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Xerox Phaser 6180MFP User Manual
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Xerox Phaser 6180MFP User Manual

Multifunction printer
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See also: Service Manual , Installation Manual
Phaser
®
6180MFP
multifunction printer

User Guide

Guide d'utilisation
Guida dell'utente
Benutzerhandbuch
Guía del usuario
Guia do Usuário
Gebruikershandleiding
Användarhandbok
Betjeningsvejledning
www.xerox.com/support

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Summary of Contents for Xerox Phaser 6180MFP

  • Page 1: User Guide

    Phaser ® 6180MFP multifunction printer User Guide Guide d’utilisation Guida dell'utente Benutzerhandbuch Guía del usuario Guia do Usuário Gebruikershandleiding Användarhandbok Betjeningsvejledning www.xerox.com/support...
  • Page 2 , and IPX/SPX are trademarks of Novell, Incorporated in the United States and/or other countries. TAR ® As an E partner, Xerox Corporation has determined that this printer meets the E NERGY efficiency. The E name and logo are registered U.S. marks.

  • Page 3: Table Of Contents

    Options ............2-5 Phaser® 6180MFP Multifunction Printer...
  • Page 4 Manually Setting the Printer’s IP Address ....... . . 4-8 Phaser® 6180MFP Multifunction Printer...
  • Page 5 Printing on Custom Size Paper ......... 5-42 Phaser® 6180MFP Multifunction Printer...
  • Page 6 Scanning to a FTP Server ..........7-14 Phaser® 6180MFP Multifunction Printer...
  • Page 7 Problems Receiving Faxes ..........8-20 Phaser® 6180MFP Multifunction Printer...
  • Page 8 Web Links ............10-41 Phaser® 6180MFP Multifunction Printer...
  • Page 9 Moving the Printer............11-11 Index Phaser® 6180MFP Multifunction Printer Contents...

  • Page 10: Printer Information

    1-9 ■ Regulatory Information on page 1-12 Copy Regulations on page 1-14 ■ ■ Fax Regulations on page 1-17 ■ Material Safety Data Sheet on page 1-21 Printer Recycling and Disposal ■ Phaser® 6180MFP Multifunction Printer on page 1-22...

  • Page 11: User Safety

    Do not drop paper clips or staples into the printer. Warning: Do not push objects into slots or openings on the printer. Making contact with a voltage point or shorting out a part could result in fire or electrical shock. Phaser® 6180MFP Multifunction Printer User Safety...

  • Page 12: Laser Safety

    Class 1 Laser Product. The printer does not emit hazardous light because the beam is totally enclosed during all modes of customer operation and maintenance. Phaser® 6180MFP Multifunction Printer User Safety...

  • Page 13: Maintenance Safety

    ■ Do not attempt to open, reuse, or burn any consumables or routine maintenance items. For information on Xerox supplies recycling programs, go to www.xerox.com/gwa. Operational Safety Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.Your attention to the following safety guidelines helps to ensure the continued, safe...
  • Page 14 Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada.

  • Page 15: Moving The Printer

    Follow these guidelines to avoid injuring yourself or damaging the printer: ■ Turn off the printer and unplug all power cables before moving the printer. ■ Set the scan bar lock switch to the locked position. Phaser® 6180MFP Multifunction Printer 6180mfp-001 6180mfp-064 User Safety...
  • Page 16 Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details. See also: Moving the Printer on page 11-11 Phaser® 6180MFP Multifunction Printer 6180mfp-042 User Safety...

  • Page 17: Safety Symbols Marked On Printer

    It may take 30 minutes for the fuser to cool down. Do not touch the item. Do not burn the item. Do not expose the item to sunlight. Do not expose the item to light. Recycle the item. Phaser® 6180MFP Multifunction Printer...

  • Page 18: Printer Specifications

    AC outlet. ■ ENERGY STAR qualified printer: Default time to Power Saver Mode 1 is 30 minutes. Default time to Power Saver Mode 2 is 30 minutes after Power Saver Mode 1 begins. Phaser® 6180MFP Multifunction Printer Printer Specifications...

  • Page 19: Performance Specifications

    600 dpi enhanced 20 / 20 Copy Speed ■ Color: 20 cpm ■ Black & White: 31 cpm Phaser® 6180MFP Multifunction Printer Printer Specifications 2-Sided Printing (ipm) Black & White Color Black & White 31 / 30 14 / 14...

  • Page 20: Controller Specifications

    Copy/Scan/Fax: 128 MB Expandable to combined memory of 1408 MB Resident Fonts PCL 5/PCL 6 ■ ■ PostScript 3 Interfaces Ethernet 10/100 Base Tx ■ ■ Universal Serial Bus (USB 2.0) ■ Parallel Phaser® 6180MFP Multifunction Printer Printer Specifications 1-11...

  • Page 21: Regulatory Information

    Consult your reseller or an experienced radio/television technician for help. Any changes or modifications not expressly approved by Xerox could void the user's authority to operate the equipment. To ensure compliance with Part 15 of the FCC rules, use shielded interface cables.

  • Page 22: European Union

    To ensure compliance with European Union regulations, use shielded interface cables. A signed copy of the Declaration of Conformity for this printer can be obtained from Xerox. Phaser® 6180MFP Multifunction Printer Regulatory Information...

  • Page 23: Copy Regulations

    Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. Certificate of Citizenship or Naturalization. Foreign Naturalization Certificates may be photographed. Passports. Foreign Passports may be photographed. Immigration papers. Draft Registration Cards. Phaser® 6180MFP Multifunction Printer Copy Regulations National Bank Currency Federal Reserve Bank Notes Gold Certificates Treasury Notes...
  • Page 24 Canada. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada. Phaser® 6180MFP Multifunction Printer Copy Regulations 1-15...
  • Page 25 Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments ■ This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. Phaser® 6180MFP Multifunction Printer Copy Regulations 1-16...

  • Page 26: Fax Regulations

    See installation instructions for details. You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details. Phaser® 6180MFP Multifunction Printer 1-17...
  • Page 27 Telephone Company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox Service Representative or an authorized Xerox Service provider. This applies at any time during or after the service warranty period.
  • Page 28 The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed 5. For the Canadian REN value, please see the label on the equipment. Phaser® 6180MFP Multifunction Printer 1-19...
  • Page 29 DTMF signaling. DTMF signaling provides reliable and faster call setup. Modification of this product, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification. Phaser® 6180MFP Multifunction Printer...

  • Page 30: Material Safety Data Sheet

    Material Safety Data Sheet For Material Safety Data information regarding your Phaser 6180MFP printer, go to: ■ United States and Canada: www.xerox.com/msds European Union: www.xerox.com/environment_europe ■ For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts. Phaser® 6180MFP Multifunction Printer...

  • Page 31: Printer Recycling And Disposal

    In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures. Prior to disposal, please contact your local reseller or Xerox representative for end of life takeback information. Phaser® 6180MFP Multifunction Printer...

  • Page 32: North America

    If you are managing the disposal of your Xerox product, please note that the product contains lamp(s) with mercury, and may contain lead, perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market.

  • Page 33: Printer Features

    Power Saver Modes on page 2-10 ■ ■ Checking Status of Print Data ■ Displaying Optional Accessory Configuration and Paper Tray Settings More Information on page 2-13 ■ Phaser® 6180MFP Multifunction Printer on page 2-2 on page 2-11 on page 2-12...

  • Page 34: Main Components And Their Functions

    Scanner on page 2-4 Front View Front door A Control panel Output tray Power switch Button A for opening the front door Tray 1 (MPT) Tray 2 Optional Tray 3 Phaser® 6180MFP Multifunction Printer Main Components and Their Functions 6180mfp-002...

  • Page 35: Rear View

    Rear View Power cord connector USB port Parallel port Telephone line out Phaser® 6180MFP Multifunction Printer Main Components and Their Functions 6180mfp-003 Fax line in Optional memory slot Multi-protocol network card Network connector...

  • Page 36: Internal View

    Print cartridge Transfer unit Button A for opening the front door Scanner Automatic document feed cover Document guides Document feed tray Document glass Scan bar lock switch Phaser® 6180MFP Multifunction Printer Main Components and Their Functions 6180mfp-005 Duplex unit 6180mfp-004 6180mfp-006...

  • Page 37: Printer Configurations

    The duplex unit enables 2-sided printing. Multi-Protocol Network Card The multi-protocol network card provides additional protocols and security features including IPP, SMB, WINS, DDNS, SSL/HTTPS, and IPv6. Additional Trays 550-Sheet Feeder (Tray 3) Phaser® 6180MFP Multifunction Printer Printer Configurations Printer Configuration 6180MFP-N 6180MFP-D 384 MB...

  • Page 38: Control Panel

    Provides access to the first 10 entries in the Fax address book. For example, you can press the Fax button, and then press the upper left button to access the first entry in your address book. Phaser® 6180MFP Multifunction Printer Job Status @:./...
  • Page 39 Press the button to recall the last fax number used or to insert pauses in fax numbers. Clear button Deletes a single character each time the button is pressed. For use when entering email addresses and telephone numbers. Phaser® 6180MFP Multifunction Printer Job Status @:./ System PQRS WXYZ...
  • Page 40 Press once to return to the default main menu. All job settings are reset to default. Stop button Cancels the current print job. Start button Press to start a copy, scan, or fax job. Error The red light indicates an error condition. Phaser® 6180MFP Multifunction Printer Wake Up Clear All Stop Start Error 6180mfp-047...

  • Page 41: Information Pages

    , and then press the OK button. System Settings Select Startup Page , and then press the OK button. Select , and then press the OK button. Phaser® 6180MFP Multifunction Printer , and then press Information Pages Information Pages , and then press Control Panel...

  • Page 42: Power Saver Modes

    The printer automatically cancels Power Saver Mode 2 once it receives data from the computer. To cancel the Power Saver Mode 2 manually, press the Wake Up button. See also: Changing the Power Saver Time Phaser® 6180MFP Multifunction Printer on page 9-3 on page 9-3 2-10...

  • Page 43: Checking Status Of Print Data

    Status Setting button: Displays the Status Setting screen and allows you to check the printer name, printer connection port, and printer status. For more information about PrintingScout, see the Help: From the Start menu, select Programs. Select Xerox Office Printing. Select PrintingScout. Select PrintingScout Help. See also:...

  • Page 44: Displaying Optional Accessory Configuration And Paper Tray Settings

    Print the Configuration page to view the current information about your printer: On the control panel, press the System button, select the OK button. Select Configuration , and then press the OK button to print. Phaser® 6180MFP Multifunction Printer , and then press Information Pages 2-12...

  • Page 45: More Information

    * Also available on the Support website. Phaser® 6180MFP Multifunction Printer Source Packaged with printer Packaged with printer Packaged with printer Software and Documentation CD-ROM www.xerox.com/office/6180MFPsupport www.xerox.com/office/6180MFPsupport Recommended Media List (United States) Recommended Media List (Europe) www.xerox.com/office/6180MFPdrivers www.xerox.com/office/6180MFPsupport www.xerox.com/office/6180MFPsupport Control panel menu...

  • Page 46: Printer Management Software

    This chapter includes: Print and Scan Drivers on page 3-2 ■ ■ CentreWare Internet Services ■ Address Book Editor on page 3-3 Express Scan Manager on page 3-3 ■ ■ PrintingScout Software on page 3-4 Phaser® 6180MFP Multifunction Printer on page 3-2...

  • Page 47: Print And Scan Drivers

    Print and Scan Drivers To access all of your printer’s features, install the print and scan drivers from the Software and Documentation CD-ROM or from the Xerox Drivers and Downloads website: www.xerox.com/office/6180MFPdrivers ■ Print drivers enable your computer and printer to communicate and provide access to your printer features.

  • Page 48: Address Book Editor

    The Launcher icon can be found in the taskbar. To start either application, right-click the icon, and then select Start > Address Book Editor or Express Scan Manager. You can also start the Launcher from the Start > Xerox > Phaser 6180MFP menu. Phaser® 6180MFP Multifunction Printer...

  • Page 49: Printingscout Software

    PrintingScout automatically displays an alert on your computer screen to let you know that the printer needs attention. PrintingScout can be installed from the Software and Documentation CD-ROM. It is available only for Windows. Phaser® 6180MFP Multifunction Printer...

  • Page 50: Network Basics

    This chapter provides basic information about setting up and connecting to your printer. See also: (English Only) CentreWare Internet Services tutorial at Printer driver tutorial at www.xerox.com/office/6180MFPsupport Phaser® 6180MFP Multifunction Printer on page 4-2 on page 4-3 on page 4-6...

  • Page 51: Overview Of Network Setup And Configuration

    Macintosh systems: Manually set the printer’s TCP/IP address on the control panel. Print a Configuration page to verify the new settings. Note: If the Software and Documentation CD-ROM is not available, you can download the latest driver from www.xerox.com/office/6180MFPdrivers. Phaser® 6180MFP Multifunction Printer Overview of Network Setup and Configuration...

  • Page 52: Choosing A Connection Method

    Connecting via Parallel on page 4-5 Connecting via Ethernet and USB You can connect your Phaser 6180MFP printer through Ethernet, USB, or both at the same time. The available features for each connection type are shown in the following table. Connection Type...

  • Page 53: Connecting Via Usb

    Connect the other end of the USB cable to the computer. See also: Address Book Editor on page 3-3 Express Scan Manager on page 3-3 Installing the Printer Drivers on page 4-10 Phaser® 6180MFP Multifunction Printer Choosing a Connection Method on page 4-6 on page 7-10...

  • Page 54: Connecting Via Parallel

    Off, and then turn them On. Install the printer driver from the Software and Documentation CD-ROM, and select the appropriate LPT parallel port. See also: Installing the Printer Drivers on page 4-10 Phaser® 6180MFP Multifunction Printer...

  • Page 55: Configuring The Network Address

    Software and Documentation CD-ROM to detect or assign an IP address to your printer. For further instructions, insert the Software and Documentation CD-ROM into your computer’s CD-ROM drive. After the Xerox Installer launches, follow the prompts for installation.

  • Page 56: Dynamic Methods Of Setting The Printer's Ip Address

    Select the Protocols folder on the left navigation panel. Select TCP/IP. In the Get IP Address field, select the DHCP/Autonet option. Click the Save Changes button. Phaser® 6180MFP Multifunction Printer Configuring the Network Address , press the OK button, select Configuration...

  • Page 57: Manually Setting The Printer's Ip Address

    Select IP Address under the TCP/IP and then press the OK button. Phaser® 6180MFP Multifunction Printer Configuring the Network Address Comments Format is xxx.xxx.xxx.xxx, where xxx represents a decimal number from 0–255. If you are unsure, leave this blank; the printer chooses an appropriate mask.
  • Page 58 Enter the printer’s IP address in the browser’s Address field. Click Properties. Select the Protocols folder on the left navigation panel. Select TCP/IP. Enter or modify the settings, and then click Save Changes at the bottom of the page. Phaser® 6180MFP Multifunction Printer Configuring the Network Address...

  • Page 59: Installing The Printer Drivers

    Macintosh OS X, Version 10.2 and Higher ■ Available Drivers To access special printing options, use a Xerox printer driver. Xerox provides drivers for a variety of page description languages and operating systems. The following printer drivers are available: Printer Driver Windows PostScript Driver...

  • Page 60: Windows 2000 Or Later

    Confirm that the first drop-down menu is set to Bonjour (Rendezvous). Select the printer in the window. Select Xerox from the list of manufacturers in the lower drop-down menu. Select the appropriate printer model from the list of available devices.
  • Page 61 LPD/LPR from the second pull-down menu. Enter the printer’s IP address in the Printer Address field. Verify that the Queue Name field is blank. Select Xerox from the Printer Model pull-down menu, and then select the corresponding PPD file. Click the Add button.
  • Page 62 Does not select the appropriate printer from the Print Using drop-down list, go to Step 6. Select Xerox from the list of manufacturers in the lower drop-down menu. Select the appropriate printer from the list of available printers. Click the Add button.
  • Page 63 Select IP Printer from the upper left corner of the Printer Browser. Select LPD from the pull-down menu. Enter the printer’s IP address in the Address field. Click the Add button. The printer is added to the list. Phaser® 6180MFP Multifunction Printer Installing the Printer Drivers 4-14...

  • Page 64: Printing Basics

    Printing Custom Size or Long Paper ■ Printing Confidential Document - Secure Print ■ Print After Checking Printing Result - Proof Print Phaser® 6180MFP Multifunction Printer on page 5-9 on page 5-23 on page 5-41 on page 5-44 on page 5-46...

  • Page 65: Supported Paper And Media

    Your printer is designed to be used with a variety of paper types. Follow the guidelines in this section to ensure the best print quality and to avoid jams. For best results, use Xerox printing media specified for your Phaser 6180MFP printer. They are guaranteed to produce excellent results with your printer.

  • Page 66: Paper Usage Guidelines

    See also: Printing Transparencies on page 5-25 Printing Envelopes on page 5-28 Printing Labels on page 5-31 Printing Glossy Paper on page 5-36 Printing Custom Size or Long Paper Phaser® 6180MFP Multifunction Printer Supported Paper and Media on page 5-41...

  • Page 67: Automatic Document Feeder Guidelines

    Paper with wrinkles, curls, folds, tears, or notches ■ Coated or carbonless paper, transparencies, or items other than paper such as cloth or metal ■ Envelope Phaser® 6180MFP Multifunction Printer Supported Paper and Media (17 – 32 lb. Bond). 6180mfp-063...

  • Page 68: Paper That Can Damage Your Printer

    Leave the media inside the bag until you are ready to use it; reinsert unused media in the bag and reseal it for protection. Some specialty media is packaged inside resealable plastic bags. Phaser® 6180MFP Multifunction Printer Supported Paper and Media...

  • Page 69: About Paper

    Glossy Paper (100 Thick Glossy Paper (160 Labels Transparency Paper Envelope Loading Capacity 150 sheets (Standard paper) or 15 mm or below Phaser® 6180MFP Multifunction Printer – – 127 mm (3 5 in.) – – 355.6 mm (8.5 14 in.) –...
  • Page 70 To ensure that printing is correctly done, select the correct paper size, paper type, and paper tray. See also: Recommended Media List (North America) Recommended Media List (Europe) Phaser® 6180MFP Multifunction Printer – 215.9 mm (5.83 8.5 in.) – 355.6 mm (8.27 14 in.)
  • Page 71 Letter (8.5 x 11 in.) Height: 210 Folio (8.5 x 13 in.) Legal (8.5 x 14 in.) Executive (7.25 x 10.5 in.) Custom Phaser® 6180MFP Multifunction Printer – 163 g/m , 17–43 lb. Bond) – 215.9 mm (5.83–8.5 in.) –...

  • Page 72: Setting Paper Types And Sizes

    Select the tray, and then press the OK button. Select Paper Size for Custom Size only, and then press the OK button. Note: Select Driver Specified when you set a custom size paper from Tray 1 (MPT). Phaser® 6180MFP Multifunction Printer Setting Paper Types and Sizes screen. Setup Setup screen.

  • Page 73: Loading Paper

    About Paper on page 5-6 Tray 1 video tutorial at www.xerox.com/office/6180MFPsupport Loading Paper in Tray 1 (MPT) In addition to plain paper, Tray 1 (MPT) can use various other sizes and types of print media, such as envelopes and transparencies.
  • Page 74 To load paper in Tray 1 (MPT): Gently pull open the Tray 1 (MPT) cover. Slide the width guides to the edge of the tray. The width guides should be fully extended. Phaser® 6180MFP Multifunction Printer About Paper 6180mfp-016 6180mfp-017...
  • Page 75 When MPT Mode is set to Panel Specified, you need to set the paper type and size settings for the tray on the control panel before printing. See also: Setting Paper Types and Sizes Phaser® 6180MFP Multifunction Printer 6180mfp-018 6180mfp-019 on page 5-9...

  • Page 76: Loading Paper In Trays 2 And 3

    Do not remove the tray during printing. It may cause a paper jam. Pull the tray out of the printer until it stops. Hold the tray with both hands, lift the front slightly, and remove it from the printer. Phaser® 6180MFP Multifunction Printer 6180mfp-008 5-13...
  • Page 77 Squeeze the green tab on the length guide, and then slide the tray until the arrow lines up with the appropriate paper size. The guide clicks into place. The length guide extends beyond the edge of the tray for paper that is longer than 279 mm (11 in.). Phaser® 6180MFP Multifunction Printer 6180mfp-009 6180mfp-010...
  • Page 78 Do not exceed the maximum fill line in the tray. Overfilling the tray may cause paper jams. Slide the width guides and length guide until they rest lightly against the edge of the print media stack. Phaser® 6180MFP Multifunction Printer 6180mfp-011 6180mfp_012 5-15...
  • Page 79 Loading Paper Insert the tray into the printer, and push until it stops. 6180mfp-013 Caution: Do not use excessive force on the tray. Doing so could damage the tray or the inside of the printer. Phaser® 6180MFP Multifunction Printer 5-16...

  • Page 80: Selecting Printing Options

    Make selections on the driver tabs, and then click the OK button to save your selections. Note: For more information about Windows printer driver options, click the Help button on the printer driver tab to view the online help. Phaser® 6180MFP Multifunction Printer Selecting Printing Options on page 5-17 on page 5-18...

  • Page 81: Selecting Options For An Individual Job (Windows)

    With the desired document or graphic open in your application, access the Print dialog box. Select the Phaser 6180MFP printer and click its Properties button to open the printer driver. Make selections from the driver tabs. See the following table for specific printing options.
  • Page 82 Advanced tab Note: If your driver does not display the options listed in the table above, see Options on page 10-31 for more information. Phaser® 6180MFP Multifunction Printer Selecting Printing Options Printing Options Job Type ■ Document size, paper type, and tray selection ■...

  • Page 83: Selecting Options For An Individual Job (Macintosh)

    You can create multiple presets and save each with its own distinctive name and printer settings. To print jobs using specific printer settings, click the applicable saved preset in the Presets list. Click Print to print the job. Phaser® 6180MFP Multifunction Printer Selecting Printing Options Printing Options Job Type ■...
  • Page 84 Copies & Pages 10.4 Layout Paper Handling ColorSync Cover Page Error Handling Paper Feed Job Type Printer Features Supply Levels Phaser® 6180MFP Multifunction Printer Selecting Printing Options Printing Options Copies ■ Pages ■ Pages per sheet ■ Layout direction ■...
  • Page 85 Copies & Pages 10.2 and 10.3 Layout Paper Handling ColorSync Cover Page Paper Feed Job Types Image Quality Printer Features Phaser® 6180MFP Multifunction Printer Selecting Printing Options Printing Options Copies ■ Pages ■ Pages per sheet ■ Layout direction ■...

  • Page 86: Printing On Both Sides Of The Paper

    Automatic 2-sided printing is available from the Phaser 6180MFP-DN configuration. A Duplex Unit is available as an option for the Phaser 6180MFP-N configuration. Before printing a 2-sided document, verify that the paper is a supported size for the tray. For a list of...

  • Page 87: Binding Edge Options

    Options on page 10-31 for more information. See also: Loading Paper in Tray 1 (MPT) Loading Paper in Trays 2 and 3 Phaser® 6180MFP Multifunction Printer Printing on Both Sides of the Paper Landscape Flip on Short Edge Loading Paper...

  • Page 88: Printing On Specialty Media

    Caution: Damage caused by using unsupported paper, transparencies, and other specialty media is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.
  • Page 89 Printing transparencies continuously may lead to the output transparencies sticking to each other. Remove the transparencies from the output tray after about 20 sheets, and then fan them to lower their temperatures. Phaser® 6180MFP Multifunction Printer Printing on Specialty Media 6180mfp-018...
  • Page 90 From Paper Tray, select Tray 1 (MPT). Select Transparency from Tray 1 (MPT) Paper Type. From Paper Size, select the size, and then click OK. Click Print in the Print dialog box to start printing. Phaser® 6180MFP Multifunction Printer Printing on Specialty Media 5-27...

  • Page 91: Printing Envelopes

    Caution: Never use envelopes with windows or metal clasps; they can damage the printer. Damage caused by using unsupported envelopes is not covered under the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas, please contact your local representative for details.
  • Page 92 To load envelopes in Tray 1 (MPT): In the case of Monarch, insert the envelopes with the side to be printed facedown. Slide the paper guides to the size of the envelope. Phaser® 6180MFP Multifunction Printer Printing on Specialty Media 6180mfp-020...
  • Page 93 Select the appropriate paper type from Tray 1 (MPT) Paper Type. From Paper Size, select the size of the original document. Click OK. Click Print in the Print dialog box to start printing. Phaser® 6180MFP Multifunction Printer Printing on Specialty Media Setting Paper Types and Sizes 5-30...

  • Page 94: Printing Labels

    Printing Labels Labels can be printed from all trays. To order paper, transparencies, or other specialty media, contact your local reseller or go to www.xerox.com/office/6180MFPsupplies. See also: About Paper on page 5-6 Guidelines ■ Do not use vinyl labels. ■...
  • Page 95 Insert the labels into Tray 1 (MPT), and adjust the paper guides to fit the sheets. ■ Place the side to be printed facedown with the top of the sheets entering first. ■ Do not load more than 25 sheets. Phaser® 6180MFP Multifunction Printer Printing on Specialty Media 6180mfp-017 6180mfp-011 6180mfp-018...
  • Page 96 If necessary, open the paper guides: Squeeze the tab on the length guide, and then slide it back. The guide clicks into place. ■ ■ Slide the side guides outward. Phaser® 6180MFP Multifunction Printer Printing on Specialty Media 6180mfp-008 6180mfp-010 5-33...
  • Page 97 Do not load the paper above the fill line indicated on the tray. Overloading the tray may cause jams. The following illustration indicates the maximum fill line for transparencies, labels, and glossy paper. Phaser® 6180MFP Multifunction Printer Printing on Specialty Media 6180mfp-011...
  • Page 98 , and then press the OK button. Select , and then press the OK button. Labels In the printer driver, select either Labels as the paper type or the appropriate tray as the paper tray. Phaser® 6180MFP Multifunction Printer Printing on Specialty Media 6180mfp_012 6180mfp-013 5-35...

  • Page 99: Printing Glossy Paper

    Printing Glossy Paper Glossy paper can be printed from any tray. It can be printed on both sides. To order paper, transparencies, or other specialty media, contact your local reseller or go to www.xerox.com/office/6180MFPsupplies. Guidelines ■ Do not open sealed packages of glossy paper until you are ready to load them into the printer.
  • Page 100 In the printer driver, select either Glossy Paper as the paper type or Tray 1 (MPT) as the paper tray. If the printer is set to Panel Specified, the control panel asks for media type and size. Phaser® 6180MFP Multifunction Printer Printing on Specialty Media 6180mfp-011...
  • Page 101 If necessary, open the paper guides: ■ Squeeze the tab on the length guide, and then slide it back. The guide clicks into place. ■ Slide the side guides outward. Phaser® 6180MFP Multifunction Printer Printing on Specialty Media 6180mfp-008 6180mfp-010 5-38...
  • Page 102 Do not load the paper above the fill line indicated on the tray. Overloading the tray may cause jams. The following illustration indicates the maximum fill line for transparencies, labels, and glossy paper. Phaser® 6180MFP Multifunction Printer Printing on Specialty Media 6180mfp-011...
  • Page 103 , and then press the OK button. Glossy Paper In the printer driver, select either Glossy Paper as the paper type or the appropriate tray as the paper tray. Phaser® 6180MFP Multifunction Printer Printing on Specialty Media 6180mfp_012 6180mfp-013 5-40...

  • Page 104: Printing Custom Size Or Long Paper

    Right-click the printer, and then select Properties. Select the Configuration tab. Click Custom Paper Size. Use the Details list box to select the custom setup you want to define. Phaser® 6180MFP Multifunction Printer Printing Custom Size or Long Paper on page 5-13 on page 5-10...

  • Page 105: Printing On Custom Size Paper

    Select the appropriate paper type from Paper Type. This selection is only available if the paper tray is set to Auto Select or Tray 1 (MPT). From Paper Size, select the size of the original document. Click the Layout tab. Phaser® 6180MFP Multifunction Printer Printing Custom Size or Long Paper 5-42...
  • Page 106 The length of the long edge cannot be shorter than the short edge, even if it is within the specified range. Select the appropriate paper tray from Paper Tray. Select the appropriate paper type from Paper Type and click OK. Phaser® 6180MFP Multifunction Printer Printing Custom Size or Long Paper 5-43...

  • Page 107: Printing Confidential Document - Secure Print

    In the Retrieve Document Name field, select Enter Document Name. In the Document Name field, enter the name that will appear on the control panel. Phaser® 6180MFP Multifunction Printer Printing Confidential Document - Secure Print on page 5-45 on page 10-31.
  • Page 108 The document name displayed (up to 12 characters) is the Document Name specified in the Secure Print dialog box of the Basic tab of the print driver. Phaser® 6180MFP Multifunction Printer Printing Confidential Document - Secure Print button to display the...

  • Page 109: Print After Checking Printing Result - Proof Print

    In the Document Name field, enter the name that will appear on the control panel. If you want the printer to automatically name the document using the application's document name, in the Retrieve Document Name field, select Auto Retrieve. Phaser® 6180MFP Multifunction Printer Print After Checking Printing Result - Proof Print 5-46...
  • Page 110 The document name displayed (up to 12 characters) is the Document Name set in the Proof Print dialog box of the Paper/Output tab of the print driver. Phaser® 6180MFP Multifunction Printer Print After Checking Printing Result - Proof Print Walk-Up Features , and then press the OK button to print the job.

  • Page 111: Copying

    Copying This chapter includes: Basic Copying on page 6-2 ■ ■ Adjusting Copying Options on page 6-3 Phaser® 6180MFP Multifunction Printer...

  • Page 112: Basic Copying

    Print jobs are interrupted when users make copies. Printing continues while the printer scans the originals. When the copies are ready to print, the print job pauses, the copies print, and then the print job resumes. Copying cannot be made while printing a received fax. Phaser® 6180MFP Multifunction Printer 6180mfp-040 Document Feeder Insert originals faceup with the top of the page entering the feeder first.

  • Page 113: Adjusting Copying Options

    B & W (Black &White). Note: The Color Mode will return to the default setting after the Copy job is complete. To set the default behavior permanently, see Phaser® 6180MFP Multifunction Printer Adjusting Copying Options on page 6-9 on page 6-3...
  • Page 114 Select the original type, and then press the OK button. : For black and white or colored text. ■ Text ■ : (factory default): For both text and photographs, such as magazines or Mixed newspapers. ■ : For photograph prints. Photo Phaser® 6180MFP Multifunction Printer Adjusting Copying Options...
  • Page 115 Select the desired setting, and then press the OK button. Repeat steps 4 and 5 as needed. Press the Exit button. Phaser® 6180MFP Multifunction Printer Adjusting Copying Options , and then press the OK button. Flip on Short Edge...

  • Page 116: Image Adjustments

    , and then press the OK button. Lighten/Darken Press the Back Arrow or Forward Arrow button to lighten or darken the image, and then press the OK button to confirm the setting. Phaser® 6180MFP Multifunction Printer Adjusting Copying Options on page 6-6 on page 6-6...
  • Page 117 Decreases the color saturation to lighten the color of the copy. Note: The factory default is Normal. Press the OK button to confirm the setting. See also: Adjusting Color Balance on page 6-8 Phaser® 6180MFP Multifunction Printer Adjusting Copying Options...
  • Page 118 Adjust the density setting with the Up Arrow or Down Arrow. Adjusting the setting negatively lowers (lightens) the density, and adjusting the setting positively will increase (darken) the density. Phaser® 6180MFP Multifunction Printer Adjusting Copying Options , and then press the...

  • Page 119: Image Placement Adjustments

    Reduces the two original images as specified in Reduce/Enlarge, and prints them on one side of a sheet of paper. Press the Start button to begin copying. Phaser® 6180MFP Multifunction Printer Adjusting Copying Options Selecting the Default Copy Settings on page 6-9...
  • Page 120 Select (to automatically center the image) or Note: When Auto Fit is enabled, the Reduce/Enlarge setting is disabled. Press the Start button to begin copying. Phaser® 6180MFP Multifunction Printer Adjusting Copying Options , and then press the OK button. 6-10...
  • Page 121 , and then press the OK button. Margin Select , and then press the OK button. Press the Start button to begin copying. Phaser® 6180MFP Multifunction Printer Adjusting Copying Options Copying with the on page 6-11. To enable the margin settings for 6-11...

  • Page 122: Output Adjustments

    Output Quality Select either Standard Enhanced Note: The factory default is Standard. Phaser® 6180MFP Multifunction Printer Adjusting Copying Options , and then press the OK button. Type of Copy Job General-purpose mode for copies. Produces crisp, bright copies at high speed.

  • Page 123: Scanning

    Scanning Images into an Application ■ Adjusting Scanning Options on page 7-18 See also: Printer Management Software Scanning tutorials (English Only) Phaser® 6180MFP Multifunction Printer on page 7-4 on page 7-5 on page 7-6 on page 7-15 on page 3-1 www.xerox.com/office/6180MFPsupport...

  • Page 124: Scanning Overview

    Scanning Overview You can connect your Phaser 6180MFP printer through Ethernet, USB, or both at the same time. The available features for each connection type are shown in the following table. Connection Type Available Scanning Features When connected via USB you can: Scan an image into an application.

  • Page 125: Installing The Scan Driver

    Xerox provides scan drivers for the Windows and Macintosh operating systems along with the printer drivers on the Software and Documentation CD-ROM that came with your printer. Xerox scan drivers can also be found on the Xerox Drivers and Downloads website at www.xerox.com/office/6180MFPdrivers.

  • Page 126: Loading Documents For Scanning

    Adjust the paper guides so they fit against the originals. Note: Do not load originals above the MAX fill line. Phaser® 6180MFP Multifunction Printer Loading Documents for Scanning 6180mfp-041 Document Glass Lift the document feeder or the document glass cover, and then place the original facedown on the back, left corner of the document glass.

  • Page 127: Scanning To A Usb Connected Computer

    Press the OK button. Press the Start button. A Xerox Phaser 6180MFP Scanner dialog box will appear on your computer asking you which application to launch to manage the scanned file. Select Phaser 6180MFP Express Scan Manager, and then click OK.

  • Page 128: Scanning To A Computer On A Network

    Record your IP address. You will need it when creating the address book entry. Close the DOS Command Prompt window. The folder is ready. Now you need to set up an address to scan to. Phaser® 6180MFP Multifunction Printer Scanning to a Computer on a Network on page 7-6...
  • Page 129 ■ Create the address with CentreWare IS (requires Ethernet connection). ■ Create the address with Xerox Address Book Editor (requires USB connection). Using CentreWare IS to Create an Address To configure the address using CentreWare IS: Launch your web browser.
  • Page 130 To use the Address Book Editor, your computer must be connected to the printer with a USB cable. For Windows: On the Start menu, select Programs > Xerox > Phaser 6180MFP > Address Book Editor. In the left-pane of the Address Book Editor, right-click the Server icon and then select New.
  • Page 131 In the Name field of the Server Address dialog box, enter the name that you want this address to appear under in the Address Book. On the File menu, select Programs > Xerox > Phaser 6180MFP >Address Book Editor. In the left-hand pane, right-click the Server icon, and then select New.

  • Page 132: Scanning To A Computer On A Network

    The printer begins scanning your documents to the shared folder on your computer. See also: Adjusting Scanning Options on page 7-18 Phaser® 6180MFP Multifunction Printer Scanning to a Computer on a Network Setting Up , and then press the OK button.

  • Page 133: Scanning To Email

    In the Name field, enter the name that you want this address to appear under in the Address Book. In the Email Address field, enter the email address of the recipient. Click the Save Changes button to create the new address. Phaser® 6180MFP Multifunction Printer Scanning to Email on page 7-11 7-11...

  • Page 134: Scanning To Email

    OK button. Press the Start button. The printer begins scanning your documents. See also: Adjusting Scanning Options on page 7-18 Phaser® 6180MFP Multifunction Printer Scanning to Email , and then press the E-mail Address on page 9-21. , and then...

  • Page 135: Scanning To A Ftp Server

    Before scanning, you must create an address for your printer to scan to. There are two ways to create the address: ■ Using CentreWare IS to create the address Using the Xerox Address Book Editor to create the address ■ Using CentreWare IS to Create an Address To configure the address using CentreWare IS: Launch your web browser.

  • Page 136: Scanning To A Ftp Server

    To use the Address Book Editor, your computer must be connected to the printer with a USB cable. Windows: On the Start menu, select Programs > Xerox > Phaser 6180MFP > Address Book Editor. Macintosh: Open the Applications folder, and then select Xerox/Phaser6180MFP/Address Book Editor.

  • Page 137: Scanning Images Into An Application

    Note: For more information, click the Help button to view the online help. Click the Scan button. The printer scans the document and the image is placed in your application. Phaser® 6180MFP Multifunction Printer Scanning Images into an Application 7-15...

  • Page 138: Using The Wia Image Manager In A Windows Application

    Select the paper source in the Paper source drop-down menu, either Flatbed or Document Feeder. Specify any other scanner driver settings. Click the Scan button. The printer scans the document and the image is placed in your application. Phaser® 6180MFP Multifunction Printer Scanning Images into an Application 7-16...

  • Page 139: Scanning An Image Into A Macintosh Os X Application

    Note: For more information, click the Help button to view the online help. Click the Scan button. The printer scans the document and the image is placed in your application. Phaser® 6180MFP Multifunction Printer Scanning Images into an Application 7-17...

  • Page 140: Adjusting Scanning Options

    To change the color mode temporarily, press the Color Mode button on the control panel. Copy E-mail Scan Color Mode B&W Color Job in Memory Phaser® 6180MFP Multifunction Printer Adjusting Scanning Options on page 7-18 on page 7-21 on page 7-20 on page 7-20 Default Settings on page 9-4.
  • Page 141 Available types include: ■ : Optimizes for black and white or colored text. Text ■ : (factory default) Optimizes for combined text and photograph prints. Mixed ■ : Optimizes for photograph prints. Photo Phaser® 6180MFP Multifunction Printer Adjusting Scanning Options 7-19...
  • Page 142 , and then press the OK button. Select , and then press the OK button. Auto Exposure Select either , and then press the OK button. The factory default setting is On. Phaser® 6180MFP Multifunction Printer Adjusting Scanning Options 7-20 Auto...

  • Page 143: Changing The Scan Settings For An Individual Job

    Press the Down Arrow or the Up Arrow button to scroll through the menu of settings. Change the selected setting, and then press the OK button. Press the Start button to begin the scan. Phaser® 6180MFP Multifunction Printer Adjusting Scanning Options 7-21...

  • Page 144: Faxing

    8-13 ■ Managing Fax Functions on page 8-14 Solving Fax Problems on page 8-18 ■ See also: Printer Management Software Faxing tutorial (English Only) at Phaser® 6180MFP Multifunction Printer on page 8-6 on page 8-11 on page 3-1 www.xerox.com/office/6180MFPsupport...

  • Page 145: Fax Setup

    If necessary, plug the telephone line from the wall into the FAX connector on the rear panel of the printer. You can also connect a telephone line out to a telephone if you wish. Phaser® 6180MFP Multifunction Printer 6180mfp_056 6180mfp_057...
  • Page 146 Use the alphanumeric keypad to enter the printer’s fax number, and then press the OK button. Your printer is now ready to fax. See also: Entering Text on the Control Panel Fax Settings on page 9-13 Phaser® 6180MFP Multifunction Printer Admin Menu Fax Settings Admin Menu Fax Settings on page 9-21 Fax Setup...

  • Page 147: Basic Faxing

    See also: Using the Address Book When Faxing Managing Fax Functions on page 8-14 Printing Transmission Reports Inserting Pauses in Fax Numbers Phaser® 6180MFP Multifunction Printer on page 8-4 on page 8-5 on page 5-4. on page 8-6 on page 8-14...

  • Page 148: Sending A Fax From Your Computer

    To send a fax from a Windows 2000, Windows XP, Windows Server 2003, or Windows Vista application: Access the application’s Print dialog box, select your Phaser 6180MFP printer, and then click the Properties button to open the printer driver. In some applications, the Properties button may instead be the Preferences button.

  • Page 149: Using The Address Book When Faxing

    ■ Create the address with CentreWare IS (requires Ethernet connection). ■ Create the address with Xerox Address Book Editor (requires USB connection). Using CentreWare IS to Add an Individual To configure the address using CentreWare IS. Launch your web browser.
  • Page 150 To use the Address Book Editor, your computer must be connected to the printer with a USB cable. Windows: On the Start menu, select Programs > Xerox > Phaser 6180MFP > Address Book Editor, and then click OK. Macintosh: Open the Applications folder, and then select Xerox/Phaser6180MFP/Address Book Editor, and then click OK.

  • Page 151: Faxing To A Group

    Fax Address Book entries. You can also add existing groups to this group. Click Save Changes when you have finished selecting group members. The address book is saved on the printer with the new group. Phaser® 6180MFP Multifunction Printer Using the Address Book When Faxing on page 8-9...
  • Page 152 Using Address Book Editor to Create a Group To create a fax group with the Address Book Editor: Windows: On the Start menu, select Programs > Xerox > Phaser 6180MFP > Address Book Editor, and then click OK. Macintosh: Open the Applications folder, and then select Xerox/Phaser6180MFP/Address Book Editor, and then click OK.
  • Page 153 Editing Group Entries with the Address Book Editor To edit an existing fax group with the Address Book Editor: Windows: On the Start menu, select Programs > Xerox > Phaser 6180MFP > Address Book Editor, and then click OK. Macintosh: Open the Applications folder, and then select Xerox/Phaser6180MFP/Address Book Editor, and then click OK.

  • Page 154: Selecting Fax Options For Single Jobs

    : For both text and photographs, such as magazines or newspapers. Mixed ■ : For photographs. Photo Note: The factory default is Text & Photo. Phaser® 6180MFP Multifunction Printer Selecting Fax Options for Single Jobs on page 8-12 on page 8-13 8-11...

  • Page 155: Making The Image Lighter Or Darker

    When faxing, press the Color Mode button to switch between Black and White mode and Color mode. Note: The factory default for Color Fax is Off. Phaser® 6180MFP Multifunction Printer Selecting Fax Options for Single Jobs for the hour, and then press the Forward Arrow or for minutes, and then press the OK button.

  • Page 156: Changing The Default Fax Job Settings

    Select , and press the OK button. Fax Settings Edit the fax settings as desired. For information on the Fax Settings menu items, see Phaser® 6180MFP Multifunction Printer Changing the Default Fax Job Settings Fax Settings on page 9-13. 8-13...

  • Page 157: Managing Fax Functions

    ■ : A transmission report is never printed. Do Not Print Note: The factory default is Print Always. Phaser® 6180MFP Multifunction Printer Managing Fax Functions on page 8-14 on page 8-15 on page 8-16 on page 8-16 on page 8-17...

  • Page 158: Enabling Or Disabling Secure Faxes

    , and then press the OK button. Secure Receive When prompted, enter your four-digit password, and then press the OK button. The received faxes are printed. Phaser® 6180MFP Multifunction Printer Managing Fax Functions Change Password , and then press the...

  • Page 159: Limiting Access To Fax And Scan Operations

    : When off, anybody can send you a fax. : When on, faxes are only received from phone numbers in the printer’s address ■ book. Phaser® 6180MFP Multifunction Printer Managing Fax Functions Change Password , and then press the 8-16...

  • Page 160: Printing Fax Reports

    Redial/Pause button to insert a pause (represented by a hyphen, “-”) in the fax number where appropriate. Note: Pressing the Redial/Pause button multiple times adds additional pauses. Press the Start button to send the fax. Phaser® 6180MFP Multifunction Printer Managing Fax Functions 8-17...

  • Page 161: Solving Fax Problems

    If the fax still cannot be sent correctly, even after performing the described operations, contact your service representative. This section includes: ■ Problems Sending Faxes on page 8-19 ■ Problems Receiving Faxes on page 8-20 Phaser® 6180MFP Multifunction Printer Solving Fax Problems 8-18...

  • Page 162: Problems Sending Faxes

    The telephone line may be incorrectly connected. There may be a problem with the recipient’s fax machine. Phaser® 6180MFP Multifunction Printer Solving Fax Problems Solution Use the original glass to send the fax. Slide the document guides to fit the width of the document.

  • Page 163: Problems Receiving Faxes

    The memory is full. The telephone line is incorrectly connected. There may be a problem with the caller’s fax machine. Phaser® 6180MFP Multifunction Printer Solving Fax Problems Solution Check that the machine can make clean copies. If it can, have the caller send the fax again.

  • Page 164: Using The Control Panel Menus And Keypad

    Panel Menus and Keypad This chapter includes: ■ Control Panel Menus on page 9-2 ■ Description of Menu Items on page 9-4 ■ Menu Map on page 9-20 ■ Entering Text on the Control Panel Phaser® 6180MFP Multifunction Printer on page 9-21...

  • Page 165: Control Panel Menus

    Scan To Email: Use this menu to disable/enable Scan to Email functionality. ■ Panel Language: Use the Panel Language menu to set the language displayed on the control panel. See also: Description of Menu Items on page 9-4 Phaser® 6180MFP Multifunction Printer Control Panel Menus...

  • Page 166: Changing Menu Settings

    Note: If you want to change values after you have confirmed them by pressing the OK button, you need to set them from the start again. Phaser® 6180MFP Multifunction Printer Control Panel Menus on page 2-10. appears, and then press...

  • Page 167: Description Of Menu Items

    Repeat Image: Copies of one original image copied onto one side of a sheet of paper. ■ Margin: Turns on and off the copy margins. ■ Width: Sets the margin settings for copies. Phaser® 6180MFP Multifunction Printer Description of Menu Items Faxing on page 8-1. Copying...
  • Page 168 Lighten/Darken: Lightens or darkens the scanned image. ■ Delayed Start: Specifies the time delay before sending a fax job. Up to 23 hours and 59 minutes can be specified for the delay. Phaser® 6180MFP Multifunction Printer Description of Menu Items...

  • Page 169: Tray Settings

    Phaser® 6180MFP Multifunction Printer Description of Menu Items on page 5-9.

  • Page 170: Information Pages

    Forward Arrow or OK button. Press the Up Arrow or Down Arrow button until the desired report/list is appears, and then press the OK button. The selected information page is printed. Phaser® 6180MFP Multifunction Printer Description of Menu Items System Settings on page 9-15.

  • Page 171: Billing Meters

    Speed Dial: Use the Speed Dial menu to edit speed dial address book entries. Group Dial: Use the Group Dial menu to create speed dial groups. ■ Print Language Use this menu to specify PCL and PostScript settings. Phaser® 6180MFP Multifunction Printer Description of Menu Items...
  • Page 172 Add-LF: The Line Feed command is added. ■ Add-CR: The Carriage Return command is added. CR-XX: The Line Feed and Carriage Return commands are both added. ■ ■ Default Color: Specifies the default color mode. Phaser® 6180MFP Multifunction Printer Description of Menu Items...
  • Page 173 DHCP/Autonet (default) BOOTP RARP DHCP Panel Phaser® 6180MFP Multifunction Printer Description of Menu Items Automatically sets the IP address. Uses BOOTP to set the IP address automatically. Uses RARP to set the IP address automatically. Uses DHCP to set the IP address automatically.
  • Page 174 TBCP: Used when the communication protocol supports both ASCII and binary data to switch between them according to the specified control code. ■ Binary: Used when no special processing is required for data. Phaser® 6180MFP Multifunction Printer Description of Menu Items 9-11...
  • Page 175 TBCP: Used when the communication protocol supports both ASCII and binary data to switch between them according to the specified control code. Default setting. ■ Binary: Used when no special processing is required for data. Phaser® 6180MFP Multifunction Printer Description of Menu Items 9-12...
  • Page 176 Send Header: When set to On, the sender record is printed at the head of the fax. Company Name: Specifies the sender name to be recorded in the sender report. ■ Phaser® 6180MFP Multifunction Printer Description of Menu Items 9-13...
  • Page 177 DRPD Pattern: Specifies a distinctive ring pattern for use with DRPD service. DRPD Patterns are specified by your telephone company. The patterns provided with your multifunction printer are shown below, with Pattern 1 at the top and Pattern 5 at the bottom:...
  • Page 178 ■ Out of Paper (default: Normal) ■ Low Toner Alert (default: Off) ■ Auto Clear Alert (default: Off) ■ Base Tone (default: Off) ■ All Tones (default: Normal) Phaser® 6180MFP Multifunction Printer Description of Menu Items on page 2-10. 9-15...
  • Page 179 Text data is printed on A4- or Letter-size paper. ■ Off (default): Does not print the received data. ■ On: Prints the received data as text data. Phaser® 6180MFP Multifunction Printer Description of Menu Items menu. Information Pages 9-16...
  • Page 180 Tray 1 (MPT) Feed: Select this to print on paper loaded in Tray 1 (MPT). ■ ■ Startup Page: Specifies whether to print the Startup page when the printer is powered on. Phaser® 6180MFP Multifunction Printer Description of Menu Items 9-17...
  • Page 181 ■ Non-Xerox Toner: Specifies whether to use refilled print cartridges. Caution: Non-Xerox toner may seriously damage the printer. Damage caused by Non- Xerox toner may not be covered by your warranty. Secure Settings Use the Secure Settings menu to set a password to limit access to the menus.
  • Page 182 Fax Pending: Prints a report of the pending faxes. ■ Printer Meter: Prints a report summarizing printing activity. Scan to E-Mail Use this menu to enable or disable the Scan to E-mail function. Phaser® 6180MFP Multifunction Printer Description of Menu Items 9-19...

  • Page 183: Menu Map

    Move the cursor to the right or left Confirm setting See also: Description of Menu Items on page 9-4 Phaser® 6180MFP Multifunction Printer Information Pages System button Forward Arrow button (moves one level downwards) or Back Arrow button (moves one level upwards)

  • Page 184: Entering Text On The Control Panel

    @ . \ _ ! “ # $ % & ‘ ~ ^ | ‘ ; : ? (space) + - * / = ( ) [ ] { } < > ! - _ ~ Note: Entering a hyphen (-) inserts a pause when dialing. Phaser® 6180MFP Multifunction Printer Entering Text on the Control Panel 9-21...

  • Page 185: Troubleshooting

    ■ Print Quality on page 10-20 ■ Problems With the Printer on page 10-28 Control Panel Error Messages ■ ■ Getting Help on page 10-40 See also: Troubleshooting video tutorials at Phaser® 6180MFP Multifunction Printer on page 10-32 www.xerox.com/office/6180MFPsupport 10-1...

  • Page 186: Paper Jams

    Turn off the printer immediately, and go to the Xerox Support website: www.xerox.com/office/6180MFPsupport. Warning: The fuser and the surrounding area are hot and can cause burns.

  • Page 187: Paper Jams In Tray 1 (Mpt)

    Close Tray 1 (MPT). Push up the button and open the front cover. Warning: Some components inside the printer, such as the fuser and surrounding area, are hot and can cause burns. Phaser® 6180MFP Multifunction Printer 6180mfp-026 6180mfp-029 10-3 Paper Jams...
  • Page 188 Carefully remove any jammed paper in the printer. Confirm that there are no scraps of paper left inside. 6180mfp-029 Caution: Prolonged exposure to light may damage the print cartridge. Close the front cover. Remove the tray from the printer. Phaser® 6180MFP Multifunction Printer 6180mfp-030 6180mfp-028 10-4 Paper Jams...
  • Page 189 Insert the tray into the printer and push until it stops. Caution: Do not use excessive force on the tray. Doing so could damage the tray or the inside of the printer. Phaser® 6180MFP Multifunction Printer 6180mfp-027 6180mfp-013 10-5 Paper Jams...

  • Page 190: Paper Jams In The Paper Tray

    Paper Jams in the Paper Tray Use the following procedure to remove paper jammed in the paper tray. Gently remove the tray from the printer. Remove all the jammed and/or creased paper from the tray. Phaser® 6180MFP Multifunction Printer 6180mfp-028 10-6 Paper Jams...
  • Page 191 6180mfp-029 Caution: Prolonged exposure to light may damage the print cartridge. Warning: Some components inside the printer, such as the fuser and surrounding area, are hot and can cause burns. Phaser® 6180MFP Multifunction Printer 6180mfp-027 6180mfp-030 10-7 Paper Jams...
  • Page 192 Insert the tray into the printer, and push until it stops. Caution: Do not use excessive force on the tray. Doing so could damage the tray or the inside of the printer. Phaser® 6180MFP Multifunction Printer 6180mfp-050 6180mfp-013 10-8 Paper Jams...

  • Page 193: Paper Jams At The Automatic Document Feeder

    MAX line indicated on the tray. Use the following procedure to remove paper jammed at the ADF. Remove all paper from the document feed tray. Open the ADF cover. Phaser® 6180MFP Multifunction Printer 6180mfp-063 6180mfp-023 10-9...
  • Page 194 If the paper jam is in the paper feed area, remove the paper by carefully pulling it up. If the paper jam is at the paper exit area, turn the dial to remove the paper. Phaser® 6180MFP Multifunction Printer 6180mfp-024...

  • Page 195: Paper Jams At The Fuser

    Open the document cover, gently remove any jammed paper. Paper Jams at the Fuser Press the button and open the front cover. Phaser® 6180MFP Multifunction Printer 6180mfp-058 6180mfp-029 10-11 Paper Jams...
  • Page 196 Some components inside the printer, such as the fuser and surrounding area, are hot and can cause burns. Caution: Prolonged exposure to light may damage the print cartridge. Open the cover of the fuser and remove the jammed paper. Phaser® 6180MFP Multifunction Printer 6180mfp-032 6180mfp-044 10-12 Paper Jams...
  • Page 197 Close the fuser cover and press down both levers. Close the front cover. Phaser® 6180MFP Multifunction Printer 6180mfp-033 6180mfp-050 10-13 Paper Jams...

  • Page 198: Paper Jams At The Duplex Unit

    Carefully pull out the jammed paper from the duplex unit. If jammed paper cannot be found, go to the next step. Caution: Prolonged exposure to light may damage the print cartridge. Phaser® 6180MFP Multifunction Printer 6180mfp-029 6180mfp-034 10-14 Paper Jams...
  • Page 199 Hold the knobs of the transfer unit as shown in the following illustration and open the unit fully. Remove the jammed paper. Confirm that there are no scraps of paper left inside the transfer belt unit. Close the transfer belt unit. Phaser® 6180MFP Multifunction Printer 6180mfp-035 6180mfp-036 10-15 Paper Jams...

  • Page 200: Paper Jams In The Optional Sheet Feeder

    Open the trays until you find the jammed paper. Note: Paper jammed in the lower tray can block the trays above it, preventing you from opening them. Look for the jammed paper sequentially, starting with the lowest tray. Phaser® 6180MFP Multifunction Printer 6180mfp-050 6180mfp-037 10-16...
  • Page 201 Caution: Prolonged exposure to light may damage the print cartridge. Warning: Some components inside the printer, such as the fuser and surrounding area, are hot and can cause burns. Phaser® 6180MFP Multifunction Printer 6180mfp-049 6180mfp-038 10-17 Paper Jams...
  • Page 202 Insert the trays into the printer. Push the trays in until they stop. Caution: Do not use excessive force on the tray. Doing so could damage the tray or the inside of the printer. Phaser® 6180MFP Multifunction Printer 6180mfp-051 6180mfp-039 10-18...

  • Page 203: When Long Paper Jams

    Caution: If it is difficult to open the front cover, do not force it. Turn the power off immediately. For assistance, go to the Xerox Support website: www.xerox.com/office/6180MFPsupport. Phaser® 6180MFP Multifunction Printer...

  • Page 204: Print Quality

    Print-Quality Problems When the print quality is poor, select the closest symptom from the following table to correct the problem. If the print quality does not improve after carrying out the appropriate action, contact Xerox Customer Support or your reseller. Symptom...
  • Page 205 Replace the transfer unit. The print cartridges are not Xerox print cartridges. Check the condition of the print cartridge, and replace as necessary. ■ Verify that the print cartridges (C/M/Y/K) are genuine Xerox cartridges, ■ and replace if necessary. Vertical black or color...
  • Page 206 Replace the paper with a recommend size and type, and confirm that your print driver settings are correct. See The print cartridges are not Xerox print cartridges. Verify that the print cartridges (C/M/Y/K) are genuine Xerox cartridges, and replace if necessary. The fuser is old or damaged.
  • Page 207 Condensation inside the printer causes partial blanks or creased paper. Turn the printer on, and leave it on, for at least one hour to get rid of the condensation. If the problems still occurs, go to the Xerox Support website, www.xerox.com/office/6180MFPsupport, for assistance.

  • Page 208: Copy-Quality Problems

    Copy-Quality Problems When the copy quality is poor, select the closest symptom from the following table to correct the problem. If the copy quality does not improve after carrying out the appropriate action, contact Xerox Customer Support or your reseller. Symptom...

  • Page 209: Color Registration

    Press the Up Arrow or Down Arrow button until the OK button. Select , and then press the OK button. Phaser® 6180MFP Multifunction Printer on page 6-12. For instructions on changing the default Selecting the Default Copy Settings screen. Setup...
  • Page 210 Cyan Press the Up Arrow or Down Arrow button until you reach the value displayed on the chart. Press the OK button, and move the cursor to the next value. Phaser® 6180MFP Multifunction Printer screen. Setup appears, and then press...
  • Page 211 Press the Up Arrow or Down Arrow button until press the OK button. Press the Up Arrow or Down Arrow button to turn automatic color registration and then press the OK button. Phaser® 6180MFP Multifunction Printer , and then press the OK button. Color Regi Chart screen.

  • Page 212: Problems With The Printer

    Is the printer connected to the computer with a USB cable? computer Connect a USB cable between the computer and printer. Is the scan driver installed? Install the scan driver. Phaser® 6180MFP Multifunction Printer Problems With the Printer Print Quality on page 2-2. on page 10-32.
  • Page 213 An error that you cannot correct by yourself has occurred. blinking Record the displayed error message or error code, turn off the power, pull out the power plug from the outlet. Refer to the Xerox Support website, www.xerox.com/office/6180MFPsupport. Light of the Ready There are jobs remaining in the printer.
  • Page 214 The paper tray is not inserted properly. Push the paper tray completely into the printer. There is a foreign object inside the printer. Turn off the printer and remove the foreign object. Refer to the Xerox Support website, www.xerox.com/office/6180MFPsupport, for assistance. Phaser® 6180MFP Multifunction Printer Problems With the Printer on page 5-13.

  • Page 215: Enabling Options

    Right-click on the printer and select Properties. Click the Options tab. Click the option you want to enable to highlight it. In the Settings for field, select Available. Click the OK button. Phaser® 6180MFP Multifunction Printer Problems With the Printer 10-31...

  • Page 216: Control Panel Error Messages

    The print cartridge needs to be replaced. Replace the indicated print cartridge, either Yellow, Magenta, Error 093-9NN Cyan, or Black. Phaser® 6180MFP Multifunction Printer Control Panel Error Messages Checking or Managing the Printer with CentreWare IS Checking or Managing the Printer with CentreWare IS...
  • Page 217 XXX indicates one of the following: the Yellow Toner (Y), Cyan Toner (C), Magenta Toner (M), Black Toner (K), or fuser. NNN indicates a numeric value. Phaser® 6180MFP Multifunction Printer Control Panel Error Messages Checking or Managing the Printer with CentreWare IS...

  • Page 218: Messages About The Printer And Other Items

    The front cover is open. Close the front cover. Close Door A Fan Motor Error An error has occurred with the fan. Restart the printer. If the problem persists, contact Xerox Error 042-3NN Technical Support. Restart Printer Fuser Error A fuser error has occurred.
  • Page 219 Restart the printer. If the problem persists, contact Xerox 024-340 Technical Support. Restart Printer MCU NVRAM Error A NVRAM error has occurred. Restart the printer, and if the problem persists contact Xerox 041-340 Technical Support. Address: xxxx Data: xx Restart Printer Open Front Cover Paper is jammed inside the printer.

  • Page 220: Paper Jams

    Error NNN-NNN relates to printer problems. Turn the printer off and then on. If the error continues, refer to the NNN-NNN Xerox Support website, www.xerox.com/office/6180MFPsupport. Reboot Printer Error 116-NNN relates to printer problems. Turn the printer off and then on.
  • Page 221 An unsupported additional memory (optional) is installed. Replace the specified additional memory. 116-320 NV RAM Error An internal error has occurred. Restart the printer. If the problem persists, contact Xerox Error 116-390 Technical Support. Restart Printer Scanner Lamp Error The scan bar lock switch is set to the locked position.

  • Page 222: Network Related Errors

    Use CentreWare IS to verify that the Server Path setting is correct. Invalid SMB/FTP For more information, see Server Address Error 016-783 Press OK Phaser® 6180MFP Multifunction Printer Control Panel Error Messages Using CentreWare IS to Create an on page 7-7. 10-38...
  • Page 223 Attempt the operation again. Consult your system administrator if Error 016-766 the operation fails again. Press OK Scan Error A fatal error occurred. Restart the printer. If the error occurs again, contact Xerox Error 116-396 116-987 Technical Support. Restart Printer Phaser® 6180MFP Multifunction Printer...

  • Page 224: Getting Help

    ■ ■ Web Links on page 10-41 Xerox provides several automatic diagnostic tools to help you produce and maintain print quality. Control Panel Messages The control panel provides you with information and troubleshooting help. When an error or warning condition occurs, the control panel displays a message informing you of the problem.

  • Page 225: Web Links

    Web Links Xerox provides several websites that offer additional help on your Phaser 6180MFP printer. A set of Xerox links is installed in your web browser’s Favorites folder when you install the Xerox printer drivers on your computer. Resource Technical support information for your printer,...

  • Page 226: Maintenance

    11-4 ■ Managing the Printer on page 11-6 Checking Page Counts on page 11-10 ■ ■ Moving the Printer on page 11-11 See also: Maintenance video tutorials at Replacing supplies video tutorials at Phaser® 6180MFP Multifunction Printer www.xerox.com/office/6180MFPsupport www.xerox.com/office/6180MFPsupport 11-1...

  • Page 227: Cleaning The Printer

    Note: Do not spray the detergent directly on the printer. The liquid detergent may enter the printer through a gap and cause problems. Never use cleaning agents other than water or neutral detergent. Phaser® 6180MFP Multifunction Printer 11-2...

  • Page 228: Cleaning The Interior

    Never touch a labeled area found on or near the heat roller in the fuser. You can get burned. If a sheet of paper is wrapped around the heat roller, do not try to remove it by yourself to avoid injuries or burns. Switch off the printer immediately. Go to the Xerox Support website, www.xerox.com/office/6180MFPsupport.

  • Page 229: Ordering Supplies

    ■ Recycling Supplies on page 11-5 Certain consumables and routine maintenance items need to be ordered occasionally. Each supply includes installation instructions. Consumables Genuine Xerox Print Cartridges (Cyan, Magenta, Yellow, and Black): ■ Standard capacity ■ High capacity Note: Each print cartridge includes installation instructions on the box.

  • Page 230: When To Order Supplies

    It is important to order these supplies when the messages first appear to avoid interruptions to your printing. The control panel displays an error message when the supply must be replaced. To order supplies, contact your local reseller or go to the Xerox Supplies website at www.xerox.com/office/6180MFPsupplies. Caution: Use of non-Xerox supplies is not recommended.

  • Page 231: Managing The Printer

    For details regarding the items that can be set in each CentreWare IS screen, click the Help button to display the Online Help. Note: Clicking the Help button displays the online manual on the Xerox website. Phaser® 6180MFP Multifunction Printer Managing the Printer...

  • Page 232: Checking Printer Status With Printingscout (Windows)

    Checking Printer Status with PrintingScout (Windows) PrintingScout is a tool that is installed with your Xerox printer driver. It automatically checks the printer status when you send a print job. PrintingScout can check the paper size that is loaded into the trays, the status of the output tray, and the remaining amount of consumables, such as print cartridges.
  • Page 233 You can specify any title for the e-mail when checking the printer status or changing the printer settings. ■ Use the commands described in the next section to create the text of the e-mail. Phaser® 6180MFP Multifunction Printer Managing the Printer Description Select appropriate settings for sending and receiving e-mail.
  • Page 234 When the full access password is “admin”, and to set the recipient e-mail address to “service@xerox.com”: #Password admin #SetMsgAddr service@xerox.com When the full access password is “admin”, and to set the recipient e-mail address to “service@xerox.com”, then confirm the setting result on the network settings list: #Password admin #SetMsgAddr service@xerox.com #NetworkInfo Note: Describe the “#SetMsgAddr”...

  • Page 235: Checking

    Press either the Up Arrow or Down Arrow button until then press the Forward Arrow or OK button. Press the Up Arrow or Down Arrow button until the desired meter is displayed. Phaser® 6180MFP Multifunction Printer Checking Page Counts Billing Meter...

  • Page 236: Moving The Printer

    Note: The front side of this printer is heavier than the rear. Take note of this difference in weight when moving the printer. Phaser® 6180MFP Multifunction Printer Moving the Printer User Safety 41 kg 90 lb.
  • Page 237 To prevent electric shock, never touch the power plug with wet hands. When removing the power cord, make sure that you pull the plug and not the cord. Pulling the cord can damage it, which can lead to fire or electrical shock. Phaser® 6180MFP Multifunction Printer Moving the Printer 6180mfp-052...
  • Page 238 Remove any paper in the output tray and return the paper stopper to its original position. Remove any paper in the Tray 1 (MPT), and then close the front cover. Keep the paper wrapped and away from humidity and dirt. Phaser® 6180MFP Multifunction Printer Moving the Printer 6180mfp-064...
  • Page 239 After transporting the printer: ■ Unlock the scan bar lock switch. ■ Adjust the color registration before using it. See also: Color Registration on page 10-25 Phaser® 6180MFP Multifunction Printer Moving the Printer 6180mfp-028 6180mfp-042 11-14...
  • Page 240 IP address, 4-8 setting the printer’s IP address dynamically, 4-7 automatic 2-sided printing, 5-23 Phaser® 6180MFP Multifunction Printer automatically setting the printer’s IP address (Windows only), 4-6 available printer drivers, 4-10 background color see images through thin paper...
  • Page 241 9-21 error messages, 10-32 information pages, 2-9 layout, 2-6 Menu Map, 2-9 menus, 9-2 messages, 10-40 Phaser® 6180MFP Multifunction Printer control panel menus changing settings, 9-3 description of, 9-4 information pages, 9-7 parallel settings, 9-12 system settings, 9-15...
  • Page 242 2-sided printing, 5-24 UNIX/Linux, 4-10 Windows 2000 or later, 4-11 duplex unit, 2-5 dynamically setting the printer’s IP address, 4-7 Phaser® 6180MFP Multifunction Printer electrical safety, 1-2 e-mail commands for, 11-9 enabling options, 10-31 enabling AutoIP on the printer, 4-7...
  • Page 243 5-23 printing safety, 1-5 using the document glass, 5-4 help resources, 2-13 how to check the meter, 11-10 Phaser® 6180MFP Multifunction Printer images adjusting, 6-6 adjusting placement, 6-9 centering, 6-10 importing into an application, 7-15...
  • Page 244 5-2 unacceptable types, 5-5 memory, 2-5 menu map, 2-9, 9-20 menu settings changing, 9-3 Tray 1 (MPT), 9-6 Phaser® 6180MFP Multifunction Printer menus, 9-2 admin menu, 9-8 common tray settings, 9-6 default settings, 9-4 descriptions of, 9-4 tray settings, 9-6...
  • Page 245 10-19 optional sheet feeder, 10-16 paper tray, 10-6 Tray 1, 10-3 paper tray settings, 2-12 parallel settings, 9-12 Phaser® 6180MFP Multifunction Printer password enabling secure faxes, 8-15 printing or clearing secure faxes, 8-15 pauses inserting in fax numbers, 8-4, 8-17...
  • Page 246 Output Options tab, 5-18 Paper Quality tab, 5-18 posters, 6-10 safety guidelines, 1-5 secure faxes, 8-15 selecting 2-sided, 5-24 Phaser® 6180MFP Multifunction Printer selecting individual job printing options Macintosh, 5-20 Windows, 5-18 selecting options, 5-17 selecting printing preferences (Windows), 5-17...
  • Page 247 5-17 printing options for an individual job Macintosh, 5-20 Windows, 5-18 printing preferences (Windows), 5-17 Phaser® 6180MFP Multifunction Printer setting output quality mode, 6-12 printer’s IP address dynamically, 4-7 printer’s IP address manually, 4-8 the printer’s IP address automatically...
  • Page 248 7-15 install printer drivers for Windows 2000 or later, 4-11 printing options, 5-18 selecting printing options for an individual job, 5-18 WIA image manager, 7-16 Windows PostScript driver, 4-10 Xerox supplies recycling programs, 11-5 website resources, 10-41 Index-9 Index...

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