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Brother Internet Fax User Manual
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Brother Internet Fax User Manual

Brother internet fax user's guide
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Download this manual See also: Operating Manual
Internet FAX User's Guide
The Brother Solutions Center (http://solutions.brother.com) is your one stop
resource for all your machine needs. Download the latest drivers and utilities for
your Brother machine, read the FAQs and troubleshooting tips or learn about
special printing solutions in the 'Solutions' and 'Customer Education' sections.
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Summary of Contents for Brother Internet Fax

  • Page 1 The Brother Solutions Center (http://solutions.brother.com) is your one stop resource for all your machine needs. Download the latest drivers and utilities for your Brother machine, read the FAQs and troubleshooting tips or learn about special printing solutions in the 'Solutions' and 'Customer Education' sections.

  • Page 2: Table Of Contents

    Sending an Internet Fax ... 2-3 Manually Entering Text... 2-4 Receiving E-mail or Internet Fax ... 2-5 Receiving an Internet Fax to a PC... 2-6 Forwarding Received E-mail and Fax Messages ... 2-7 Relay Broadcasting ... 2-7 TX Verification Mail... 2-9 Setup Mail (TX)...

  • Page 3: Control Panel Setup

    LAN menu. The LAN menu selections allow you to setup the Brother machine for your network and Internet Fax configuration. Press press the appropriate number, 5840CN) or for LAN (FAX-1940CN/MFC-5440CN).

  • Page 4: Setup Tcp/Ip

    Setup TCP/IP This menu has nine sections: Boot Method, IP Address, Subnet Mask, Gateway, Host Name, WINS Config, WINS Server, DNS Server and APIPA. BOOT Method Menu/Set Press 1 for FAX-1940CN/MFC-5440CN) to select Auto, Static, RARP, BOOTP or DHCP. Press Menu/Set Press Stop/Exit...
  • Page 5 -ax | grep -v grep | grep rarpd For AT&T UNIX-based systems, type: ps -ef | grep -v grep | grep rarpd The Brother Print / Fax server will get the IP address from the rarp daemon when it is powered on. BOOTP mode BOOTP is an alternative to rarp that has the advantage of allowing configuration of the subnet mask and gateway.
  • Page 6 In order to enable BOOTP, simply use an editor to delete the “#” (if there is no “#”, then BOOTP is already enabled). Then edit the BOOTP configuration file (usually /etc/bootptab) and enter the name, network type (1 for Ethernet), Ethernet address and the IP address, subnet mask and gateway of the Print / Fax server.
  • Page 7 IP Address This field displays the current IP address of the machine. If you have selected a BOOT Method of Static, enter the IP address that you wish to assign to the machine (check with your network manager for the IP address to use). If you have selected a method other than Static, the machine will attempt to determine its IP address using the DHCP or BOOTP protocols.
  • Page 8 You can register the machine name on the Network. This name is often referred to as a NetBIOS name; it will be the name that is registered by the WINS server on your network. Brother recommends the name BRN_XXXXXX (where XXXXXX is the last six digits of the Ethernet address) (up to 15 characters).
  • Page 9 to select Auto or Static. Press Menu/Set Press Stop/Exit Press Auto Automatically uses a DHCP request to determine the IP addresses for the primary and secondary WINS servers. You must set the BOOT Method to Auto for this feature to work. Static Uses a specified IP address for the primary and secondary WINS servers.
  • Page 10 DNS Server Menu/Set Press 8 for FAX-1940CN/MFC-5440CN) to select Primary or Secondary. Press Menu/Set Press Enter the DNS Server address. Menu/Set Press Stop/Exit Press Primary DNS Server IP Address This field specifies the IP address of the primary DNS (Domain Name Service) server.

  • Page 11: Setup Internet

    This field displays the Host Name (up to 30 characters) or IP address of the POP3 server (incoming E-mail server) used by the Brother machine. This address is necessary for the Internet Fax features to function correctly. (Ex, mailhost.brothermail.net -or- 192.000.000.001) 1 - 9 CONTROL PANEL SETUP for MFC-3340CN/MFC-5840CN.
  • Page 12 4 for FAX-1940CN/MFC-5440CN) Enter the user account name (up to 20 characters) assigned to the Brother machine to login to the POP3 Server. (See Entering text on page 1-11.) This is the portion of e-mail address before the @. For example: If the e-mail address is jsmith@brother.uk, the mailbox name is jsmith.
  • Page 13 Entering text You can access the character you want by pressing the appropriate number key repeatedly. Once To change the mode between upper case and lower case for entering the E-mail / I-Fax address press 3340CN) or Search/Speed Dial (MFC-5440CN/MFC-5840CN) and Making corrections: If you entered a letter incorrectly and want to change it, press move the cursor under the incorrect character.
  • Page 14 Repeating letters: If you need to enter a character assigned to the same key as the previous character, press move the cursor to the right. As you enter the E-mail address, it will appear character by character on the LCD panel. If you specify more than 16 characters, the LCD panel will scroll the name to the left, character by character.

  • Page 15: Setup Mail Rx (Receive)

    Setup Mail RX (Receive) This menu has five selections: Auto Polling, Poll Frequency, Header, Del Error Mail and Notification. Auto Polling When set to On the machine automatically will check the POP3 server for new messages (default is On). “No Mail” will be displayed if there are no E-mail messages when the POP3 server is polled.
  • Page 16 Header This selection allows the contents of the mail header to be printed when the received message is printed (Subject+From+To or All or None). The default is None, the text mail is not printed at all. Menu/Set Press 3 for FAX-1940CN/MFC-5440CN) to select All or Subject+From+To or None.
  • Page 17 Menu/Set Press Stop/Exit Press 1 - 15 CONTROL PANEL SETUP...

  • Page 18: Setup Mail Tx (Transmit)

    This menu has three selections: Sender Subject, Size Limit and Notification. Sender Subject This field displays the subject that is attached to the Internet Fax data being sent from the Brother machine to a PC (default is “Internet Fax Job”).

  • Page 19: Setup Relay

    Notification Notification feature when switched to On sends two fields of data in addition to the image data which requests a notification from the receiving station for successful reception. The receiving I-Fax station must support the MDN standard in order to be able to understand the request and consequently submit a notification message confirming successful receipt of the I-Fax (default is Off).
  • Page 20 A Relay Broadcast Report can be printed by the machine used as the Relay Station for all Relay Broadcasts. Also, when the machine is used with the Brother Internet Fax Printing Software (BFP), the machine is acting as a Relay Station for fax transmissions from the network so a Relay Report can also be printed for confirmation of sent network faxes.

  • Page 21: Setup Misc

    Setup Misc. Ethernet Ethernet link mode. Auto allows the print server to operate in 100BaseTX full or half duplex, or in 10BaseT half duplex mode by auto negotiation. 100BaseTX Full Duplex (100B-FD) or Half Duplex (100B-HD) and 10BaseT Full Duplex (10B-FD) or Half Duplex (10B-HD) fix the print server link mode.

  • Page 22: Setup I-Fax

    ® Windows Time Zone Setting You can determine the time difference for you location by using the Time Zone setting in Windows Click on Start. Select Settings / Control Panel. Double click on Date/Time. Select Time Zone. Verify your time zone setting from the pull-down menu (this menu displays the time difference from GMT).

  • Page 23: Network Configuration List

    Network Configuration List This feature prints a report listing all the current network Print / Fax Server Settings. Menu/Set Press Press Report, press Menu/Set for FAX-1940CN/MFC-5440CN. Black Start Press Restoring the Network Settings to Factory Default To restore all network settings of the internal Print/Scan server to factory default, please follow the steps below.

  • Page 24: Internet Fax

    JPEG format. If you wish to send and receive messages to and from your machine, your mail application on the PC must be able to support the MIME format. E-mail Internet Relay Fax (G3 TX) Internet Internet E-mail Relay E-mail INTERNET FAX 2 - 1 ®...
  • Page 25 Getting Connected Before sending or receiving an Internet Fax you must configure your Brother machine to communicate with your network and mail server. You must ensure the following: a correctly configured IP address for your machine, an E-mail address for your machine, the mail server(s) IP address, mailbox name and password for your Brother machine.

  • Page 26: Sending An Internet Fax

    Used to receive E-mail from the POP3 server manually. Sending an Internet Fax Sending an Internet Fax is the same as sending a normal Fax only using the Internet instead of phonelines. If you have already programmed the addresses of the Internet Fax...

  • Page 27: Manually Entering Text

    After the document is scanned, it is transmitted to the Recipient Internet Fax Machine automatically via your SMTP server. You can cancel the send operation by pressing the scanning. After the transmission is finished, the machine will return to standby mode.

  • Page 28: Receiving E-Mail Or Internet Fax

    É À È Ê Î Ç Ë Ö 0 (For US and Canada users) Ä Ë Ö Ü À Ç È E 0 (For other users) As you enter the Internet Fax address, it will appear character by character on the LCD panel.

  • Page 29: Receiving An Internet Fax To A Pc

    When a PC receives an Internet Fax document, the document is attached to a mail message that informs the PC that it is receiving a document from an Internet Fax. This is notified in the Subject field of the received mail message.

  • Page 30: Forwarding Received E-Mail And Fax Messages

    You can forward received E-mail or standard fax messages to another E-mail address or fax machine. Received messages can be forwarded via E-mail to a PC or Internet Fax. They can also be forwarded via standard phone lines to another machine.
  • Page 31 If you do not enter the domain name information, then the machine in the middle (the machine that will broadcast the document) will not trust any internet jobs that it receives from the machine in the @brother.com domain. 2 - 8 INTERNET FAX UKFAX@brother.co.uk UKFAX@brother.co.uk (fax#123456789)

  • Page 32: Tx Verification Mail

    After the trusted domain is set you can send the document from your machine [I.E. FAX@brother.com] by entering the E-mail address of the machine [I.E. UKFAX@brother.co.uk] that will forward the document followed by the phone number of the fax that will receive the document.

  • Page 33: Setup Mail (Tx)

    “MDN” field to request confirmation. Receive Notification “Off” Off - Switches all forms of receive notification Off, no messages are send back to the sending station regardless of the request. 2 - 10 INTERNET FAX...

  • Page 34: Error Mail

    Error mail If there is a mail delivery error while sending an Internet Fax, the mail server will send an error message back to the machine and the error message will be printed. If there is an error while receiving a mail attachment, an error message will be printed (Example: ATTACHED FILE FORMAT NOT SUPPORTED.”).

  • Page 35: Configuring Internet Printing For Windows

    Overview Our Brother Internet Print (BIP) software, for Windows allows a PC user at one location to send a print job to a Brother Printer at a remote location via the Internet. For example, a user on a PC in New York could print a document directly from his Microsoft Excel application program to a printer in Paris.

  • Page 36: Brother Internet Print General Information

    When a job is printed to the BIP virtual port, it is actually MIME- encoded (converted to a standard Internet E-mail message) and sent out to a Brother Print/Fax server at the remote location. This means that BIP is compatible with most common E-mail software packages.

  • Page 37: Brother Internet Print Configuring The Brother Print/Fax Server

    Configure the POP3 server on the E-mail server at the remote site with a mail account (Mailbox name) and password for the Brother Print/Fax server (generally, the mail account name will be the first part of the Email address; for example, if you assign the E-mail address emailprinter@xyz.com, then the mail...

  • Page 38: Brother Internet Print Using Bradmin Professional Utility To Configure The Print Server

    Start BRAdmin Professional utility. Select the node name of the desired Brother Print/Fax server from the list and double click on it. (the default node name is usually BRN_xxxxxx, where xxxxxx is the last six digits of the Ethernet address (MAC address)).

  • Page 39: Brother Internet Print Installing The Bip Software On

    Start the CD-ROM installation menu program according to the Quick Setup Guide. Select the proper model and Software Installation menu. Then select the Network Print Software menu to start the Brother Network Print Software installation program. Push the Next button in response to the Welcome message.
  • Page 40 You will then see a message about Partial E-mail Print. Partial E-mail Print is the ability of the Brother Internet Print software to break down E-mail Print jobs into smaller sections to prevent a mail file size limitation problem for the mail server.
  • Page 41 If you have selected a printer driver that is already being used, you have the option of either keeping the existing driver (recommended) or replacing it. Select the desired option and press Next. Select the Brother Internet port (BIP...) which you selected in step 6 and press Next. ®...

  • Page 42: Adding A Second Brother Internet Port

    ® In the Add Port dialog, select the Other radio button (Windows Me only) and then Brother Internet Port. Click OK and it will give you the Port Name text box. Any unique name can be given here as long as it starts with “BIP” and another port does not already exist with the same name.

  • Page 43: Index

    Auto Polling ... 1-13 BIP (Brother Internet Print) ... 3-1 BOOT Method ... 1-2 BRAdmin Professional ... 3-4 Brother Internet Port ... 3-8 DNS Server ... 1-8 Error ... 2-11 Error Mail ... 1-14 Error mail ... 2-11 Ethernet ... 1-19 Factory Default ...
  • Page 44 SMTP ...3-2 SMTP Server ... 1-9 Subnet Mask ... 1-5 TCP/IP ... 1-2 Text ... 2-4 TIFF-F ... 2-1 Time Zone ... 1-19 Transmission Verification Mail ... 2-9 WINS Configuration ... 1-6 WINS Server ... 1-7 INDEX I - 2...

This manual is also suitable for:

Fax-1940cnMfc-3340cnMfc-5840cnMfc-5440cn

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