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Xerox DocuColor 40 Printing Manual
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Xerox DocuColor 40 Printing Manual

Xerox DocuColor 40 Printing Manual

Xerox docucolor 40: printing guide
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P r i n t i n g G u i d e
D O C U C O L O R 4 0 C P

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  • Page 1 P r i n t i n g G u i d e D O C U C O L O R 4 0 C P...
  • Page 3 Linotype AG and/or its subsidiaries. ITC Avant Garde, ITC Bookman, ITC Zapf Chancery, and ITC Zapf Dingbats are registered trademarks of International Typeface Corporation. Ethernet is a registered trademark of Xerox Corporation. Farallon, PhoneNET PC, and PhoneNET Talk are trademarks of Farallon Computing, Inc.
  • Page 4 CE Mark The CE marking applied to this product symbolises Rank Xerox’s declaration of conformity with the following applicable directives of the European Union as of the dates indicated. January 1, 1996—Council Directive 70/80/CCO amended by Council Directive 93/68/EEO. Approximation of the laws of the member states related to low voltage equipment.
  • Page 5 Electronics for Imaging to identify the Coded Font Programs and Typefaces reproduced therefrom (“Trademarks”); and d. assign your rights under this Agreement to a transferee of all of your right, title and interest in and to DocuColor 40 CP provided the transferee agrees to be bound by all of the terms and conditions of this Agreement.
  • Page 6 Electronics for Imaging’s entire liability and your exclusive remedy under this warranty (which is subject to you returning DocuColor 40 CP to Electronics for Imaging or an authorized dealer) will be, at Electronics for Imaging’s option, to use reasonable commercial efforts to attempt to correct or work around errors, to replace the Software with functionally equivalent software, or to refund the purchase price and terminate this Agreement.

  • Page 7: Table Of Contents

    Using Downloader to print Chapter 2: Printing from Mac OS Computers Printing from applications Selecting the DocuColor 40 CP in the Chooser Setting print options and printing from Mac OS computers Using Downloader to print Chapter 3: Printing from UNIX Workstations...
  • Page 8 Printing with Downloader Downloading and managing printer fonts Chapter 5: Monitoring Print Jobs WebTools Checking DocuColor 40 CP status with the Status WebTool Accessing information with the WebLink WebTool Appendix A: Print Options Where to set print options Print options and override hierarchy...

  • Page 9: About This Manual

    About this manual The DocuColor 40 CP Color Server enables you to use your color copier as a Preface networked printer. You can use the DocuColor 40 CP to print final documents or to proof jobs you will later print on an offset press. You send a print job to the DocuColor 40 CP as you would to any other printer—you select it from the Microsoft...

  • Page 10: About The Documentation

    Preface About the documentation This manual is part of a set of DocuColor 40 CP documentation that includes the following manuals for users and system administrators: • The Configuration Guide explains basic configuration and administration of the DocuColor 40 CP for the supported platforms and network environments. It also includes guidelines for setting up UNIX, Windows NT, and Novell NetWare servers to provide Adobe PostScript printing services to clients.

  • Page 11: About Postscript Printer Drivers And Ppds

    "Print Options." Supported paper sizes and resolutions You can print all page sizes supported by the DocuColor 40 in Contone mode at 400 dpi in Full Color or Grayscale. Note that you can print on thick paper and transparencies only from the bypass tray. See the Xerox Materials Usage Guide for complete information about the page sizes supported.
  • Page 12 Lastly, you may have access to the Direct connection, which sends jobs straight to the server without spooling. 6. Find out whether the DocuColor 40 CP is set up to use WebTools and what your access privileges are. The administrator may or may not have enabled access to the server via the Internet...

  • Page 13: Chapter 1: Printing From Windows Computers

    Windows (WINS) printing, or from a Windows computer connected to the parallel port on the DocuColor 40 CP. If you plan to print files at another location, follow the procedures described in “Saving files to print at a remote location” on page 1-12.
  • Page 14 PRINTER DRIVER 1. Click the Start button, point to Settings, and click Printers. 2. Select the icon for the DocuColor 40 CP and choose Properties from the File menu. 3. Click the Paper tab. 4. Specify the appropriate settings for your print job.
  • Page 15 1-3 Printing from applications 5. To use a standard paper size, make your selection and skip to step 10. To define a custom paper size, scroll the Paper size bar to the right and select one of the three Custom p+ paper sizes. 6.
  • Page 16 11. Click through Job, Color1, Color2, and so on, and specify the appropriate settings for your print job. These print options are specific to the DocuColor 40 CP and the DocuColor 40. They override settings in DocuColor 40 CP Printer Setup; the settings can also be changed in the Override Print Settings dialog box with WebSpooler.
  • Page 17 1-5 Printing from applications 12. If you want to make the new settings your default settings, click Apply. 13. Click OK. 14. Choose Print in your application. 15. Click OK. 16. Enter text messages in the Notes 1 and Notes 2 areas. Enter user and job identification information for accounting purposes, or whatever information is required at your site.

  • Page 18: Setting Options And Printing From Windows 3.1X

    PostScript Printer Description file (PPD), you can specify print settings. You can also change some of these settings for a particular job from within your application when you send it to the DocuColor 40 CP. Before printing, make sure that the correct print options are set.
  • Page 19 1. In the Main window, double-click the Control Panel icon. 2. Double-click the Printers icon. 3. In the Printers window, select the DocuColor 40 CP in the Installed Printers box and click the Setup button. 4. Click the Paper tab.
  • Page 20 6. Click the Features tab. 7. Specify the appropriate settings for your job and click OK. These print options are specific to the DocuColor 40 CP and the DocuColor 40 (you must scroll to see all the pop-up menus). The settings you choose here override settings in DocuColor 40 CP Printer Setup; the settings can also be changed in the Override Print Settings dialog box with WebSpooler.
  • Page 21 1-9 Printing from applications 8. Choose Print in your application. 9. If necessary, enter your name in the User area. Once you enter your name in the User area, it appears automatically in this dialog box when you print subsequent jobs. This entry cannot be changed without deleting and reinstalling the printer.

  • Page 22: Setting Options And Printing From Windows Nt 4.0

    DocuColor 40 CP PostScript Printer Description (PPD) file, you can specify print settings. You can also change some of these settings for a particular job from within your application when you send it to the DocuColor 40 CP. Before printing, make sure the correct print options are set.
  • Page 23 If paper loaded in the selected tray is a different size, orientation, and/or media type than that of the job you are sending, the DocuColor 40 CP displays an error message and the job will not print. You should then load the correct paper in the selected tray or cancel the job.

  • Page 24: Printing To The Parallel Port

    Saving files to print at a remote location If you do not have a DocuColor 40 CP and are preparing files to take to a service bureau or other location, print your final files to the File port (as opposed to one of the local ports).

  • Page 25: Using Downloader To Print

    1. Create a PostScript, EPS, or PDF file. Specify the appropriate print option settings and include (embed) any necessary fonts that are not resident on the DocuColor 40 CP. For information on the fonts resident on the DocuColor 40 CP, check with the operator.

  • Page 27: Chapter 2: Printing From Mac Os Computers

    2-1 Printing from applications You can print to the DocuColor 40 CP just as you would print to any other printer Chapter 2: from your application software. First, select the DocuColor 40 CP as the current Printing from printer in the Chooser, and then print the file from within your application.
  • Page 28 2-2 Printing from Mac OS Computers 4. If your network is divided into zones, select the zone in which the DocuColor 40 CP is located. 5. Select the DocuColor 40 CP in the list of printers that appears. The names of all supported printers in the zone appear in the scroll list on the right.
  • Page 29 PPD. Printer icon If the Chooser cannot find the correct PPD for the DocuColor 40 CP, you are prompted to find and select the correct PPD. If you installed the AdobePS printer driver as described in Getting Started, the DocuColor 40 CP PPD is located in the...

  • Page 30: Setting Print Options And Printing From Mac Os Computers

    7. In the Chooser window, make sure that AppleTalk is set to Active and then close the Chooser window. The DocuColor 40 CP remains selected as the current printer until you choose a new printer in the Chooser. You can choose a different printer (or printer connection) from the Chooser or from the AdobePS print dialog box when you print (as shown below).
  • Page 31 2-5 Printing from applications O SPECIFY PRINT OPTIONS AND PRINT WITH THE PRINTER DRIVER 1. Open the file you want to print and choose Page Setup from the application’s File menu. 2. In the Page Setup>Page Attributes dialog box, specify settings for your print job. If you choose Custom as the paper size, you must also specify settings in the Page Setup>Custom Page Default dialog box.
  • Page 32 2-6 Printing from Mac OS Computers 3. If you want to save this custom page size, enter a name for it and click Add. Saved custom page sizes appear in the menu of page sizes at the top right of the dialog box.

  • Page 33: Printing To The Docucolor 40 Cp

    2-7 Printing from applications 6. Using the pop-up menu shown below, specify print options for your job. Appropriate options for printing to the DocuColor 40 CP are described in the following steps. Enter job notes and instructions to the operator...
  • Page 34 2-8 Printing from Mac OS Computers In the area, enter instructions to the operator about the job. They can be Instructions displayed from the WebSpooler, but do not appear in the Job Log. They can be edited by the operator. 8.

  • Page 35: Using Downloader To Print

    1. Create a PostScript, EPS, or PDF file. Specify the appropriate print option settings and include (embed) any necessary fonts that are not resident on the DocuColor 40 CP. For a list of fonts resident on the DocuColor 40 CP, check with the operator or see Appendix B, “Font List.”...

  • Page 37: Chapter 3: Printing From Unix Workstations

    You can print to the DocuColor 40 CP directly from UNIX. Jobs printed to the Chapter 3: DocuColor 40 CP are sent to the Print queue or Hold queue and can be manipulated Printing from Windows and Mac OS computers on the network using WebSpooler.
  • Page 38 DocuColor 40 CP as follows: lp -d queuename -n copies filename For example, if the Print queue of your DocuColor 40 CP is named file is named , and you want to print two copies, type:...
  • Page 39 3-3 Printing to the DocuColor 40 CP O REMOVE JOBS FROM THE QUEUE Unless you log in as the • On a system running SunOS 4.1.x or another BSD-based variant, use the lprm command to remove jobs from the queue as follows.

  • Page 41: Chapter 4: Downloading Files And Fonts

    Downloader was designed specifically for the DocuColor 40 CP; you cannot use it with any other printer. O VIEW INFORMATION WITH 1. Launch Downloader. 2. Select the DocuColor 40 CP in the Chooser window and click OK (Windows) or Connect (Mac OS). OWNLOADER...
  • Page 42 DocuColor 40 CP. Status Click to display the Status window for the current DocuColor 40 CP. Font list Click to display a list of printer fonts on the DocuColor 40 CP hard disk. About Click to view version information about Downloader Downloader.
  • Page 43 You can click the Font list button or choose Font List from the File menu to view font information in the window. 3. To select a different DocuColor 40 CP, choose Open from the File menu or click the Open button.
  • Page 44 4-4 Downloading Files and Fonts 3. Choose the file type to display from the Files of type (Windows) or Show (Mac OS) menu. You can leave this at the default Formats lists all files in formats supported by Downloader. 4. Choose the Connection Type (Windows) or Queue (Mac OS) to which you will download the files.

  • Page 45: 4-5 Using Downloader

    4-5 Using Downloader To select multiple sequential files, select the first file and then Shift-click the last file. Control-click to select multiple non-sequential files. If you change your mind about a file, select the filename in the Files to Download list and click Remove File(s) (Windows) or Remove (Mac OS).

  • Page 46: Downloading And Managing Printer Fonts

    9. To cancel downloading, press Esc (Windows) or Command-. (Mac OS). Downloading and managing printer fonts Before downloading a file that uses fonts not resident on the DocuColor 40 CP, you must download the fonts (unless the fonts are embedded in the file). To see what fonts are resident on the DocuColor 40 CP, use the Font List command (see page 4-8).
  • Page 47 Occasionally, you may want to use Adobe Type 1 (Windows) or PostScript (Mac OS) fonts that are not included with the DocuColor 40 CP. If so, you will need to install both the screen fonts and the printer fonts on your computer. To do this, follow the instructions from the font manufacturer.
  • Page 48 4. To delete a font, select it in the font list and click the Delete icon. Shift-click to select multiple fonts. Ctrl-click to select multiple non-sequential fonts. The 136 printer fonts included with the DocuColor 40 CP (resident fonts) are locked. Locked fonts appear with a lock icon next to the name and cannot be deleted.
  • Page 49 4-9 Using Downloader Delete selected font(s) Print font list Update font list display Lock icon...
  • Page 50 4-10 Downloading Files and Fonts...

  • Page 51: Chapter 5: Monitoring Print Jobs

    WebTools reside on the DocuColor 40 CP but can be accessed over the network from a variety of platforms. The DocuColor 40 CP has a home page that lets remote users view server functions and manipulate jobs. For an overview of WebTools and information on how to access them, see the Job Management Guide.

  • Page 52: Checking Docucolor 40 Cp Status With The Status Webtool

    To open a new browser window for the Status display, click Float. You can then close other browser windows and leave the Status window open to continue checking the status of the DocuColor 40 CP. As long as you keep the Status window open, it is dynamically updated.

  • Page 53: Appendix A: Print Options

    A-1 Print Options Print options give you access to the special features of the DocuColor 40 and the Appendix A: DocuColor 40 CP. Print options can be specified in several places—in Print Options DocuColor 40 CP Setup, in WebSetup, from the printing application, from Downloader, and from WebSpooler.

  • Page 54: Print Options And Override Hierarchy

    In the following table, the default printer driver settings (PPD defaults) are underlined. The Printer’s Default setting indicates that a default has been specified in DocuColor 40 CP Setup. To find out about the current Setup defaults, print the Configuration page from the DocuColor 40 CP Control Panel.
  • Page 55 (the document will output from the copier with a blank page facing up and the text facing down). Use this field to enter instructions to the operator about the job (see also Notes 1 and Notes 2).
  • Page 56 Mac OS or Windows computers using the Adobe PostScript Printer Driver provided with your DocuColor 40 CP user software. Specify the source for the media on which to print the job. Specify a color rendering dictionary (CRD) to be used when you print RGB images, objects, and text.

  • Page 57: More Information About Print Options

    As the job begins processing, the simulation goal selected in CMYK Simulation is applied before printing. Choosing goal currently set on the DocuColor 40 CP. Description: Specify a source color space definition for printing RGB images, objects, and text.
  • Page 58 —Uses no calibration or simulation goal. Select this setting when you want Match Copy to bypass DocuColor 40 CP calibration and simulation. For more information about calibration, see the Job Management Guide. Combine Separations The Combine Separations option specifies whether to combine color separations created in desktop publishing applications on a single page to simulate printing on a press from film separations.
  • Page 59 For example, if you print a 450-page document in reverse order, the DocuColor 40 CP might divide the job into three portions, first printing page 150 to page 1, then page 300 to page 151, and finally page 450 to page 301.
  • Page 60 Use this option to select a default color rendering dictionary (CRD) to be used when you print RGB images, objects, and text. —Optimizes the range of colors on the DocuColor 40 CP to produce the Photographic best results for photographic or bitmapped images.
  • Page 61 —Copies of a complete job are sorted and output into one of 20 bins, arranged in page order. Stapler —Disables the stapler. —The job is stapled with one staple along the corner of the page edge that first exits the copier.

  • Page 63: Appendix B: Font List

    B-1 Font List This appendix lists the built-in printer fonts included with your DocuColor 40 CP. Appendix B: Font List Printer fonts Listed below are the 136 built-in printer fonts on the DocuColor 40 CP. In addition to the fonts listed below, two Adobe Multiple Master fonts are included and are used for font substitution in PDF files.
  • Page 64 B-2 Font List PostScript name: AvantGarde-DemiOblique Bodoni Bodoni-Bold Bodoni-Italic Bodoni-BoldItalic Bodoni-Poster Bodoni-PosterCompressed Bookman-Light Bookman-Demi Bookman-LightItalic Bookman-DemiItalic Carta Clarendon-Light Clarendon Clarendon-Bold CooperBlack CooperBlack-Italic Copperplate-ThirtyThreeBC Copperplate-ThirtyTwoBC Coronet Courier Courier-Bold Courier-Oblique Courier-BoldOblique Eurostile Eurostile-Bold Eurostile-ExtendedTwo Eurostile-BoldExtendedTwo GillSans GillSans-Bold GillSans-Italic GillSans-BoldItalic GillSans-Light GillSans-LightItalic Mac OS menu name: Windows menu name, style: Avant Garde DemiOblique AvantGarde, Bold Italic...
  • Page 65 B-3 Font List PostScript name: GillSans-Condensed GillSans-BoldCondensed GillSans-ExtraBold Goudy Goudy-Bold Goudy-Italic Goudy-BoldItalic Goudy-ExtraBold Helvetica Helvetica-Bold Helvetica-Oblique Helvetica-BoldOblique Helvetica-Narrow Helvetica-Narrow-Bold Helvetica-Narrow-Oblique Helvetica-Narrow-BoldOblique Helvetica-Condensed Helvetica-Condensed-Bold Helvetica-Condensed-Oblique Helvetica-Condensed-BoldObl JoannaMT JoannaMT-Bold JoannaMT-Italic JoannaMT-BoldItalic LetterGothic LetterGothic-Bold LetterGothic-Slanted LetterGothic-BoldSlanted LubalinGraph-Book LubalinGraph-Demi LubalinGraph-BookOblique LubalinGraph-DemiOblique Marigold MonaLisa-Recut Mac OS menu name: Windows menu name, style: GillSans Condensed GillSans Condensed...
  • Page 66 PostScript name: NewCenturySchlbk-Roman New Century Schlbk NewCenturySchlbk-Bold New Century Schlbk Bold NewCenturySchlbk-Italic New Century Schlbk Italic NewCenturySchlbk-BoldItalic New Century Schlbk BoldIt Optima Optima Optima-Bold Optima Bold Optima-Italic Optima Italic Optima-BoldItalic Optima BoldItalic Oxford Oxford Palatino-Roman Palatino Palatino-Bold Palatino Bold Palatino-Italic Palatino Italic Palatino-BoldItalic Palatino BoldItalic...

  • Page 67: Truetype Fonts

    B-5 Font List PostScript name: Univers-CondensedBold Univers-CondensedBoldOblique Univers-Condensed Univers-CondensedOblique ZapfChancery-MediumItalic ZapfDingbats TrueType fonts The DocuColor 40 CP includes 19 TrueType fonts: PostScript name: Apple-Chancery Arial-BoldItalicMT Arial-BoldMT Arial-ItalicMT ArialMT Chicago Geneva HoeflerText-Black HoeflerText-BlackItalic HoeflerText-Italic HoeflerText-Ornaments HoeflerText-Regular Monaco New York TimesNewRomanPS-BoldMT TimesNewRomanPS-...

  • Page 69: Appendix C: Troubleshooting

    If you notice that the server is frequently too busy to receive jobs, it may be because several users are running DocuColor 40 CP utilities that are updated often. Large numbers of remote users running Downloader or WebTools may have a significant effect on DocuColor 40 CP performance.

  • Page 70: General Printing Problems

    Print to a queue instead of to the Direct connection. computer for too long. When you print to a queue, the job is stored on the DocuColor 40 CP until it can be processed and printed; when you print to the Direct connection, the job cannot be sent to the DocuColor 40 CP until the previous job is finished processing, so you must wait...
  • Page 71 Functions menu on the Control Panel. • Did you select the DocuColor 40 CP as the current printer? Before printing, you must select the DocuColor 40 CP as the current printer from your Mac OS, Windows, or UNIX workstation. •...

  • Page 72: Problems With Print Quality

    Getting Started. • Use a different Copier Mode option. For DocuColor 40 CP Color Server systems, the default Copier Mode setting is Text Enhancement. Try changing the setting to Photo and see if the results improve. • Make sure the system has been calibrated.

  • Page 73: Problems With Downloader

    Make sure that the DocuColor 40 CP is not being calibrated. DocuColor 40 CP from If the DocuColor 40 CP is being calibrated, you cannot connect to it. This insures that Downloader. only one person is calibrating the server at any time and that print jobs do not use unexpected calibration.

  • Page 74: Problems With Webtools

    C-6 Troubleshooting If this happens: Extra blank page prints after a • Turn off the “Showpage (after EPS file)” option. Downloader job. This option adds a special PostScript command that will cause an extra blank page to print if it is not needed. Problems with WebTools If this happens: General problems...

  • Page 75: Index

    2-1 Combine Separations option A-3, A-6 Contone mode xiii Copier Mode option A-3, C-4 Copies option A-3 CRDs (color rendering dictionaries) A-4 DCS (Desktop Color Separations) files A-3, default settings, see printer default settings...
  • Page 76 I-2 Index screen fonts (Mac OS) 4-7 TrueType 4-6, B-5 Font Substitution Table 4-6 Full Color mode xiii Gamma option A-4 Grayscale mode xiii Hold queue xiv, 2-2, 4-4 Instructions field 1-5, 1-9, 2-7, 2-8, A-3 Job Log 1-5, 1-9, 2-8 job overrides CMYK Simulation option A-5 Duplex option A-7...
  • Page 77 I-3 Index for Windows 3.1x 1-7 to 1-9 for Windows 95 1-1 to 1-5 for Windows NT 4.0 1-10 to 1-12 Microsoft PostScript printer driver for Windows NT 4.0 1-10 to 1-12 PPD (PostScript Printer Description) files defaults A-2 description xiii options 1-4, 1-8, 1-12, 2-9 Windows 3.1x settings 1-6 Windows 95 settings 1-1...
  • Page 78 I-4 Index displaying jobs in queue with 3-2 printing from 3-1 to 3-3 removing jobs from queue with 3-3 System V 3-3 user software xiii WebLink, see WebTools WebSpooler, seeWebTools WebTools accessing xiv, 5-1, 5-2 home page 5-2 problems with C-6 Status 5-1, 5-2 WebLink 5-2 WebSpooler 1-8, 1-11, 2-9, 5-1, A-1...

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