You can place different size originals in the feeder and scan them at one time. You can eliminate the need to select paper and place the original again. ●...
Page 296 Copying Select <Same Width> or <Different Width> and press <OK>. ● Select <Same Width> if you are placing the originals with the same width, or <Different Width> if you are placing the originals with different widths. Press <Close>. Press ➠ Copying starts.
Page 297: Copying Separately Scanned Originals Together (Job Build)
Copying Job BuildJob Build Copying Separately Scanned Originals Together (Job Build) 4XR3-04A Even if you have too many originals to be placed in the feeder at once, you can scan the originals separately and copy them as a batch of documents. Originals scanned with both the feeder and the platen glass also can be copied at one time.
Page 298 Copying ➠ Copying starts.
Page 299: Checking The Copy Results
Copying Checking the Copy Results 4XR3-04C Prior to a large amount of copying, you can check the copy result by printing a copy sample. You can also check scanned images by copying page by page when you scan originals. Confirming the copy results beforehand enables you to eliminate output mistakes.
Page 300 Copying Select pages for the copy sample and press <OK>. ● If you want to copy all of the pages, select <All Pages>. ● To copy specific pages, select <Specified Pages>. Enter the pages by pressing <Start Page> or <End Page>. If you select <All Pages>...
Page 301 Copying Checking Scanned Images Page by Page (Print & Check) When scanning an original, you can check the scanned images by copying page by page and copy the whole original after scanning all of the pages. Place the original on the platen glass. Placing Originals(P.
Page 302: Copying Immediately By Interrupting Other Jobs
Copying Interrupt Copying Immediately by Interrupting Other Jobs 4XR3-04E You can copy immediately even while another operation is being performed. This is convenient for cases in which you only want to copy several pages urgently, but another person's output will not finish soon. Place the original.
Page 303: Functions Useful For Making And Managing Material
Copying Functions Useful for Making and Managing Material 4XR3-04F You can attach page numbers and dates when copying. In addition, attaching serial numbers or "CONFIDENTIAL" to important material calls attention to the handling of the material. Finishing by Collating/ Finishing with the Other Finishing Grouping(P.
Page 304: Finishing By Collating/Grouping
Copying Finishing (Collate/Group)Finishing (Collate/Group) Finishing by Collating/Grouping 4XR3-04H When copying two copies or more from the feeder, you can select collating or grouping for the order of printouts. Select "Collate" to print in sequential page order. Select "Group" to print bundles of each page, as in 10 sheets for the first page, 10 sheets for the second page, and so forth.
Page 305 Copying ● Depending on finishing functions, the installation of optional devices is needed. Optional Equipment(P. 1516) ● Depending on the paper type, you cannot use finishing functions. Hardware Specifications(P. 1485) When placing an original on the platen glass ● Pressing <Options> <Job Build>...
Page 306: Finishing With The Stapler
Copying Finishing (Staple)Finishing (Staple) Finishing with the Stapler 4XR3-04J You can bind each copy with the stapler after a collate or group output. Place the original. Placing Originals(P. 109) Press <Copy>. <Home> Screen(P. 141) Press <Options> on the Copy Basic Features screen. Copy Basic Features Screen(P.
Page 307 Copying ● To staple in two locations in the side of the page, select <Double> for the staple position. ● To staple in the section where the paper is folded in half, select <Saddle Stitch>. Depending on the option, you can attach a cover or change the folding position. When trimming the edges of the output sheets, you can adjust the trimming position.
Page 308: Other Finishing Functions
Copying Finishing (Other Finishing Functions)Finishing (Other Finishing Functions) Other Finishing Functions 4XR3-04K Depending on the installed options, you can use other finishing functions. Optional Equipment(P. 1516) Rotate 90 Degrees You can output each set of paper in alternating portrait and landscape orientation. Hole Punch You can make punch holes for filing.
Page 309: Attaching Numbers And Symbols To Copies
Copying Page NumberingPage NumberingCopy Set NumberingCopy Set NumberingWatermarkWatermarkPrint DatePrint Date Attaching Numbers and Symbols to Copies 4XR3-04L You can attach page numbers, management numbers, or dates, etc. when copying. You can also attach stamps which read "Confidential," etc. This allows for easier management in situations such as when you distribute multiple copies of documents.
Page 310 Copying ● In <Set Details>, you can adjust the printing position and change the print position when performing two- sided printing. ● Enter a positive (+) value for X to move the printing position to the left, or a minus (-) value for Y to move the printing position upward.
Page 311 Copying ● Copy set numbers can be printed together with dates or text. <Print Settings> <Copy Set Numbering Option Settings>(P. 1081) ● The text for <Page Numbering> and <Watermark> can also be selected from the text which has been registered in <Register Characters for Page Numbering/Watermark>(P.
Page 312: Making Booklets
Copying Making Booklets 4XR3-04R You can make easy-to-read professional-looking booklets with binding margins and covers. In addition, you can efficiently configure the settings for making booklets such as page layout, 2-sided copying, and adding covers. Making Booklets (Booklet Setting Binding Margins(P. 305) Adding a Cover and Back Copying)(P.
Page 313: Making Booklets (Booklet Copying)
Copying BookletBooklet Making Booklets (Booklet Copying) 4XR3-04S You can set the print layout so that the printouts turn into a booklet when they are folded in half. Using options enables you to automatically process operations such as folding in half and stapling in the crease (Saddle Stitch). Optional Equipment(P.
Page 314 Copying ● When you perform booklet copying with 2-sided originals, press <2-Sided Original> and select <Book Type> or <Calendar Type> as necessary. ● If you want to place multiple pages of original images on a single page of a booklet, press <N on 1> and set the number and order of pages to place on the single page.
Page 315 Copying ● Select whether to copy the original onto the cover and the back cover. ● Press <Change> in <Paper Size> and select the paper size of the cover and the paper source. ● Make sure to use the same size paper for the cover and content pages. ●...
Page 316 Copying Press <Auto> or <Manual>. ● If you select <Manual>, enter the value for correction with <OK> Press <OK>. ● If <Trim> is displayed, you can trim the protruding part to align the edge of the booklet. ● If you can select <Adjust Trim Width>, you can adjust the trimming position. Adjusting the saddle stitch position You can shift the folding position and stapling position at the same time.
Page 317 Copying Select the paper for copying and enter the folding position of the paper. Press <OK> <Close> <OK>. Making the booklet with square spine If the option for a square spine finish is available, you can make a booklet that has many pages with a flat spine by folding the bound portion at right angles.
Page 318 Copying ● When a PDF/XPS file is selected, you can only set the Fold mode and the Saddle Stitch mode. LINKS Adding a Cover and Back Cover(P. 307) Hardware Specifications(P. 1485)
Page 319: Setting Binding Margins
Copying GutterGutter Setting Binding Margins 4XR3-04U You can make binding margins for stapling or punching holes. You can set binding margins on the front side and back side of pages individually. ● When the margin is set, images are shifted by the margin width and copied. An original whose image extends all the way to the edges of the sheet may be partially cut off on the copy.
Page 320 Copying Press <OK> <Close>. Press ➠ Copying starts. ● If you are using <Gutter> and <2-Sided> together follow the instructions below: - If there is a gutter: 1-Sided 2-Sided: Set the Gutter mode for the back side only. 2-Sided 2-Sided: You do not need to set the Gutter mode. 2-Sided 1-Sided: Set the Gutter mode for the back side only.
Page 321: Adding A Cover And Back Cover
Copying Add CoverAdd Cover Adding a Cover and Back Cover 4XR3-04W When making a booklet, you can add a front cover and a back cover using paper different from the body such as heavy paper and colored paper. You can specify whether to copy to the cover and the back cover as well.
Page 322 Copying Press ➠ Copying starts. LINKS Making Booklets (Booklet Copying)(P. 299)
Page 323: Useful Copy Functions
Copying Useful Copy Functions 4XR3-04X You can copy while shifting the position of images from the machine. The machine also has useful functions such as copying both sides of an ID card onto a single page, and notifying you when copying in large quantities is completed by e-mail.
Page 324 Copying Notifying You of the Completion Making ID Card Copies(P. 335) Area Designation(P. 337) of Copying by E-Mail(P. 333) Enlarging an Image to Make a Skipping Blank Pages When Poster(P. 341) Printing(P. 346)
Page 325: Copying Free Size Originals
Copying Free Size Original Copying Free Size Originals 4XR3-04Y You can scan free size originals automatically and fit to the paper selected for copying. Copying 2-sided originals is also available with this function. Place free size originals in the feeder. Place the originals in the feeder.
Page 326: Mirroring Images (Mirror Image)
Copying Mirror Image Mirroring Images (Mirror Image) 4XR3-050 This function enables you to copy the original image reversed, as if it were a reflection in a mirror. Without using a computer, you can easily create symmetrical graphics and diagrams. Place the original. Placing Originals(P.
Page 327: Shifting The Image
Copying Shift Shifting the Image 4XR3-051 This function enables you to make copies with the entire image shifted towards an edge or the center of the page. Shift the image when you want to make blank space on the page to input or arrange text and images on material. Shifting the Image to an Edge or the Center(P.
Page 328 Copying Specifying Moving Distance If no blank space exists because the original image and the output paper are the same size, or if you want to shift images by a few millimeters, specify the moving distance. Place the original. Placing Originals(P. 109) Press <Copy>.
Page 329: Copying With The Image Repeated (Repeat Images)
Copying Repeat Images Copying with the Image Repeated (Repeat Images) 4XR3-052 You can copy the same image repeatedly on one page. You can easily make address labels and coupons. Pay attention to the sizes of the original and the output paper ●...
Page 330 Copying ● Specify the vertical and horizontal number of times to repeat respectively. ● When setting to <Auto>, the image is repeated automatically until the images fill the paper. Set blank spaces between images and press <OK>. ● Enter the blank space width. If you want to set a different blank space width above the image, under the image, to the left of the image, and to the right of the image, press <Adjust Independently>...
Page 331: Inserting Sheets And Chapter Pages (Insert Sheets)
Copying Insert SheetsInsert Sheets Inserting Sheets and Chapter Pages (Insert Sheets) 4XR3-053 You can insert sheets between content pages. For example, when you make a large amount of copies, you can easily check the number of output sheets by inserting colored paper every 50 pages.
Page 332 Copying Press <Sheets> <Add>. Specify the page to insert the sheet. ● Enter the page to insert the sheet using the numeric keys. For example, when copying 100 pages, if you want to insert the sheet after the 50th page, enter "51." Specify detailed settings.
Page 333 Copying ➠ Copying starts. ● If inserting the sheet only, it is not counted as a copy number. If you print on the sheet, it is counted as a copy number. Adding a chapter title ● Using the function to print on the sheet, you can insert chapter pages in essays, reports, etc. Include the original to be printed on the chapter page in the original document.
Page 334 Copying Press <Tab>. To print on the tab, set the printing position and press <OK>. ● If you will not print on the tab, just press <OK> without setting anything. ● To print properly on the tab, the copy position needs to be shifted slightly as in the following illustration. Enter how far to shift.
Page 335 Copying ➠ Returns to step 7. The setting you specified is shown in the first line of the list on the screen. Inserting the tab paper in another page Select the second line onwards in the list, press <Add> and repeat steps 8 to 10. Editing or deleting tab paper Select the tab paper from the list and press <Details/Edit>...
Page 336: Inserting Sheets When Copying Onto Transparencies
Copying Transparency Cover Sheets Inserting Sheets When Copying Onto Transparencies 4XR3-054 When copying onto transparencies, you can prevent transparencies from sticking together by inserting sheets between transparencies. You can also print on inserted sheets. Load transparencies and paper to insert. ●...
Page 337 Copying ➠ Copying starts. LINKS Inserting Sheets and Chapter Pages (Insert Sheets)(P. 317)
Page 338: Superimposing Images
Copying Superimpose ImageSuperimpose Image Superimposing Images 4XR3-055 You can register images such as logos and decorated frames as image forms, and superimpose them on the output. This function enables you to print company logos on handouts for meetings or unify the design of business proposals by adding frames.
Page 339 Copying Press <OK> <Close>. ● To change the name of a form image already registered, select the form image from the list in step 5 and press <Details> <Rename Form>. To delete a form image, select the form image from the list and press <Delete>.
Page 340 Copying ● If you want to superimpose the form image on the back side when making a 2-sided copy, configure <Back Side>. To superimpose the same form image as the front side, press <Same as Front Side>. To super impose a form image different from the front side, press <Set> and proceed to step 5. Select the form image to superimpose and press <Next>.
Page 341: Combining Jobs With Different Settings Into A Single Job (Merge Job Blocks)
Copying Merge Job Blocks Combining Jobs with Different Settings Into a Single Job (Merge Job Blocks) 4XR3-056 You can scan multiple originals with different settings, and then combine the jobs into a single job and print it out. For example, scan one original document with the Hole Punch setting and another original document with the 2-sided setting, after that, you can combine these documents into a single job and add page numbers or attach covers to the whole output.
Page 342 Copying ➠ Scanning starts. When scanning is complete, the screen appears prompting you to scan the next original. ● If you want to keep the setting specified in this step for the next original, proceed to step 7. ● If you want to change some of the settings such as copy ratio or density for the next original, press <Change Settings>...
Page 343 Copying <No. of Prints> Enter the number of copies using the numeric keys. <Check Overall Settings> You can check the settings specified in step 4. List of scanned documents Displays the information of the scanned documents as a list. ● The number in appears as 1, 2, 3...
Page 344 Copying ● Maximum number of job blocks that can be scanned: 100...
Page 345: Storing Copy Documents In The Machine
Copying Store in Mail Box Storing Copy Documents in the Machine 4XR3-057 You can save scanned documents in the "Mail Box" of the machine temporarily and print them out later. The data is saved for a certain period of time. Place the original.
Page 346 Copying ➠ Documents are scanned and saved in the Mail Box. A duplicate of the document is output at the same time. ● If you do not need the duplicate, press <Copy upon Storing> on the screen in step 5 to clear the check box. ●...
Page 347: Notifying You Of The Completion Of Copying By E-Mail
Copying Job Done Notice Notifying You of the Completion of Copying by E-Mail 4XR3-058 You can receive an e-mail notifying you that originals are finished copying. When performing a large copying job or reservation copies ( Basic Copy Operations(P. 250) ), you do not need to wait beside the machine for the print completion.
Page 348 Copying Press ➠ Documents are scanned and copying starts. When copying is complete, the notification e-mail is sent to the specified address.
Page 349: Making Id Card Copies
Copying Copy ID Card Making ID Card Copies 4XR3-059 This function enables you to copy both the front and back of an ID card onto a single sheet of paper. This function is useful when copying ID cards (identification cards) such as driver's licenses, because the orientation and print position of the images of both sides of the ID card are aligned automatically according to the paper size.
Page 350 Copying Press <OK> <Close>. Press to scan the front side. ➠ Once scanning is completed, a screen will appear notifying you that preparations to scan the back side are complete. Turn the ID card over so that its back side is facing down and press to scan the back side.
Page 351: Area Designation
Copying Area DesignationArea Designation Area Designation 4XR3-05A You can extract a single part of an original for copying, like when trimming photos or cutting out articles from a newspaper. Since you can specify the area to copy while checking the preview screen, it is not necessary to cut the original. Place the original.
Page 352 Copying ● Touch two diagonally opposite points to specify a rectangle area with those points as reference points. Specify an area that encloses the area you want to copy in a rectangle. Two opposing points to enter The area to copy ●...
Page 353 Copying Framing Blanking Confirm whether the areas are specified correctly, and press <OK>. ● To adjust an area, press <OK> to return to step 7, press <Clear Area> or <Fine Adjust>, and specify the area again. If you select <Blanking> in step 8, press <OK> and proceed to step 12. Press <Next >...
Page 354 Copying Since areas are specified on the preview screen, they may shift when actual copies are made. If you want to specify more accurate areas, enter dimensions that you have measured in advance. As indicated in the diagram, measure the distance between the right edge of the area and the original's right edge (X1), the left edge of the area and the original's right edge (X2), the top edge of the area and the original's top edge (Y1), and the bottom edge of the area and the original's top edge (Y2), press <Numeric Key Entry>...
Page 355: Enlarging An Image To Make A Poster
Copying Enlarging an Image to Make a Poster 4XR3-05C You can enlarge an image and copy it to multiple sheets of paper to create a large poster by joining the sheets together. There are two methods for copying to multiple sheets of paper; specifying the copy ratio only, and specifying the number of sheets of paper to use.
Page 356 Copying ● You can create a poster using an original size and copy ratio not indicated in this table, but the maximum original size is A3 and the maximum copy ratio is 400%. ● Since the poster is output after being divided into the optimal number of sheets, fewer sheets may be output than the number you specify.
Page 357 Copying Press <Copy Ratio>. Press <Poster>. Press <Copy Ratio> <Next>. Specify the copy ratio, and press <OK>. ● Specify the copy ratio using the buttons on the screen or the numeric keys. Press ➠ Copying starts. Specifying the Paper Size to Use and Number of Sheets If you want to create a poster by selecting the paper because you want to use paper in the multi-purpose tray or if there is only a specific size of paper loaded in the machine, it is necessary to specify the paper size and number of sheets.
Page 358 Copying Press <Copy>. <Home> Screen(P. 141) Press <Copy Ratio>. Press <Poster>. Press <Number of Output Pages> <Next>. Press <Change>, select the paper size, and press <OK>. ● If you select the multi-purpose tray, specify the paper size and type to load.
Page 359 Copying Select the number of sheets, and press <OK>. Press ➠ Copying starts.
Page 360: Skipping Blank Pages When Printing
Copying Skip Blank PagesSkip Blank Originals Skipping Blank Pages When Printing 4XR3-05E The machine can detect blank pages when scanning, and print all the pages except blank pages. Place the original. Placing Originals(P. 109) Press <Copy>. <Home> Screen(P. 141) Press <Options> on the Copy Basic Features screen. Copy Basic Features Screen(P.
Page 361 Copying ➠ Pressing <+> makes the detection accuracy higher. Press <OK> <Close>. Press ➠ Copying starts. ● If the size of the original is smaller than the scan size setting, it may not be skipped correctly. ● To check the number of pages that have been printed, follow the procedures below: <Copy/Print>...
Page 362: Restricting Copying Of Confidential Documents
Copying Restricting Copying of Confidential Documents 4XR3-05F In order to prevent carelessly copying documents that include personal or confidential information, the machine provides a "Secure Watermark" function and a "Document Scan Lock" function. Secure Watermark enables you to embed hidden text such as "CONFIDENTIAL" on output copies. If the output copies are copied again, the text emerges as a warning.
Page 363: Embedding The "Top Secret" Text (Secure Watermark)
Copying Secure WatermarkSecure Watermark Embedding the "TOP SECRET" Text (Secure Watermark) 4XR3-05H When copying documents that include confidential information, you can embed invisible text such as "TOP SECRET" or "CONFIDENTIAL" to warn unauthorized users not to copy them. When copying a document that has already been copied, the embedded text appears across the entire page, preventing unauthorized copies of copies.
Page 364 Copying ● You can register frequently used text. Select <Custom> and enter the text by pressing <Register>. ● To edit or delete registered text, press <Register>, select the text from the list, and press <Edit> or <Delete>. Embedding dates Press <Date>. Set the dates to embed.
Page 365 Copying Press <ID/User Name>. Specify the print settings for the watermark. ● Set the character format. ● You can adjust the density of patterns and backgrounds. If you press <Adjust Background/Character Contrast> <Sample Print>, a sample of the pattern and background is printed. Check the sample and press to adjust the density.
Page 366: Disabling Copying Of Documents (Document Scan Lock)
Copying Document Scan LockDocument Scan Lock Disabling Copying of Documents (Document Scan Lock) 4XR3-05J Embedding "Scan Lock Information" when copying enables you to restrict reproduction by copying or scanning. In addition, embedding "Tracking Information" enables you to analyze embedded information on the output and find out who, when, and with which machine a copy or print was made.
Page 367: Restricting Copying Using A Tl Code
Copying Restricting Copying Using a TL Code 4XR3-05K Embedding a TL Code when copying originals enables the restriction of reproduction. It is possible to not only restrict reproduction, but also to permit reproduction only when login information and passwords are identified. ●...
Page 368 Copying Press <Tracking Information>. Press <Set> <OK>. ● To embed arbitrary character strings other than department ID or user name, dates and time, or the device name, enter the characters by pressing <Custom Characters>. Press <OK> <Close>. Press ➠ Copying starts. Adjusting TL Code formats ●...
Page 369: Restricting Copying Using A Qr Code
Copying Restricting Copying Using a QR Code 4XR3-05L Embedding a QR Code when copying originals enables the restriction of reproduction. You also can embed only Tracking Information without prohibiting reproduction. ● For information on how to enable Document Scan Lock using QR code, see Using QR Code to Restrict Copying(P.
Page 370 Copying Press <OK> <Close>. Press ➠ Copying starts. Embedding a Secure Watermark ● You can embed a Secure Watermark together with QR Codes as well. For information on setting the Secure Watermark, see Embedding the "TOP SECRET" Text (Secure Watermark)(P. 349) . Rewriting the QR Code ●...
Page 371: Reducing Copying Operations
Copying Reducing Copying Operations 4XR3-05R You can eliminate the need to specify the same settings every time you make copies by recalling previously used settings. In addition, switching the Copy Basic Features screen ( Copy Basic Features Screen(P. 248) ) to the "Express Copy Screen"...
Page 372: Recalling Previously Used Copy Settings (Previous Settings)
Copying Previous Settings Recalling Previously Used Copy Settings (Previous Settings) 4XR3-05S You can recall the previously used copy settings. The details of the recalled setting can be changed before copying. ● The three most recent settings that were stored in memory are not deleted even when the main power is turned Off.
Page 373 Copying ● The Merge Job Blocks setting ( Combining Jobs with Different Settings Into a Single Job (Merge Job Blocks)(P. 327) ) cannot be recalled.
Page 374: Changing The Settings Quickly (Express Copy Screen)
Copying Changing the Settings Quickly (Express Copy Screen) 4XR3-05U Switching the Copy Basic Features screen from the "Regular Copy Screen" to the "Express Copy Screen" enables you to change the settings related to basic copy operation ( Basic Copy Operations(P. 250) ) more quickly. For example, to copy both sides of an original using the Regular Copy Screen, you need to press <2-Sided>...
Page 375 Copying Press this icon to register the current settings in <Favorite Settings> of or to change the buttons displayed in Registering a Combination of Frequently Used Functions(P. 193) Customizing the Basic Features Screen(P. 196) Number of copies Displays the number of copies. Enter using the numeric keys. <Options>...
Page 376: Restrictions Regarding The Combination Of Functions
Copying Restrictions Regarding the Combination of Functions 4XR3-05W The following tables show the unavailable combinations of settings when you want to set more than one function at a time. ◼ Functions that Cannot Be Used in Combination "Functions that Cannot Be Used in Combination" indicate the following: ●...
Page 377: Copy Basic Features Screen
Copying Copy Basic Features Screen 4XR3-05X Functions that Have Priority when Set Function Functions that Cannot Be Used in Combination Last Full Color, Black & White, Single Color, Two Colors, Poster (Number of Auto (Color/B&W) Output Pages), Poster (Copy Ratio), Adjust OneTouch Color (Sepia Tone) Auto (Color/B&W), Black &...
Page 378 Copying 1:1 (100%), Copy Ratio (Manual), Copy Ratio (Preset Zoom), Copy Ratio (Auto), XY Ratio (Manual entry), Set by Length Copy ID Card XY Ratio (Auto XY Ratio), Poster (Number of Output Pages), Poster (Copy Ratio) 1:1 (100%), Copy Ratio (Manual), Copy Ratio (Preset Zoom), Copy Manual Copy ID Card...
Page 379 Copying Auto (Color/B&W), Density (Auto), Fit to Page, Select Paper (Custom Size), Select Paper (Free), 1-Sided>2- Sided, 2-Sided>2-Sided, 2-Sided>1-Sided, Book>2- Sided, Book>2 Pages, N on 1, Copy ID Card, Erase Original Frame, Erase Book Frame, Erase Binding, Shift (By Position), Shift (By Numeric Keys), Gutter, Mirror Image, Repeat Images (Number of times), Repeat Images (Auto), Framing, Blanking, Transparency Cover Sheets, Add Cover, Insert...
Page 380 Copying Copy Ratio (Auto), XY Ratio (Auto XY Ratio), Fit to Page, Poster (Number of Output Pages), Poster (Copy Ratio), 1-Sided>2-Sided, 2-Sided>2-Sided, Book>2-Sided, Book>2 Pages, N on 1, Copy ID Card, Shift (By Position), Shift (By Numeric Keys), Repeat Images (Number of times), Repeat Images (Auto), Framing, Blanking, Transparency Cover Sheets, Add Cover, Insert Sheets (Sheets, Chapter Pages), Insert Sheets (Tab), Print on Tab, Booklet Scan (Fold + Saddle...
Page 381: Options> Screen (1/4)
Copying <Options> Screen (1/4) 4XR3-05Y Functions that Have Priority when Function Functions that Cannot Be Used in Combination Set Last Poster (Number of Output Pages), Poster (Copy Ratio), Select Paper (Custom Size), Select Paper (Free), 1-Sided>2-Sided, 2-Sided>2-Sided, 2-Sided>1-Sided, Book>2-Sided, N on 1, Copy ID Card, Erase Binding, Repeat Images (Number of times), Repeat Images (Auto), Framing, Blanking,...
Page 382 Copying Poster (Number of Output Pages), Poster (Copy Ratio), Select Paper (Custom Size), Select Paper (Free), Book>2 Pages, N on 1, Copy ID Card, Erase Binding, Repeat Images (Number of times), Repeat Images (Auto), Framing, Blanking, Transparency Cover Sheets, Add Cover, Insert Sheets (Sheets, Chapter Pages), 1-Sided>2-Sided, 2-Sided>2-Sided, 2- Book>2-Sided...
Page 383 Copying Booklet Scan (Fold + Saddle Stitch, Fold Only), Do Not Booklet Scan (Fold + Saddle Stitch, Fold Only), Copy ID Card, Transparency Cover Sheets, Staple + *4*5 Rotate 90 Degrees, Print on Tab Collate (Corner, Double), Staple + Offset Collate (Staple-Free (Max 5 pages)), Staple + Group (Corner, Double), Staple + Group (Staple-Free...
Page 384 Copying Poster (Number of Output Pages), Poster (Copy Ratio), Select Paper (Custom Size), Select Paper (Free), Copy ID Card, Mirror Image, Transparency Cover Sheets, Offset, Add Cover, Collate (Page Order), Group (Same Insert Sheets (Sheets, Chapter Pages), Insert Pages), Staple + Collate (Corner, Corner, Sheets (Tab), Print on Tab, Rotate 90 Degrees, Double), Staple + Collate (Staple-...
Page 385 Copying Fit to Page, Poster (Number of Output Pages), Poster (Copy Ratio), Select Paper (Auto), Select Paper (Custom Size), Select Paper (Free), 1- Sided>2-Sided, 2-Sided>2-Sided, 2-Sided>1- Sided, Book>2-Sided, Book>2 Pages, N on 1, Copy ID Card, Erase Original Frame, Erase Book Frame, Erase Binding, Shift (By Numeric Keys), Gutter, Mirror Image, Repeat Images (Number of times), Repeat Images (Auto), Framing,...
Page 386 Copying Fit to Page, Poster (Number of Output Pages), Poster (Copy Ratio), Select Paper (Auto), Select Paper (Custom Size), Select Paper (Free), 1- Sided>2-Sided, 2-Sided>2-Sided, 2-Sided>1- Sided, Book>2-Sided, Book>2 Pages, N on 1, Copy ID Card, Erase Original Frame, Erase Book Frame, Erase Binding, Shift (By Numeric Keys), Gutter, Mirror Image, Repeat Images (Number of times), Repeat Images (Auto), Framing,...
Page 387 Copying Fit to Page, Poster (Number of Output Pages), Poster (Copy Ratio), Select Paper (Auto), Select Paper (Custom Size), Select Paper (Free), Book>2-Sided, Book>2 Pages, Copy ID Card, Erase Original Frame, Erase Book Frame, Shift (By Numeric Keys), Mirror Image, Repeat Images (Number of times), Repeat Images (Auto), Framing, Blanking, N on 1...
Page 388 Copying Copy Ratio (Auto), XY Ratio (Auto XY Ratio), Set by Length, Fit to Page, Poster (Number of Output Pages), Poster (Copy Ratio), Select Paper (Free), Book>2-Sided, Book>2 Pages, N on 1, Copy ID CardErase Original Frame, Erase Book Frame, Erase Binding, Shift (By Position), Shift (By Numeric Keys), Gutter, Mirror Image, Repeat Images (Number of times), Repeat Images (Auto), Framing, Blanking,...
Page 389 Copying Density (BleedReduce), Photo Text Printout, Printed Image, Text/Photo, Map, Text/Photo (BleedReduce) Poster (Number of Output Pages), Poster (Copy Ratio), Select Paper (Free), 1-Sided>2-Sided, 2- Sided>2-Sided, 2-Sided>1-Sided, Book>2-Sided, Book>2 Pages, N on 1, Copy ID Card, Mirror Image, Repeat Images (Number of times), Repeat Images (Auto), Framing, Blanking, Add Cover, Insert Sheets (Sheets, Chapter Pages), Insert Sheets (Tab), Print on Tab, Booklet...
Page 390: Options> Screen (2/4)
Copying <Options> Screen (2/4) 4XR3-060 Functions that Function Functions that Cannot Be Used in Combination Have Priority when Set Last Single Color, Two Colors, Select Paper (Free), Sharpness, Adjust OneTouch Color (Vivid Colors, Tranquil Colors), Adjust OneTouch Color (Lighten Image, Darken Image, Highlight Reproduction), Adjust OneTouch Color (Sepia Tone), Color Balance (Yellow, Magenta, Cyan, Black), Color Balance (Adjust Saturation), Color Balance (Adjust Hue), Color Balance (Fine Adjust Density),...
Page 391 Copying Nega/Posi, Merge Job Blocks, Merge Job Blocks (Job Separator), Store in Mail Fine Adjust Box, Store in Mail Box (Copy upon Storing), Secure Watermark, Document Density Scan Lock (TL code), Document Scan Lock (QR code) Nega/Posi, Merge Job Blocks, Merge Job Blocks (Job Separator), Store in Mail Adjust Black Box, Store in Mail Box (Copy upon Storing), Secure Watermark, Document Scan Lock (TL code), Document Scan Lock (QR code)
Page 392 Copying Fit to Page, Select Paper (Free), Adjust OneTouch Color (Sepia Tone), Copy ID Card, Shift (By Numeric Keys), Mirror Image, Repeat Images (Number of times), Repeat Images (Auto), Transparency Cover Sheets, Print on Tab, Booklet Scan (Fold + Saddle Stitch, Fold Only), Booklet Scan (Do Not Fold), Do *14*16 Watermark Not Booklet Scan (Fold + Saddle Stitch, Fold Only), Do Not Booklet Scan (Do...
Page 393: Options> Screen (3/4)
Copying <Options> Screen (3/4) 4XR3-061 Functions that Function Functions that Cannot Be Used in Combination Have Priority when Set Last Poster (Number of Output Pages), Poster (Copy Ratio), 2-Sided>2-Sided, 2- Sided>1-Sided, Book>2-Sided, Book>2 Pages, N on 1, Copy ID Card, Repeat Images (Number of times), Repeat Images (Auto), Transparency Cover Sheets, Print &...
Page 394 Copying Select Paper (Free), Group (Same Pages), Rotate 90 Degrees, Staple + Collate (Corner, Double), Staple + Collate (Staple-Free (Max 5 pages)), Staple + Separator Group (Corner, Double), Staple + Group (Staple-Free (Max 5 pages)), Staple + Collate (Saddle Stitch), Saddle Fold, Hole Punch, Free Size Original Fit to Page, Poster (Number of Output Pages), Poster (Copy Ratio), N on 1, Copy ID Card, Erase Original Frame, Erase Book Frame, Erase Binding, Shift (By Position), Shift (By Numeric Keys), Gutter, Repeat Images (Number of times), Repeat...
Page 395 Copying Single Color, Two Colors, Select Paper (Free), Adjust OneTouch Color (Vivid Colors, Tranquil Colors), Adjust OneTouch Color (Lighten Image, Darken Image, Highlight Copy upon Reproduction), Adjust OneTouch Color (Sepia Tone), Color Balance (Yellow, Storing Magenta, Cyan, Black), Color Balance (Adjust Saturation), Color Balance (Adjust Hue), Color Balance (Fine Adjust Density), Color Balance (Adjust Black Hue), Copy ID Card, Mirror Image, Superimpose Image, Free Size Original Poster (Number of Output Pages), Poster (Copy Ratio), Single Color, Two Colors,...
Page 396: Options> Screen (4/4)
Copying <Options> Screen (4/4) 4XR3-062 Functions that Have Function Functions that Cannot Be Used in Combination Priority when Set Last Copy Ratio (Manual), Copy Ratio (Preset Zoom), Copy Ratio (Auto), XY Ratio (Manual entry), Set by Length, XY Ratio (Auto XY Ratio), Fit to Page, Poster (Number of Output Pages), Poster (Copy Ratio), Select Paper (Auto), Select Paper (Custom Size), Select Paper (Free), 1-Sided>2-Sided, 2-Sided>2-Sided, 2-Sided>1-Sided, Book>2-Sided, Book>2 Pages, N on 1, Erase Original Frame, Erase Book Frame, Erase Binding, Shift (By Position), Shift (By Numeric Keys), Gutter, Nega/Posi, Mirror Image, Repeat...
Page 397 Faxing Faxing Faxing ................................... 384 ..........................386 Fax Basic Features Screen ......................... 389 Basic Operations for Sending Faxes ..........................405 Canceling Sending Faxes ..............................407 Receiving Faxes ..........................409 Sending Faxes Successfully ................... 410 Checking Scanned Images Before Sending (Preview) .....................
Page 398: Faxing
Faxing Faxing 4XR3-063 This chapter introduces the basic methods for sending and receiving faxes as well as convenient fax functions you can use according to your needs. ◼ Introduction to Basic Operations This section describes the Fax Basic Features screen and the basic sending and receiving methods. Fax Basic Features Screen(P.
Page 399 Faxing ◼ Using Fax Functions More Fully This section describes how to send and receive faxes via the Internet. You can also learn how to use a multifunction printer without the ability to fax for sending and receiving faxes via other multifunction printers on the network. Using Internet Faxes (I-Fax)(P.
Page 400: Fax Basic Features Screen
Faxing Fax Basic Features Screen 4XR3-064 Pressing <Fax> ( <Home> Screen(P. 141) ) displays the Fax Basic Features screen. Destination Displays the name of the specified destination, fax number, number of destinations, and the current time. <Details> Enables you to check the detailed information of the destination displayed in <Delete Dest.>...
Page 401 (Previous Settings)(P. 424) To Remote Address Book <To Remote Address Book> Press to specify destinations in one-touch buttons of other Canon multifunction printers. This button is available only when the Remote Address Book is activated for use. <Set Destination>(P. 1127) <Acquire...
Page 402 Faxing ● Some functions cannot be used in combination with each other. Buttons that cannot be selected are displayed in light gray. ● The total number of specified destinations is displayed on the top right of the screen. LINKS Registering Destinations(P. 218)
Page 403: Basic Operations For Sending Faxes
Faxing Basic Operations for Sending Faxes 4XR3-065 This section describes the basic operations for sending fax documents. Place the original. Placing Originals(P. 109) Press <Fax>. <Home> Screen(P. 141) Specify the destination on the Fax Basic Features screen. Fax Basic Features Screen(P.
Page 404 Faxing Specifying Destinations from the Address Book Press <Address Book>. Select the destination and press <OK>. ● If an access number is set when the destination is registered, press <Access No.> and enter the access number using the numeric keys. The corresponding destination is displayed in the Address Book. ●...
Page 405 Faxing Specifying Destinations from One-Touch Buttons Press the desired one-touch button. ● To specify the destination using a one-touch button number (one-touch number), press and enter the number for the desired one-touch button. ● To use the Remote Address Book, press <To Remote Address Book>. ●...
Page 406 Faxing ● You can press <Register to Address Book> to register the entered destination. Set the required conditions, and specify <Name> and <Address Book>. For information on the settings, see Registering Destinations in the Address Book(P. 223) . To send faxes overseas ●...
Page 407 Faxing ● To display all the destinations in the LDAP server without specifying any conditions, proceed to step 5. Specify the search conditions. Search categories Select a criterion to search for destinations from name, fax number, organization name, and organization unit (department name, etc).
Page 408 Faxing Erasing Dark Borders (Erase Frame) Specifying How to Scan Originals If you are scanning free size/highly transparent originals, or the edge of image is missing when scanning, you need to manually specify the scanning size. Specifying the Scanning Size of Originals The machine can automatically scan both the front and back sides of an original.
Page 409 Faxing When scanning a free size original Place the original in the feeder and select <Free Size>. When specifying the values of scanning size Place the original on the platen glass, select <Custom>, and enter the length and width of the original. When scanning a long original Place the original in the feeder and select <Long Original>.
Page 410 Faxing Press<Options> <Book 2 Pages>. Press <Close>. Adjusting Image Quality You can select the resolution suitable for your type of original. The higher the resolution is, the clearer the image becomes, but the longer it takes to send. Selecting Resolution Specifying the type of original such as documents with characters only or magazines with photographs enables you to send with optimal image quality.
Page 411 Faxing You can scan the image with clear contours and lines by increasing the sharpness, or soften the image by decreasing the sharpness. Use this function when you want to sharpen blurred text and diagrams, or to reduce moire (a shimmering, wavy pattern) to smoothen the finished image.
Page 412 Faxing Press <Close>. ◼ Adjusting the Density of the Background Press <Options> <Density>. Press <Adjust> in <Background Density>. ● To adjust the background automatically, press <Auto> and proceed to step 4. ● When the type of original is set to <Text> ( Selecting the Type of Original(P.
Page 413 Faxing Adjust the sharpness and press <OK>. ● To sharpen blurred text, adjust the control to <High>. ● To reduce moire when scanning originals that contain printed photos, such as magazines or pamphlets, adjust the control to <Low>. Press <Close>. Enlarging or Reducing You can enlarge or reduce standard size originals to other standard sizes when scanning.
Page 414 Faxing Press <Close>. ◼ Enlarging or Reducing by Specifying Magnification Press <Options> <Copy Ratio>. Specify magnification and press <OK>. Press <Close>. Erasing Dark Borders (Erase Frame) When scanning originals that are smaller than the scanning size, frame lines of the originals may appear in the scanned image.
Page 415 Faxing ● If the size displayed in <Original Size> is different from the size of the original, press <Change> to select the size. You can only set the Erase Original Frame mode for the original sizes shown on the touch panel display. Enter the width of the frame to erase.
Page 416 Faxing Press <OK> <Close>. Press ➠ Originals are scanned and sending starts. ● To cancel scanning, press <Cancel> or <Yes>. When <Press the [Start] key to scan the next original.> is displayed Place the next original to scan and press .
Page 417 Faxing To print the report for the results of sending ● On the Fax Basic Features screen, pressing <Options> <TX Report> enables you to set to automatically print the report listing the results of sending. ● To set this for each job from <Options>, it is necessary to select <For Error Only> or <Off> in <TX Report>(P.
Page 418 Faxing Registering frequently used settings ● You can combine frequently used destinations and scan settings into a button of the machine for later use. By pressing the registered button when scanning originals, you can quickly complete your settings. Registering a Combination of Frequently Used Functions(P. 193) LINKS Canceling Sending Faxes(P.
Page 419: Canceling Sending Faxes
Faxing Canceling Sending Faxes 4XR3-066 You can cancel scanning originals or sending faxes that are being sent or waiting to be sent. ◼ Canceling Scanning Originals Press <Cancel> on the displayed screen or Press <Yes>. ➠ Scanning originals is canceled. ◼...
Page 420 Faxing To immediately cancel a job that is being sent If you press on the control panel to cancel a fax job while it is being sent, the message <Is it OK to cancel the following Send job?> appears. Press <Yes> to cancel sending the fax. ●...
Page 421: Receiving Faxes
Faxing Receiving Faxes 4XR3-067 ◼ When a fax is received The Processing/Data indicator on the control panel blinks green. When receiving is complete, the document is automatically printed and the indicator turns off. ● To cancel receiving, press <Receive> <Job Status> select a document <Cancel>.
Page 422 Faxing LINKS Various Receiving Methods(P. 432) Forwarding Received Documents Automatically(P. 438) Checking Status and Log for Sent and Received Documents(P. 441)
Page 423: Sending Faxes Successfully
Faxing Sending Faxes Successfully 4XR3-068 This section describes how to avoid potential sending errors caused by incorrectly scanning documents or a busy line, etc. Checking Scanned Images Stamping Scanned Originals for Checking the Connection to the Before Sending (Preview)(P. 410) Sending(P.
Page 424: Checking Scanned Images Before Sending (Preview)
Faxing Preview Checking Scanned Images Before Sending (Preview) 4XR3-069 You can check scanned images on the preview screen before sending. You can also delete, move, or switch pages on the preview screen. ● The original cannot be checked before sending with the Direct Sending or Manual Sending mode, even if <Preview>...
Page 425 Faxing Press <Delete Page>. To move a page You can move a page to the specified destination. Press <Edit Scanned Data>. Press <Move Page Position>. Enter the page numbers corresponding to <Move Page> and <Behind Page>. Press <OK>. To switch the locations of pages You can switch the locations of specified pages.
Page 426: Stamping Scanned Originals For Sending
Faxing Finished Stamp Stamping Scanned Originals for Sending 4XR3-06A The machine can apply a stamp on the front of originals that have been scanned. You can easily tell originals that have yet to be scanned from ones already scanned. Place the original in the feeder. Placing Originals(P.
Page 427: Checking The Connection To The Recipient Before Sending (Direct Send)
Faxing Direct Send Checking the Connection to the Recipient Before Sending (Direct Send) 4XR3-06C To successfully send faxes to the destination you intend, you can check beforehand that the recipient is connected and ready to start communication. As the machine bypasses memory when scanning originals, you can send faxes even if there is no memory available.
Page 428 Faxing To specify the scanning size of originals ● The scanning size of originals placed in the feeder is automatically set. To specify the size yourself, use the platen glass.
Page 429: Sending Faxes Manually (Manual Sending)
Faxing On-Hook Sending Faxes Manually (Manual Sending) 4XR3-06E You can manually send fax documents after checking that the destination is ready to receive fax transmissions. ● If you have added additional lines, you can only use Line 1 (the standard line) for manual sending. ●...
Page 430 Faxing ● <Limit Functions> is set to <Off> for any function when the machine is in the Department ID mode. Configuring the Department ID Management Settings(P. 715) To specify the scanning size of originals ● The scanning size of originals placed in the feeder is automatically set. To specify the size yourself, use the platen glass.
Page 431: Notifying You By E-Mail Of The Completion Of Sending
Faxing Job Done Notice Notifying You by E-Mail of the Completion of Sending 4XR3-06F You can receive an e-mail notifying you that sending documents is complete. Even if documents are waiting to be sent, you can use your computer or portable device to check whether sending documents is complete, giving you reassurance.
Page 432 Faxing ● If you want to check the content of the sent document, select <Attach TX Image> to attach the first page of the document as a PDF file to a notification e-mail. Press <OK> <Close>. Press ➠ Originals are scanned and sending starts. When sending is complete, the notification e-mail is sent to the specified address.
Page 433: Simplifying Sending Operations
Faxing Simplifying Sending Operations 4XR3-06H You can scan different size originals at once or send separately scanned documents together. By recalling previously used settings, you can simplify sending operations. Sending Different Size Originals Sending Separately Scanned Recalling Previously Used Together (Different Size Originals) Documents Together (Job Build) Settings for Sending (Previous (P.
Page 434: Sending Different Size Originals Together (Different Size Originals)
Faxing Different Size Originals Sending Different Size Originals Together (Different Size Originals) 4XR3-06J You can place different size originals in the feeder and scan them at the same time. This eliminates the need to place originals separately. ● The combination of original sizes that you can scan is limited. Scanning with an improper combination may cause damage to the originals or paper jams.
Page 435 Faxing ● Select <Same Width> if you are placing the originals with the same width, or <Different Width> if you are placing the originals with different widths. Press <Close>. Press ➠ Originals are scanned and sending starts. ● When the originals with different widths are scanned together, the images of the smaller size originals may be slanted because the originals cannot be fixed with the slide guides.
Page 436: Sending Separately Scanned Documents Together (Job Build)
Faxing Job Build Sending Separately Scanned Documents Together (Job Build) 4XR3-06K Even if you have too many originals to be placed in the feeder at the same time, you can scan the originals separately and send them as a batch of documents. Documents scanned with both the feeder and the platen glass can also be sent at the same time.
Page 437 Faxing - <Original Type> ● If you want to place different size originals in the feeder, set <Different Size Originals>. Sending Different Size Originals Together (Different Size Originals)(P. 420) ● When scanning and sending 1-sided originals and 2-sided originals together, if the first document you scan is a 2-sided original, set <2-Sided Original>.
Page 438: Recalling Previously Used Settings For Sending (Previous Settings)
Faxing Previous Settings Recalling Previously Used Settings for Sending (Previous Settings) 4XR3-06L You can recall the destinations specified in the past. Their scan settings such as density are also recalled at the same time. ● You can store a series of destination, scan, or send settings specified before pressing as a single group of Previous Settings.
Page 439 Faxing Press ➠ Originals are scanned and sending starts. ● If you set <Manage Address Book Access Numbers> to <On>, you cannot recall settings from memory. ● If you set any address type to <On> in <Limit New Destination>, the currently stored Previous Settings are deleted.
Page 440: Useful Functions When Sending
Faxing Useful Functions When Sending 4XR3-06R This section describes how to send a document at a specified time and how to save a copy of a fax document in an external file server. Sending at a Specified Time(P. 427) Saving a Copy of a Sent Document(P. 429)
Page 441: Sending At A Specified Time
Faxing Delayed Send Sending at a Specified Time 4XR3-06S You can scan originals in advance and send the scanned documents at a specified time. Place the original. Placing Originals(P. 109) Press <Fax>. <Home> Screen(P. 141) Specify the destination on the Fax Basic Features screen. Fax Basic Features Screen(P.
Page 442 Faxing ● You can check on the <Status Monitor> screen whether sending is complete or not. Checking Status and Log for Sent and Received Documents(P. 441) LINKS Notifying You by E-Mail of the Completion of Sending(P. 417)
Page 443: Saving A Copy Of A Sent Document
- When an address book has been imported from the Remote UI Importing/Exporting the Setting Data(P. 827) - When an address book has been received from <Device Information Distribution Settings> Distributing the Device Information to Other Canon Multifunction Printers(P. 880) Press <Function Settings> <Send> <Common Settings>...
Page 444 Faxing Press <Backup Location> select the destination press <OK>. Registering Destinations in the Address Book(P. 223) ● A destination in <Personal Address List> cannot be specified as the destination. Press <Folder Name> set how to organize the created folders press <OK>. ●...
Page 445 Faxing Press <File Format> select the file format for saving the sent data. Press <OK>. ● Registration is complete. Specifying multiple destinations including a fax destination ● You can save a copy of a sent document by sending to multiple destinations which include a fax destination from the Scan Basic Features screen.
Page 446: Various Receiving Methods
Faxing Various Receiving Methods 4XR3-06W The machine can be set to temporarily save received documents in it without printing. By checking and selecting documents you want to print, you can save paper. There is also a function to receive and keep confidential documents private.
Page 447: Saving Received Documents In The Machine (Memory Reception)
Faxing Fax/I-Fax Inbox Saving Received Documents in the Machine (Memory Reception) 4XR3-06X You can have incoming documents saved in the storage location (Memory RX Inbox) of the machine without printing. By printing just what you need and deleting unnecessary documents such as direct mails from the Memory RX Inbox, you can save paper.
Page 448 Faxing Press <Memory RX Inbox>. Divided Data RX Inbox Divided Data RX Inbox Pressing <Divided Data RX Inbox> enables you to check the receive status of an I-fax that has been divided into several parts before being sent, and the remaining capacity of the Divide Data RX Inbox. The following can be performed using <Divided Data RX Inbox>.
Page 449 Faxing TIPS ● You can specify a day of the week or the time such as on weekends or night time during which received documents are saved in memory. <Memory Lock Start Time>(P. 1114) and <Memory Lock End Time>(P. 1115) ●...
Page 450: Keeping Received Documents Private
Faxing Print Keeping Received Documents Private 4XR3-06Y This function is to save in the specified storage location (Confidential Fax Inbox) the received documents that match specific conditions. The Confidential Fax Inbox contains multiple boxes, and each box can be protected by password. By specifying a condition such as saving all documents from Company A in Box No.
Page 451 Faxing ● You cannot print multiple documents simultaneously. To print multiple documents, select and print one document at a time. Press <Start Printing>. ● To delete the document to print, press <Delete File After Printing> before printing. ➠ Printing starts. TIPS ●...
Page 452: Forwarding Received Documents Automatically
Faxing Forwarding Received Documents Automatically 4XR3-070 You can set to forward received documents to specified destinations. Fax numbers as well as e-mail addresses and shared folders in computers can be specified as forwarding destinations. Forwarding All Documents Automatically (Forwarding All) The machine forwards all received documents to specified destinations.
Page 453 Faxing Press <Conditions> and specify the conditions for the destinations to forward. ● A document will be forwarded if it is received from a destination that meets the conditions specified here. Example: Forwarding a fax from 1111111111 ● Receive Method: <Fax: Line Shared> ●...
Page 454 Faxing Press <OK>. ● This completes the registration. Select the registered forwarding settings and press <Validate/Invalidate> to switch the forwarding conditions to <On>. ● When a forwarding destination is deleted from the address book, <Validate/Invalidate> automatically switches to <Off>. To resume forwarding with the same conditions, specify the destination again and switch the forwarding conditions to <On>.
Page 455: Checking Status And Log For Sent And Received Documents
Faxing Checking Status and Log for Sent and Received Documents 4XR3-071 You can check the statuses and communication logs for sent and received documents. Checking the Statuses for Sent Documents(P. 441) Checking the Statuses for Received Documents(P. 442) Checking If Documents Are Sent or Received Successfully(P. 443) ●...
Page 456 Faxing ● You can resend documents when <Delete Failed TX Jobs> is set to <Off> ( <Delete Failed TX Jobs>(P. 1096) ). Note that you cannot resend the documents sent with Direct Send/Manual Sending/PC fax. ● You can change the destinations of documents that are set to be sent at a specified time as well as documents that failed to send.
Page 457 Faxing Checking If Documents Are Sent or Received Successfully Press Press <Send> or <Receive> <Job Log>. ● To display only fax documents, select <Fax> from the drop-down list in the upper-right of the screen. Check if documents are sent or received successfully. ●...
Page 458: Sending Faxes From Your Computer (Pc Fax)
Faxing Sending Faxes from Your Computer (PC Fax) 4XR3-072 You can send fax documents created on your computer directly from your computer, just like printing operations. This method eliminates the need to print documents for faxing, allowing you to save paper. To use this function, you need to install a fax driver in your computer ( Installing Drivers(P.
Page 459: Sending Pc Faxes
Faxing Sending PC Faxes 4XR3-073 This section describes the basic flow of sending PC faxes from a computer. For Windows(P. 445) For Mac OS(P. 446) For Windows Open a document and display the print screen. Select the machine and click [Print] or [OK]. Click the [Enter Destination] tab, and specify the communication mode and fax number you are using.
Page 460 Faxing ● If [Confirm Fax Number/URI when Setting Destination] is set in the [Security Settings] dialog box, enter the specified fax number in the [Confirm Fax Number]. For details, see Help for fax driver. Click [Send]. ➠ Sending starts. ● To cancel sending, double-click the printer icon displayed in the task tray of the desktop, select the file to cancel, and click [Document] [Cancel]...
Page 461 Faxing Click [General Settings]. Click [Add Destination].
Page 462 Faxing Enter the destination name in [Destination Name] and fax number in [Fax Number], and then click [Add] [Cancel]. ● If you need to specify a number to dial an outside line, click [Outside Dialing Prefix] [Settings] on the [Special Features] panel, and then enter the number. Click [Print].
Page 463: Using Internet Faxes (I-Fax)
Faxing Using Internet Faxes (I-Fax) 4XR3-074 Internet fax (I-fax) is a function to send and receive faxes via the Internet. Scanned documents are converted into TIFF format image and are sent as e-mail attachments. Even if you are sending to a distant place or you have lots of documents to send, you do not have to worry about transmission costs because telephone lines are not used.
Page 464: Sending I-Faxes
Faxing Sending I-Faxes 4XR3-0Y0 Place the original. Placing Originals(P. 109) Press <Scan and Send>. <Home> Screen(P. 141) Specify the destination on the Scan Basic Features screen. Scan Basic Features Screen(P. 497) Specifying Destinations from the Address Book Specifying Destinations from One-Touch Buttons Entering Destinations Manually Specifying Destinations in the LDAP Server ●...
Page 465 Faxing ● If an access number is set when the destination is registered, press <Access No.> and enter the access number using the numeric keys. The corresponding destination is displayed in the Address Book. ● To use the Remote Address Book, press <To Remote Address Book>. When <Change Address Book> is displayed, press <Change Address Book>...
Page 466 Faxing ● The destinations registered in the one-touch buttons of the server machine are updated in the following times: - When a fax job has been sent on the client machine - When you press the Reset key on the client machine - When Auto Reset is activated on the client machine Entering Destinations Manually You can specify destinations manually that are not registered in the Address Book or one-touch buttons.
Page 467 Faxing Press <Destination Conditions>. Specify the receiving conditions the recipient supports and press <OK>. ● Be sure to check the receiving functions the recipient supports before specifying the conditions. ● To add another I-fax address, press <Next Destination> and repeat steps 2 through 5. ●...
Page 468 Faxing ● When <Change Address Book> is displayed, press <Change Address Book> <LDAP Server>. ● If the network password input screen is displayed, enter the user name and password and press <OK>. Press <Search by Conditions>. ● To display all the destinations in the LDAP server without specifying any conditions, proceed to step 5. Specify the search conditions.
Page 469 Faxing Check the displayed message and press <OK>. Press <Details>. Specify the receiving conditions the recipient supports and press <OK>. ● Press <Destination Conditions> and select the functions the recipient supports. Be sure to check the receiving functions the destination before specifying the conditions. ●...
Page 470 Faxing ● To cancel scanning, press <Cancel> or <Yes>. When <Press the [Start] key to scan the next original.> is displayed Place the next original to scan and press . When scanning all of the originals is complete, press <Start Sending>...
Page 471 Faxing When multiple sheets are fed ● Scanning is stopped and the message is displayed on the screen. Follow the instructions to clear the jam. When you have cleared the jam, the resume job screen is displayed. If the machine mistakenly detects multiple sheet feeding, press <Do Not Detect Multi.
Page 472: Receiving I-Faxes
Faxing Receiving I-Faxes 4XR3-076 ◼ When an I-fax is received The Processing/Data indicator on the control panel blinks green. When receiving is complete, the document is automatically printed and the indicator turns off. ● To cancel receiving, press <Receive> <Job Status> select a document <Cancel>.
Page 473: Using Remote Faxes
Faxing Using Remote Faxes 4XR3-077 Even if you have a multifunction printer without the ability to fax, you can use the printer to send and receive faxes via another multifunction printer with fax functionality if both printers are on the same network. In this case, the printer with fax functionality and the printer without fax functionality can be likened to a server machine and client machine, respectively.
Page 474 Faxing ● When the department ID and password input screen is displayed, enter the ID and password registered in the server machine. ● The sender information of a fax sent from the client machine is printed according to the setting in the server machine.
Page 475 Printing Printing Printing ................................462 ..........................464 Printing From a Computer ............................467 Canceling Printing ..................... 469 Checking the Printing Status and History ........................471 Advanced Functions for Printing ....................472 Printing After Checking the Document (Hold) ................473 Sending Documents for Job Hold From a Computer ........................
Page 476: Printing
Printing Printing 4XR3-078 You can print documents and images prepared on a computer. This section introduces basic procedures and convenient printing functions. ◼ Introduction of basic operations This section describes the basic operation methods when printing from a computer. Printing From a Computer(P. 464) Canceling Printing(P.
Page 477 Printing ● You can print photographs, PDF files, etc. from a mobile device such as a smart phone, tablet, etc. For more information, see Linking with Mobile Devices(P. 629) .
Page 478: Printing From A Computer
Printing Printing From a Computer 4XR3-079 This section describes basic printing from a computer with the printer driver installed. Help for Printer Drivers(P. 464) Basic Printing Operations(P. 464) Help for Printer Drivers Clicking [Help] (Window) or (Mac OS) on the printer driver setting screen displays the Help screen. For information that is not in the User's Guide, including about driver features and how to set up those features, see Help.
Page 479 Printing Click [Print] or [OK]. ➠ Printing starts. ● If you want to cancel, see Canceling Printing(P. 467) . In case of Mac OS Open a document and display the print screen. Select the machine. Specify the print settings as necessary. ●...
Page 480 Printing LINKS Checking the Printing Status and History(P. 469) <Paper Feed Mode for Printer Driver Jobs with MP Tray>(P. 1093)
Page 481: Canceling Printing
Printing Canceling Printing 4XR3-07A You can cancel printing before it has finished. You can also cancel a print job on the control panel of the machine. Checking the Printing Status and History(P. 469) In case of Windows(P. 467) In case of Mac OS(P. 467) In case of Windows Double-click the printer icon on the system tray in the lower-right of the screen.
Page 482 Printing Click the printer icon displayed on the Dock. Select the document to cancel and click [Delete] or ➠ Printing is canceled.
Page 483: Checking The Printing Status And History
Printing Checking the Printing Status and History 4XR3-07C You can check the wait status for print jobs and whether or not an error has occurred during printing. Operations such as printing the document ahead of other documents and temporarily suspending or canceling printing are possible as well.
Page 484 Printing ◼ Checking the printing history Press <Job Log> to display a list of printed documents. If a document is printed without problems, the <Result> column displays <OK>. If <NG> is displayed, it shows that printing was canceled or an error occurred. ●...
Page 485: Advanced Functions For Printing
Printing Advanced Functions for Printing 4XR3-07E This section introduces printing functions such as running a print job efficiently, or improving the security on printing. Printing After Checking the Printing Documents Retained in Printing at a Specified Time Document (Hold)(P. 472) the Machine (Forced Hold (Scheduled Printing)(P.
Page 486: Printing After Checking The Document (Hold)
Printing Hold Printing After Checking the Document (Hold) 4XR3-07F By temporarily storing a document (Print Job) in the Job Hold area from the computer, etc., you can print a trial before starting a large print job, print documents in the order of priority, or print after viewing the final condition settings. This function is called "Job Hold."...
Page 487: Sending Documents For Job Hold From A Computer
Printing Sending Documents for Job Hold From a Computer 4XR3-07H To print the document with using the Job Hold, you need to send the document as a print job for Job Hold from the installed driver on the computer. ● You can move documents saved in a temporary storage space (Mail Box) of the machine to the Job Hold saving area.
Page 488 Printing ➠ The document is sent to the Job Hold saving area. In case of Mac OS Open a document and display the print screen. ● For information on displaying the print screen, see Help of each application. Select the machine. Specify the print settings as necessary and click [OK].
Page 489: Moving/Duplicating A File
Printing Moving/Duplicating a File 4XR3-07J You can move or copy documents saved in a temporary storage space (Mail Box) to the Job Hold saving area. For example, you can use the scanned document saved in Mail Box after moving/copying it. ●...
Page 490 Printing Select the Mail Box press <Duplicate> or <Move>. ➠ The file in the Hold Queue is moved/duplicated to the Mail Box, and can be used as a Mail Box file. ● If the job cannot be moved or duplicated to the selected Mail Box, it remains in the original Hold Queue. ●...
Page 491: Printing Job Hold Documents
Printing Printing Job Hold Documents 4XR3-07K Press <Hold>. <Home> Screen(P. 141) Select documents. <Hold Job List> ● The selection status of documents, icons indicating document types, as well as the document names and dates/times at which they were saved are displayed. ●...
Page 492 Printing Deletes printed documents from <Hold Job List> automatically after printing. If you always use <Delete After Printing>, you can change the default settings to eliminate the need to set it each time. <Default Settings for Job Deletion After Printing>(P. 1126) <Start Printing>...
Page 493: Printing Documents Retained In The Machine (Forced Hold Printing)
Printing Print Printing Documents Retained in the Machine (Forced Hold Printing) 4XR3-07L To avoid leaving printed material, accidental information leakage, misprinting, etc., the administrator sets to store the document before printing. To print the stored document, see the followings. <User Registration Method>(P. 1132) <Forced Hold>(P.
Page 494 Printer Functions(P. 1463) . ● <Delete Page> from <Display Image> of the PrintRelease function of Canon PRINT Business is not supported. ● If the message <Failed to delete the page.> is displayed when deleting a page, press <Delete Page> in <Preview>...
Page 495 Printer Functions(P. 1463) . ● You cannot change the print settings of multiple jobs at once when using the PrintRelease function of Canon PRINT Business. Select All (Max 100 jobs)Clear Selection <Select All (Max 100 jobs)>/<Clear Selection> If a document is not selected in , <Select All (Max 100)>...
Page 496 Printing ● When multiple jobs are held, they are printed in the display order of <Date>. ● A maximum of 100 jobs can be printed with a single login operation. ● If jobs are already held, this setting is enabled by logging in again after setting <Auto Print User Jobs When Logging In>...
Page 497: Printing At A Specified Time (Scheduled Printing)
Printing Printing at a Specified Time (Scheduled Printing) 4XR3-07R You can set a time to start printing, which is useful when printing large amounts of documents at night, etc. Sending Scheduled Print Documents from a Computer (Windows)(P. 483) Checking the Scheduled Print Jobs(P. 484) ●...
Page 498 Printing Specify [Print Start Time] in [Scheduled Print Details], and click [OK]. Configure the print settings as necessary, and click [OK]. Click [Print] or [OK]. ➠ The document is sent to the machine. ● The scheduled print jobs are executed according to the time set in the machine. Confirm that the time set in the machine matches that of your computer in advance.
Page 499: Printing With Settings Disabling Unauthorized Copying
Printing Printing With Settings Disabling Unauthorized Copying 4XR3-07S When printing documents including personal or confidential information, it is necessary to avoid leaks caused by unauthorized copying by third parties. To prevent unauthorized copying, the machine is equipped with a "Secure Watermark" function that prompts attention by making characters such as "TOP SECRET"...
Page 500 Printing Open a document and display the print setting screen of the printer driver. Printing From a Computer(P. 464) Select the machine and click [Details] or [Properties]. Click [Advanced Settings] on the [Finishing] tab. Select [On] at [Secure Printing Function of Device] and click [OK]. Click [OK].
Page 501: Various Printing Methods
Printing Various Printing Methods 4XR3-07U This section introduces printing method using the Remote UI, or how to print a file stored in memory media. Directly Printing Files without Printing Using a Virtual Printing From Memory Media Opening Them(P. 488) Printer(P. 490) (Media Print)(P.
Page 502: Directly Printing Files Without Opening Them
Printing Directly Printing Files without Opening Them 4XR3-07W By using remote UI, it is possible to print files saved on a computer or network directly from the machine without using the printer driver. You do not need to open files on the computer for printing. Start the Remote UI.
Page 503 Printing ● Do not click [Start Printing] repeatedly during file transfer. Otherwise, file malfunction may occur and the file may not be transferred. ● Printing may not be performed properly depending on the data. ● If printing with Direct Print is not possible or the printing position deviates, opening files from the application and using the printer driver may enable proper printing.
Page 504: Printing Using A Virtual Printer
Printing Printing Using a Virtual Printer 4XR3-07X A virtual printer enables you to use LPD printing or FTP printing with the print settings registered as a virtual printer in advance. For example, registering settings such as the paper type, number of copies, and two-sided printing in advance eliminates the need to specify these settings for each job.
Page 505 Printing ● Operations cannot be performed from multiple browsers at the same time. Enter the virtual printer name and specify the required settings. ● Multiple virtual printers with the same name cannot be registered. ● A maximum of 20 virtual printers can be registered. Click [Add].
Page 506 Printing For FTP printing ● put [file name] [virtual printer name] Example: Printing "sample.pdf" with a virtual printer named "001" > put sample.pdf 001...
Page 507: Printing From Memory Media (Media Print)
Printing Printing From Memory Media (Media Print) 4XR3-07Y It is possible to print files saved on memory media directly from the machine without using a computer. This is convenient when printing after bringing data back from an outside location or when printing data you have brought with you to a business destination.
Page 508 Scanning Scanning Scanning ................................495 ..........................497 Scan Basic Features Screen ......................500 Basic Operations for Scanning Originals ..................517 Checking Status and Log for Scanned Documents ..............................519 Scanning Clearly ..........................520 Adjusting Image Quality ............................521 Adjusting Density ..................
Page 509: Scanning
Scanning Scan and Send Scanning 4XR3-080 Scanning paper originals enables you to convert them into electronic files, such as PDF, commonly supported by a computer. Converted files can be sent as e-mail attachments from the machine, or saved in a file server. This chapter describes a variety of useful functions for easy scanning as well as basic operations.
Page 510 Scanning Scanning Efficiently(P. 525) ◼ Efficiently, Reliably, Safely This section describes a variety of functions useful for increasing working efficiency, avoiding operation errors, and enhancing security. Useful Scanning Functions(P. 534) ◼ Scanning Using a Computer If you are editing a scanned document in a computer, save directly into the computer for convenience. Using Your Computer to Scan (Remote Scan) (Windows)(P.
Page 511: Scan Basic Features Screen
Scanning Scan Basic Features Screen 4XR3-081 Pressing <Scan and Send> ( <Home> Screen(P. 141) ) displays the Scan Basic Features screen. <Address Book> Enables you to specify a sending destination and a save location registered in the Address Book. <One-Touch> Enables you to specify a sending destination and a save location registered in one-touch buttons.
Page 512 Scanning Function setting buttons Displays the most frequently used buttons from <Options>. You can also press to change which buttons are displayed. ● If the button for the function that you want to use is not displayed, press <Options> and select the desired button.
Page 513 Scanning LINKS Registering Destinations(P. 218)
Page 514: Basic Operations For Scanning Originals
Scanning Basic Operations for Scanning Originals 4XR3-0Y1 This section describes the basic operations for scanning originals. Place the original. Placing Originals(P. 109) Press <Scan and Send>. <Home> Screen(P. 141) Specify the destination on the Scan Basic Features screen. Scan Basic Features Screen(P.
Page 515 Scanning Specifying Destinations from the Address Book Press <Address Book>. Select the destination and press <OK>. ● If an access number is set when the destination is registered, press <Access No.> and enter the access number using the numeric keys. The corresponding destination is displayed in the Address Book. ●...
Page 516 Scanning Specifying Destinations from One-Touch Buttons Press <One-Touch>. Select the desired one-touch button and press <OK>. ● To specify the destination using a one-touch button number (one-touch number), press and enter the number for the desired one-touch button. ● To use the Remote Address Book, press <To Remote Address Book>. ●...
Page 517 Scanning Specify the destination and press <OK>. ● You can press <Register to Address Book> to register the entered destination. Set the required conditions, and specify <Name> and <Address List>. For information on the settings, see Registering Destinations in the Address Book(P. 223) . ●...
Page 518 Scanning Search categories Select a criterion to search for destinations from name, e-mail address, organization name, and organization unit (department name, etc). Search conditions Select a search condition such as a destination name that contains "John" and a department name that begins with "Development."...
Page 519 Only e-mail destinations can be specified from the address book of a mobile device. ● To use this function, you must install the "Canon PRINT Business" application to your mobile device. Utilizing the Machine through Applications(P. 637) Connect to the mobile device.
Page 520 Scanning ● To move a destination from Cc or Bcc, press <To/Bcc|Cc> or <To/Cc|Bcc> and specify the destination to move to To, Cc, or Bcc. Specify the destination press <OK>. ● For information on specifying the destination, see the method for specifying each type of destination. ●...
Page 521 Scanning Select the file format. ● If you select <PDF>, <XPS>, or <OOXML>, you can specify various additional settings. ● If you selected <JPEG> or <TIFF>, there are no further operations. Press <OK>. <JPEG> This file format is suitable for photographic originals. Multiple-page originals will be divided into one file per page.
Page 522 Scanning ● <PowerPoint> documents to which <OOXML> is set can only be sent with the following settings. - Select Color: Color mode other than the Black & White mode - Resolution: 300 dpi x 300 dpi or 600 dpi x 600 dpi - Copy Ratio: 100% or Auto ●...
Page 523 Scanning Select the resolution and press <OK>. ● Depending on the file format you are selecting, the resolution that you can select is limited. Specifying the Scanning Size of Originals If you are scanning free size/highly transparent originals, or the edge of image is missing when scanning, you need to manually specify the scanning size.
Page 524 Scanning When scanning a long original Place the original in the feeder and select <Long Original>. You can only set a zoom ratio of 100%. To register the scanning size ● If you frequently specify the scanning size with the same values, register the size in <Custom> <Register Size>...
Page 525 Scanning <Auto (Color/Gray)> Determines automatically what color is used for scanning according to the color of an original. For example, color pages are scanned in color, and monochrome pages are scanned in grayscale (monochrome gradation). <Auto (Color/B&W)> Determines automatically what color is used for scanning according to the color of an original. For example, colored pages are scanned in color, and monochrome pages are scanned in black and white.
Page 526 Scanning ● Place the original in the feeder. For landscape-oriented originals, place them horizontally. ● If you want to scan each side of the 2-sided originals placed on the platen glass, specify the <Job Build> settings. Sending/Saving Separately Scanned Documents Together (Job Build)(P. 532) Press <2-Sided Original>.
Page 527 Scanning ◼ Enlarging or Reducing in Standard Paper Sizes Press <Options> <Copy Ratio>. To reduce, select magnification from , to enlarge, select magnification from and press <OK>. Press <Close>. ◼ Enlarging or Reducing by Specifying Magnification Press <Options> <Copy Ratio>. Specify magnification and press <OK>.
Page 528 Scanning ● Depending on the resolution you are selecting, you cannot specify the finished size. Press <Close>. ● If you want to send with <Auto>, set the resolution to 300 dpi x 300 dpi or 600 dpi x 600 dpi. ●...
Page 529 Scanning ● Press when there are multiple send jobs to display the screen for selecting the send job to cancel. If the send job you want to cancel is not displayed, press <Check Other Jobs> to display <Send Jobs>. Select the job that you want to cancel, and press <Cancel>.
Page 530 Scanning Determining the top and bottom of the original ● You can set the orientation of the document before scanning so that its top and bottom are positioned correctly when the sent/saved file is displayed on a computer. ● When placing an A4 size original, press <Options> on the Scan Basic Features screen <Orig.
Page 531: Checking Status And Log For Scanned Documents
Scanning Checking Status and Log for Scanned Documents 4XR3-083 You can check the statuses and communication logs for sent and saved documents. Checking the Statuses for Sent/Saved Documents(P. 517) Checking If Documents Are Sent or Saved Successfully(P. 518) ● When personal authentication management is used, you can restrict users from performing operations on the jobs of other users on the <Status Monitor>...
Page 532 Scanning multiple destinations specified that are being sent/saved, or when entering a new destination is restricted Restricting New Destinations(P. 757) ). Checking If Documents Are Sent or Saved Successfully Press Press <Send> <Job Log>. Check if documents are sent or saved successfully. ●...
Page 533: Scanning Clearly
Scanning Scanning Clearly 4XR3-084 For catalogs with many photographs included, reports written in pencil, and thick magazines, adjusting the density and sharpness and erasing unnecessary shadows can scan originals clearly. Adjusting Image Quality(P. 520) Adjusting Density(P. 521) Adjusting Sharpness When Scanning (Sharpness)(P.
Page 534: Adjusting Image Quality
Scanning Original TypeOriginal Type Adjusting Image Quality 4XR3-085 You can scan with optimal image quality suitable for your type of original. For example, making the color tone beautiful for originals with photos, while making the contrast sharp for text-only originals, which makes it easy to read. Place the original.
Page 535: Adjusting Density
Scanning DensityDensity Adjusting Density 4XR3-086 You can scan originals more clearly by manually adjusting the density according to the contents of the original. For example, increasing the density enables you to easily read faint characters written in pencil. Place the original. Placing Originals(P.
Page 536: Adjusting Sharpness When Scanning (Sharpness)
Scanning SharpnessSharpness Adjusting Sharpness When Scanning (Sharpness) 4XR3-087 You can scan the image with clear contours and lines by increasing the sharpness, or soften the image by decreasing the sharpness. Use this function when you want to sharpen blurred text and diagrams, or to reduce moire (a shimmering, wavy pattern) to smoothen the finished image.
Page 537: Erasing Dark Borders When Scanning (Erase Frame)
Scanning Erase FrameErase Frame Erasing Dark Borders When Scanning (Erase Frame) 4XR3-088 When scanning originals that are smaller than the scanning size, frame lines of the originals may appear in the scanned image. When scanning a thick book, dark borders may appear. This function enables you to erase these frame lines and dark borders.
Page 538 Scanning Press <Erase Book Frame> and check <Original Size>. ● If the size displayed in <Original Size> is different from the size of the book, press <Change> to select the size. Only the original sizes shown on the touch panel display can be scanned. Press <Center>...
Page 539: Scanning Efficiently
Scanning Scanning Efficiently 4XR3-089 This section describes convenient functions, such as scanning different size originals at once, scanning two facing pages onto separate pages, and scanning a large number of originals separately to put into one. Sending/Saving Different Size Originals Scanning a Facing Page Original Scanning to Make a Together (Different Size Originals)(P.
Page 540: Sending/Saving Different Size Originals Together (Different Size Originals)
Scanning Different Size OriginalsDifferent Size Originals Sending/Saving Different Size Originals Together (Different Size Originals) 4XR3-08A You can place different size originals in the feeder and scan them at the same time. This eliminates the need to place originals separately. ● The combination of original sizes that you can scan is limited.
Page 541 Scanning ● Select <Same Width> if you are placing the originals with the same width, or <Different Width> if you are placing the originals with different widths. Press <Close>. Press ➠ Originals are scanned and sending/saving starts. ● When the originals with different widths are scanned together, the images of the smaller size originals may be slanted because the originals cannot be fixed with the slide guides.
Page 542: Scanning A Facing Page Original And Storing/Sending It As Two Separate
Scanning Book>2 PagesBook>2 Pages Scanning a Facing Page Original and Storing/Sending it as Two Separate Pages 4XR3-08C You can scan two facing pages in a book or magazine onto separate pages in one operation. ● When scanning facing pages of a book or bound original, place the original on the platen glass. Place it face down with its corner aligned with the top-left corner of the platen glass, as shown below.
Page 543 Scanning Erasing Dark Borders When Scanning (Erase Frame)(P. 523)
Page 544: Scanning To Make A Booklet (Booklet Scan)
Scanning Booklet Scan Scanning to Make a Booklet (Booklet Scan) 4XR3-08E You can scan to enable printing in the form of a booklet. ● This function can only be used when saving to a Mail Box. Place the original. Placing Originals(P. 109) Press <Scan and Store>.
Page 545 Scanning ● Press <Change> for <Layout Size>, and select the paper size for the booklet. ● To print a booklet with the same dimensions as the original, select the paper size for facing pages. If you select the same size for <Original Size> and <Layout Size>, the size of the image is automatically reduced when output.
Page 546: Sending/Saving Separately Scanned Documents Together (Job Build)
Scanning Job BuildJob Build Sending/Saving Separately Scanned Documents Together (Job Build) 4XR3-08F Even if you have too many originals to be placed in the feeder at the same time, you can scan the originals separately and send/save them as a batch of documents. Originals scanned with both the feeder and the platen glass can also be sent/saved at the same time.
Page 547 Scanning ● It is useful to store scanned images in a mail box first, and print them later using the Merge Files mode if you cannot prepare the originals at one time, or if you want to specify different settings for each original. Printing Files in the Mail Box(P.
Page 548: Useful Scanning Functions
Scanning Useful Scanning Functions 4XR3-08H The machine has various useful functions, including skipping originals with blank pages when scanning as well as notifying you of the completion of sending/saving scanned originals. Skipping Blank Pages When Checking Scanned Originals Stamping Scanned Originals for Scanning(P.
Page 549 Scanning Specifying E-Mail Settings(P. 559)
Page 550: Skipping Blank Pages When Scanning
Scanning Skip Blank OriginalsSkip Blank Originals Skipping Blank Pages When Scanning 4XR3-08J The machine can detect blank pages when scanning, and send/store all the pages except blank pages. Place the original. Placing Originals(P. 109) Press <Scan and Send>. <Home> Screen(P. 141) Specify the destination on the Scan Basic Features screen.
Page 551 Scanning Press <Adjust Recog. Level>, set the accuracy to detect blank paper, and then press <OK>. ● Pressing <+> makes the detection accuracy higher. Press <OK> <Close>. Press ➠ Originals are scanned and sending/saving starts. ● Only <E-Mail> or <File> type destinations can be specified when <Skip Blank Originals> is set. Sending cannot be performed if a destination with a type other than <E-Mail>...
Page 552: Checking Scanned Originals Before Sending/Saving (Preview)
Scanning PreviewPreview Checking Scanned Originals Before Sending/Saving (Preview) 4XR3-08K You can check scanned originals on the preview screen before sending/saving. You can also delete, move, or switch pages on the preview screen. Place the original. Placing Originals(P. 109) Press <Scan and Send>. <Home>...
Page 553 Scanning To move a page You can move a page to the specified destination. Press <Edit Scanned Data>. Press <Move Page Position>. Enter the page numbers corresponding to <Move Page> and <Behind Page>. Press <OK>. To switch the locations of pages You can switch the locations of specified pages.
Page 554: Stamping Scanned Originals For Sending/Saving
Scanning Finished Stamp Stamping Scanned Originals for Sending/Saving 4XR3-08L The machine can apply a stamp on the front of originals that have been scanned. You can easily tell originals that have yet to be scanned from ones already scanned. Place the original in the feeder. Placing Originals(P.
Page 555: Sending/Saving At A Specified Time
Scanning Delayed SendDelayed Send Sending/Saving at a Specified Time 4XR3-08R You can scan originals in advance and send/save the scanned documents at a specified time. Place the original. Placing Originals(P. 109) Press <Scan and Send>. <Home> Screen(P. 141) Specify the destination on the Scan Basic Features screen. Scan Basic Features Screen(P.
Page 556 Scanning ● You can check on the <Status Monitor> screen whether sending/saving is complete or not. Checking Status and Log for Scanned Documents(P. 517) ● You can reserve up to 120 jobs for delayed sending. However, the actual number of send jobs that the machine can handle may be fewer than 120, depending on the following conditions: - When multiple documents are being sent at the same time - When large documents are being sent...
Page 557: Notifying You By E-Mail Of The Completion Of Sending/Saving
Scanning Job Done NoticeJob Done Notice Notifying You by E-Mail of the Completion of Sending/ Saving 4XR3-08S You can receive an e-mail notifying that sending/saving documents is complete. Even if documents are waiting to be sent/saved, you can use your computer or portable device to check whether sending documents is complete, giving you reassurance.
Page 558 Scanning ● If you select <Notice for Any Result>, a notification e-mail is sent for each send job. If you select <Notice Only for Errors>, a notification e-mail is sent only when an error occurs. ● For more information on how to view and use the Address Book, see Address Book(P.
Page 559: Scanning With The Ocr Function
Scanning Scanning with the OCR Function 4XR3-08U This mode enables you to perform OCR (optical character recognition) to extract data that can be recognized as text from the scanned image and create a PDF/XPS/OOXML (pptx/docx) file that is searchable. You can also set <Compact> if you select PDF or XPS as the file format.
Page 560 Scanning ● If you set both <OCR (Prioritize Precision)> and <Compact>, the <Image Quality Level for Limited Color/Compact> setting is disabled. <Image Quality Level for Limited Color/Compact>(P. 1085) ● If you create a PDF file with both <OCR (Prioritize Precision)> and <Compact> set, the image quality may differ from a PDF file created with <OCR (Prioritize Speed)>...
Page 561 Scanning Select a language to use for OCR press <OK>. Press <OK>. ● Long strip originals (432 mm or longer) cannot be used with <OCR (Text Searchable)>. ● If you select <PDF (OCR)>, <XPS (OCR)>, or <OOXML (OCR)> as the file format, and <Smart Scan> is set to <On>...
Page 562 Scanning ◼ Settings and Languages for OCR Processing Item Details Language Settings for Character When a language is specified with OCR selected in <File Format>: Recognition Characters are recognized based on the language you select for each file format. When a language is not specified with OCR selected in <File Format>: Characters are recognized based on the language you select in <Switch Language/ Keyboard>...
Page 563 Scanning ◼ Recognizable Character Types and Fonts (European Languages) Item Details Recognizable Character Types Alphanumeric characters, Special characters of the recognized language , Symbols Recognizable Fonts ● Multiple fonts are supported. (Times, Century, and Arial are recommended.) ● Italicized characters can be recognized. Fonts Used for Converted Characters (Only when Word is ●...
Page 564: Enhancing The Security Of Electronic Files
Scanning Enhancing the Security of Electronic Files 4XR3-08W Electronic files are vulnerable to security threats, such as those of files being viewed easily and tampered without leaving any traces. When scanning important papers, you can enhance the security of the files by encrypting or adding a digital signature to them.
Page 565 Scanning Press <PDF> <Encrypt>. ● To perform encryption, it is necessary to disable <Format to PDF/A>. ● You cannot set the Encrypted PDF mode when <Auto (OCR)> is set for <File Name>. ● This mode can be used only if an e-mail address or file server is specified as the destination. Set the password and press <OK>.
Page 566 Scanning - <Insert, Delete, or Rotate Pages>: Inserting, deleting, and rotating pages are allowed. (Appears only if you select <Acrobat 6.0 or Later/128-bit RC4>, <Acrobat 7.0 or Later/128-bit AES>, <Acrobat 9.0 or Equivalent/ 256-bit AES>, or <Acrobat 10.0 or Equivalent/256-bit AES>.) - <Signature Field Signing>: If there is already a signature field in the PDF, adding a digital signature to that signature field is allowed.
Page 567 Scanning Adding a Digital Signature You can convert scanned originals into PDF/XPS files with a digital signature. A digital signature is similar to the act of signing and sealing papers, which enables you to check who created the file and if the file was tampered or forged after it was signed.
Page 568 Scanning Press ➠ Originals are scanned and sending/saving starts. Making a digital signature recognized at a glance by the reader (visible signature) (only for a PDF file) ● Pressing <Visible Signatures> makes the signature appear on the first page of the file, enabling the reader to check at a glance who created the file.
Page 569: Recalling Previously Used Settings For Sending/Saving (Previous Settings)
Scanning Previous Settings Recalling Previously Used Settings for Sending/Saving (Previous Settings) 4XR3-08X You can recall destinations specified in the past. Their scan settings such as density are also recalled at the same time. Place the original. Placing Originals(P. 109) Press <Scan and Send>. <Home>...
Page 570 Scanning ● <Prohibit Caching of Authentication Password>(P. 1146) is set to <On>, the following password will not be stored in <Previous Settings>. - A password entered by specifying the destination in <New Destination>, and then pressing <File> LINKS Managing Users(P. 675)
Page 571: Setting A File Name
Scanning File NameFile Name Setting a File Name 4XR3-08Y A scanned document is sent/saved with its file name automatically assigned. If you want to change the file name of documents so that the contents can be guessed from the name, specify the following settings before scanning. Place the original.
Page 572 Scanning TIPS Extracting a text block in the document for use as its file name ● If you set <OCR (Text Searchable)> for <PDF>, <XPS>, or <OOXML> in <File Format>, and then press <Auto (OCR)> for <File Name>, the text in the original is extracted and automatically entered into <File Name>. The maximum number of characters to be extracted can be set in <Max Number of Characters for File Name>...
Page 573: Specifying E-Mail Settings
Scanning Specifying E-Mail Settings 4XR3-090 You can specify the subject, body, reply-to address, and priority used when sending your documents as e-mail attachments. ● The reply-to address needs to be specified from among those registered in the Address Book. Register the desired address in the Address Book beforehand.
Page 574 Scanning To specify reply-to address Press <Reply-to>. Select a reply-to address and press <OK>. ● For instructions on how to specify destinations, see Basic Operations for Scanning Originals(P. 500) . ● When you send an e-mail, the selected destination is set as the reply-to e-mail address when the recipient replies.
Page 575: Using Your Computer To Scan (Remote Scan) (Windows)
Scanning Scanner Using Your Computer to Scan (Remote Scan) (Windows) 4XR3-091 You can scan originals placed on the machine by operating your computer. There are two methods for scanning, using the "Color Network ScanGear 2" scanner driver supplied with the machine and the WSD function available for Windows.
Page 576: Using Color Network Scangear 2
Scanning Using Color Network ScanGear 2 4XR3-092 You can scan an original by starting Color Network ScanGear 2 from an application such as Adobe Photoshop and Microsoft Office Word. Scanned documents can be edited or saved using the application's functions. You need to complete some procedures before using Color Network ScanGear 2.
Page 577 Scanning Click [OK]. ● The [Select Scanner] dialog box closes. Check that this machine is selected and click [Exit]. ● To check if it can be connected properly, click [Test Connection].
Page 578: Scanning Originals From An Application
Scanning Scanning Originals from an Application 4XR3-093 This section describes the method for scanning an original by starting Color Network ScanGear 2 from an application. You can also scan a part of the original by specifying the scanning area. From the control panel Place the original.
Page 579 Scanning Specify the scan settings as necessary. ● You can specify the color, resolution, and original size for scanning. Clicking the [Advanced Settings] tab enables you to perform detailed settings such as original orientation. For more information, see Help for Color Network ScanGear 2.
Page 580: Using Wsd
Scanning Using WSD 4XR3-094 "WSD (Web Services on Devices)" is a function to search devices located on the network. Using WSD enables you to automatically find the machine on the network from a computer, and start scanning the original on the machine. This function is called "WSD Scan."...
Page 581 Scanning Select this machine and click [Next]. ● Follow the on-screen instructions to operate. ● If this machine is not displayed, a Firewall setting problem may exist. For more information, see the instruction manual of the computer.
Page 582: Scanning Originals Using Wsd (Wsd Scan)
Scanning Scanning Originals Using WSD (WSD Scan) 4XR3-095 This section describes how to scan originals from a computer using WSD. ● The available scanning size is A4(LTR). Note that even if you place an original larger than A4(LTR), only A4(LTR) size is scanned. From the control panel Place the original.
Page 583 Scanning ● When the [Select Device] dialog box is displayed, select the machine and click [OK]. From the [Source] drop-down list, select the location where the original is placed. ● When placing the original on the platen glass, select [Flatbed]. When placing in the feeder, select [Feeder (Scan one side)].
Page 584 Scanning ● When scanning is complete, the scanned document is displayed in the list of files on the [Windows Fax and Scan] screen and saved in the [Scanned Documents] folder of [Documents]. Registering frequently used scan settings ● If you always scan with the same settings, follow the procedures below to register the settings. You can easily and conveniently recall them when scanning.
Page 585 Using Storage Space Using Storage Space Using Storage Space ............................. 572 ..........................574 Using as a Simple File Server ....................... 575 Saving Documents in the Advanced Box .................... 577 Accessing the Advanced Box from a Computer ..................579 Working with Files and Folders in the Advanced Box ..................
Page 586: Using Storage Space
Working with Other Devices You can access a shared storage, "Advanced Box" of other Canon multifunction printers* from your machine for remote operations of files, such as saving and deleting. Other printers can access and operate files in the Advanced Box of your machine as well, which allows for each device to easily work together sharing data and expanding storage space without a computer or file server at hand.
Page 587 Using Storage Space * Available only for imageRUNNER ADVANCE series machines connected to a network Working with Other Devices(P. 586) ◼ Editing Files without a Computer By scanning and saving documents in a temporary storage space, “Mail Box,” you can make simple edits to files, such as combining files and deleting pages from files.
Page 588: Using As A Simple File Server
System Options(P. 1481) ● By connecting the machine with another Canon multifunction printer*, data in the Advanced Box of both machines can be shared. Working with Other Devices(P. 586) * Available only for imageRUNNER ADVANCE series machines connected to a network...
Page 589: Saving Documents In The Advanced Box
Using Storage Space Advanced BoxScan Saving Documents in the Advanced Box 4XR3-098 Follow the procedures below to save scanned documents in the Advanced Box. You can use this convenient method when you want to digitize many documents so that you can share the information with the staff in a department in a paperless environment.
Page 590 Using Storage Space When <Press the [Start] key to scan the next original.> is displayed Place the next original to scan and press . After scanning all of the originals, press <Start Storing> to save the file. ● To check the result of saving, press <Store>...
Page 591: Accessing The Advanced Box From A Computer
Using Storage Space Accessing the Advanced Box from a Computer 4XR3-099 You can access the Advanced Box from a computer to save files on the computer or download files from the Advanced Box. This shared storage can hold data in the file formats commonly supported by a computer, offering you a versatile usage - save and share PDF files created on a computer or scan documents from the machine to save as JPEG files so they can be downloaded from a computer whenever you need.
Page 592 Using Storage Space Select a drive from the [Drive] drop-down list. Enter an address in the [Folder] text box, and click [Finish]. ● To access the Shared Space, enter "http://host name or IP address of this machine/share." To access the Personal Space, enter "http://host name or IP address of this machine/users."...
Page 593: Working With Files And Folders In The Advanced Box
Using Storage Space Advanced Box Working with Files and Folders in the Advanced Box 4XR3-09A You can rename and delete files saved in the Advanced Box as well as add and delete folders. Press <Access Stored Files>. <Home> Screen(P. 141) Press <Advanced Box>.
Page 594 Using Storage Space Displays whether files or folders are selected, icons indicating the file type or folder, names, file sizes, and saved dates/times. ● Press <Name> or <Date/Time> to sort the list of files and folders by name or date/time in ascending ) or descending ( ) order.
Page 595 Using Storage Space After checking the detailed information, press <OK>. To delete a file Select a file and press <Edit File> <Delete>. Press <Yes>. ● You can select and delete up to 32 files at a time. To scan and save documents Set the original.
Page 596 Using Storage Space To delete a folder Display a folder to delete and press <Folder Operations>. Select a folder and press <Delete> <Yes>.
Page 597: Creating The Personal Space In The Advanced Box
Using Storage Space Edit Personal SpaceEdit Personal Space Creating the Personal Space in the Advanced Box 4XR3-09C The Advanced Box is typically used for data sharing, but you are allowed to create a "Personal Space" so that you can use it as your personal storage area, not open to the public. The Personal Space is suitable for saving highly confidential documents as it permits only the access of users who are logged in to the machine with personal authentication management.
Page 598: Printing Files In The Advanced Box
Using Storage Space Print Printing Files in the Advanced Box 4XR3-09E Save files in the Advanced Box so that you can easily print them from the machine whenever you need. For example, holding documents, such as maps and brochures issued at irregular intervals, in the Shared Space saves you the trouble of opening an application on a computer.
Page 599 Using Storage Space ● To print a PDF file with a password, press <Options> <Password to Open Doc.> <Encryption Password> or <Policy Password>, enter the password, and press <OK>. To print PDF files that forbid printing, or print PDF files that only allow low-resolution printing in high resolution, enter the specified password.
Page 600: Working With Other Devices
Working with Other Devices 4XR3-09F Documents scanned from your machine can be saved in the Advanced Box of other Canon multifunction printers*, or files saved in the Advanced Box of other printers can be printed and deleted from your machine. The other printers are permitted to perform the same operations as well, which allows for each device to easily work together sharing data, performing remote operations, and expanding storage space without a computer at hand.
Page 601: Saving Documents In Other Devices
Using Storage Space NetworkScan Saving Documents in Other Devices 4XR3-09H Follow the procedures below to save scanned documents in the Advanced Box of another Canon multifunction printer or in a Windows server. Set the original. Placing Originals(P. 109) Press <Scan and Store>.
Page 602: Working With Files And Folders In Other Devices
Working with Files and Folders in Other Devices 4XR3-09J You can use the machine to perform remote operations, such as checking and deleting files, in the Advanced Box of another Canon multifunction printer or in a Windows server. Press <Access Stored Files>. <Home> Screen(P. 141) Press <Network>.
Page 603: Printing Files In Other Devices
Using Storage Space Print Printing Files in Other Devices 4XR3-09K You can use the machine to directly print files saved in the Advanced Box of another Canon multifunction printer or in a Windows server. Press <Access Stored Files>. <Home> Screen(P. 141) Press <Network>.
Page 604 Using Storage Space Press <Start Printing>. ➠ Printing starts. ● To cancel printing, press <Cancel> <Yes>. LINKS Saving Documents in Other Devices(P. 587) Loading Paper(P. 116)
Page 605: Making Simple Edits To Files
Using Storage Space Making Simple Edits to Files 4XR3-09L The hard disk installed in the machine has a temporary data storage space called “Mail Box.” By saving documents in the Mail Box, you can make simple edits to files, such as combining files and deleting pages from files, from the machine.
Page 606: Saving Documents In The Mail Box
Using Storage Space Mail BoxScan Saving Documents in the Mail Box 4XR3-09R There are two methods for saving documents in the Mail Box: scanning originals from the machine and sending files on a computer from the printer driver. Print settings are saved together with documents that are saved from a printer driver, allowing you to always print documents with the same finishing, as well as saving you the trouble of specifying settings.
Page 607 Using Storage Space Press ➠ Originals are scanned and saved as files. ● To cancel scanning, press <Cancel> or <Yes>. When <Press the [Start] key to scan the next original.> is displayed Place the next original to scan and press .
Page 608 Using Storage Space [Data Name] To save using the file name of the data on the computer, select [Use File Name]. To change the file name, select [Enter Name] and enter a file name in the [Name] text box. [Mail Boxes] Select the box you want to save in.
Page 609 Using Storage Space Click [Print]. Specify the detailed settings for saving. [Document Name] Enter the name of a file to save in the box. [Mail Boxes] Select the box you want to save in. Clicking while holding down the [COMMAND] key on the computer keyboard enables you to select multiple boxes and save the same files in each box.
Page 610: Editing Files In The Mail Box
Using Storage Space Mail Box Editing Files in the Mail Box 4XR3-09S You can edit documents saved in the Mail Box. This storage space enables you to rename and delete saved files, as well as combine multiple files into a single file or insert a file into another one. Press <Access Stored Files>.
Page 611 Using Storage Space ListThumbnailListThumbnail Mail box information Displays the number and name of the box displayed. You can change the display format, depending on the model of your machine. Files saved in the box Displays whether files are selected, icons indicating the file type, names, scanning sizes, number of pages, and saved dates/times.
Page 612 Using Storage Space If files are not selected in , <Select All (Max 100 Files)> is displayed. If one or more files are selected, <Clear Selection> is displayed. Press <Select All (Max 100 Files)> to select up to 100 files in the box at the same time or <Clear Selection>...
Page 613 Using Storage Space ● Files with print settings can be moved/duplicated to the Job Hold saving area. Printing After Checking the Document (Hold)(P. 472) To combine multiple files into one file The files in the same box can be combined into one file. Note that if the resolution settings of each file do not match, you cannot combine files.
Page 614 Using Storage Space To delete pages Select a file and press <Edit File> <Delete Page>. Specify the pages to delete. ● To delete only one page, press <Single Page> and enter the corresponding page number. ● To delete multiple pages at the same time, press <Multiple Pages> <First Page>...
Page 615: Printing Files In The Mail Box
Using Storage Space Print Printing Files in the Mail Box 4XR3-09U Follow the procedures below to print files in the Mail Box. As files remain saved with the print settings, you can always print with the same result. By setting the period of time for saving in the Mail Box to an indefinite period of time ( Specifying the Mail Box Settings(P.
Page 616 Using Storage Space ● To cancel printing, press <Cancel>. ● Depending on the file saved from a computer, printing may not be available as the machine does not support the settings of the file. ● You can also display the file preview image and print from this screen. Editing Files in the Mail Box(P.
Page 617: Sending Files In The Mail Box
Using Storage Space Send Sending Files in the Mail Box 4XR3-09W You can send files in the Mail Box, or save them in a file server. ● Sending may not be able to be performed, depending on the saved document. Press <Access Stored Files>.
Page 618: Specifying The Mail Box Settings
Using Storage Space Specifying the Mail Box Settings 4XR3-09X You can set a password and name for the Mail Box as well as change the period of time before files are automatically deleted. Press Press <Function Settings> <Store/Access Files> <Mail Box Settings> <Set/ Register Mail Boxes>.
Page 619 Using Storage Space ● <Time Until File Auto Delete> and <Print When Storing from Printer Driver> can be specified for all boxes at the same time. See <Time Until File Auto Delete>(P. 1119) and <Print When Storing from Printer Driver>(P. 1119) .
Page 620: Working With Data In Memory Media
Using Storage Space Working with Data in Memory Media 4XR3-09Y Connecting memory media to the USB port of the machine enables you to save scanned data or print files in the media. Rename files or delete unwanted files from the machine so that you can manage and organize data in the media without using a computer.
Page 621 Using Storage Space Removing the memory media When removing the memory media, always use the following procedure. Using a different procedure to remove the memory media may cause damage to the memory media and the main unit of the machine. Press Select the memory media that you want to disconnect and press <Remove>.
Page 622: Saving Documents In Memory Media
Using Storage Space Memory MediaScan Saving Documents in Memory Media 4XR3-0A0 Follow the procedures below to convert scanned documents into a file format commonly supported by a computer to save in memory media. This method is convenient when you need to move files to a computer not connected to a network.
Page 623 Using Storage Space When <Press the [Start] key to scan the next original.> is displayed Place the next original to scan and press . After scanning all of the originals, press <Start Storing> to save the file. ● To check the result of saving, press <Store>...
Page 624: Working With Files And Folders In Memory Media
Using Storage Space Memory Media Working with Files and Folders in Memory Media 4XR3-0A1 You can create folders and delete files saved in memory media from the machine. For example, you can save a file created on a computer in memory media, and delete it from the machine after printing. Press <Access Stored Files>.
Page 625 Using Storage Space ● Press <Name> or <Date/Time> to sort the list of files and folders by name or date/time in ascending ( ) or descending ( ) order. ● If you log in with personal authentication management, the sorting condition that was last used is retained.
Page 626 Using Storage Space To delete a file Select a file and press <Edit File> <Delete>. Press <Yes>. ● You can select and delete up to 32 files at a time. To scan and save documents Set the original. Placing Originals(P. 109) Press <Edit File>...
Page 627: Printing Files In Memory Media
Using Storage Space Print Printing Files in Memory Media 4XR3-0A2 Even if the machine is not connected to a computer, or a printer driver is not installed in the computer, you can print files saved in memory media from the machine. Press <Access Stored Files>.
Page 628 Using Storage Space printing, or print PDF files that only allow low-resolution printing in high resolution, enter the specified password. ● If you press <Start Printing> without entering a password, a password entry screen is displayed if the file has an encryption password. Press <Start Printing>.
Page 629: Setting Screen And Operations For Scanning To Save
Using Storage Space Setting Screen and Operations for Scanning to Save 4XR3-0Y2 When you press <Scan and Store> on the <Home> screen, and then press <Mail Box>, <Advanced Box>, <Network>, or <Memory Media> to scan originals, the following setting screen is displayed. Save location Mail Box, Advanced Box,...
Page 630 Using Storage Space <Restore Default Settings> Changes scan setting into setting values registered in <Change Default Settings>. <Scan and Store Settings> <Change Default Settings>(P. 1118) Options <Options> Enables you to specify the settings of functions that are not displayed in .
Page 631 Using Storage Space LINKS Saving Documents in the Advanced Box(P. 575) Saving Documents in Other Devices(P. 587) Saving Documents in the Mail Box(P. 592) Saving Documents in Memory Media(P. 608) Basic Operations for Scanning Originals(P. 500)
Page 632: Setting Screen And Operations For Printing Saved Files
Using Storage Space Setting Screen and Operations for Printing Saved Files 4XR3-0A4 When you press <Access Stored Files> on the <Home> screen, and then press <Mail Box>, <Advanced Box>, <Network>, or <Memory Media> to print files, the following setting screen is displayed. Setting screen for Mail Box(P.
Page 633 Using Storage Space Number of selected files Displays the number of selected files. ● When selecting multiple files, the <Change No. of Copies> button appears. To change the number of prints, press this button. Change Print Settings <Change Print Settings> Print settings registered in <Change Default Settings>...
Page 634 Using Storage Space <Store Settings> Resaves a file with the print settings you changed. ● This key cannot be used if multiple files are selected. ● If there are already print settings stored, the information is overwritten. 2-Sided Printing <2-Sided Printing> Select the type of 2-sided printing.
Page 635 Using Storage Space <Document Scan Lock> Embeds tracking information in papers to be printed. This increases security by preventing unauthorized copies. <Superimpose Image> Superimposes an image stored in memory on the original image for printing. <Gutter> Creates gutters along the sides of the paper. <Page Numbering>...
Page 636 Using Storage Space Setting screen for Advanced Box/Network/Memory Media ◼ Print Settings Screen Select ColorSelect Paper Current setting status and setting buttons Displays setting status such as paper size to print on and the number of prints. Make sure to confirm the settings in order to print properly.
Page 637 Using Storage Space <Start Printing> Starts printing. Options <Options> Enables you to specify the settings of functions that are not displayed in . For details about each setting item, see Options(P. 1432) . 2-Sided Printing <2-Sided Printing> Select the type of 2-sided printing. ●...
Page 638 Using Storage Space <Match Paper Size> Adjusts the size of a PDF/XPS file to match the paper size when printing. Enlarge Print Area <Enlarge Print Area> Narrows the blank borders at each side of the page and enlarges the printable area. N on 1 <N on 1>...
Page 639 Using Storage Space LINKS Printing Files in the Advanced Box(P. 584) Printing Files in Other Devices(P. 589) Printing Files in the Mail Box(P. 601) Printing Files in Memory Media(P. 613)
Page 640: Storage Locations And File Formats For Each Mode
Using Storage Space Storage Locations and File Formats for Each Mode 4XR3-0A5 You can use <Options> from the print settings screen to access a wide variety of print options to meet your needs. The <Options> that you can use differ based on the storage location and file format. The following <Options>...
Page 641 Using Storage Space <N on 1> <Print Comments> <Password to Open Doc.> <Skip Blank Pages>...
Page 642 Linking with Mobile Devices Linking with Mobile Devices Linking with Mobile Devices ........................629 ........................630 Connecting with Mobile Devices ............................631 Connecting Directly ....................637 Utilizing the Machine through Applications ..............................639 Using AirPrint ............................ 644 Printing with AirPrint ..........................
Page 643: Linking With Mobile Devices
Linking with Mobile Devices Linking with Mobile Devices 4XR3-0A6 Linking the machine with mobile devices such as smart phones and tablets enables you to easily print and scan using applications. In addition, you can operate the machine from mobile devices via remote control to confirm printing status and change the settings of the machine.
Page 644: Connecting With Mobile Devices
Linking with Mobile Devices Mobile Portal Connecting with Mobile Devices 4XR3-0A7 There are two methods to connect the mobile devices with the machine, "Connecting via a Wireless LAN Router" and "Direct connection." Select a connection method in accordance with the communication environment and the device you are using.
Page 645: Connecting Directly
Linking with Mobile Devices Connecting Directly 4XR3-0A8 Even in an environment without a wireless LAN router, you can still directly connect your mobile device to the machine via "Access Point Mode" or "Wi-Fi Direct," which enable connections between the device and the machine without the need to configure complicated settings.
Page 646 <Enable>. <Personal SSID and Network Key Settings>(P. 1063) ● For details on using Canon PRINT Business, see the related manuals. (http://www.canon.com/gomp/) ● If the message <Cannot be used with the current settings. Contact the system manager.> is displayed on the top of the touch panel display and <Enable> cannot be pressed, confirm that <Use Direct Connection>...
Page 647 Linking with Mobile Devices After completing the desired operations, press <Disconnect>. ● If you cannot read the QR code, update Canon PRINT Business to the latest version. For devices using iOS (iOS11 or later) Start the standard camera app on the iOS device.
Page 648 <Device Management> set <Use NFC Card Emulation> to <On>. Start Canon PRINT Business on the mobile device. Configure the mobile device to enable the use of NFC settings. Place the mobile device near the NFC mark of the machine. After completing the desired operations, press <Disconnect>.
Page 649 Linking with Mobile Devices ● When you finish the desired operation, be sure to terminate the connection between the machine and the mobile device. If they remain connected, power saving performance of sleep mode degrades. ● If you use the direct connection, do not set the IP address manually on the mobile device. Doing so may prevent proper communication after using the direct connection.
Page 650 Linking with Mobile Devices ● While connecting via direct connection, you may not be able to connect to the Internet depending on the mobile device you are using. ● The connection standby status ends if a wireless connection is not performed from the mobile device within five minutes of the device name being displayed.
Page 651: Utilizing The Machine Through Applications
Utilizing the Machine through Applications 4XR3-0A9 Print by using applications from a mobile device connected to the machine. Various applications including those exclusive to Canon are supported. Use properly in accordance with your device, the application, and the situation. ◼ Canon PRINT Business An application for printing, etc.
Page 652 Linking with Mobile Devices ◼ Printing with Google Cloud Print You can use applications and services which support Google Cloud Print to print from a computer or mobile device without using a printer driver. Using Google Cloud Print(P. 653) ◼ Printing from Windows Phone (Windows 10 Mobile and Later) You can perform printing from a Windows Phone without downloading a dedicated application or installing a driver.
Page 653: Using Airprint
Linking with Mobile Devices Using AirPrint 4XR3-0AA This section describes the settings required to use AirPrint and the procedure for printing, scanning, and sending faxes from Apple devices. AirPrint Settings Configuring AirPrint Settings(P. 639) Displaying the Screen for AirPrint(P. 641) Functions of the AirPrint Printing with AirPrint(P.
Page 654 Linking with Mobile Devices [Use AirPrint] Select the check box to enable AirPrint. To disable AirPrint, clear the check box. [Printer Name] Enter the name of the machine. If an mDNS name has already been registered in [mDNS Settings] ([Network Settings] in [Preferences] (Settings/Registration)), the registered name is displayed. [Location] Enter the location of the machine.
Page 655 Linking with Mobile Devices Press <On> <OK>. If you select [Use AirPrint], the following settings in <Network> are set to <On>. ● Use HTTP ● IPP Print Settings ● Use IPv4 mDNS ● Use IPv6 mDNS ● Use Network Link Scan ●...
Page 656 Linking with Mobile Devices [AirPrint] Enables you to check the values entered in the AirPrint settings, such as the name and location of the machine. You can click [Edit...] to change the settings. [Print Security Settings] Specify the settings required to print using TLS and authentication. If <IPP Print Settings>...
Page 657 Linking with Mobile Devices iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license.
Page 658: Printing With Airprint
Linking with Mobile Devices Printing with AirPrint 4XR3-0Y3 You can print from an iPad, iPhone, iPod touch, or Mac without using a printer driver. Searching for a Printer Using Bluetooth(P. 644) Printing from an iPad, iPhone, or iPod touch(P. 646) Printing from a Mac(P.
Page 659 Linking with Mobile Devices ◼ Configuring the Printer Using the Remote UI Start the Remote UI and log in as an administrator. Starting the Remote UI(P. 784) Click [Settings/Registration]. Click [Network Settings] [Bluetooth Settings]. Enter the required information, and click [OK]. [Use Bluetooth] Select the check box.
Page 660 Linking with Mobile Devices Press <Preferences> <Network> <Bluetooth Settings> <Beacon Settings> set <Use Beacon for AirPrint> to <On>. Printing from an iPad, iPhone, or iPod touch Make sure that the machine is turned ON and connected to the Apple device. ●...
Page 661 Linking with Mobile Devices Open a document in an application and display the print dialog box. ● How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using. Select the machine in the print dialog box.
Page 662: Scanning With Airprint
Linking with Mobile Devices Scanning with AirPrint 4XR3-0AE You can use AirPrint to transfer the data scanned by the machine directly to a Mac. System Requirements To scan with AirPrint, you need a Mac with OS X 10.9 or later installed. To scan using TLS, you need a Mac with OS X 10.11 or later installed.
Page 663 Linking with Mobile Devices ➠ The [Scanner] screen is displayed. Configure the scan settings as necessary. Click [Scan]. ➠ The document is scanned, and the image is displayed.
Page 664: Faxing With Airprint
Linking with Mobile Devices Faxing with AirPrint 4XR3-0AF You can send faxes from a Mac in almost the same way as when you print from a Mac. System Requirements To send faxes with AirPrint, you need a Mac with OS X 10.9 or later installed. Network Environment One of the following environments is required.
Page 665 Linking with Mobile Devices Click [Fax]. ➠ Fax sending starts.
Page 666: If Airprint Cannot Be Used
Linking with Mobile Devices If AirPrint Cannot Be Used 4XR3-0AH If AirPrint cannot be used, try taking the following solutions. ● Make sure that the machine is turned ON. If the machine is turned ON, first turn it OFF, then wait for at least 10 seconds and then turn it back ON to check if the problem is solved.
Page 667: Using Google Cloud Print
Linking with Mobile Devices Using Google Cloud Print 4XR3-0AJ Google Cloud Print is a service which enables users with a Google account to print from an internet-connected smartphone, tablet, or computer, etc., using applications that support Google Cloud Print. Unlike conventional printing from a computer, it does not require a printer driver.
Page 668 Linking with Mobile Devices Start the Remote UI and log in as an administrator. Starting the Remote UI(P. 784) Click [Settings/Registration]. Click [Network Settings] [Google Cloud Print Settings]. Click [Edit...] for [Basic Settings]. Select the [Use Google Cloud Print] check box [OK].
Page 669 Linking with Mobile Devices ● For information on the latest applications that support Google Cloud Print, check the Google Cloud Print home page. Registering from a Mobile Device or Google Chrome ● You can register the machine from a mobile device or Google Chrome. Before registration is complete, the following confirmation screen will appear on the display of the machine.
Page 670: Configuring The User Settings For Google Cloud Print
Linking with Mobile Devices Configuring the User Settings for Google Cloud Print 4XR3-0AK Configure these settings when you want to associate users authenticated using User Authentication with Google Cloud Print jobs for management purposes. These settings are not required to use Google Cloud Print. This section describes both the procedure when the user that uses Google Cloud Print is already registered as a user for User Authentication and the procedure when the user is not registered.
Page 671 Linking with Mobile Devices example.com ● When printing, select "user1@example.com" on the control panel to log in select <Print> ( <Home> Screen(P. 141) ) execute printing.
Page 672: Printing With Default Print Service (Android)
<TCP/IP Settings> <Use Network Link Scan>(P. 1058) ● In order to use the Canon machine/printer from the Default Print Service of your Android terminal, you must first configure the following settings on your Android terminal. ● Enable Default Print Service.
Page 673 Managing the Machine Managing the Machine Managing the Machine ..........................662 ....................... 664 Applying a Security Policy to the Machine ................665 Using a Password to Protect the Security Policy Settings ....................... 667 Configuring the Security Policy Settings ......................... 669 Security Policy Setting Items ..............................
Page 674 Specifying Detailed Synchronization Settings (Server Machine or Server/Client Machine) ......................875 Switching the Machines to Synchronize ..........880 Distributing the Device Information to Other Canon Multifunction Printers ..................882 Registering the Device Information Destinations ............884 Performing User Authentication when Distributing Device Information ......................
Page 675 Managing the Machine ..........................890 Managing Hard Disk Data ..................891 Removing Unnecessary Data from the Hard Disk .......................... 893 Initializing All Data/Settings ..............................895 Using TPM ....................899 Concerning the Information Security Standard ........................900 Functions Linked to Cloud Service...
Page 676: Managing The Machine
Restricting the Machine's Functions(P. 752) Increasing the Security of Documents(P. 765) ◼ Ensuring Effective Management Managing the Machine from a Computer (Remote UI) (P. 782) Synchronizing Settings for Multiple Canon Multifunction Printers(P. 864) Distributing the Device Information to Other Canon Multifunction Printers(P. 880)
Page 677 Managing the Machine ◼ Managing the System Configuration and Settings Installing System Options(P. 862) Initializing All Data/Settings(P. 893)
Page 678: Applying A Security Policy To The Machine
Managing the Machine Applying a Security Policy to the Machine 4XR3-0AS It is a common practice for organizations to adopt a security policy that defines basic information security objectives and standards, which requires information devices such as computers and multifunctional printers to be operated accordingly.
Page 679: Using A Password To Protect The Security Policy Settings
Managing the Machine Using a Password to Protect the Security Policy Settings 4XR3-0AU It is recommended that you use a password to protect the machine settings related to security policy. By setting a password, the privilege for modifying the security policy settings can be restricted only to the information security administrators who know the password.
Page 680 ● Make sure that you do not forget your password. If you forget your password, contact your local authorized Canon dealer. ● To set/change the password, it is necessary to log in to the Remote UI with one of the following privileges.
Page 681: Configuring The Security Policy Settings
Managing the Machine Configuring the Security Policy Settings 4XR3-0AW Machine settings related to information security can be applied and managed in batch. It is recommended that the information security administrator in charge of managing your security policy apply the security policy to the machine in accordance with the policy of your organization.
Page 682 Importing/Exporting the Setting Data(P. 827) * Only Canon devices that are compatible with security policy settings ● The security policy settings can only be imported if the security policy setting password on the exporting machine matches that of the importing machine, or if no password has been set for the importing machine.
Page 683: Security Policy Setting Items
Managing the Machine Security Policy Setting Items 4XR3-0AX The setting items related to the security policy of the machine are described below. Select the check boxes for the items that you want to apply on the setting screen. ◼ [Interface] [Wireless Connection Policy] Prevent unauthorized access by prohibiting wireless connections.
Page 684 Managing the Machine ● <SIP Settings> <TLS Settings> <Verify Server Configuring the Visual Message Function(P. 857) Certificate> IP FAX Expansion Kit User's Guide ● <SIP Settings> <TLS Settings> <Verify CN> ● [License/Other [Visual Message Settings] [Confirm Certificate for TLS Communication] ●...
Page 685 Managing the Machine [Restrict SMB port (port number: 139, In <SMB Server Settings>, <Use SMB Server> is set to <SMB Server 445)] <Off>. It is not possible to use the machine as an SMB Settings>(P. 1054) server. [Restrict SMTP port (port number: 25)] In <E-Mail/I-Fax Settings>...
Page 686 Managing the Machine Unregistered users cannot log in to the machine, and print jobs from computers are canceled. [Force setting of auto logout] <Auto Reset Time> is enabled. The user is automatically <Auto Reset Time>(P. 1048) logged out if no operations are performed for a specified period of time.
Page 687 Managing the Machine [Lockout Policy] Block users from logging in for a specified period of time after a certain number of consecutive invalid login attempts. [Enable lockout] In <Lockout Settings>, <Enable Lockout> is set to <On>. Specify the <Lockout values for [Lockout Threshold] and [Lockout Period] on the Remote Settings>(P.
Page 688 Managing the Machine ◼ [Job] [Printing Policy] Prevent information leakage from occurring when printing. [Prohibit immediate printing of The following settings are set to <On>. <Handle Files with Forwarding received jobs] Errors>(P. 1113) ● <Fax Memory Lock> in the Fax/I-Fax Inbox <Use Fax Memory Lock>(P.
Page 689: Managing Users
Managing the Machine Managing Users 4XR3-0AY You can ensure a higher level of security and efficiency by utilizing a user authentication application (login service) to manage the users of the machine ( Login Service(P. 675) ). It is recommended that the administrator manage all users in accordance with your operating environment and required security measures.
Page 690 Managing the Machine Setting the Privilege Levels With personal authentication management, you can define the range of available operations by specifying the role (privilege level) for each user. For example, you can select the Administrator role to allow full access privileges, the NetworkAdmin role to allow configuration of network-related settings, or the DeviceAdmin role to allow the configuration of device information settings and the settings for keys and certificates that are required when using particular functions.
Page 691 Managing the Machine associated with user accounts, authentication information does not need to be entered again, even if the power of the machine is turned OFF. Associating User Accounts with Department IDs to Restrict the Number of Copies and Prints ●...
Page 692: Configuring The Personal Authentication Management Settings
Managing the Machine Configuring the Personal Authentication Management Settings 4XR3-0C0 The User Authentication login service performs personal authentication based on the information registered for each user, enabling you to limit the users who can access the machine. User information registration (authentication) can be performed on this machine and on an external server.
Page 693 System Options(P. 1481) ). You must first configure Bluetooth settings in the machine ( <Network>(P. 1052) <Bluetooth Settings>) and enter user information with Canon PRINT Business. For more information on settings and operational procedures, see the Help of the application. Configuring Personal Authentication Management with User Authentication Configure the personal authentication management settings in the order described below.
Page 694 Managing the Machine Check the login service. ● Log in to the Remote UI with Administrator privileges, click [Settings/Registration] [User Management] [Authentication Management] [Authentication Service Information], and check that the login service is indicated as User Authentication. Configure the authentication server settings. ●...
Page 695: Registering User Information In The Local Device
Managing the Machine Registering User Information in the Local Device 4XR3-0C1 To perform personal authentication management, you must first register user information in the database of the machine. Start the Remote UI. Starting the Remote UI(P. 784) Click [Settings/Registration] on the portal page. Remote UI Screen(P.
Page 696 Managing the Machine [User Name:] / [Password:] / [Confirm:] Enter the user name and password. For confirmation, enter the password again in [Confirm:]. Single-byte or double-byte characters can be used for the user name. [No Expiry for Password] Select the check box to set the password of the user to register to have no expiration date. This setting can be specified when [Password Validity Period] is set to [Off] in [Password Settings Policy] in [Authentication] in [Security Policy Settings].
Page 697 Managing the Machine [E-Mail Address:] If [Settings/Registration] [Network Settings] [Google Cloud Print Settings] is enabled, a Google Cloud Print e-mail address can be specified for linking with Google Cloud Print. [Department ID:] When using Department ID Management, you must click [Department ID Settings...] and select the Department ID from the list to assign to the user.
Page 698 Managing the Machine Configuring settings via the control panel ● You can also register user information by pressing <Management Settings> <User Management> <Authentication Management> <Register/Edit Authentication User>. <Register/Edit Authentication User>(P. 1132) Creating user groups ● Address Lists in the Address Book can be shared between users who are registered in a user group. Registering User Groups(P.
Page 699 Managing the Machine Specify the file edited in step 5, and click [Import...]. LINKS Registering Server Information(P. 695) Configuring the Authentication Functions(P. 701) Using Personal Authentication to Manage Printing/Faxing/Remote Scanning via a Computer(P. 710)
Page 700: Importing/Exporting User Data
Managing the Machine Importing/Exporting User Data 4XR3-0C2 You can save user information stored in the machine to a computer (export), as well as load user information from other machines into the machine you are using (import). This is useful when you want to register multiple users at once.
Page 701 Managing the Machine Start the Remote UI. Starting the Remote UI(P. 784) Click [Settings/Registration] on the portal page. Remote UI Screen(P. 785) Click [User Management] [Authentication Management]. Click [Import] [Auto Import Settings...]. Select the check box for [Use auto import] and specify the required settings. [Auto import at the same time settings are updated] Click the [Update] button to start importing.
Page 702 Managing the Machine [Import Method:] Select whether to import only updated or added user data, or all user data. ● If you select [Perform full import] and a user with the same user name is already registered, the user information is overwritten. ●...
Page 703 Imports user information exported from a Canon machine using the Local Device Authentication of SSO-H. The file extension is "ldif." ● <User Access Control for Advanced Box Format>: Imports user information exported from a Canon machine with Advanced Box user access control. The file extension is "csv." ● <User Authentication Format>: Imports user information created in the file format that can be used with User Authentication.
Page 704: Adding And Editing User Information In A Csv File
Managing the Machine Adding and Editing User Information in a CSV File 4XR3-0C3 This section describes the content of each column in a CSV file used for importing or exporting. Refer to this section when editing CSV files. However, if "No" is written in the "Change Required" section for a particular column, do not change the content of that column.
Page 705 Managing the Machine Column Name Change Valid Invalid Compatibility Notes Required Characters Characters With Remote UI Screen dept_id A number up Non-single- to seven digits byte numeric characters dept_pin A number up Non-single- to seven digits byte numeric characters roleName 0 to 32 Control If this item is omitted, or if a name is...
Page 706 Managing the Machine Column Name Change Valid Invalid Compatibility Notes Required Characters Characters With Remote UI Screen ● Output in the "TYYYYMMDDhhmmssmmm" format when exporting. (The "T" is added in order to prevent corruption of the text.) ● When importing, input the information in one of the following formats.
Page 707 Managing the Machine Column Name Change Valid Invalid Compatibility Notes Required Characters Characters With Remote UI Screen server_user_gp_key Cannot be changed. This is the group to which the user who is registered after completing server authentication belongs. server_user_gp_value Cannot be changed. This is the group to which the user who is registered after completing server authentication belongs.
Page 708 Managing the Machine - Numbers starting with "0" - Numbers greater than 12 digits - Text strings surrounded by "[" and "]"...
Page 709: Registering Server Information
Managing the Machine Registering Server Information 4XR3-0C4 To specify an Active Directory or LDAP server as an additional authentication device, you must register the information of the server used for authentication. Conduct a connection test as necessary. Start the Remote UI. Starting the Remote UI(P.
Page 710 Managing the Machine Select whether the Active Directory information of the login destination is retrieved automatically or entered manually. To enter it manually, select [Set Manually] and add the domain of the login destination in [Active Directory Management...]. [Use access mode within sites] Select the check box if there are multiple Active Directory servers and you want to assign access priority to the Active Directory located in the same site as the machine.
Page 711 Managing the Machine Enter the domain name of the Active Directory that is the login destination (Example: company.domain.com). [NetBIOS Name] Enter the NetBIOS domain name (Example: company). [Primary Host Name:] / [Secondary Host Name:] Enter the host name of the Active Directory server (Example: ad-server1).
Page 712 Managing the Machine [Port:] Enter the port number used for communicating with the LDAP server. Use the same setting that is configured on the server. If you do not enter a number, it is automatically set to "636" when the check box is selected for [Use TLS], or it is set to "389"...
Page 713 Select the privileges that apply to users who match the criteria. The [Conditions] settings when using Active Directory servers ● "Canon Peripheral Admins" is set in advance as the Administrator user group. Assign different privileges to the other groups created on the server.
Page 714 Managing the Machine Click [Update]. Restart the machine. Restarting the Machine(P. 793) DNS Settings The following settings are required if the port number used for Kerberos on the Active Directory side is changed. ● Information for the Kerberos service of Active Directory must be registered as an SRV record as follows: ●...
Page 715: Configuring The Authentication Functions
Managing the Machine Configuring the Authentication Functions 4XR3-0C5 You can configure the user login methods, authentication devices, and other authentication functions based on your system environment and needs. You can also specify how the login screen is displayed. Configuring the User Login Methods and Authentication Devices(P. 701) Specifying When to Display the Login Screen(P.
Page 716 Managing the Machine [Authentication Functions to Use:] Select the check box for [Picture Login]. [User Registration Method:] Select how to register users that use Picture Login in the machine. [Register Automatically When Job Is Select the check box to automatically register a user using the user Received]　...
Page 717 Managing the Machine [Always Require PIN] If this function is enabled, it is necessary to enter a PIN to login with Picture Login. [Allow to Change PIN Using Print Job from Same User] If this functions is enabled and the entered PIN is incorrect, a screen confirming whether you want to reset the PIN is displayed when a job is started.
Page 718 Managing the Machine [Authentication Functions to Use:] Select the check box for [Keyboard Authentication]. [Authenticate With:] Select the user authentication device. ● Select the check box for [Local Device] if you are using the database inside this machine to manage user information.
Page 719 Managing the Machine [Authentication Mode:] Select the authentication mode to use for Remote UI login. When [Guest Authentication Mode] is selected, unregistered users can also log in by clicking [Log In (Guest)]. Select [Administrator Authentication Mode] to only allow users with Administrator privileges to log in. [Web Service Authentication Method:] Select the local device authentication method to use for communications with Web service applications.
Page 720 Managing the Machine ● When integrated authentication is disabled, a separate user name and password must be registered in order to access the folders and boxes listed below. ● Personal folder ● LDAP server ● Shared folder/FTP server/WebDAV server ● Advanced Box ●...
Page 721 Managing the Machine [Allow e-mail address settings] Select the check box to enable users without Administrator privileges to specify their own e-mail addresses in their user accounts. [Functions to Restrict:] Select the check boxes for functions that cannot be used when personal authentication management is enabled.
Page 722 Managing the Machine Click [Control Panel Settings] [Edit...]. Configure the settings as necessary. [Login Settings] In [Display Login Screen:], select when the login screen is displayed. If you selected [Display login screen when functions requiring authentication are selected], also select the functions to display the login screen for.
Page 723 Managing the Machine Click [Update]. LINKS Registering User Information in the Local Device(P. 681) Registering Server Information(P. 695) Using Personal Authentication to Manage Printing/Faxing/Remote Scanning via a Computer(P. 710)
Page 724: Using Personal Authentication To Manage Printing/Faxing/Remote Scanning Via A Computer
Managing the Machine Using Personal Authentication to Manage Printing/ Faxing/Remote Scanning via a Computer 4XR3-0C6 You can apply personal authentication management to printing, faxing, and remote scanning ( Using Your Computer to Scan (Remote Scan) (Windows)(P. 561) ) via a computer. This can provide greater security, as the machine does not accept these operations unless the user is identified.
Page 725: Using Other Convenient Personal Authentication Management Functions
Managing the Machine Using Other Convenient Personal Authentication Management Functions 4XR3-0C7 Personal authentication management provides a variety of advantages in addition to user authentication. This section describes some of the other convenient functions that use personal authentication to expand the capabilities of multifunctional printers, such as managing user groups or creating Personal folders for individual users.
Page 726: Setting The Department Id Management
Managing the Machine Setting the Department ID Management 4XR3-0C8 Users can be organized into groups such as the departments that they belong to, and managed based on their Department ID. First, create all of the Department IDs that are to be managed, and assign users to each one ( Registering User Information in the Local Device(P.
Page 727: Changing The System Manager Id And Pin
● Make sure that you do not forget the System Manager PIN. If you forget the System Manager PIN, contact your local authorized Canon dealer. ● This setting is not a default User Authentication administrator setting. To specify this setting for a user with administrator privileges in User Authentication, set [Select Role to Set:] to "Administrator".
Page 728 Optional Equipment(P. 1516) ● You can also make entering seven digits a requirement for the System Manager ID and System Manager PIN. For more information, contact your local authorized Canon dealer. LINKS Configuring the Department ID Management Settings(P. 715) Registering User Information in the Local Device(P. 681)
Page 729: Configuring The Department Id Management Settings
Managing the Machine Configuring the Department ID Management Settings 4XR3-0CA You can organize and manage users in groups based on Department ID. Follow the procedure below to configure Department ID Management and enable the machine to count the number of pages used for printing and scanning. ●...
Page 730 ● You can also make entering seven digits a requirement for Department IDs and PINs. For more information, contact your local authorized Canon dealer. ● The machine stops printing if any one of the color or black-and-white page limits is reached while printing a document that contains both color and black-and-white areas.
Page 731 Managing the Machine Changing the Login Service ● The machine uses "User Authentication" (personal authentication management) as the login service. However, you can change the login service to "DepartmentID Authentication" using SMS. Changing Login Services(P. 1450) LINKS Using Department IDs to Manage Printing or Remote Scanning via Computer(P. 718)
Page 732: Using Department Ids To Manage Printing Or Remote Scanning Via Computer
Managing the Machine Using Department IDs to Manage Printing or Remote Scanning via Computer 4XR3-0CC You can use Department ID Management to manage printing and remote scanning operations performed via a computer ( Using Your Computer to Scan (Remote Scan) (Windows)(P. 561) ). Use this function when you would like to improve security or monitor the number of pages that are printed.
Page 733: Configuring Personal Folders
Managing the Machine Configuring Personal Folders 4XR3-0CE A Personal folder is an individual folder that can be used by the user logged in with personal authentication management. Shared folders and file servers can be specified and used as a Personal folder. An administrator with Administrator privileges selects the method for specifying Personal folders.
Page 734 Managing the Machine Setting How to Specify the Location of Personal Folders Press Press <Function Settings> <Send> <Common Settings> <Personal Folder Specification Method>. ● This setting is the same as the following setting. The settings are in different locations, but they perform the same function.
Page 735 Managing the Machine <Protocol> Select the protocol to use when accessing Personal folders. <Host Name> Enter the host name or IP address of the computer where you want to create the home folder. <Folder Path> Enter the folder path for the home folder. For example, enter "users\public\share" for a home folder created inside a subfolder named "share"...
Page 736 ● It is necessary to use the login service that supports this function. For more information, consult your local authorized Canon dealer. ● If you are using User Authentication, configure a folder in "homeDir" which is a user attribute in the Active Directory, using the "\\host name\folder path"...
Page 737: Using Access Management System
Managing the Machine Using ACCESS MANAGEMENT SYSTEM 4XR3-0CF In an environment that uses ACCESS MANAGEMENT SYSTEM, it is possible to define which functions are available to each privilege level (role), as well as create new roles. This provides more precise control in user management by enabling you to specify which functions are available to each individual user.
Page 738: Deleting User Setting Information
Managing the Machine Deleting User Setting Information 4XR3-0CH You can delete unnecessary user setting information. User setting information is a type of table that includes data about where and what settings have been configured for users. Setting information is registered automatically, and some setting information must be manually deleted because it remains even after a user has been deleted.
Page 739 Managing the Machine Deleting the setting information for individual users Click [Select User and Delete Setting Information]. Select the check box for the user with the setting information that you want to delete, and click [Delete] [Yes]. Deleting the shared setting information of all users Click [Delete Shared Setting Information of All Users] [Yes].
Page 740: Configuring The Network Security Settings
Managing the Machine Configuring the Network Security Settings 4XR3-0CJ Authorized users may incur unanticipated losses from attacks by malicious third parties, such as sniffing, spoofing, and tampering of data as it flows over a network. To protect your important and valuable information from these attacks, the machine supports the following features to enhance security and secrecy.
Page 741 Managing the Machine IEEE 802.1X Authentication If a device tries to connect and start communicating on an 802.1X network, the device must go through user authentication in order to prove that the connection is made by an authorized user. Authentication information is sent to and checked by a RADIUS server, which permits or rejects communication to the network depending on the authentication result.
Page 742: Restricting Communication By Using Firewalls
Managing the Machine Restricting Communication by Using Firewalls 4XR3-0CK By configuring packet filtering to only allow communication with devices that have a specific IP address or MAC address, you can reduce the risk of unauthorized access by outside third parties. Administrator or NetworkAdmin privileges are required in order to configure these settings.
Page 743: Specifying Ip Addresses In Firewall Settings
Managing the Machine Specifying IP Addresses in Firewall Settings 4XR3-0CL You can set whether to allow or reject communication with a device that has a specific IP address. After configuring the IP addresses in the firewall settings, you can check the results in the log of blocked communication requests. You can also set whether to allow or reject ICMP communications such as PING commands, etc., after specifying firewall settings.
Page 744 Managing the Machine ● Specify the IP addresses to designate as exceptions of the <Default Policy> option selected in the previous step. Select one of the input methods described below. <Single Address> Enter an individual IP address to designate as an exception. In the case of IPv6, press <Address> to display the input screen.
Page 745 Managing the Machine Press <OK>. Press <Apply Set. Changes> <Yes>. Checking the blocked communication requests in the log ● The latest 100 communications blocked by the firewall can be displayed from <Preferences> <Network> <Firewall Settings> <IP Address Block Log>. The history of blocked communications can be exported from the Remote UI in the CSV format.
Page 746: Specifying Mac Addresses In Firewall Settings
Managing the Machine Specifying MAC Addresses in Firewall Settings 4XR3-0CR You can set whether to allow or reject communication with a device that has a specific MAC address. Press Press <Preferences> <Network> <Firewall Settings> <MAC Address Filter>. Select <Outbound Filter> or <Inbound Filter>. ●...
Page 747 Managing the Machine LINKS Specifying IP Addresses in Firewall Settings(P. 729)
Page 748: Configuring The Firewall Of The Sub Line
Managing the Machine Configuring the Firewall of the Sub Line 4XR3-0CS You can set whether to allow communication only with devices that have the specified IP address for communication with the sub line. ● Only IPv4 addresses can be registered for the sub line. ●...
Page 749 Managing the Machine ● Specify the IP addresses to designate as exceptions of the <Default Policy> option selected in the previous step. Select one of the input methods described below. <Single Address> Enter an individual IP address to designate as an exception. <Address Range>...
Page 750 Managing the Machine Press <Apply Set. Changes> <Yes>. Checking the blocked communication requests in the log ● The latest 100 communications blocked by the firewall can be displayed from <Preferences> <Network> <Firewall Settings> <IP Address Block Log>. The history of blocked communications can be exported from the Remote UI in the CSV format.
Page 751: Setting A Proxy
Managing the Machine Setting a Proxy 4XR3-0CU You can set a proxy to handle communication in place of the machine, and use it when connecting to devices outside the network, such as when browsing websites. Security is enhanced when using a proxy, because the machine does not directly access resources outside the network.
Page 752 Managing the Machine Press <Apply Set. Changes> <Yes>.
Page 753: Configuring The Key And Certificate For Tls
Managing the Machine Configuring the Key and Certificate for TLS 4XR3-0CW You can use TLS encrypted communication to prevent sniffing, spoofing, and tampering of data that is exchanged between the machine and other devices such as computers. When configuring the settings for TLS encrypted communication, you must specify a key and certificate (server certificate) to use for encryption.
Page 754 <Apply Set. Changes> <Yes>. ➠ The machine restarts, and the settings are applied. LINKS Starting the Remote UI(P. 784) Distributing the Device Information to Other Canon Multifunction Printers(P. 880) Setting E-mail/I-Fax Communication(P. 74) Setting Advanced Box to Public(P. 79) MEAP(P. 1438)
Page 755: Generating The Key And Certificate For Network Communication
Managing the Machine Generating the Key and Certificate for Network Communication 4XR3-0CX The machine can generate the key and certificate (server certificate) used for TLS encrypted communication. If you want to start using TLS encrypted communication immediately, it is convenient to use the key and certificate that are preinstalled in the machine.
Page 756 Managing the Machine Specify the key length if <RSA> is selected for , or specify the key type if <ECDSA> is selected. In both cases, a higher value provides greater security but reduces the communication processing speed. Configure the necessary items for the certificate, and press <Generate Key>. <Validity Start Date>...
Page 757: Configuring The Ipsec Settings
Managing the Machine Configuring the IPSec Settings 4XR3-0CY By using IPSec, you can prevent third parties from intercepting or tampering with IP packets transported over the IP network. Because IPSec adds security functions to IP, a basic protocol suite used for the Internet, it can provide security that is independent of applications or network configuration.
Page 758 Press <Policy Name>, enter the name, and press <OK>. ● Canon multifunction printers support two key lengths for the AES encryption method: 128 bit and 256 bit. To restrict the key length to 256 bit and meet CC authentication standards, set <Only Allow 256-bit for AES Key Length>...
Page 759 Managing the Machine IPSec is applied to IP packets sent to and received from the IPv4 address of the <All IPv4 Addresses> communication peer. IPSec is applied to IP packets sent to and received from the IPv6 address of the <All IPv6 Addresses>...
Page 760 Managing the Machine <IKE Mode> Select the operation mode for the key exchange protocol. When the operation mode is set to <Main>, security is enhanced because the IKE session itself is encrypted, but a higher burden is placed on the communication compared to <Aggressive>, which does not perform encryption.
Page 761 Managing the Machine Configure the IPSec communication settings. Press <IPSec Network Settings>. Configure the necessary settings. <Validity> Set the expiration period of the generated IPSec SA. Make sure to set either <Time> or <Size>. If you set both, the setting with the value that is reached first is applied. <PFS>...
Page 762 Managing the Machine Press <Apply Set. Changes> <Yes>. Managing IPSec policies You can edit policies on the screen displayed in step 3. ● To edit the details of a policy, select the policy in the list and press <Edit>. ● To disable a policy, select the policy in the list and press <Policy On/Off>.
Page 763: Configuring The Ieee 802.1X Authentication Settings
Managing the Machine Configuring the IEEE 802.1X Authentication Settings 4XR3-0E0 In a network environment that uses IEEE 802.1X authentication, unauthorized network access is blocked by a LAN switch (authenticator) that only grants access privileges to client devices (supplicants) that are authorized by the authentication server (RADIUS server).
Page 764 Managing the Machine Set <Use IEEE 802.1X> to <On>, configure the necessary settings, and press <Next>. <Login Name> Enter the name (EAP Identity) of the login user to receive IEEE 802.1X authentication. <Verify Authentication Server Certificate> Set this setting to <On> when verifying server certificates sent from an authentication server. <Verify Authentication Server Name>...
Page 765 Managing the Machine Selecting PEAP Press <On> for <Use PEAP>. Enter the user name and password. ● Press <User Name> or <Password>, and enter the information. If you enter a name for <User Name>, disable <Same User Name as Login Name>. ●...
Page 766: Restricting The Machine's Functions
Managing the Machine Restricting the Machine's Functions 4XR3-0E1 You can restrict the use of certain functions that may lead to information leaks or that are subject to misuse. It is also possible to completely disable the use of individual functions. Restricting Access to Address Book and Sending Functions You can set a PIN for the Address Book so that general users cannot make any changes, and you can limit the destinations that can be specified when sending faxes and scans.
Page 767: Restricting Access To Address Book And Sending Functions
Managing the Machine Restricting Access to Address Book and Sending Functions 4XR3-0E2 You can set a PIN for the Address Book to prevent users from editing destination information, or you can restrict the available sending destinations to reduce the risk of information leakage. You can also prevent documents from being sent to unintended recipients by requiring users to enter the fax number twice for confirmation before sending.
Page 768: Restricting Use Of The Address Book
Managing the Machine Restricting Use of the Address Book 4XR3-0E3 You can prevent the leakage of sensitive or personal information from the Address Book by setting a PIN or preventing certain destinations from being displayed in the Address Book. You can also hide the Address Book itself. Administrator privileges are required in order to configure these settings.
Page 769 Managing the Machine In addition to setting the Address Book PIN, you can further enhance security by performing the following operations: ● Restricting the addition of new destinations Limiting Available Destinations(P. 757) ● Disabling the PC fax function Restricting Fax Sending from a Computer(P. 759) Restricting Access to Destinations Registered in the Address Book You can set an access number for important business contacts and other destinations in the Address Book that you do not want to display to all users.
Page 770 Managing the Machine Hiding the Fax Address Book and One-Touch Buttons <Function Settings> <Send> <Fax Settings> <Restrict Address Book Use> <On> <OK> Hiding the Scan and Send Address Book and One-Touch Buttons <Function Settings> <Send> <Common Settings> <Restrict Address Book Use> <On>...
Page 771: Limiting Available Destinations
Managing the Machine Limiting Available Destinations 4XR3-0E4 You can set restrictions on the destinations that can be specified. For example, you can limit the destinations to those that are registered in the Address book or LDAP server. With personal authentication management, you can restrict the send destination to the user's own e-mail address or to a folder that is specified in advance.
Page 772 Managing the Machine Restricting E-Mail Destination to <Send to Myself> You can set restrictions so that users who log in with personal authentication can only send scanned documents to their own e-mail address. To use this function, an e-mail address must be registered in the user information. Configure the user information before performing the procedure below.
Page 773: Restricting The Fax Sending Functions
Managing the Machine Restricting the Fax Sending Functions 4XR3-0E5 You can set various restrictions for sending faxes, which can prevent sending errors and information leakage to third parties. Administrator privileges are required in order to configure these settings. Confirming Fax Numbers before Sending(P. 759) Restricting Fax Sending from a Computer(P.
Page 774 Managing the Machine ● <Only for Seq. Broadcast> and <All> cannot be selected if sequential broadcasting is restricted ( Restricting Sequential Broadcasting(P. 760) ). ● When the function for confirming the fax number before sending ( Confirming Fax Numbers before Sending(P.
Page 775: Restricting Printing From A Computer
Managing the Machine Restricting Printing from a Computer 4XR3-0E6 You can restrict printing from a computer ( Printing From a Computer(P. 464) ) so that only specific types of documents can be printed. You can also configure the machine so that documents are not printed until the user is authorized on the machine ( Printing Documents Retained in the Machine (Forced Hold Printing)(P.
Page 776 Managing the Machine ● You can set detailed conditions for holding printer jobs, such as the user or IP address. If no conditions are set, all print jobs are held except for jobs from unidentified users. If no conditions are set and a print job from an unidentified user is received, it is canceled without being held.
Page 777 Managing the Machine Allowing Only Encrypted Secure Print You can configure the machine to only allow printing of Encrypted Secure Print documents from a computer, which can prevent information leakage due to unprotected print data. With this setting, documents cannot be printed using normal printing operations.
Page 778: Restricting The Use Of Memory Media
Managing the Machine Restricting the Use of Memory Media 4XR3-0E7 Although memory media such as USB memory devices provide convenience, they can also be a source of information leakage if they are not properly managed. This section describes the procedures for prohibiting the use of memory media, as well as for restricting the ability to save scanned documents on memory media, or print data saved on memory media.
Page 779: Increasing The Security Of Documents
Managing the Machine Increasing the Security of Documents 4XR3-0E8 The machine is equipped with security functions designed to prevent paper and electronic documents from leakage and tampering. Designate an administrator to implement measures that minimize the risk of unauthorized copying, which can lead to leakage of sensitive documents and information, or the falsification of official documents.
Page 780 Managing the Machine Digital Signatures You can increase the reliability of documents created on the machine by adding digital signatures to scanned documents. The digital signature is added using a key and certificate mechanism, which enables you to identify the device and/or user that created the document, while ensuring that the data has not been altered. Adding a Digital Signature to Sent Files(P.
Page 781: Printing User Information On Documents
Managing the Machine Printing User Information on Documents 4XR3-0E9 You can configure the machine to forcibly print user information such as the name of the logged in user on printed or copied documents. This function enables you to identify who output each document simply by checking the printed information, which can discourage unauthorized copying.
Page 782 Managing the Machine LINKS Configuring the Forced Hold Printing Settings(P. 761)
Page 783: Embedding Invisible Text (Forced Secure Watermark)
Managing the Machine Embedding Invisible Text (Forced Secure Watermark) 4XR3-0EA When the Forced Secure Watermark function is enabled, the machine forcibly embeds invisible text such as "CONFIDENTIAL" or "TOP SECRET" in the background of printed or copied documents. The embedded text becomes visible when the documents are copied, alerting users to unauthorized duplication or the risk of information leakage.
Page 784 Managing the Machine In the <Watermark Type> drop-down list, select the text to embed. If you want to embed your own text, select <Custom>, press <Enter>, and enter the desired text. <Date> Embed the date that the print or copy is made. Select the display format in the <Date Format> drop-down list.
Page 785: Embedding Information That Restricts Copying (Forced Document Scan Lock)
● Please note that Canon will not be held responsible for any damages caused by the use of the Document Scan Lock mode or the inability to use the Document Scan Lock mode.
Page 786 QR Code You can embed scan lock information in QR code that is printed directly on the document. Copying can be restricted on devices manufactured by Canon and other companies, if they support the Document Scan Lock function with QR code.
Page 787 Managing the Machine Restricting Copying Using a QR Code(P. 355)
Page 788: Using Tl Code To Restrict Copying
Managing the Machine Using TL Code to Restrict Copying 4XR3-0EE You can configure the machine to forcibly print TL code on copied or printed documents, to prevent them from being copied. Select whether to print the TL code on copied or printed documents, and specify the information to embed. ●...
Page 789 Managing the Machine <Custom Characters> In addition to embedding information such as Department ID/user name, date/time, and device name, you can also add custom text. <Password When Analyzing Embedded Info.> To require a password when using the information analysis tool to analyze the tracking information, press <Set>...
Page 790: Using Qr Code To Restrict Copying
Managing the Machine Using QR Code to Restrict Copying 4XR3-0EF You can configure the machine to forcibly print QR code on copied or printed documents, to prevent them from being copied. With QR code, tracking information such as who, when, and which machine was used to output the document is always recorded.
Page 791 Managing the Machine ● You can also specify the location of the printed QR code. Press <Function Settings> <Common> <Print Settings> <Secure Watermark/Document Scan Lock> <QR Code Print Position>, and specify where to print the QR code. ● You can also configure settings so that copies can only be made when a QR code is printed in the original document.
Page 792: Adding A Digital Signature To Sent Files
Managing the Machine Adding a Digital Signature to Sent Files 4XR3-0EH By adding a digital signature to a scanned document that is sent in a particular file format, you can certify that the document has not been altered and is guaranteed by the creator. The machine can add a device signature or user signature to documents.
Page 793: Generating A Device Signature Certificate
Managing the Machine Generating a Device Signature Certificate 4XR3-0EJ The key and certificate (device certificate) required when adding a device signature can be generated on the machine. Designate an administrator to generate these items. Once they are generated, you can add a digital signature to scanned documents that are sent in a particular file format.
Page 794: Registering A User Signature Certificate
Managing the Machine Registering a User Signature Certificate 4XR3-0EK The key and certificate (user certificate) required when adding a user signature can be registered via the Remote UI. Designate an administrator to register these items. Once they are registered, users who log in with personal authentication can add a digital signature to scanned documents that are sent in a particular file format.
Page 795 Managing the Machine Click [Browse...], and specify the file (user certificate) to install. ● You may not be able to specify the file name if it is too long. Enter the password of the private key. ● In [Private Key Password], enter the password registered to the key. Click [Start Installation].
Page 796: Managing The Machine From A Computer (Remote Ui)
Managing the Machine Managing the Machine from a Computer (Remote UI) 4XR3-0EL You can remotely operate the machine from your computer's Web browser to perform operations such as checking the printing status, changing the machine settings, or editing the Address Book. This convenient feature enables you to remain at your desk while operating the machine.
Page 797 Managing the Machine Displaying Messages from the Administrator(P. 855) Configuring the Visual Message Function(P. 857) Sending E-Mail Notification When an Error Occurs(P. 860) When using a proxy server ● You cannot access the machine via a proxy server. If a proxy server is used in your environment, configure your Web browser to bypass the proxy server and access the machine directly.
Page 798: Starting The Remote Ui
Managing the Machine Starting the Remote UI 4XR3-0ER To start the Remote UI, enter the IP address of the machine in your Web browser. Check the IP address configured for the machine before performing this operation. Setting an IP Address(P. 36) ●...
Page 799 Managing the Machine ● With some user authentication settings, the Remote UI may skip the login screen and display the main screen (portal page) directly. Remote UI Screen(P. 785) Check that the Remote UI portal page is displayed. Remote UI Screen(P. 785) ●...
Page 800 Managing the Machine Display language You can switch the language that is displayed on the Remote UI screen. [Log Out] Log out from the Remote UI and return to the login page. [E-Mail to System Manager] Create an e-mail message to send to the administrator. The administrator's e-mail address can be set in [Settings/Registration] [User Management] [System Manager/Contact Person Information Settings].
Page 801 Managing the Machine Settings/Registration(P. 905)
Page 802: Checking The Status And Logs
Managing the Machine Checking the Status and Logs 4XR3-0ES You can use the Remote UI to check the status of documents that are waiting to be processed, as well as the logs for documents that have been processed. You can also check the status of the machine, such as error information and the remaining amount of consumables.
Page 803 Managing the Machine Function selection Select the function that you want to check, and click [Display]. Operation buttons ● [Cancel]: Copying or printing is canceled. The canceled document is deleted and cannot be recovered. ● [Print Next]: The document is output immediately after the current document is complete. ●...
Page 804 Managing the Machine Checking the Status of Stored Documents You can check the status of documents that are waiting to be stored. You can also cancel the process for storing documents. Start the Remote UI [Status Monitor/Cancel] [Job Status] under [Store] [Cancel] Document storing is canceled.
Page 805 Managing the Machine [Store in CSV Format...] The log data can be exported and saved as a CSV file (*.csv) on the computer. Function selection Select the function that you want to check, and click [Display]. The displayed functions may vary depending on your machine model and optional equipment.
Page 806 Managing the Machine Starting the Remote UI(P. 784)
Page 807: Turning Off/Restarting The Machine
Managing the Machine Turning OFF/Restarting the Machine 4XR3-0EU You can use the Remote UI to shut down or restart the machine. ● When the machine is turned OFF or restarted, any documents that are being printed or sent are canceled. Turning OFF the Machine(P.
Page 808: Registering Destinations Via The Remote Ui
Managing the Machine Registering Destinations via the Remote UI 4XR3-0EW You can use the Remote UI to register destinations in the Address Book. You can also check the registered details and edit the Address Book. ● For instructions on sharing an address list, see Sharing an Address List with Specific Users(P.
Page 809 Managing the Machine Register the necessary information and click [OK]. ● The displayed items vary depending on the destination type. For more information on the information to register, see Registering Destinations in the Address Book(P. 223) . Registering a group destination For more information on group destinations, see Registering Multiple Destinations as a Group(P.
Page 810 Managing the Machine Checking/editing destination details You can click the [Type] icon or name of a destination to check the details of the destination. To edit the destination, click [Edit], change the registered details, and click [OK]. Registering to a user group address list When using personal authentication management, an address list can be shared between users in the same user group.
Page 811 Managing the Machine Select the destination type and click [Set]. Register the necessary information and click [OK]. ● For more information on the information to register, see Registering a Destination in a One- Touch Button(P. 239) . LINKS Registering Destinations(P. 218) Restricting Use of the Address Book(P.
Page 812: Sharing An Address List With Specific Users
Managing the Machine Sharing an Address List with Specific Users 4XR3-0EX You can use a user group address list to share an address list between specific users. This is useful when using a shared address list within the same department. Procedure for Sharing Addresses Follow the procedure below.
Page 813 Managing the Machine ● To add new users to an existing group, set the destination group when registering the users in step 1.
Page 814: Registering User Groups
Managing the Machine Registering User Groups 4XR3-0EY Register user groups. User group address lists can be shared between registered user groups. Start the Remote UI. Starting the Remote UI(P. 784) Click [Settings/Registration] on the portal page. Remote UI Screen(P. 785) Click [User Management] [Authentication Management] [User Group...
Page 815 Managing the Machine ● For [Attribute Name:], enter the "Attribute Name" (such as company name, department or position) managed by the server authentication destination (ActiveDirectory, LDAP server, etc.). For example, enter "company" or "department". ● For [Attributes:], input the values you wish to extract as a group from the values listed for "Attribute Name" in the server.
Page 816: Registering A Key And Certificate For Network Communication
Managing the Machine Registering a Key and Certificate for Network Communication 4XR3-0F0 You can use the Remote UI to register keys/certificates, CA certificates, and S/MIME certificates to the machine from your computer. You can also use it to register a certificate revocation list (CRL), which verifies the validity of certificates received from communication peers.
Page 817 Managing the Machine Install the key and certificate. ● Click [Browse...], specify the files (key and certificate) to install, and click [Start Installation]. Register the key and certificate. Select the key and certificate that you want to register, and click [Register]. Enter the key name and password, and click [OK].
Page 818 Managing the Machine Start the Remote UI. Starting the Remote UI(P. 784) Click [Settings/Registration] on the portal page. Remote UI Screen(P. 785) Click [Device Management] [CA Certificate Settings]. Click [Register CA Certificate...]. Click [Install...]. Install the CA certificate. ● Click [Browse...], specify the file (CA certificate) to install, and click [Start Installation]. Register the CA certificate.
Page 819 Managing the Machine Registering an S/MIME Certificate You can register a public key certificate (S/MIME certificate) to use for encrypting e-mail/I-fax with S/MIME. For information on the S/MIME certificates that can be registered on the machine, see System Specifications(P. 1458) . For information on how to configure the S/MIME settings, see <E-Mail/I-Fax Settings>...
Page 820 Managing the Machine Registering a Certificate Revocation List (CRL) You can use the Remote UI to register a certificate revocation list (CRL). For information on the CRLs that can be registered on the machine, see System Specifications(P. 1458) . Start the Remote UI. Starting the Remote UI(P.
Page 821: Generating A Key And Certificate Signing Request (Csr)
Managing the Machine Generating a Key and Certificate Signing Request (CSR) 4XR3-0F1 Certificates generated on this machine do not have a CA signature, which may cause communication errors with some communication peers. To request a certificate with a CA signature, certificate signing request (CSR) data is required. A user who logs in with administrator privileges can generate a CSR.
Page 822 Managing the Machine Select the hash algorithm to use for the signature. [Key Algorithm] Select the key algorithm, and specify the key length if [RSA] is selected, or specify the key type if [ECDSA] is selected. [Country/Region] Select the country code from the list, or enter it directly. [State]/[City] Enter the location.
Page 823 Managing the Machine Click [Register Certificate...]. Register the certificate. ● Click [Browse...], specify the file (certificate) to register, and click [Register].
Page 824: Retrieving/Updating A Certificate From An Scep Server
Managing the Machine Retrieving/Updating a Certificate from an SCEP Server 4XR3-0F2 A request for issuing the certificate required for keys generated with the machine can be sent to an SCEP (Simple Certificate Enrollment Protocol) server that manages certificates. Certificates issued from the SCEP server are automatically registered to the machine.
Page 825 Managing the Machine Click [Update]. ● The settings cannot be updated when [Enable Timer for Certificate Issuance Auto Request] is selected. Requesting a Certificate to Be Issued at the Specified Time(P. 812) ● For information on the supported versions of SCEP, see Management Functions(P.
Page 826 Managing the Machine Enter the organization name. [Common Name:] Enter the IP address or FQDN. ● When performing IPPS printing in a Windows environment, make sure to enter the IP address of the machine. ● A DNS server is required to enter the FQDN of the machine.Enter the IP address of the machine if a DNS server is not used.
Page 827 Managing the Machine [Enable Timer for Certificate Issuance Auto Request] Select this to automatically request a certificate to be issued at a specified time, and specify the start date/ time in [Request Start Date/Time:]. [Auto Adjust Issuance Request Time] Select this to adjust the time to send the request.This reduces load on the SCEP server when multiple multifunction printers send a request at the same time.The time is randomly adjusted 1 to 600 seconds from the time specified in [Request Start Date/Time:].
Page 828 Managing the Machine ● The key and certificate with the same destination for use are overwritten. ● The default key is not overwritten. [Settings for Key and Certificate To Be Issued] Enter the information for the key to generate. For information on the settings, see step 5 of Requesting a Certificate to Be Issued(P.
Page 829 Managing the Machine ● History for the last 20 certificates is displayed.When the number of certificates exceeds 20, the oldest information is overwritten. ● This setting can be imported/exported with models that support batch importing of this setting. Importing/Exporting the Setting Data(P. 827) ●...
Page 830: Managing Stored Files
Managing the Machine Managing Stored Files 4XR3-0F3 You can use the Remote UI to print, send, or delete files that are stored in the Mail Box, or faxes and I-faxes that are temporarily stored in the Fax/I-Fax Inbox. Managing Files Stored in a Mail Box(P. 816) Managing Documents Temporarily Stored in Memory RX Inbox(P.
Page 831 Managing the Machine Printing a file Select the check box for a file that you want to print, and click [Print...]. ● You can select multiple files. Click [Start Printing]. ● You can click [Move to Top], [Move Up], [Move Down], or [Move to Bottom] to change the order in which files are printed.
Page 832 Managing the Machine Click [Start]. Inserting a file into another file Select the check box for the file that you want to insert the second file into, and click [Insert Pages...]. Select the file to insert, and click [Next]. Enter the new file name in [File Name After Insertion], and specify the insertion location (page) in [Select Insertion Location].
Page 833 Managing the Machine Managing Documents Temporarily Stored in Memory RX Inbox You can print or forward faxes and I-faxes that are temporarily stored in the Memory RX Inbox using Memory Lock. Start the Remote UI. Starting the Remote UI(P. 784) Click [Access Received/Stored Files] on the portal page.
Page 834 Managing the Machine ● You can click [Settings...] in [Set Details] to change the send settings. You can also change detailed settings of the file in [File Settings]. Scanning(P. 495) ● If you select the check box for [Delete File After Sending], documents are automatically deleted after they are forwarded.
Page 835 Managing the Machine Printing a document Select the check box for a document that you want to print, and click [Print...]. ● You can select multiple documents. Click [Start Printing]. ● If you select the check box for [Delete File After Printing], documents are automatically deleted after they are printed.
Page 836: Managing The Logs
Managing the Machine Managing the Logs 4XR3-0F4 You can use the logs to check or analyze how the machine is being used. A variety of information about each operation is recorded in the logs, such as the operation date/time, user name, operation type, function type, and operation result.
Page 837 Managing the Machine ● When generating an Advanced Box operation log, click [Function Settings] [Store/Access Files] [Advanced Box Settings] [Set Details] select the check box for [Save Operation Log] click [OK] [Apply Setting Changes]. ● If the power of the machine is turned OFF while collecting logs due to a power outage, etc., collection starts again when the machine restarts, from the log that was being collected before the power turned OFF.
Page 838 Managing the Machine ● Audit logs will now be automatically exported. The file extension is "csv." ● After automatic exporting of the audit logs has succeeded, the collected audit logs are automatically deleted. Audit logs cannot be deleted manually. ● After automatic exporting and deleting of the audit logs have succeeded, each log is generated.
Page 839 Managing the Machine Start the Remote UI [Settings/Registration] [Device Management] [Export/Clear Audit Log] [Delete Audit Logs] [Delete] [Yes] ● If [Settings for Auto Export Audit Logs] is enabled, you cannot manually delete audit logs. Sending Logs via the Syslog Protocol Syslog Information can be sent to an SIEM (security information/event management) system.
Page 840 Managing the Machine Specify the communication type ([UDP]/[TCP]). [Use TLS] Select this to use TLS to encrypt information communicated with the Syslog server. ● When [TCP] is selected in [Connection Type:], you can set to use TLS. [Confirm TLS Certificate]/[Add CN to Verification Items] Set whether to verify the TLS server certificate sent when connecting and its CN (Common Name).
Page 841: Importing/Exporting The Setting Data
Exported data can also be imported into the machine from a computer. Data exported from the machine can be imported into other Canon multifunction printers, making it easier to configure the settings on a new machine, such as when you purchase a replacement. For more information on the setting items that can be imported, see Settings/Registration Table(P.
Page 842 Do not edit exported files. ● Do not open and edit exported XML files, as this may cause the machine to malfunction. When importing to a Canon multifunction printer other than this machine ● Some settings may not be imported.
Page 843 Managing the Machine Personalized(P. 163) . For information on conditions and restrictions when importing and exporting during synchronization of custom settings, see Conditions for Removing Restrictions on the Importing/ Exporting of Settings and Other Items(P. 829) . Importing Data after Starting Synchronization of Custom Settings (Client) Follow the procedure below to import the data, and then synchronize the data.
Page 844 Managing the Machine : Execution is only possible if the connection destination of the server/client machine is "localhost:8443". ● For instructions on preparing to export user data, see Specifying Detailed Synchronization Settings (Server Machine or Server/Client Machine)(P. 870) . For instructions on importing Address Lists, see Importing Settings Individually(P.
Page 845: Importing/Exporting All Settings
If you want to configure the same settings on two or more Canon multifunction printers , you can simply export all settings from one machine and import them all to the others, eliminating the need to configure each machine separately.
Page 846 Managing the Machine ● It may take some time for the screen to change. Do not click [Start Exporting] more than once. Click [Check Status]. ● If the [Cannot be used when exporting.] message is displayed, do not use the Remote UI to perform the operations.
Page 847 Managing the Machine Check the System Manager information ● When importing the Department ID Management settings to a different multifunctional printer with Department ID Management enabled, the System Manager information is overwritten, which may prevent you from logging in with the previous System Manager ID and PIN. Before performing this operation, make sure to check the System Manager information that is saved on the exporting machine.
Page 848 Managing the Machine Click [OK] [Check Status]. ● The machine may need to be restarted, depending on the imported data. Click [Perform Restart]. ● If you select the check box for [Create Import/Export Result Report] in the previous step, click [Settings/ Registration] [Data Management] [Import/Export Results]...
Page 849: Importing/Exporting The Settings Individually
Managing the Machine Importing/Exporting the Settings Individually 4XR3-0F7 You can select particular settings to import or export, such as address lists in the Address Book, or printer settings. Administrator privileges are required in order to perform these operations. Exporting Settings Individually(P. 835) Importing Settings Individually(P.
Page 850 You can set the security level if [Custom Format] is selected in [File Format]. When [Level 1] is selected, you can import to all Canon multifunction printers. When [Level 2] is selected, the password for the address list data is encrypted using a more secure method than [Level 1]. However, the data can only be imported to the machine models that support the [Level 2] setting (models on which the [Security Level] setting is displayed).
Page 851 Specify the [Security Level] setting. ● When [Level 1] is selected, you can import to all Canon multifunction printers. When [Level 2] is selected, the password for the exported data is encrypted using a more secure method than [Level 1].
Page 852 Managing the Machine When importing address lists Click [Address Lists] in [Import/Export Individually]. Click [Import...]. ● If the page for entering a PIN is displayed, enter the PIN and click [OK]. Configure the necessary settings. [Address Lists] Select the address list that is the import destination. [Import Method] Select [Add] if you want to add the imported destinations without deleting the current address list, or select [Delete and Overwrite] if you want to delete the current address list and overwrite the data with...
Page 853 Select the file format of the data to be imported. Select [Custom Format] for files in the dedicated format for Canon multifunction printers (*.abk), select [LDAP Format] for LDAP format files (*.ldif), or select [CSV Format] for CSV format files (*.csv).
Page 854 Managing the Machine When importing Web Access favorites Click [Web Access Favorites] in [Import/Export Individually]. Click [Import...]. Click [Browse...], and specify the setting data to import. ● Only 20 favorites are imported in the order that they were registered, starting from the top. When importing printer settings Click [Printer Settings] in [Import/Export Individually].
Page 855 Managing the Machine LINKS Importing/Exporting All Settings(P. 831) Restricting Use of the Address Book(P. 754)
Page 856: Address Book Items
This section describes each column of the Address Book. Refer to this section when editing CSV files. Header Header Name Required Notes # Canon AddressBook CSV version: Fixed value 0x0002 # CharSet: UTF-8 Fixed value Indicates that the destination name is handled as a one- touch button.
Page 857 Managing the Machine Enter in UTF-8 character code. Otherwise, the Destination name destination name will be left blank. Displayed as "phonetic" if the display language cnread Phonetic alphabet is set to "Japanese". Enter in UTF-8 character code. Otherwise, the cnshort One-touch button name one-touch button name will be left blank.
Page 858 Managing the Machine This attribute is required if the import destination is a one-touch button Address A serial number allocated indxid Book. This number becomes the one-touch to a destination button number. In other cases, enter a number from 201 to 1,800. Setting for dividing data enablepartial Enter either "on"...
Page 859 Managing the Machine ifaxmode I-Fax mode (simple/full) Enter either "simple" or "full". I-fax relay service text Enter total of up to 40 alphanumeric transsvcstr1 string 1 characters and symbols. I-fax relay service text Enter total of up to 16 alphanumeric transsvcstr2 string 2 characters and symbols.
Page 860 Managing the Machine Used for Personal Address logindomainname List/User Group Address List Used for Personal Address usergroupname List/User Group Address List Used for Personal Address personalid List/User Group Address List...
Page 861: Backing Up/Restoring Data
Doing so may cause the machine to malfunction. ● Data may be lost if a problem occurs with the hard disk. Periodically back up/export sensitive data. Please note that Canon is not liable for any damages caused by loss of data. Connecting an external hard disk ●...
Page 862 Managing the Machine Click [Data Management] [Backup Location Settings]. Auto Backup ● You can click [Auto Backup Settings] and configure the machine to automatically back up data on a specified day and time. Follow the on-screen instructions to configure the settings. Configure the necessary settings.
Page 863 Managing the Machine [Backup Location] Select [SMB Server]. [Host IP Address] Specify the location of the SMB server. Use the following format: \\Name of server\Name of shared folder [User Name] Enter the user name for accessing the SMB server. [Password]/[Confirm] Enter the password for accessing the SMB server.
Page 864 Managing the Machine ● [Changes] for Advanced Box backs up only the data updated or added since all the stored data was backed up. [Changes] always backs up data based on differences from [All] as opposed to the last [Changes] backup.
Page 865 Managing the Machine ● If you back up data from an optional internal hard disk and restore it on the standard-equipped hard disk, some of the data may not be restored.
Page 866: Updating The Firmware
Administrator privileges are required in order to update the firmware. Preparing to update the firmware ● Save the latest firmware data from Canon to a computer. ● Back up the machine data and settings in case the firmware update is not performed properly. Backing Up/Restoring Data(P. 847) Importing/Exporting the Setting Data(P.
Page 867: Setting Scheduled Updates
Managing the Machine Setting Scheduled Updates 4XR3-0FC You can set the machine to regularly check for new applicable firmware and automatically update the firmware of the machine. ● This operation can only be performed by a user with the required privileges. ●...
Page 868 Managing the Machine Enter the e-mail address of the administrator. You can receive e-mails regarding the update status that is sent from the distribution server. [Comments] Enter the comment that will automatically be added to the e-mail. If the model name is entered, you can identify which device status the e-mail is about.
Page 869: Displaying Messages From The Administrator
Managing the Machine Displaying Messages from the Administrator 4XR3-0FE You can display messages to users on the touch panel display. Messages can be displayed at the bottom of the touch panel display or in a separate pop-up window, and you can select which display method to use based on the type of message or user.
Page 870 Managing the Machine The pop-up window is displayed when no operations are performed for a specified [Display When Auto Reset] period of time, or when the machine is restarted. Use this setting for messages such as a maintenance schedule notice. [Remote UI] If you select the check box, the message shown in the pop-up window is also displayed on the Remote UI portal page.
Page 871: Configuring The Visual Message Function
Managing the Machine Visual Message Configuring the Visual Message Function 4XR3-0FF The Visual Message function enables you to display simple content and messages on the touch panel display. Displaying messages from the administrator or event notifications, etc. on the touch panel display enables the machine to be used as an information sharing tool in the office.
Page 872 Managing the Machine Setting the Display Timing [Display After Logout/Auto Reset] Select this check box to display the content after logging out or after the auto reset mode activates. The setting to display the content after logging out is enabled when <Login Screen Display Settings> is set to <Display When Device Operation Starts>.
Page 873 Distributing the Device Information to Other Canon Multifunction Printers(P. 880) ● This setting can be imported/exported. The same setting can be imported to multiple devices (only Canon devices that support the Visual Message function) to display the same notice or information on multiple devices.
Page 874: Sending E-Mail Notification When An Error Occurs
The result of sending the e-mail can be checked in [Status Monitor/Cancel] in [Job Log]. ● This setting can only be specified by a user with Administrator privileges. ● This setting is not included in Device Information Distribution. Distributing the Device Information to Other Canon Multifunction Printers(P. 880)
Page 875 Managing the Machine ● This setting can only be imported from/exported to the same series machines. Importing/Exporting the Setting Data(P. 827) ● This setting is included in [Settings/Registration Basic Information] when batch exporting. Importing/ Exporting All Settings(P. 831)
Page 876: Installing System Options
Managing the Machine Installing System Options 4XR3-0FJ When using system options, you may need to log in with Administrator privileges to register licenses. To register a license, you will need the number that is printed on the license access number certificate. Make sure you have it with you before you start.
Page 877 To obtain a license key, you will need the number that is printed on the license access number certificate, along with the serial number of the machine. Access the license issuing website (http://www.canon.com/lms/license/) and obtain the license key. ●...
Page 878: Synchronizing Settings For Multiple Canon Multifunction Printers
Multifunction Printers 4XR3-0FK You can synchronize the personalized data of multiple Canon multifunction printers on a network. This enables the address book and Personal button/Shared button, etc. specified and registered on a single machine to be used on other machines that are synchronized. For information on the items subject to synchronization, see List of Items That Can Be Personalized(P.
Page 879 Managing the Machine Exporting the User Data ● It is recommended that you export the user data for backup purposes. Importing/ Exporting the Setting Data(P. 827) Specifying the Server Machine Settings ● Start synchronization on the server machine. Starting Setting Synchronization(P.
Page 880 Managing the Machine ● If different data exists for the same user in multiple client machines that are started in succession, the user data in the client machine that first connected to the server is used for synchronization. : Data of user 1 : Other data of user 1 : Data of user 2 : Data of user 3...
Page 881: Starting Setting Synchronization
Managing the Machine Starting Setting Synchronization 4XR3-0FL Use the Remote UI to specify the settings for starting synchronization and start synchronization. Administrator privileges are required for registration. Synchronizing Custom Settings Specify the settings for the server machine and each client machine. Decide which machine to use as the server machine in advance.
Page 882 The port number can be omitted. If this is left blank, the server machine is automatically discovered. ● Example settings (IPv4): Using an IP address: 192.168.18.138 Using a host name: v4.server.canon.com ● Example settings (IPv6): Using an IP address: fe80::65f0:82cb:b3d6:e6bc Using a host name: v6.server.canon.com...
Page 883 "Error" is recorded as the level when the maximum amount of data that can be registered has been exceeded or authentication with the server machine fails. Simple Synchronization Settings ● Synchronization of custom settings can be started from the control panel for Canon multifunction printers within the same router. - For the server machine: Press <Management Settings>...
Page 884: Specifying Detailed Synchronization Settings (Server Machine Or Server/Client Machine)
Managing the Machine Specifying Detailed Synchronization Settings (Server Machine or Server/Client Machine) 4XR3-0FR You can set the scope of sharing data to synchronize and manage the machines to synchronize. You can also delete user data and back up/restore synchronization data. This setting is only for the server machine or server/client machine.
Page 885 [Device-Specific (Not Shared)] is selected for [Data Sharing Details]. Configure these settings again if they were changed from their default values. [Server] Enables you to periodically create replication data on another Canon multifunction printer to manage the server machine data and back up the server machine data. Difference between replication and backing up ●...
Page 886 [Replication] Enables you to periodically copy the synchronization data stored on the server machine to a Canon multifunction printer. Specify a Canon multifunction printer on the same network as the destination. When the replication settings are correct, replication is executed at the following times.
Page 887 Managing the Machine of settings cannot be performed because network settings differ, and therefore data changed during this period cannot be reflected. When changing to a new server machine, it is recommended that you use the same network settings as the old server machine. Changing the Scope of Sharing Data after Synchronization Has Been Started ●...
Page 888 Managing the Machine ● If <Department ID Management> is enabled on the machine ◼ If an error code is displayed If a problem occurs during data backup/restoration, an error code is displayed on the screen after executing the backup and the result field of the execution log. The cause of each error code is indicated below. DBBU01 Failed to generate the backup file (device).
Page 889: Switching The Machines To Synchronize
Managing the Machine Switching the Machines to Synchronize 4XR3-0FS This section describes the procedure for switching the machines to synchronize after starting synchronization of custom settings. Changing the Server Machine (Server/Client Machine)(P. 875) Changing the Server Machine (Server/Client Machine) (When Replication Is Set)(P. 877) Changing a Client Machine(P.
Page 890 Managing the Machine Change the address of the destination server in [Synchronize Custom Settings] in the Remote UI of each client machine, and start synchronization of custom settings. Specifying Detailed Synchronization Settings (Server Machine or Server/Client Machine)(P. 870) ● The client machines must be restarted after configuring synchronization. ◼...
Page 891 The client machines must be restarted after configuring synchronization. ◼ When Using the Machine Set as the Replication Destination as a New Server Machine Follow this procedure to use the Canon multifunction printer set as the replication destination as a server machine. Server Machine (Server/Client Machine)
Page 892 Managing the Machine Client Machine Replication Destination From the Remote UI of the server machine (server/client machine), click [Synchronize Custom Settings (Server)] [Replication] [Stopped] to stop replication. ● If synchronization cannot be stopped because the server machine is not working, etc., this step is not necessary.
Page 893 Managing the Machine Client Machine Client Machine Stop synchronization from [Synchronize Custom Settings] in the Remote UI of the target client machine. Starting Setting Synchronization(P. 867) ● If the client machine cannot be operated, delete the target client machine in [Synchronize Custom Settings (Server)] [Confirm Device Information] in the Remote UI of the server machine (server/client machine).
Page 894: Distributing The Device Information To Other Canon Multifunction Printers
Multifunction Printers 4XR3-0FU Various machine settings (device information) can be sent over the network and automatically applied to other Canon multifunction printers. With this function, you can designate a host machine whose registered information (such as the settings in the Settings/Registration menu and address lists) is distributed to other client machines, enabling you to configure the same settings as the host machine.
Page 895 Managing the Machine Register the distribution destination of the device information. ● On the host machine, register the client machines that will receive the distributed device information. Registering the Device Information Destinations(P. 882) ● To perform user authentication when device information is received, configure the necessary settings on the host and client machines.
Page 896: Registering The Device Information Destinations
Managing the Machine Registering the Device Information Destinations 4XR3-0FW On the host machine, register the client machines that will receive the distributed device information. Administrator privileges are required in order to perform registration. Press Press <Management Settings> <Device Management> <Device Information Distribution Settings>...
Page 897 Managing the Machine Press <OK>. LINKS Performing User Authentication when Distributing Device Information(P. 884) Distributing the Device Information(P. 886) Checking the Results of Device Information Distribution(P. 889)
Page 898: Performing User Authentication When Distributing Device Information
Managing the Machine Performing User Authentication when Distributing Device Information 4XR3-0FX You can prevent a client machine from receiving unauthorized device information by performing user authentication when device information is received. With these settings, it will be necessary to use the personal authentication management function ( Configuring the Personal Authentication Management Settings(P.
Page 899 Managing the Machine Registering Server Information(P. 695) Press Press <Management Settings> <Device Management> <Device Information Distribution Settings> <Use MEAP Authentication When Receive>. Select <On>, and press <OK> <OK>. Press <Apply Set. Changes> <Yes>.
Page 900: Distributing The Device Information
Managing the Machine Distributing the Device Information 4XR3-0FY You can distribute device information to the client machines that are registered as destinations. You can also specify a time at which to automatically distribute the device information. To perform these operations, log in with Administrator privileges.
Page 901 Managing the Machine Distributing Automatically at a Specified Time You can specify a time at which to automatically distribute the device information. By configuring the time so that distribution is performed late at night or on a holiday, you can update the device information without affecting your business operations.
Page 902 Receiving device information from different Canon multifunction printer models ● When the machine is used as a client machine, it can receive device information from different Canon multifunction printer models by setting <Restrict Receiving Device Information> in <Receiving Settings> to <Off>.
Page 903: Checking The Results Of Device Information Distribution
Managing the Machine Checking the Results of Device Information Distribution 4XR3-0H0 You can check information such as the date and time that device information was distributed, the results of distribution, and the status of the other machines. For client machines, you can check the reception status of device information.
Page 904: Managing Hard Disk Data
HDD data encryption on the machine may not be able to protect data from all unauthorized activity. Exercise caution when managing data. ● Encrypted data cannot be read even if you remove the hard disk and install it in another Canon multifunction printer. ●...
Page 905: Removing Unnecessary Data From The Hard Disk
Managing the Machine Removing Unnecessary Data from the Hard Disk 4XR3-0H2 Copied or scanned image data, as well as document data that is printed from a computer, is temporarily stored on the hard disk. Although the document data and image data is automatically deleted from the hard disk when operations are complete, some data remains.
Page 906 Managing the Machine <Once with 0 (Null) Data> Data is overwritten once with 0 (null) data. <Once with Random Data>/<3 Times with Random Data> Data is overwritten once or three times with random data. <DoD Standard> Data is overwritten three times. The first time is with a fixed value, the second is with a complement of the fixed value, and the third is with random data.
Page 907: Initializing All Data/Settings
● If you perform <Initialize All Data/Settings>(P. 1144) when the Copy Card Reader is attached, it is necessary to reinstall the Copy Card Reader. For more information, contact your local authorized Canon dealer. Before performing initialization Back up your important data or export it as a file.
Page 908 Managing the Machine <Once with 0 (Null) Data> Data is overwritten once with 0 (null) data. <Once with Random Data>/<3 Times with Random Data>/<9 Times with Random Data> Data is overwritten once, three times, or nine times with random data. <DoD Standard>...
Page 909: Using Tpm
● The security provided by TPM does not guarantee complete protection of the data and hardware. Note that Canon will not be liable for any failure or damages resulting from the use of this mode. ● You cannot access the machine while backing up or restoring data in the USB memory.
Page 910 Managing the Machine Backing Up the TPM Key If the TPM setting is activated and the TPM chip fails, you cannot recover the confidential information since each type of confidential information is uniquely encrypted with the TPM key. Thus, immediately backup when the TPM setting is activated.
Page 911 If the TPM chip fails, you can use the previously backed up data of the TPM key to restore the TPM key on to the new TPM chip. For information on TPM chip failure, contact your local authorized Canon dealer.
Page 912 Managing the Machine ● Restoring of the TPM key recovers access to the hard disk/SRAM that became inaccessible due to TPM chip failure, and does not recover the content of the memory itself. ● If initialization is performed following the steps for " Initializing All Data/Settings(P.
Page 913: Concerning The Information Security Standard
Managing the Machine Concerning the Information Security Standard 4XR3-0H5 This machine is compliant with IEEE Std. 2600™-2008 (IEEE 2600), an international standard concerning information security for multifunctional peripherals and printers. This section describes the security requirements defined in IEEE 2600, and the corresponding machine functions. Security requirement Corresponding machine function Preventing unauthorized access with user...
Page 914: Functions Linked To Cloud Service
By creating "tenants" in the cloud, and registering the user information and devices, you can use the following functions without building a server. ● For instructions on creating and accessing a tenant, contact your local authorized Canon dealer. ● For details on uniFLOW Online Express, see " First Steps Guide ".
Page 915 Managing the Machine ◼ "Accounting and Reporting Function" That Enables Checking Logs and Costs This function calculates the usage of devices registered/connected to the same tenant on uniFLOW Online Express, and then creates a report. By linking with the authentication function of uniFLOW Online Express, this function enables you to check the usage log of each user, and create cost tables for each copied/scanned page so that you can calculate/check the cost for each device.
Page 916 Managing the Machine ● ID card + PIN code Accounting and Reporting Function Report type ● Usage log of each user ● Usage log of each device ● Copy/print/scan/fax logs of all users ● Copy/print/scan/fax logs of all devices (all periods) ●...
Page 917 Settings/Registration Settings/Registration Settings/Registration ..........................905 ..........................906 Settings/Registration Table ..............................909 Preferences ............................910 Paper Settings ............................. 912 Display Settings ........................... 915 Timer/Energy Settings ..............................917 Network ..........................949 External Interface ............................950 Accessibility ............................. 951 Volume Settings ..........................952 Adjustment/Maintenance ..........................
Page 918 Settings/Registration ............................1034 License/Other ..........................1036 Data Management ..........................1038 Security Settings ..............................1040 <Preferences> ............................1041 <Paper Settings> ............................1043 <Display Settings> ..........................1047 <Timer/Energy Settings> ..............................1052 <Network> ........................... 1066 <External Interface> ............................1068 <Accessibility> ........................... 1069 <Adjustment/Maintenance> ..........................
Page 919: Settings/Registration
Settings/Registration Settings/Registration 4XR3-0H7 You can customize the machine based on your environment and needs by configuring settings described in this chapter. To start configuration, press This section describes what each item in the Settings/Registration menu can configure. ● Some of the settings may not be displayed depending on the configuration of optional equipment installed on the machine.
Page 920: Settings/Registration Table
Settings/Registration Settings/Registration Table 4XR3-0H8 The following settings can be selected or stored on the Settings/Registration screen: Preferences(P. 909) Adjustment/Maintenance(P. 952) Function Settings(P. 957) Set Destination(P. 1017) Management Settings(P. 1020) ● Some of the settings may not be displayed depending on the configuration of optional equipment installed on the machine. ●...
Page 921 Settings/Registration Case A Importing all to your machine Restoring the settings information to your machine for backups. Export Settings Information Import Case B Importing all to the same model machine Applies to machines of the same series as this machine. Export Import Settings Information...
Page 922 Settings/Registration Forwarding Settings Box Settings Department ID Management Settings Key Settings Certificate/Certificate Revocation List (CRL) Settings Visual Message Settings Home Settings Web Access Settings Favorite Settings Address Book User Group Address List Authentication User Management Security Policy Settings Personal Setting Information MEAP Application Setting Information For information on the settings that are included in [Personal Setting Information], see List of Items That Can Be...
Page 923: Preferences
Settings/Registration Preferences 4XR3-0H9 Paper Settings(P. 910) Display Settings(P. 912) Timer/Energy Settings(P. 915) Network(P. 917) External Interface(P. 949) Accessibility(P. 950) Volume Settings(P. 951) ● Some items can be set using the Remote UI. Use the control panel of the device to set items which cannot be set using the Remote UI.
Page 924: Paper Settings
Settings/Registration Paper Settings 4XR3-0HA ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Name of Item Can be Device Import When set in Information Item Setting Description DeviceAdmin NetworkAdmin Exporting Remote...
Page 925 Settings/Registration Creep Correction>, <Adjust Gloss>, <Adj. Secondary Transfer Voltage>, <Toner Amount Reduction Mode> <Duplicate>, <Delete> Settings/ <P1> to <P30>: <Register Favorite Paper (Multi- Registration <Register/Edit>, Purpose Tray)> Basic <Rename>, <Delete> Information ● <Use Preset> Settings/ (<Register>) Registration <Multi-Purpose Tray Defaults> ●...
Page 926: Display Settings
Settings/Registration Display Settings 4XR3-0HC ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Can be Device Name of Item Import set in Information When Item Setting Description DeviceAdmin NetworkAdmin Remote Delivery Exporting with...
Page 927 Settings/Registration <Details> (<Copy/ Print>, <Job Log>): <Copy>, <Printer>, <Local Print>, <Received Job Print>, <Print Report> <Details> (<Send>, <Job Log>): <Send>, <Fax> <Details> (<Receive>, <Job Log>): <Receive>, <Fax> Settings/ <Regular Copy>, Registration <Copy Screen Display Settings> <Express Copy> Basic Information <On>, <Off> Settings/ Registration <Enable Fax in Scan...
Page 928 Settings/Registration Basic Information Settings/ Registration <Notify to Clean Original Scanning Area> <On>, <Off> Basic Information Settings/ <Simple>, Registration <Paper Type Selection Screen Priority> <Detailed> Basic Information Settings/ Registration <Switch Millimeter/Inch Entry> <mm>, <Inch> Basic Information <At Screen Top> Settings/ (<User Name>, Registration <Display Logged-in User Name>...
Page 929: Timer/Energy Settings
Settings/Registration Timer/Energy Settings 4XR3-0HE ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Can be Device Name of Item Import set in Information When Item Setting Description DeviceAdmin NetworkAdmin Remote Delivery Exporting with...
Page 930 Settings/Registration Settings/ <Initial Function>, Registration <Function After Auto Reset> <Selected Function> Basic Information 10 secs, min, 2 mins, 10 mins, 15 Settings/ mins, 20 mins, 30 Registration <Auto Sleep Time> mins, 40 mins, 50 Basic mins, 1 hr, 90 mins, 2 Information <Low>, <High>...
Page 931: Network
Settings/Registration Network 4XR3-0Y4 ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . ● <Output Report> Device Name of Item Setting Can be set in Information Import All When Exporting Item DeviceAdmin NetworkAdmin...
Page 932 Settings/Registration Settings/ <Acquire Host Registration Basic Name>: <On>, <Off> Information <DNS Dynamic Settings/ Update>: <On>, Registration Basic <Off> Information <Acquire DNS Settings/ Server Address>: Registration Basic <On>, <Off> Information Settings/ <Acquire Domain Registration Basic Name>: <On>, <Off> Information <Acquire WINS Settings/ <DHCP Option Settings>...
Page 933 Settings/Registration <Manual Address> Settings/ (IPv6 Address (39 Registration Basic characters Information maximum)) Settings/ <Prefix Length>: 0 Registration Basic to 128 Information <Default Router Settings/ Address> (39 Registration Basic characters Information maximum) Settings/ <Use DHCPv6> <On>, <Off> Registration Basic Information <IPv6 Address> (39 characters <PING Command>...
Page 934 Settings/Registration <Host Name>: Canon****** Settings/ ("******" represents Registration Basic the last six digits of a Information <IPv4> MAC address.) Settings/ <Domain Name> Registration Basic Information <Use Same Host Settings/ Name/Domain Registration Basic Name as IPv4>: Information <On>, <Off> <Host Name>:...
Page 935 Setting Description DeviceAdmin NetworkAdmin Remote Delivery Exporting with Function Available the Remote UI <Computer Name> (15 characters maximum): Settings/ Canon****** Registration ("******" represents Basic the last six digits of a Information MAC address.) <Workgroup Name> Settings/ (15 characters Registration maximum): Basic <Computer Name/Workgroup Name...
Page 936 Settings/Registration Settings/ Registration <2.0>: <On>, <Off> Basic Information Settings/ Registration <3.0>: <On>, <Off> Basic Information Settings/ <Authentication Type>: Registration <NTLMv1>, <NTLMv2> Basic Information <Require SMB Settings/ Signature for Registration Connection>: <On>, Basic <Off> Information <SMB Client Settings> Settings/ <Require Encryption Registration for Connection>: <On>, Basic...
Page 937 Settings/Registration Basic Information Settings/ <RX Timeout>: 1 to Registration 60 (min.) Basic Information Settings/ Registration <On>, <Off> Basic Information Settings/ <Bidirectional Registration <RAW Print Settings> Communication>: Basic <On>, <Off> Information Settings/ <RX Timeout>: 1 to Registration 60 (min.) Basic Information Settings/ <Use SNTP>: <On>, Registration...
Page 938 Settings/Registration Basic Information Settings/ <Use WSD Browsing>: Registration <On>, <Off> Basic Information Settings/ <Use WSD Scan Registration Function>: <On>, <Off> Basic Information Settings/ Registration <Use FTP PASV Mode> <On>, <Off> Basic Information Settings/ Registration <On>, <Off> Basic Information Settings/ <Allow When Using Registration <IPP Print Settings>...
Page 939 Settings/Registration Settings/ Registration <Use HTTP> <On>, <Off> Basic Information Settings/ Registration <Use WebDAV Server> <On>, <Off> Basic Information <Settings That Use <TLS Settings> TLS> <Set as Default Key>: <Yes>, <No> <Certificate Details> (<Version>, <Serial Number>, <Signature Algorithm>, <Issued To>, <Validity Start Date>, <Validity End <Key and Certificate>...
Page 940 Settings/Registration Basic Information Settings/ <Server Address> (IP Registration Address or FQDN) Basic Information Settings/ <Port Number>: 1 to Registration to 65535 Basic Information Settings/ <Use Proxy within Registration Same Domain>: <On>, Basic <Off> Information Settings/ <Use Proxy Registration Authentication>: <On>, Basic <Off>...
Page 941 Settings/Registration Basic Information Settings/ <Policy Name> (24 characters Registration <Register> maximum) Basic Information <Local Address> (<All IP Settings/ Addresses>, <IPv4 Address>, Registration <IPv6 Address>, <IPv4 Basic Manual Settings>, <IPv6 Information Manual Settings>) ● <IPv4 Manual Settings> (<Single Address>, Settings/ <Address Range>(<First Registration Address>, <Last Basic...
Page 942 Settings/Registration Basic Information Settings/ <Port> (<Specify by Port Registration Number>, <Specify by Basic Service Name>) Information ● <Specify by Port Number>(<Local Settings/ Port>(<All Ports>, Registration <Single Port>), <Remote Basic Port>(<All Ports>, Information <Single Port>)) Settings/ ● <Single Port> (1 to Registration 65535) Basic...
Page 943 Settings/Registration Settings/ <Authentication/Encryption Registration Algorithm> (<Auto>, <Manual Basic Settings>) Information <Authentication/Encryption Algorithm>: <Manual Settings/ Settings> Registration ● <Authentication> Basic <SHA1>: <On>, <Off> Information <SHA2>: <On>, <Off> ● <Encryption> Settings/ <3DES-CBC>: <On>, Registration <Off> Basic <AES-CBC>: <On>, <Off> Information ● <DH Group> <Group 14 (2048)>: Settings/ <On>, <Off>...
Page 944 Settings/Registration <SHA1>: <On>, <Off> Basic <NULL>: <On>, <Off> Information ● <ESP Encryption> Settings/ <3DES-CBC>: <On>, Registration <Off> Basic <AES-CBC>: <On>, <Off> Information <NULL>: <On>, <Off> Settings/ <ESP (AES-GCM)> Settings: Registration None Basic Information Settings/ Registration <AH (SHA1)> Settings: None Basic Information Settings/ <Connection Mode>:...
Page 945 Settings/Registration Device Name of Item Can be set Setting Information Import All When Exporting Item DeviceAdmin NetworkAdmin in Remote Description Delivery Function with the Remote Available Settings/ <Use AppleTalk>: Registration Basic <On>, <Off> Information <Phase>: <Phase 2> (display only) Settings/ <Service Name>: Registration Basic <AppleTalk Settings>...
Page 946 Settings/Registration Settings/ <Community Name 2>: Registration <On>, <Off> Basic Information Settings/ <MIB Access Registration <Set Community Name 2> Permission>: <Read/ Basic Write>, <Read Only> Information Settings/ <Community Name>: Registration public2 Basic Information Settings/ Registration <Use SNMPv3> <On>, <Off> Basic Information Settings/ <Use Administrator>: Registration...
Page 947 Settings/Registration <Details/Edit> (<User Name>, <MIB Access Permission> (<Read/ Write>, <Read Only>), <Security Settings> (<Auth. Yes/Encrypt. Yes>, <Auth. Yes/ Encrypt. No>, <Auth. No/Encrypt. No>), Settings/ <Authentication Registration Algorithm> (<MD5>, Basic <SHA1>, <SHA2-224>, Information <SHA2-256>, <SHA2-384>, <SHA2-512>), <Authentication Password>, <Encryption Algorithm> (<DES>, <AES>), <Encryption Password>) <Delete>...
Page 948 Settings/Registration Device Name of Item Can be set Setting Information Import All When Exporting Item DeviceAdmin NetworkAdmin in Remote Description Delivery Function with the Remote Available Settings/ <Dedicated Port Authentication <Mode 1>, Registration Basic Method> <Mode 2> Information ● <Use Spool Function> Device Name of Item Can be set...
Page 949 Settings/Registration ● <Sleep Mode Priority Settings> Device Name of Item Can be set Setting Information Import All When Exporting Item DeviceAdmin NetworkAdmin in Remote Description Delivery Function with the Remote Available <Exit Speed>, Settings/ <Sleep Mode Priority Settings> <Energy Registration Basic Saving>...
Page 950 Settings/Registration <Certificate Details> (<Version>, <Serial Number>, <Signature Algorithm>, <Issued To>, <Validity Start Date>, <Validity End Date>, <Issuer>, <Public Key>, <Certificate Thumbprint>, <Issued To (Altn. Name)>, <Verify Certificate>) <Display Use Location> (Key and Certificate) Settings/ Registration <On>, <Off> Basic Information <Use TTLS> ●...
Page 951 Settings/Registration Basic Information Settings/ <Register> (Up to 16 IPv4 Registration addresses), <Details/Edit>, Basic <Delete> Information ● <Register> <Single Address>, <Range Address> (<First Address>, <Last Address>), Settings/ <Prefix Address> Registration (<Address>, <Prefix Basic Length>), <Port Number>(<Do Not Information Specify>, <Specify>) ● <Specify>(<Port Number>): <Add>, <Delete>...
Page 952 Settings/Registration ● <Details/Edit> <Single Address>, <Range Address> Settings/ (<First Address>, Registration <Last Address>), <Prefix Address> Basic (<Address>, <Prefix Information Length>), <Port Number> (<Do Not Specify>, <Specify>) Settings/ ● <Prefix Length> (1 to Registration Basic Information Settings/ <Always Allow Sending/Receiving Registration <On>, <Off>...
Page 953 Settings/Registration Settings/ ● <Prefix Length> (1 to Registration 128) Basic Information Settings/ Registration <Use Filter>: <On>, <Off> Basic Information Settings/ <Default Policy>: Registration <Allow>, <Reject> Basic Information Settings/ <Register> (Up to 16 IPv6 Registration addresses), <Details/ Basic Edit>, <Delete> Information ●...
Page 954 Settings/Registration Settings/ <Default Policy>: Registration Basic <Allow>, <Reject> Information <Register> (Up to Settings/ 100 Mac Registration Basic addresses), <Edit>, Information <Delete> Settings/ <Use Filter>: <On>, Registration Basic <Off> Information Settings/ <Default Policy>: Registration Basic <Inbound Filter> <Allow>, <Reject> Information <Register> (Up to Settings/ 100 Mac Registration Basic...
Page 955 Settings/Registration Device Name of Item Can be set Setting Information Import All When Exporting Item DeviceAdmin NetworkAdmin in Remote Description Delivery Function with the Remote Available Settings/ <Display Errors for AirPrint> <On>, <Off> Registration Basic Information ● <Google Cloud Print Settings> Device Name of Item Can be set...
Page 956 Settings/Registration <WPS PIN Code Mode> <Other (Set Manually)> Select the access point and security type from the list WEP authentication: <Enter Network Key (WEP)> (<WEP Key>: Enter <Select Access Point> the WEP key) WPA/WPA2-PSK encryption: <Enter Network Key (PSK)> (<PSK>: Enter the WPA/ WPA2-PSK Passphrase) <SSID>: Enter SSID <Security Settings>:...
Page 957 Settings/Registration ● <Direct Connection Settings> Can be Device Name of Item Import set in Information When Item Setting Description DeviceAdmin NetworkAdmin Remote Delivery Exporting with Function Available the Remote UI Settings/ Registration <Use Direct Connection> <On>, <Off> Basic Information Settings/ <Access Point Registration <Direct Connection Type>...
Page 958 Remote Delivery Function with the Remote Available Settings/ <Use Bluetooth> <On>, <Off> Registration Basic Information <Use Beacon for Settings/ Canon PRINT Registration Basic Business>: <On>, Information <Off> <Beacon Settings> <Use Beacon for Settings/ AirPrint>: <On>, Registration Basic <Off> Information <Device Name>:...
Page 959 Settings/Registration Displays the information of the <Connected Device Information> Bluetooth-connected device ● <Sub Line Settings> Name of Item Can be Device Import When set in Information Item Setting Description DeviceAdmin NetworkAdmin Exporting Remote Delivery Function with the Available Remote UI Settings/ Registration <DHCP>: <On>, <Off>...
Page 960 Settings/Registration Name of Item Can be Device Import When set in Information Item Setting Description DeviceAdmin NetworkAdmin Exporting Remote Delivery Function with the Available Remote UI Settings/ Registration <Use Filter>: <On>, <Off> Basic Information Settings/ <Default Policy>: <Allow>, Registration <Reject> Basic Information Settings/...
Page 961 Settings/Registration ● <Register> <Single Address>, <Range Address> (<First Address>, <Last Settings/ Address>), <Prefix Address> (<Address>, Registration <Prefix Length>), <Port Basic Number>(<Do Not Information Specify>, <Specify>) ● <Specify>(<Port Number>): <Add>, <Delete> ● <Details/Edit> <Single Address>, <Range Address> (<First Settings/ Address>, <Last Registration Address>), <Prefix Basic...
Page 962 Settings/Registration Settings/ <Password> (24 Registration Basic characters maximum) Information ● <Static Routing Settings> Can be Device Name of Item Import set in Information When Item Setting Description DeviceAdmin NetworkAdmin Remote Delivery Exporting with Function Available the Remote UI Settings/ <Use Static Routing>: Registration <On>, <Off>...
Page 963: External Interface
Settings/Registration External Interface 4XR3-0HH ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Device Name of Item Can be set Setting Information Import All When Exporting Item DeviceAdmin NetworkAdmin in Remote...
Page 964: Accessibility
Settings/Registration Accessibility 4XR3-0HJ ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Device Name of Item Can be set Setting Information Import All When Exporting Item DeviceAdmin NetworkAdmin in Remote Description...
Page 965: Volume Settings
Settings/Registration Volume Settings 4XR3-0HK ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Can be Device Name of Item set in Information Import All When Item Setting Description DeviceAdmin NetworkAdmin Remote...
Page 966: Adjustment/Maintenance
Settings/Registration Adjustment/Maintenance 4XR3-0HL Adjust Image Quality(P. 953) Adjust Action(P. 955) Maintenance(P. 956)
Page 967: Adjust Image Quality
Settings/Registration Adjust Image Quality 4XR3-0XS ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Name of Can be Device Import Item When set in Information Item Setting Description DeviceAdmin NetworkAdmin Exporting...
Page 968 <Low (Light Area)>: -8 to to +8 *1 Indicates setting items and default settings for the imageRUNNER ADVANCE C5560i III. The setting items and default settings for the imageRUNNER ADVANCE C5550i III / C5540i III / C5535i III are indicated below.
Page 969: Adjust Action
Settings/Registration Adjust Action 4XR3-0HS ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Name of Item Can be Device When set in Information Import All Item Setting Description DeviceAdmin NetworkAdmin Exporting Remote...
Page 970: Maintenance
Settings/Registration Maintenance 4XR3-0HU ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Name of Can be Device Item When Setting set in Information Import All Item DeviceAdmin NetworkAdmin Exporting Description...
Page 971: Function Settings
Settings/Registration Function Settings 4XR3-0HW Common(P. 958) Copy(P. 969) Printer(P. 971) Send(P. 993) Receive/Forward(P. 1004) Store/Access Files(P. 1007) Print(P. 1011) Hold(P. 1013) Web Access(P. 1014)
Page 972: Common
Settings/Registration Common 4XR3-0HX ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Name of Item Can be Device Import When set in Information Item Setting Description DeviceAdmin NetworkAdmin Exporting Remote...
Page 973 Settings/Registration Settings/ Registration 0 to to 999min. Basic Information <Paper Output Settings> <Tray A>: <Copy>, <Access Stored Files>, <Printer>, <Receive>, <Other>, <IP Fax 1>, <Fax 1>, <Fax 2> <Tray B>: <Copy>, <Access Stored Files>, <Printer>, <Receive>, <Other>, <IP Fax 1>, Settings/ <Fax 1>, <Fax 2>...
Page 974 Settings/Registration <Corner/Double>: <Print without Stapling>, <Cancel Printing> Settings/ <Saddle Stitch>: <Print <Action When Too Many Sheets to Registration without Stapling>, Staple> Basic <Cancel Printing> Information <Eco (Staple-Free)>: <Print without Stapling>, <Cancel Printing> Settings/ <Enable Offset for Single-Sheet Print Registration <On>, <Off> Jobs>...
Page 975 Settings/Registration Basic Information Settings/ Select Option Registration <Number Option>: Basic <On>, <Off> Information ● <ID/User Name>: Settings/ <On>, <Off> Registration ● <Date>: <On>, Basic <Off> Information ● <Text>: <On>, <Off> Date Settings (<dd/mm/ yyyy>, <yyyy/mm/dd>, Settings/ <Copy Set Numbering Option Settings>...
Page 976 Settings/Registration <Copy>, <Access Stored Files>, <Printer>: <Do Set>, <Forced Secure Watermark>, <Forced Document Scan Lock> When Using QR Code: <Copy>, <Access Stored Files>, <Printer>: <Do Settings/ Set>, <Forced Registration Secure Watermark>, Basic <Forced Document Scan Information Lock>, <Sec. Watermark +Doc Scan Lock> When Using TL Code: Settings/ <Do Not...
Page 977 Settings/Registration Settings/ <Standard Value Registration Settings> (1 to 64): 1 to Basic to 64 Information Settings/ <Latent Area Density> (1 Registration to 36): 1 to to 36 Basic Information Settings/ <Relative Contrast>: -7 Registration to +7 Basic Information <Sample Print> ●...
Page 978 Settings/Registration <Arabesque>, <Fans>, <Polka Dots>, <Stars>, <Mesh>, <Clouds>, <Cherry Blossoms>, <Leaves> ● <Print Settings> <Size>: <Small>, <Medium>, <Large> ● <Print Settings> <Print Vertically>: <On>, <Off> ● <Print Settings> <White Letters on Colored Background>: <On>, <Off> <Initialize>: <Yes>, <No> Settings/ <Standard Value Registration Settings>(1 to 64): 1 to Basic...
Page 979 Settings/Registration Basic Information Settings/ <Quickly Exit Sleep Mode for Print Registration <On>, <Off> Job> Basic Information Settings/ Registration <On>, <Off> Basic Information <Auto Delete Suspended Jobs> Settings/ Registration 0 to to 999 min. Basic Information <Scan Settings> Settings/ <From 1st Page>, Registration <Feeder Jam Recovery Method>...
Page 980 Settings/Registration Settings/ Registration <Auto Offline> <On>, <Off> Basic Information <Generate File> Settings/ <Data Size Priority>, <Image Quality Level for Limited Registration <Normal>, <Quality Color/Compact> Basic Priority> Information Settings/ <100x100 dpi>, <PDF (Limited Color) Resolution Registration <200x200 dpi>, Settings> Basic <300x300 dpi>...
Page 981 Settings/Registration Settings/ <Do Not Specify>, Registration <Specify Minimum PDF Version> <1.5>, <1.6>, <1.7> Basic Information Settings/ Registration <Format PDF to PDF/A> <On>, <Off> Basic Information Settings/ Registration <Optimize PDF for Web> <On>, <Off> Basic Information Settings/ <Acrobat 9.0 or <256-bit AES Settings for Encrypted Registration Equivalent>, <Acrobat...
Page 982 Settings/Registration <Standard>, <Device Settings/ <Information Used for File TX/ Login Auth. Info.>, Registration Browsing Authentication> <Register Info. for Each Basic User> Information *1 Indicates items that appear only when the appropriate optional equipment is available for use *2 <Forced Secure Watermark>: No <Password When Analyzing Embedded Info.>: No *3 <Forced Secure Watermark>: No <Forced Document Scan Lock>: No...
Page 983: Copy
Settings/Registration Copy 4XR3-0HY ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Can be Device Name of Item Import set in Information When Item Setting Description DeviceAdmin NetworkAdmin Remote Delivery Exporting with...
Page 984 Settings/Registration Settings/ <Use Auto (Color/ Registration Black & White)>: Basic <On>, <Off> Information Settings/ <Use Full Color>: Registration <On>, <Off> Basic Information <Select Color Settings for Copy> Settings/ <Use Single Color>: Registration <On>, <Off> Basic Information Settings/ <Use Two Colors>: Registration <On>, <Off>...
Page 985: Printer
Settings/Registration Printer 4XR3-0J0 ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Name of Can be Device Import Item When set in Information Item Setting Description DeviceAdmin NetworkAdmin Exporting Remote...
Page 986 Settings/Registration Settings for <SystemParamsPassword>, <PS Password Settings> Printer <StartJobPassword> Settings Settings/ <Paper Feed Mode When Using PCL <Mode 0>, <Mode 1>, <Mode Registration Emulation> 2> Basic Information * Indicates items that appear only when the appropriate optional product is available for use or the appropriate setting is specified.
Page 987: Output Report
Settings/Registration Output Report 4XR3-0J1 ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Device Name of Item Can be set Setting Information Import All When Item DeviceAdmin NetworkAdmin in Remote Description...
Page 988: Custom Settings
Settings/Registration Custom Settings 4XR3-0J2 ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Name of Can be Device Import Item When set in Information Item Setting Description DeviceAdmin NetworkAdmin Exporting Remote...
Page 989 Settings/Registration <Thin 2>, <Thin 1>, <Plain 1>, <Plain 2> , <Plain 3>, <Heavy 1>, <Heavy 2>, <Heavy 3>, <Heavy 4>, <Heavy 5>, <Heavy 6>, <Heavy 7>, <Color>, <Recycled 1>, <Recycled 2>, <Recycled 3>, <Pre- Settings for Punched>, <Transparency>, <Default Paper Type> Printer <Tracing>, <Labels>, Settings...
Page 990 Settings/Registration <Black>: -8 to +8; <Cyan>: <High>: -8 to +8; <Medium>: -8 to +8; <Low>: -8 to +8; <Magenta>: <High>: -8 to +8; <Medium>: -8 to +8; Settings for <Low>: -8 to +8; <Density (Fine Adjust)> Printer <Yellow>: Settings <High>: -8 to +8; <Medium>: -8 to +8;...
Page 991 Settings/Registration <Width Adjustment>: <On>, <Off> <Horizontal>: <Off>, <Level Settings for 1>, <Level 2> <Width Adjustment> Printer <Vertical>: <Off>, <Level 1>, Settings <Level 2> <Target Color>: <All>, <Black Only> <Advanced Smoothing>: <Off>, <Level 1>, <Level 2> Settings for <Apply to Graphics>: <On>, <Advanced Smoothing>...
Page 992 Settings/Registration Settings for <Print After Completing RIP> <On>, <Off> Printer Settings <Booklet>: <On>, <Off> Settings for <Book Opening> <Left <Booklet> Printer Opening>, <Right Settings Opening> Settings for <On>, <Off> Printer <Saddle Stitch> Settings Settings for <Off>, <Auto>, <Correction Printer <Creep Correction> Width>...
Page 993 Settings/Registration <Imaging>: <On>, <Off> <PDF>: <On>, <Off> Settings for <Auto (Color/B&W)>, <Color Mode> Printer <Black & White> Settings Settings for <Compressed Image Output> <Output>, <Display Error> Printer Settings <Initialize> <Yes>, <No> *1 Indicates items that appear only when the appropriate optional product is available for use or the appropriate setting is specified. *2 Copies: 1 to 9999 *3 Staple Position (Staple+Collate, Staple+Group): Corner (Upper-L), Double (Top), Corner (Upper-R), Double (Right), Corner (Lower-R), Double (Bottom), Corner (Lower-L), Double (Left).
Page 994: Ufr Ii
Settings/Registration UFR II 4XR3-0J3 ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Can be Device Name of Item set in Information Import All When Exporting Item Setting Description DeviceAdmin NetworkAdmin Remote...
Page 995: Pcl
Settings/Registration 4XR3-0J4 ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Can be Device Name of Item Import set in Information When Item Setting Description DeviceAdmin NetworkAdmin Remote Delivery Exporting with...
Page 996 Settings/Registration <ARABIC8>, <DESKTOP>, <GREEK8>, <HEBREW7>, <HEBREW8>, <ISO4>, <ISO6>, <ISO11>, <ISO15>, <ISO17>, <ISO21>, <ISO60>, <ISO69>, <ISOCYR>, <ISOGRK>, <ISOHEB>, <ISOL1>, <ISOL2>, <ISOL5>, <ISOL6>, <ISOL9>, <LEGAL>, <MATH8>, <MCTEXT>, <MSPUBL>, <PC8>, Settings for <Character Code> <PC8DN>, <PC8GRK>, Printer Settings <PC8TK>, <PC775>, <PC850>, <PC851>, <PC852>, <PC858>, <PC862>, <PC864>, <PC866>, <PC1004>, <PIFONT>, <PSMATH>,...
Page 997 Settings/Registration <General>, <Perceptual>, Settings for <Matching Method> <Colorimetric>, <Vivid Printer Settings Photo>, <Download Profile> <Text>: <On>, <Off> Settings for <Gray Compensation> <Graphics>: <On>, <Off> Printer Settings <Image>: <On>, <Off> Settings for <BarDIMM> <Enable>, <Disable> Printer Settings <Off>, <~>, <">, <#>, <$>, Settings for </>, <\>, <?>, <{>, <}>, <| <FreeScape>...
Page 998 Printer <Black Overprint> Settings <sRGB>, <Gamma 1.5>, <Gamma 1.8>, <Gamma <RGB Source Profile> 2.4>, <None>, <Download Profile> <JapanColor(Canon>, <US Web Ctd(Canon>, <Euro <CMYK Simulation Profile> Standard>, <None>, <Download Profile> <Use Grayscale Profile> <On>, <Off> <Text>: <Normal>, <Photo>, <TR Normal>, <TR Photo>, <Download...
Page 999 Settings/Registration <Perceptual>, Settings for <Matching Method> <Saturation>, Printer <Colorimetric> Settings <Text>: <Resolution>, <Gradation>, <Error Diffusion> <Graphics>: <Resolution>, Settings for <Halftones> <Gradation>, <Error Printer Diffusion> Settings <Image>: <Resolution>, <Gradation>, <Error Diffusion> Settings for 85% to 115%; 100% Printer <Brightness> Settings Settings for <Composite Overprint>...
Page 1000: Imaging
Settings/Registration Imaging 4XR3-0J6 ● For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function(P. 906) . Can be Device Name of Item set in Information Import All When Exporting Item Setting Description DeviceAdmin NetworkAdmin Remote Delivery...

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Imagerunner advance c5550i iii Imagerunner advance c5540i iii Imagerunner advance c5535i iii

Canon imageRUNNER ADVANCE C5560i III User Manual

Imagerunner Advance User's Guide

Setting up

Preparations Required before Use

Preventing Unauthorized Access

Setting up Using the Setup Guide

Logging in as an Administrator

Setting the Date/Time

Setting up the Network Environment

Installing Drivers

Fax Line Settings

Setting E-Mail/I-Fax Communication

Setting the Advanced Box of the Machine

Connecting to the Other Devices

Basic Operations

Basic Operations

Parts and Their Functions

Turning on the Machine

Placing Originals

Loading Paper

Using the Touch Panel Display

Logging into the Machine

Specifying Paper Size and Type

Specifying the Output Tray for Preprinted Paper

Customizing the Touch Panel Display

Canceling Send/Print Jobs

Setting Sounds

Entering Sleep Mode

Registering Destinations

Copying

Copying

Copy Basic Features Screen

Basic Copy Operations

Enhancing and Adjusting Copy Quality

Copying Efficiently

Functions Useful for Making and Managing Material

Making Booklets

Useful Copy Functions

Restricting Copying of Confidential Documents

Reducing Copying Operations

Restrictions Regarding the Combination of Functions

Faxing

Faxing

Fax Basic Features Screen

Basic Operations for Sending Faxes

Receiving Faxes

Sending Faxes Successfully

Simplifying Sending Operations

Useful Functions When Sending

Various Receiving Methods

Forwarding Received Documents Automatically

Checking Status and Log for Sent and Received Documents

Sending Faxes from Your Computer (PC Fax)

Using Internet Faxes (I-Fax)

Using Remote Faxes

Printing

Printing

Printing from a Computer

Advanced Functions for Printing

Various Printing Methods

Scanning

Scanning

Scan Basic Features Screen

Basic Operations for Scanning Originals

Scanning Clearly

Scanning Efficiently

Useful Scanning Functions

Using Your Computer to Scan (Remote Scan) (Windows)

Using Storage Space

Using Storage Space

Using as a Simple File Server

Working with Other Devices

Making Simple Edits to Files

Working with Data in Memory Media

Setting Screen and Operations for Scanning to Save

Setting Screen and Operations for Printing Saved Files

Storage Locations and File Formats for each Mode

Linking with Mobile Devices

Linking with Mobile Devices

Connecting with Mobile Devices