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Xerox VersaLink B71 Series User Documentation
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Xerox VersaLink B71 Series User Documentation

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Xerox
VersaLink
B71XX
®
®
Multifunction Printer User
Documentation

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Summary of Contents for Xerox VersaLink B71 Series

  • Page 1 Xerox VersaLink B71XX ® ® Multifunction Printer User Documentation...

  • Page 2: General Guidelines

    These ® include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards. The safety and environment testing and performance of this product have been verified using Xerox ® materials only. Note: Unauthorized alterations, which can include the addition of new functions or connection of external devices, can affect the product certification.
  • Page 3 Emergency Power Off If any of the following conditions occur, power off the printer immediately and disconnect the power cord from the electrical outlet. Contact an authorized Xerox service representative to correct the problem if: • The equipment emits unusual odors or makes unusual noises.

  • Page 4: Operational Guidelines

    Ozone is heavier than air and is not produced in amounts large enough to harm anyone. Install the printer in a well-ventilated room. For more information in the United States and Canada, go to www.xerox.com/environment. In other markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.

  • Page 5: Printer Supplies

    Agreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada.
  • Page 6 Symbol Description Warning: Moving parts. To avoid personal injury, use caution. Caution: Indicates a mandatory action to take in order to avoid damage to the property. Caution: To avoid damage to the property, be careful not to spill toner when handling the waste cartridge. Do not touch the part or area of the printer.
  • Page 7 E E n n v v i i r r o o n n m m e e n n t t a a l l , , H H e e a a l l t t h h a a n n d d S S a a f f e e t t y y C C o o n n t t a a c c t t I I n n f f o o r r m m a a t t i i o o n n For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact: •...

  • Page 8: Front View

    G G e e t t t t i i n n g g S S t t a a r r t t e e d d P P a a r r t t s s o o f f t t h h e e P P r r i i n n t t e e r r Front View 1.

  • Page 9: Duplex Automatic Document Feeder

    Duplex Automatic Document Feeder 1. Document Feeder Cover 3. Duplex Automatic Document Feeder Input Tray 2. Paper Guides 4. Document Output Tray...

  • Page 10: Internal Parts

    Document Glass Guidelines The document glass accommodates original size documents up to 297 x 432 mm (11.7 x 17.1 in.). Use the document glass rather than the duplex automatic document feeder to copy or scan the following types of original documents: •...
  • Page 11 Rear View 1. USB Host Port 4. Ethernet Port 2. USB Device Port 5. Foreign Device Interface 3. Wi-Fi Connectivity Port 6. Power Connection...

  • Page 12: Finishing Options

    Finishing Options There are two optional finishers: The Integrated Office Finisher and the Office Finisher with or without the Booklet Maker. Integrated Office Finisher 1. Finisher Tray 4. Staple Cartridge 2. Finisher Tray Extension 5. Finisher Front Cover 3. Integrated Office Finisher 6.
  • Page 13 Office Finisher 1. Booklet Maker (optional) 7. Staple Cartridge 2. Booklet Maker Side Cover (optional) 8. Finisher Front Cover 3. Right Tray 9. Office Finisher 4. Booklet Maker Staple Cartridge (optional) 10. Hole Punch Waste Container (optional) 5. Finisher Top Cover 11.
  • Page 14 Control Panel The control panel consists of a touch screen and buttons you press to control the functions available on the printer. The control panel: • Displays the current operating status of the printer. • Provides access to print, copy, and scan features. •...
  • Page 15 Description Item Name Power/Wake Button This button serves several power-related functions. When the printer is powered off, this button powers on the printer. When the printer is powered on, pressing this button displays a menu on the control panel. From this menu, you can choose to enter Sleep mode, restart, or power off the printer.
  • Page 16 The administrator can also generate reports listing usage data for individual users and groups. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB71XXdocs. Logging In Logging in is the process by which you identify yourself to the printer for authentication.
  • Page 17 If you do not log in to the printer for a long period of time, your account can be disabled automatically. Contact your system administrator for assistance. For more information, refer to the System Administrator Guide at www.xerox.com/office/ VLB71XXdocs.

  • Page 18: Convenience Authentication

    ® Smart Card When a Common Access Card system is installed on your Xerox device, access to the printer requires the use of a Smart Card. There are several models of card readers that are compatible with your device. To access the printer, insert the pre-programmed identification card into the reader, or place your card on the reader.

  • Page 19: Printing Information Pages

    Description Name Name Demonstration Print Demonstration Print provides a demonstration of the current print quality. Startup Page The Startup Page provides basic printer configuration and network information. Job History Report The printer retains information on previous print jobs, including the date, time, job type, document name, output color (for color devices only), paper size, number of pages, and results.
  • Page 20 The HTTPS certificate is used to encrypt communications between your computer and the Xerox device. • The Embedded Web Server page for your Xerox device can display an error message that the security certificate is not trusted. This configuration does not lessen the security of the communications between your computer and the Xerox device.
  • Page 21 To access the Remote Control Panel, first enable the feature. For details, contact your system administrator or refer to the System Administrator Guide at www.xerox.com/office/VLB71XXdocs. 1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

  • Page 22: Available Configurations

    You can obtain more information about your printer from these sources: Resource Location Installation Guide Packaged with the printer. Other documentation for your printer www.xerox.com/office/VLB71XXdocs Recommended Media List United States: www.xerox.com/rmlna European Union: www.xerox.com/rmleu Technical support information for your printer;...
  • Page 23 Features Print Speed for 1-Sided, VersaLink ® ® B7125 VersaLink ® ® B7130 VersaLink ® ® B7135 Black and White: A4 (210 x 297 mm), 25 ppm maximum 30 ppm maximum 35 ppm maximum Letter (8.5 x 11 in.) 216 x 356 mm, Legal 19 ppm maximum 23 ppm maximum 26 ppm maximum...
  • Page 24 Maximum standard print A3 (297 x 410 mm, 11.7 x 16.1 in.) size 279.4 x 431.8 mm (11 x 17 in.) Maximum print area 4 mm from the leading edge of the paper, 2 mm from the side edge and trailing edge of the paper Maximum printable area for a print job: 291.0 x 476.6 mm (11.5 x 18.8 in.) Maximum printable area for a copy job, for Document Glass: 291.0 x 425.8 mm...
  • Page 25 – Wi-Fi Kit – Fax Over IP Kit • External Keyboard • Bluetooth (AirPrint Discovery) • Hard drive • Internal Card Reader/RFID Kit • Xerox Common Access Card Enablement Kit ® • PostScript Kit • Convenience Stapler, including Work Surface...

  • Page 26: Print Speed

    35 ppm 22 ppm 13 ppm Heavyweight 1: 25 ppm 25 ppm 16 ppm 10 ppm 106–169 g/m Heavyweight 2: 12 ppm 8 ppm 170–256 g/m Note: The print speeds are based on Xerox VersaLink B7135 Multifunction Printer. ® ®...

  • Page 27: Weights And Dimensions

    P P h h y y s s i i c c a a l l S S p p e e c c i i f f i i c c a a t t i i o o n n s s Weights and Dimensions Base Model Width: 59.0 cm (23.2 in.)
  • Page 28 Base Model with Tandem Tray Module Width: 61.6 cm (24.2 in.) Depth: 67.1 cm (26.4 in.) Height: 111.7 cm (44.0 in.) Weight: 85.6 kg (188.7 lb.) Base Model with 3-Tray Module and Integrated Office Finisher Width: 66.6 cm (26.2 in.) Depth: 67.1 cm (26.4 in.) Height: 111.7 cm (44.0 in.) Weight: 92.8 kg (204.5 lb.)
  • Page 29 Base Model with 3-Tray Module and Office Finisher Width: 113.4 cm (44.6 in.) Depth: 67.1 cm (26.4 in.) Height: 111.7 cm (44.0 in.) Weight: 106.7 kg (235.2 lb.) Base Model with 3-Tray Module and Office Finisher with Booklet Maker Width: 113.5 cm (44.6 in.) Depth: 67.9 cm (26.7 in.) Height: 111.7 cm (44.0 in.) Weight: 118.7 kg (261.6 lb.)
  • Page 30 Base Model with 3-Tray Module, Office Finisher, Booklet Maker, and High-Capacity Feeder Width: 145.0 cm (57.0 in.) Depth: 67.9 cm (26.7 in.) Height: 111.7 cm (44.0 in.) Weight: 147.7 kg (325.6 lb.) Base Model with Tandem Tray Module, Office Finisher, Booklet Maker, and High-Capacity Feeder Width: 145.0 cm (57.0 in.) Depth: 67.9 cm (26.7 in.)

  • Page 31: Total Space Requirements

    Total Space Requirements Clearance Requirements for Base Model Width: 108.6 cm (42.8 in.) Depth: 156.7 cm (61.7 in.) Height: 112.3 cm (44.2 in.) Clearance Requirements for Single Tray and Stand Width: 111.5 cm (43.9 in.) Depth: 166.6 cm (65.6 in.) Height: 147.4 cm (58.0 in.)
  • Page 32 Clearance Requirements with Tandem Tray Module Width: 128.8 cm (50.7 in.) Depth: 166.6 cm (65.6 in.) Height: 147.4 cm (58.0 in.) Clearance Requirements with 3-Tray Module and Integrated Office Finisher Width: 128.8 cm (50.7 in.) Depth: 166.6 cm (65.6 in.) Height: 147.4 cm (58.0 in.)
  • Page 33 Clearance Requirements for 3-Tray Module with Office Finisher Width: 167.2 cm (65.8 in.) Depth: 166.6 cm (65.6 in.) Height: 147.4 cm (58.0 in.) Clearance Requirements for 3-Tray Module, Office Finisher, and Booklet Maker Width: 167.2 cm (65.8 in.) Depth: 166.6 cm (65.6 in.) Height: 147.4 cm (58.0 in.)
  • Page 34 Clearance Requirements with 3-Tray Module, Office Finisher, Booklet Maker, and High- Capacity Feeder Width: 190.9 cm (75.2 in.) Depth: 166.6 cm (65.6 in.) Height: 147.4 cm (58.0 in.) Clearance Requirements for Tandem Tray Module, Office Finisher, Booklet Maker, and High-Capacity Feeder Width: 190.9 cm (75.2 in.) Depth: 166.6 cm (65.6 in.) Height: 147.4 cm (58.0 in.)

  • Page 35: Relative Humidity

    E E n n v v i i r r o o n n m m e e n n t t a a l l S S p p e e c c i i f f i i c c a a t t i i o o n n s s Temperature •...

  • Page 36: Power Consumption And Activation Time

    B B a a s s i i c c R R e e g g u u l l a a t t i i o o n n s s Xerox has tested this printer to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this printer in a typical office environment.

  • Page 37: Environmental Benefits Of Duplex Printing

    Administrator Guide at www.xerox.com/office/VLB71XXdocs. Environmental Benefits of Duplex Printing Most Xerox products have duplex printing, also known as 2-sided printing, capability. This enables you to print on both sides of the paper automatically, and therefore helps to reduce the use of valuable resources by reducing your paper consumption.
  • Page 38 • Consult the dealer or an experienced radio/TV technician for help. Changes or modifications to this equipment not approved by Xerox can void the authority of the user to operate this equipment. To ensure compliance with Part 15 and Part 18 of the FCC rules, use shielded WARNING: interface cables.

  • Page 39: European Union Lot 4 Imaging Equipment Agreement Environmental Information

    Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden. Lärmemission Maschinenlärminformations-Verordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt 70 dB(A) oder weniger gemäß EN ISO 7779. Importeur Xerox GmbH Hellersbergstraße 2-4...

  • Page 40: Turkey Rohs Regulation

    41460 Neuss Deutschland Turkey RoHS Regulation In compliance with Article 7 (d), we hereby certify “it is in compliance with the EEE regulation.” “EEE yönetmeliğine uygundur.” C C o o p p y y R R e e g g u u l l a a t t i i o o n n s s United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances.
  • Page 41 • Adjusted Compensation Certificates for Veterans of the World Wars. 2. Obligations or Securities of any Foreign Government, Bank, or Corporation. 3. Copyrighted materials, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law.

  • Page 42: Other Countries

    • Proclamations, orders, regulations, or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queens Printer for Canada, or the equivalent printer for a province) • Marks, brands, seals, wrappers, or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission, or agency established by the Government of Canada or of a province or of a government of a state other than Canada...
  • Page 43 Telephone Company may request you to disconnect the equipment until the problem is resolved. Only a Xerox Service Representative or an authorized Xerox Service provider are authorized to make repairs to the printer. This applies at any time during or after the service warranty period. If...

  • Page 44: European Union

    Contact the state public utility commission, public service commission, or corporation commission for information. Your office could have specially wired alarm equipment connected to the telephone line. Make sure that the installation of this Xerox ® equipment does not disable your alarm equipment.
  • Page 45 Malta United Kingdom If you have problems with your product, contact your local Xerox representative. This product can be configured to be compatible with other country networks. Before reconnecting the device to a network in another country, contact your Xerox representative for assistance.
  • Page 46 A A l l l l C C o o u u n n t t r r i i e e s s If you are managing the disposal of your Xerox product, please note that the printer may contain lead, mercury, perchlorate, and other materials whose disposal may be regulated due to environmental considerations.

  • Page 47: Domestic/Household Environment

    In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures. Prior to disposal, please contact your local reseller or Xerox representative for end of life take-back information.

  • Page 48: Collection And Disposal Of Equipment And Batteries

    Collection and Disposal of Equipment and Batteries These symbols on the products and/or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste. For proper treatment, recovery, and recycling of old products and used batteries, please take them to applicable collection points, in accordance with your national legislation and the Directive 2002/96/EC and 2006/66/EC.
  • Page 49 Card Server Scan Description Copy Copy Feature Email Preset Use Preset to select values that were • • • • • stored previously. Select the required Preset from the menu. Output Color Use Output Color to control the color • •...
  • Page 50 Card Server Scan Description Copy Copy Feature Email Original Type The printer optimizes the image quality • • • • • • of the copies based on the type of images in the original document and how the original was created. Lighten/Darken Use the Lighten/Darken slider to make •...
  • Page 51 Card Server Scan Description Copy Copy Feature Email Original Size To ensure that you are scanning the • • • • • correct area of the documents, specify the original document size. Book Copying You can use the Book Copying feature to •...
  • Page 52 Card Server Scan Description Copy Copy Feature Email Quantity Use this option to enter the number of • required ID card copies. Preview Use this option to view a sample image. • • • • You can use Preview to continue scanning and adding pages to a job.
  • Page 53 Card Server Scan Description Copy Copy Feature Email Note: The system administrator can preset this option. Message Use Message to enter information to • • accompany the email. File Format Use the File Format option to specify the • • format of the saved image or to define a searchable image.
  • Page 54 Card Server Scan Description Copy Copy Feature Email Transmission It is unlawful to send a message from a • Header Text fax machine without the proper Transmission Header Text. Ensure that the name and telephone number of the sender, and the date and time of the transmission is included on all faxes.
  • Page 55 Working With P P o o w w e e r r O O p p t t i i o o n n s s The Power/Wake button is a single multifunction button on the control panel. • When used in conjunction with the main power switch, the Power/Wake button powers on the printer.
  • Page 56 P P o o w w e e r r i i n n g g O O f f f f t t h h e e P P r r i i n n t t e e r r To power off the printer: 1.

  • Page 57: Installation And Setup Overview

    Routers, network hubs and switches, modems, Ethernet cables, and USB cables are not included with your printer and must be purchased separately. Xerox recommends an Ethernet connection because it is typically faster than a USB connection, and it provides access to the Embedded Web Server.
  • Page 58 to connect to a network. If you are using a network connection, it is important to understand how your computer is connected to the network. Note: Hardware and cabling requirements vary for the different connection methods. Routers, network hubs, network switches, modems, Ethernet cables, and USB cables are not included with your printer and must be purchased separately.
  • Page 59 Wireless networking is available only on printers with the optional Wireless Network Adapter installed. Configuring the Printer for a Wireless Network Note: Before you configure wireless network settings, install the Xerox ® Wireless Network Adapter Kit. If you purchased and installed a Wireless Network Adapter Kit, you can connect the device to a wireless network.
  • Page 60 a. At the control panel, press the Power/Wake button, then touch Power Off. b. Open the front door, then press the main power switch to the Off position. To avoid damage to the printer, do not unplug the power cord while the Caution: printer powers down.
  • Page 61 Removing the Wireless Network Adapter. 4. Configure the Wi-Fi settings. For details about configuring the Wi-Fi settings, refer to the System Administrator Guide at www.xerox.com/office/VLB71XXdocs. Removing the Wireless Network Adapter To remove the Wireless Network Adapter: 1. Power off the printer: a.
  • Page 62 c. Open the front door, then press the main power switch to the Off position. To avoid damage to the printer, do not unplug the power cord while the Caution: printer powers down. 2. To release the Wireless Network Adapter from the connection panel on the side of the printer, gently grasp the adapter and push the release lever to the side.
  • Page 63 If the printer was installed previously in a wireless network environment, it could retain setup and configuration information from that environment. To prevent the printer from attempting to connect to the previous network, reset the wireless settings. For more information, refer to the System Administrator Guide at www.xerox.com/office/VLB71XXdocs.
  • Page 64 To connect to a Wi-Fi network at the control panel: 1. At the printer control panel, press the Home button. 2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/ office/VLB71XXdocs. 3. Touch Device > Connectivity > Wi-Fi.
  • Page 65 To configure the primary network at the control panel: 1. At the printer control panel, press the Home button. 2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/ office/VLB71XXdocs. 3. Touch Device > Connectivity > Primary Network.

  • Page 66: Initial Printer Setup

    • Apps Setup • Security Settings For more information on configuring the printer settings, refer to the System Administrator Guide at www.xerox.com/office/VLB71XXdocs. Configuring AirPrint AirPrint is a software feature that allows you to print from wired or wireless Apple iOS-based mobile devices and macOS-based devices without the need to install a print driver.

  • Page 67: Operating System Requirements

    If the Software and Documentation disc is not available, download the latest drivers from www.xerox.com/office/VLB71XXdrivers. 2. Click Xerox Smart Start — Driver Installer (Recommended). 3. At the License Agreement, click Agree. 4. From the list of discovered printers, select your printer.
  • Page 68 6. To complete the installation and close the installer window, click Done. Installing the Windows Print Driver Zip File From Xerox.com, you can download the print driver in a *.zip file. To install the print drivers on your computer, use the Windows Add Printer Wizard.
  • Page 69 If the Software and Documentation disc is not available, download the latest drivers from www.xerox.com/office/VLB71XXdrivers. 5. Click Xerox Smart Start — Driver Installer (Recommended). 6. At the License Agreement, click Agree. 7. From the list of discovered printers, select your printer, then click Quick Install.
  • Page 70 (mDNS), or for an LPD, LPR connection, connect ® using the IP address of your printer. For a non-network printer, create a desktop USB connection. For more information, go to the Online Support Assistant at: www.xerox.com/office/VLB71XXsupport. Adding the Printer Using Bonjour To add the printer using Bonjour ®...

  • Page 71: Hiding Or Showing An App On The Home Screen

    C C u u s s t t o o m m i i z z e e a a n n d d P P e e r r s s o o n n a a l l i i z z e e C C u u s s t t o o m m i i z z e e a a n n d d P P e e r r s s o o n n a a l l i i z z e e O O v v e e r r v v i i e e w w This chapter provides information on how to customize and personalize your device to meet the specific demands of your workflows.
  • Page 72 5. Release the app. 6. Touch Done. 7. Verify that the apps appear in the correct location on the Home screen. C C u u s s t t o o m m i i z z i i n n g g o o r r P P e e r r s s o o n n a a l l i i z z i i n n g g t t h h e e A A p p p p s s Customization enables you to modify the features available, delete a saved preset, or remove customized settings applied to an app.

  • Page 73: Customizing App Default Settings

    Saving Presets You can use this feature to save a particular combination of app settings for future jobs. You can save the settings with a name and retrieve them for later use. To save the current app settings: 1. At the printer control panel, press the Home button. 2.

  • Page 74: Removing Personalizations Using The Embedded Web Server

    3. Configure the required default settings. 4. Touch Save. 5. Touch Save Defaults. The new settings override the previous default settings. Removing Personalizations using the Embedded Web Server Note: Personalizations include your customized Home screen, Personal 1-Touch Apps, and Personal Favorites. This procedure removes all personalizations from your User Account. To remove all personalizations from your User Account: 1.
  • Page 75 9. Touch the option required. • Review Before Start: Use this option to review the job settings in the 1-Touch App. For copy jobs, you can change the copy quantity for each job. • Start Immediately: Use this option to start the job without reviewing the settings. 10.
  • Page 76 X X e e r r o o x x A A p p p p s s ® ® Xerox Apps are a gateway to the features and functions of your device. There are standard apps ® already installed and displayed on the Home screen. There are also apps that are installed as standard but are hidden when your device is used for the first time.
  • Page 77 4. Enter a valid email address using the touch screen keypad, then touch Enter. A message appears stating that completion instructions have been sent to the email address that you entered. Touch Close. 5. Access the email account for the email address that you provided to the Xerox App Gallery. ®...

  • Page 78: App Gallery

    Installing or Updating an App from the Xerox App Gallery ® ® Xerox Apps add, extend, or customize the functionality of your device. You can use the Xerox ® ® Gallery to browse and install apps at your device control panel.

  • Page 79: Device Overview

    App Gallery: ® 1. At the printer control panel, press the Home button. 2. Touch Xerox App Gallery. The App Gallery opens. Note: You can browse the App Gallery and view app descriptions without being logged in. To update apps, you must be logged in to the App Gallery.
  • Page 80 Device Options For details on configuring the printer settings, refer to the System Administrator Guide at www.xerox. com/office/VLB71XXdocs. The following Device options are available: Option Description Language Language allows you to set the language that appears on the control panel.

  • Page 81: Supply Status

    To check the supplies status and set up alerts using the Embedded Web Server, refer to the System Administrator Guide at www.xerox.com/office/VLB71XXdocs. Checking the Supplies Status at the Control Panel 1. To view status information for the printer supplies, touch Device > Supplies.
  • Page 82 You can use the Remote Services option in the Embedded Web Server to send error and usage information to the Xerox support team to help them resolve problems quickly. For information about enabling Remote Services and uploading information to Xerox, refer to the System Administrator Guide at www.xerox.com/office/VLB71XXdocs.

  • Page 83: Address Book Overview

    A A d d d d r r e e s s s s B B o o o o k k Address Book Overview Use the Device Address Book to create individual contacts or group contacts for use with the Email, Fax, and Scan To Apps. You can add contacts to the Device Address Book using the control panel or the Embedded Web Server.
  • Page 84 4. To change contact information, touch the information that you want to update, edit as needed, then touch OK. 5. To save your contact changes, touch OK. 6. To delete a contact, touch Delete Contact, then touch Delete. 7. To return to the Home screen, press the Home button. Adding or Editing Groups in the Address Book at the Control Panel Adding Groups in the Address Book at the Control Panel 1.
  • Page 85 3. Click Add Contact. 4. To enter a name, click the First Name, Last Name, or Company field, then enter the details. 5. Enter the contact details. • To add an email address to the contact, click the Email Plus icon (+), then enter an email address.

  • Page 86: Creating And Managing Favorites

    The Advanced option provides more settings for importing and exporting contact details and managing contacts. You can use the Advanced option to set up a directory service. For details about the Advanced options, refer to the System Administrator Guide at www.xerox.com/ office/VLB71XXdocs. Creating and Managing Favorites You can mark contacts as Favorites.
  • Page 87 When you use the Embedded Web Server Cloning feature, you can import and export Personal Favorites. For details, refer to the System Administrator Guide at www.xerox.com/office/ VLB71XXsupport. • When you reach the limit of 25 Personal Favorites within an app, you are required to delete a Personal Favorite before you can add a new one.
  • Page 88 1. At the printer control panel, press the Home button. 2. Touch Login, then enter a valid login name and password. 3. Load the original documents. 4. Touch the app required. 5. Touch the address book icon, then touch Contacts. To add a recipient, select a recipient from the list.
  • Page 89 10. If you are scanning from the document glass, when prompted, do one of the following: • To complete the job and return to the app, touch Done. • To scan another page, load a new original document on the document glass, then touch Add Page.

  • Page 90: Managing Jobs

    J J o o b b s s Jobs Overview Use Jobs to view current jobs, print saved, personal, and secure jobs, and view details of completed jobs. You can pause, delete, print, or view job progress or job details for a selected job.
  • Page 91 • For Windows, click Printer Properties. Depending on your application, the title of the button can vary. • For Macintosh, in the Print window, click Print Options, then select Xerox Features. 3. For Job Type, select Saved Job. 4. Type a job name or select a name from the list, then click OK.
  • Page 92 • For Windows, click Printer Properties. Depending on your application, the title of the button varies. • For Macintosh, in the Print window, click Preview, then select Xerox Features. 3. For Job Type, select Secure Print. 4. Type the passcode, confirm the passcode, then click OK.
  • Page 93 6. Select an option: • To print a Secure Print job, touch the job. • To print all the jobs in the folder, touch Print All. • To delete a Secure Print job, touch the Trash icon. At the prompt, touch Delete. •...
  • Page 94 • For Windows, click Printer Properties. Depending on your application, the title of the button varies. • For Macintosh, in the Print window, click Preview, then select Xerox Features. 3. For Job Type, select Sample Set. 4. Select any other required printing options.

  • Page 95: Managing Jobs Using The Embedded Web Server

    4. Select an option. • To print the remaining copies of the job, touch Release. • To delete the remaining copies of the job, touch Delete. 5. To return to the Home screen, press the Home button. Managing Jobs Using the Embedded Web Server You can view a list of active jobs and delete print jobs from the Active Jobs list in the Embedded Web Server.
  • Page 96 installed. To view all available features and to find out more about customizing the Copy App, refer to Customize and Personalize. For information about all the app features and available settings, refer to Apps Features. Making a Copy To make a copy: 1.
  • Page 97 8. If you are scanning from the document glass, when prompted, do one of the following: • To complete the job and return to the Copy App, touch Done. • To scan another page, load a new original document on the document glass, then touch Add Page.
  • Page 98 3. Touch Image Enhancement. 4. To enable Auto Background Suppression, touch the Auto Background Suppression toggle button. 5. To enable Auto Contrast, touch the Auto Contrast toggle button. 6. To adjust the Contrast manually, ensure that the Auto Contrast toggle button is off, then move the slider to increase or decrease the contrast.
  • Page 99 2. Touch Copy. 3. Touch Image Shift. 4. Select one of the following options. • Off: This option is the default setting. • Auto Center: This option centers the image on the page. • Snap to Edge: This option shifts the image to the edge of the document. Select one of the image-position options.
  • Page 100 5. Touch Original Document, then select the option that matches your original documents. • 1-Sided Original: This option scans only one side of the original image and produces 1-sided output files. • 2-Sided Original: This option scans both sides of the original image. •...
  • Page 101 1. At the printer control panel, press the Home button. 2. Touch Copy. 3. Touch Edge Erase. 4. Select one of the following options. • All Edges: This option erases all four edges by the same amount. To adjust the amount to erase, move the slider.
  • Page 102 Adding Annotations You can use the Annotations feature to add a page number, comment, date, or Bates Stamp to your copies. Note: If Booklet Creation is selected, you cannot add Annotations. To add annotations: 1. At the printer control panel, press the Home button. 2.

  • Page 103: Id Card Copy Overview

    d. Touch Number of Digits, then select the required option. e. To adjust which pages contain the selected annotation, touch Apply To, then select the required option. f. Touch OK. 8. To change the text formatting, touch Format & Style. Adjust the settings as required, then touch 9.

  • Page 104: Email Overview

    Before using Email, set up and configure the Email features on the printer. For details, refer to the System Administrator Guide at www.xerox.com/ office/VLB71XXdocs. You can adjust various settings for individual Email jobs and save settings as Presets for future jobs.
  • Page 105 4. Touch Email. 5. Enter recipients: • To enter the email address manually into the To field, type the address using the touch screen keypad. Touch Enter. • To select a contact or group from the Address Book, touch the Address Book icon. Touch Favorites or Contacts, then select a recipient.
  • Page 106 Before you scan to an email address, ensure that you configure the printer with the email server information. For details, refer to the System Administrator Guide at www.xerox.com/office/ VLB71XXdocs. To scan an image and send it to an email address: 1.
  • Page 107 9. To change the email body message, from Email Features, touch Message, then enter a new message. Touch OK. 10. To begin the scan, touch Scan. 11. If you are scanning from the document glass, when prompted, to finish, touch Done, or to scan another page, touch Add Page.
  • Page 108 10. To begin the scan, press Scan. If you are scanning from the document glass, when prompted, to finish, touch Done, or to scan another page, touch Add Page. Note: If you are scanning a document from the automatic document feeder, a prompt does not appear.
  • Page 109 • Before scanning, ensure that your computer and the printer are plugged in, powered on, and connected to an active network. • On your computer, ensure that you have the correct print driver software installed. For details, refer to Installing the Software.
  • Page 110 11. If you are scanning from the document glass, when prompted, to finish, touch Done, or to scan another page, touch Add Page. Note: If you are scanning a document from the automatic document feeder, a prompt does not appear. 12.
  • Page 111 Note: When you open a shared folder, a Shared Folder banner appears in the Finder for the folder and subfolders. Adding an SMB Folder as an Address Book Entry from the Embedded Web Server 1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.
  • Page 112 Software. • On your printer, ensure that WSD is enabled. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB71XXdocs. 1. Load the original document on the document glass or in the duplex automatic document feeder. 2. On your computer, select the Windows Fax and Scan application, then click Run.
  • Page 113 Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or print driver type. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB71XXdocs. You can adjust various settings for individual Fax jobs and save settings as Presets for future jobs. The...
  • Page 114 installed. To view all available features and to find out more about customizing the Fax App, refer to Customize and Personalize. For information about all the app features and available settings, refer to Apps Features. Sending a Fax To send a fax: 1.
  • Page 115 Note: Before you use this feature, ensure that the printer is set to the current time. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB71XXdocs. To specify the time to send your fax: 1. At the printer control panel, press the Home button.
  • Page 116 2. Log in as Admin. Note: For information on logging in as a system administrator, refer to the System Administrator Guide at www.xerox.com/office/VLB71XXdocs. 3. Touch Device > Apps > Fax. 4. Touch Cover Sheet Comments. 5. Select a Not in Use comment.
  • Page 117 2. Log in as Admin. Note: For information on logging in as a system administrator, refer to the System Administrator Guide at www.xerox.com/office/VLB71XXdocs. 3. Touch Device > Apps > Fax. 4. Touch Fax Forwarding > Fax Forwarding. 5. Select Off, Receive Only, Send Only, or Send & Receive.
  • Page 118 Note: Before you can receive a Secure Fax, ensure that the Secure Fax Receive feature is enabled. For details, refer to the System Administrator Guide at www.xerox.com/office/ VLB71XXdocs. To print a secure fax: 1. At the printer control panel, press the Home button, then touch Jobs.
  • Page 119 Polling a Remote Fax Machine Fax Polling allows the printer to retrieve a fax stored on another fax machine that supports fax polling. Note: This feature is hidden from view when the Fax App is installed, for more information refer Customize and Personalize.
  • Page 120 File > Print or press CMD+P. 2. Select the required printer. 3. To access the fax driver settings, click Preview, select Xerox Features, then from Job Type list, select Fax. 4. To add a recipient, in the Fax window, click the Recipients tab, then click the Add Recipient icon.
  • Page 121 Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or print driver type. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB71XXdocs. You can adjust settings for individual server fax jobs, save settings as Presets for future jobs, and customize server fax features.
  • Page 122 Note: Before you use this feature, ensure that the printer is set to the current time. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB71XXdocs. To specify the time to send your server fax: 1. At the printer control panel, press the Home button.
  • Page 123 8. If you are scanning from the document glass, when prompted, do one of the following: • To complete the job and return to the Server Fax App, touch Done. • To scan another page, load a new original document on the document glass, then touch Add Page.
  • Page 124 Note: If this feature does not appear, enable the feature or contact the system administrator. For more information, see the System Administrator Guide at www.xerox. com/office/VLB71XXdocs. 3. Add files using the Browse USB screen. • To print a group of print-ready files, for the USB drive or folder, touch the Select All icon.

  • Page 125: Printbyxerox Overview

    You can use the Xerox @PrintByXerox App to print email attachments and documents ® sent to your printer from mobile devices. When your Xerox device is connected to the Internet, the @PrintByXerox App works with the Xerox ® Workplace Cloud for simple email-based printing.
  • Page 126 3. Load your original documents. • Use the document glass for single pages, or for paper that cannot be fed using the duplex automatic document feeder. Lift the automatic document feeder, then place the original document face down in the upper-left corner of the document glass. •...

  • Page 127: Print Driver Help

    4. Select your printer. 5. To access the print driver settings, for Windows, select Printer Properties, Print Options, or Preferences. For Macintosh, select Xerox Features. The title of the button can vary depending on your application. 6. Modify the print driver settings as necessary, then click OK.

  • Page 128: Windows Printing Options

    Information about Printing Preferences appears in the Help window. From there, you can select by topic, or use the search field to find the information or function you need. Windows Printing Options Setting Default Printing Options for Windows When you print from any software application, the printer uses the print job settings specified in the Printing Preferences window.
  • Page 129 2. For your printer, select Printing preferences: • For Windows Server 2008 or later, Windows 7, or Windows 8, right-click the icon for your printer, then click Printing preferences. • For Windows 10, click the icon for your printer, then click Manage > Printing preferences. 3.
  • Page 130 6. To save the settings, click OK. Saving a Set of Commonly Used Printing Options for Windows You can define and save a set of options, so that you can apply them to future print jobs. In Xerox ® App Gallery, you can save an app as default, so you can have app-by-app default settings for printing.

  • Page 131: Macintosh Printing Options

    4. Select any other required printing options from the lists. 5. Click Print to send the job to the printer. Selecting Finishing Options for Macintosh If your printer has a finisher installed, select finishing options in the Xerox Features of the print ®...

  • Page 132: Unix, Linux, And As/400 Printing

    Print Driver package provides tools for you to manage printers connected in UNIX and ® Linux environments. To provide printer spooling and network print server functionality, UNIX-based printing uses LPD/LPR port 515 or lp to port 9100. Xerox printers can communicate using either protocol. Xerox Printer Manager ® ®...
  • Page 133 ® UNIX Printing System) print driver. You do not need both drivers. Xerox recommends that you install one of the full-featured custom print drivers for Linux. To locate drivers for your printer, go to www.xerox.com/drivers. If you use CUPS, ensure that CUPS is installed and running on your workstation. For instructions to install and build CUPS, refer to Easy Software Products in the CUPS Software Administrators Manual.

  • Page 134: Mobile Printing Options

    ® for CUPS (Common UNIX Printing System). 2. Copy the PPD file to the CUPS ppd/Xerox folder on your workstation. If you are unsure of the folder location, use the Find command to find the folder. 3. Follow the instructions that are included with the PPD file.
  • Page 135 For details on using Wi-Fi Direct, refer to the documentation provided with your mobile device. Note: Depending on which mobile device you are using, the printing procedure varies. Printing with AirPrint You can print directly from your iPhone, iPad, iPod touch, or Mac using AirPrint .
  • Page 136 • For Windows, click Printer Properties. Depending on your application, the title of the button can vary. • For Macintosh, in the Print window, click Print Options, then select Xerox Features. 3. For Job Type, select Saved Job. 4. Type a job name or select a name from the list, then click OK.
  • Page 137 • For Windows, click Printer Properties. Depending on your application, the title of the button varies. • For Macintosh, in the Print window, click Preview, then select Xerox Features. 3. For Job Type, select Secure Print. 4. Type the passcode, confirm the passcode, then click OK.
  • Page 138 6. Select an option: • To print a Secure Print job, touch the job. • To print all the jobs in the folder, touch Print All. • To delete a Secure Print job, touch the Trash icon, then at the prompt, touch Delete. •...
  • Page 139 • For Windows, click Printer Properties. Depending on your application, the title of the button varies. • For Macintosh, in the Print window, click Preview, then select Xerox Features. 3. For Job Type, select Sample Set. 4. Select any other required printing options.
  • Page 140 5. To return to the Home screen, press the Home button. P P r r i i n n t t i i n n g g F F e e a a t t u u r r e e s s Selecting Paper Options for Printing There are two ways to select the paper for your print job.

  • Page 141: Print Quality

    • 2-Sided Print, Flip on Short Edge: This option prints on both sides of the paper. The images print to allow binding on the short edge of the paper. The following illustrations show the result for documents with portrait and landscape orientations, respectively: Note: 2-Sided Printing is part of the Earth Smart settings.

  • Page 142: Printing Booklets

    The Special Pages options control how covers, inserts, and exception pages are added to your printed document. • For Windows, the Special Pages tab is on the Document Options tab. • For Macintosh, in the Print window, in Xerox Features, Special Pages is in the Paper field for Paper/ Output.
  • Page 143 Printing Cover Pages A cover page is the first or last page of a document. You can select paper sources for the cover pages that are different from the source used for the body of a document. For example, you can use your company letterhead for the first page of a document.
  • Page 144 • Pages: Specifies the page or range of pages that use the exception page characteristics. Separate individual pages or page ranges with commas. Specify pages within a range with a hyphen. For example, to specify pages 1, 6, 9, 10, and 11, type 1,6,9-11. •...
  • Page 145 5. Specify the scaling angle and position of the watermark: • Select the scaling option that specifies the size of the picture in relation to the original image. Use the arrows to scale the image in increments of 1%. • To define the angle of the image on the page, specify the position option or to rotate the image left or right by increments of 1, use the arrows.

  • Page 146: Advanced Tab

    Note: For Macintosh, to print portrait text and images in landscape orientation, clear the Auto Rotate check box. Advanced Tab You can use the Advanced tab to set advanced printing options. Selections on this tab apply to all jobs that you print with the print driver. Note: Not all options listed are supported on all printers.
  • Page 147 Defining Custom Paper Sizes To print on custom paper sizes, define the custom width and length of the paper in the print driver software and on the printer control panel. When setting the paper size, ensure that you specify the same size as the paper in the tray.
  • Page 148 Creating and Saving Custom Sizes for Macintosh 1. In the application, click File > Print. 2. Click Paper Size, then select Manage Custom Sizes. 3. To add a new size, in the Manage Paper Sizes window, click the plus sign (+). 4.
  • Page 149 3. In the Print dialog box, click Printer Properties. 4. On the Printing Options tab, from the Paper list, select the required custom paper size and type. 5. Select any other required options, then click OK. 6. In the Print dialog box, click Print. Printing on Custom-Size Paper from the Windows V4 Print Driver Note: Before you print on custom-size paper, define and save the custom paper size as a Form.

  • Page 150: Ordering Paper

    Your printer is designed to use various paper and other media types. To ensure the best print quality and to avoid jams, follow the guidelines in this section. For best results, use Xerox paper and media recommended for your printer. Ordering Paper To order paper or other media, contact your local reseller or visit www.xerox.com/office/...
  • Page 151 The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does Caution: not cover damage caused by using unsupported paper or specialty media. The Xerox Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your local representative for details.

  • Page 152: Supported Paper Types And Weights

    Supported Paper Types and Weights Trays Paper Types Weights Trays 1–4 of all configurations Bond 60–105 g/m Hole-Punched Letterhead Plain Plain Reloaded Pre-Printed Recycled Custom Lightweight Cardstock 106–169 g/m Lightweight Cardstock Reloaded Lightweight Glossy Cardstock Lightweight Glossy Cardstock Reloaded Cardstock 170–216 g/m Cardstock Reloaded Glossy Cardstock...
  • Page 153 Trays Paper Types Weights Lightweight Cardstock 106–169 g/m Lightweight Cardstock Reloaded Lightweight Glossy Cardstock Lightweight Glossy Cardstock Reloaded Cardstock 170–216 g/m Cardstock Reloaded Glossy Cardstock Glossy Cardstock Reloaded Labels 106–169 g/m Heavyweight Labels 170-216 g/m Envelopes 75–90 g/m Tray 6 Bond 60–105 g/m Hole-Punched...

  • Page 154: Supported Standard Paper Sizes

    Supported Standard Paper Sizes North American Standard Tray European Standard Sizes Sizes Trays 1 and 2 in all configurations A5 (148 x 210 mm, 5.8 x 8.3 in.) Statement (140 x 216 mm, 5.5 x 8.5 in.) Trays 3 and 4 in the 3-Tray module B5 (176 x 250 mm, 6.9 x 9.8 in.) Executive (184 x 267 mm, 7.25 x A4 (210 x 297 mm, 8.3 x 11.7in.)

  • Page 155: Supported Standard Paper Sizes For Automatic 2-Sided Printing

    North American Standard Tray European Standard Sizes Sizes Tray 6 A4 (210 x 297 mm, 8.3 x 11.7 in.) Executive (184 x 267 mm, 7.25 x 10.5 in.) Letter (216 x 279 mm, 8.5 x 11 in.) Envelope Tray DL envelope (110 x 220 mm, 4.33 Monarch envelope (98 x 190 mm, x 8.66 in.) 3.9 x 7.5 in.)

  • Page 156: Configuring Tray Settings

    Note: To configure tray settings, log in as the system administrator. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB71XXdocs. To configure the tray settings: 1. At the printer control panel, touch Device.
  • Page 157 Configuring Trays 3 and 4 of the Tandem Tray Module Trays 3 and 4 in the Tandem Tray Module are high-capacity paper trays. Configure Trays 3 and 4 to support the paper in use. If you are configuring the trays for the first time, configure them for the paper size that you need. If you change the paper size, reconfigure the tray for the new paper size.
  • Page 158 2. To remove the spacer plate, grasp the spacer plate and lift upward. 3. Place the tabs at the bottom of the spacer plate into the slots in the bottom of Tray 6 that correspond with the paper size. 4. Slide the top of the spacer plate down to engage the peg on the back of the tray into the matching hole in the plate.
  • Page 159 6. Repeat these steps for the spacer plate at the front of Tray 6. 7. On the top of the side gate, locate the pin. 8. Lift the pin, then guide it to the desired paper size in the slot. 9.

  • Page 160: Loading Paper In Trays

    L L o o a a d d i i n n g g P P a a p p e e r r Loading Paper in Trays 1-4 You use the same method to load paper in Trays 1 and 2, and for Trays 3 and 4 when they are part of the 3-Tray Module.
  • Page 161 3. To move out the length or width paper guides, pinch the guide locks, then slide out the length or width paper guides. 4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface. This procedure separates any sheets that are stuck together and reduces the possibility of jams.
  • Page 162 5. Load paper in the tray. Do one of the following: • For long-edge feed: • Insert letterhead and pre-printed paper face up with the top edge toward the back. • Load hole-punched paper with the holes to the left. •...
  • Page 163 6. To adjust the length and width guides to fit the paper, pinch the guide locks, then slide the paper guides in until they touch the paper. 7. Slide the tray back into the printer. 8. To change the settings to match the paper loaded in the tray, at the control panel, select the correct options for paper size, type, and color.
  • Page 164 1. Pull out the tray until it stops. Wait for the tray to lower and stop. 2. Fan the edges of the paper before loading it into the paper trays. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams. Note: To avoid paper jams and misfeeds, do not remove paper from its packaging until necessary.
  • Page 165 4. Slide the tray back into the printer. 5. To change the settings to match the loaded paper, at the control panel, select the correct options for paper type and color. 6. To confirm the settings, touch OK. To change the paper settings when the tray is set to Dedicated mode, refer to Configuring Tray Settings.
  • Page 166 3. Move the width guides to the edges of the tray. 4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface. This procedure separates any sheets that are stuck together and reduces the possibility of jams. Note: To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to use it.
  • Page 167 5. Load the paper in the tray. • For long-edge feed: • For 1-sided printing, load letterhead or pre-printed paper face down with the top edge toward the back. Load hole-punched paper with the holes to the right. • For 2-sided printing, load letterhead or pre-printed paper face up with the top edge toward the back.
  • Page 168 • For 2-sided printing, load letterhead or pre-printed paper face up with the top edge to the left. Load hole-punched paper with the holes toward the front. Note: Do not load paper above the maximum fill line on the width guides. Overfilling the tray can cause the printer to jam.
  • Page 169 1. Pull out Tray 6 from the high-capacity feeder until it stops. Open the side gate until it stops. 2. Wait for the tray to lower and stop. 3. The control panel displays the paper tray settings. Ensure that you load the correct paper type into the tray.
  • Page 170 P P r r i i n n t t i i n n g g o o n n S S p p e e c c i i a a l l P P a a p p e e r r To order paper or other media, contact your local reseller or visit www.xerox.com/office/ VLB71XXsupplies.
  • Page 171 Loading Envelopes in the Bypass Tray 1. Open the bypass tray. 2. Move the width guides to the edges of the tray. Note: If you do not load envelopes in the bypass tray right after they have been removed from the packaging, they can bulge. To avoid jams, flatten the envelopes.
  • Page 172 3. Load Number 10, C5, DL, or Monarch envelopes with flaps facing up and the long edge going into the printer first. Note: For envelopes to print correctly, when you load envelopes with the flaps open, in the print driver, set the orientation as needed. To flip the images, in the print driver, select Rotate Image 180 Degrees.
  • Page 173 2. Load envelopes in the tray. • For DL, Monarch, No. 10, and C5 envelopes with the flap on a long edge: • Load envelopes face down with the flaps closed, and flaps toward the left. • Adjust the paper guides so that they rest lightly against the edges of the envelopes. Ensure that the maximum fill line is visible or that there are no more than 50 envelopes loaded in the tray.
  • Page 174 4. The control panel displays the Paper Settings. • To select a new envelope size, touch Size. • To select a new paper color, touch Color. Note: When you select an envelope size, the paper type defaults to Envelope. 5. To confirm the settings, touch Confirm. Labels You can print labels from any tray.
  • Page 175 4. To move out the length or width paper guide, release the guide lock, then slide out the length or width paper guide. 5. Load labels in the tray. • For long-edge feed, insert labels face up with the top edge toward the back. •...
  • Page 176 6. Adjust the length and width guides to fit the paper. 7. Slide the tray back into the printer. 8. At the control panel, select the correct paper size, type, and color. Ensure that the paper type is set to Labels. Note: To change the paper settings when the tray is set to Dedicated mode, refer to Configuring Tray...
  • Page 177 2. To load labels in the tray, insert labels face up with the top edge toward the back. Stack the labels against the left-rear corner of the tray as shown. 3. Slide the tray back into the printer. 4. At the control panel, select the correct paper type and color. Ensure that the paper type is set to Labels.
  • Page 178 3. Load labels in the tray. • For long-edge feed, load labels face down with the top edge toward the back of the printer. • For short-edge feed, load labels face down with the top edge to the right. Note: Do not load paper above the maximum fill line.
  • Page 179 Loading Labels in Tray 6 1. Pull out Tray 6 from the high-capacity feeder until it stops. Open the side gate until it stops. 2. Wait for the tray to lower and stop. Note: Ensure that labels are the correct size for the tray. Do not load custom-size paper into Tray 6.

  • Page 180: Cleaning The Exterior

    M M a a i i n n t t e e n n a a n n c c e e G G e e n n e e r r a a l l P P r r e e c c a a u u t t i i o o n n s s Internal parts of the printer can be hot.
  • Page 181 3. Open the document cover. 4. Wipe the surfaces of the document glass and CVT glass until they are clean and dry. Note: For best results, to remove marks and streaks, use Xerox Glass Cleaner. ® 5. Wipe the white underside of the document cover until it is clean and dry.
  • Page 182 a. On the left side of the document cover, lower the lever. b. Separate the left end of the document cover from the lens assembly, and continue to lower the lever. 2. Using a soft, lint-free cloth moistened with water, wipe the mirrored glass, metal strip, both sides of the white-plastic strip, and the rollers.

  • Page 183: Cleaning The Interior

    Power off the printer immediately and wait 40 minutes for the fuser to cool. Try to remove the paper jam after the printer has cooled. If the error persists, contact your Xerox representative. Cleaning the Printhead Lens The print head LED lens requires regular cleaning to maintain print quality.
  • Page 184 2. Open the front door of the printer. 3. Remove the print head LED lens-cleaning rod from inside the front door. 4. Slowly push the cleaning rod into the printer until it stops, then pull it out. Repeat this action two more times.

  • Page 185: Adjusting Paper Registration

    Verifying Paper Registration 1. At the printer control panel, press the Home button. 2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/ office/VLB71XXdocs. 3. Touch Device > Support > Image Position. 4. Select the source paper tray for the registration print.
  • Page 186 Performing a Paper Registration Adjustment 1. At the control panel, press the Home button. 2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/ office/VLB71XXdocs. 3. Touch Device > Support > Image Position. 4. To adjust registration, select the source paper tray.

  • Page 187: Adjusting The Altitude

    S S u u p p p p l l i i e e s s Consumables Consumable supplies are printer supplies that become depleted during the operation of the printer. Consumable supplies for this printer include the following: • Genuine Xerox Black Toner Cartridge ® • Staple Cartridges for the following finishers:...
  • Page 188 Agreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada.
  • Page 189 2. Touch Device > About > Information Pages. 3. Touch Supplies Usage Report. 4. To return to the Home screen, press the Home button. Recycling Supplies For more information on the Xerox ® supplies recycling program, go to www.xerox.com/gwa. Toner Cartridges General Precautions When replacing a toner cartridge, be careful not to spill the toner.

  • Page 190: Replacing The Drum Cartridge

    Electric sparks inside the vacuum cleaner can cause a fire or explosion. If you spill a large volume of toner, contact your local Xerox representative. Never throw a toner cartridge into an open flame. Remaining toner in the cartridge WARNING: can catch fire and cause burn injuries or an explosion.
  • Page 191 Note: Each drum cartridge includes installation instructions. Printer Status Message Cause and Solution Reorder Drum Cartridge The drum cartridge is nearing the end of its life. Order a new drum cartridge. Replace Drum Cartridge The drum cartridge has reached the end of its life. Replace the drum cartridge with a new one.
  • Page 192 4. Pinch both sides of the staple pack and remove the staple pack from the cartridge. 5. Insert the front side of the new staple pack into the staple cartridge, then push the rear side into the cartridge. 6. Grasp the new staple cartridge by the orange handle, then insert the cartridge into the stapler until it clicks.
  • Page 193 1. Open the finisher front door. 2. Reach into the finisher cabinet and pull the stapler toward you until it stops. 3. Push the stapler assembly to the right, as shown. 4. To remove the staple cartridge, grasp the orange handle, then pull it firmly toward you. 5.
  • Page 194 6. Insert the front side of the new staple pack into the staple cartridge, then push the rear side into the cartridge. 7. Grasp the new staple cartridge by the orange handle, then insert the cartridge into the stapler assembly until it clicks. 8.
  • Page 195 2. If the staple cartridges are not visible, grip the vertical panels at the left and right of the opening and slide the panels to the center. 3. Hold the tabs on both sides of the staple cartridge and pull the cartridge out of the finisher. 4.
  • Page 196 6. Close the booklet maker side cover. Replacing Staples in the Convenience Stapler 1. To open the stapler head, rotate the stapler head 180 degrees counterclockwise. 2. Grip the staple cartridge and pull it out of the stapler head. 3. Unpack the new staple cartridge. Remove any partial strips and any staple strips that are not flat.
  • Page 197 4. Install the new staple cartridge in the stapler head. The staple cartridge clicks into place. 5. To close the stapler head, rotate the stapler head 180 degrees clockwise. Emptying the Hole Punch Waste Container When the hole punch waste container is full, a message appears on the control panel. Emptying the Hole Punch Waste Container in the Office Finisher Do not perform this procedure while the printer is printing.
  • Page 198 2. Pull out the hole-punch waste container. 3. Empty the container. 4. Insert the container all the way into the finisher. 5. Close the finisher transport top cover.

  • Page 199: Viewing The Meter Reading

    Services Upload feature to simplify the process. You can enable Remote Services to send billing meter readings to Xerox automatically so that you do not have to collect the readings manually. For more information, refer to the System Administrator Guide at www.xerox.com/...

  • Page 200: Troubleshooting

    Caution: lighting. Do not touch or scratch the surface of the drum. Failure to repackage the printer properly for shipment can result in damage not Caution: covered by the Xerox Warranty, Service Agreement, or Total Satisfaction Guarantee. The ® Xerox Warranty, Service Agreement, or Total Satisfaction Guarantee do not cover damage to ®...
  • Page 201 The printer has an error. If the Status LED is blinking amber, follow the instructions on the control panel to clear the error. If the error persists, contact your Xerox representative. The printer is out of paper. Load paper into the tray.
  • Page 202 Power off the printer, confirm that the power cord is plugged in correctly to the printer and the outlet, then power on the printer. If the error persists, contact your Xerox representative. The printer is busy. If the Status LED is flashing blue, a previous print job could be the problem.
  • Page 203 Automatically Select. 4 Check that you have the latest print driver installed. For details, go to www.xerox.com/office/ VLB71XXsupport. Note: To have the print driver select the tray, set the tray used as the paper source to Auto...
  • Page 204 There is an obstruction or debris inside the printer. Power off the printer and remove the obstruction or debris. If you cannot remove it, contact your Xerox representative. P P a a p p e e r r T T r r a a y y D D o o e e s s N N o o t t C C l l o o s s e e...
  • Page 205 40 minutes for the fuser to cool. Try to remove the jam after the printer has cooled. If the error persists, contact your Xerox representative. Do not attempt to clear any paper jams using tools or instruments. This can Caution: permanently damage the printer.
  • Page 206 M M i i n n i i m m i i z z i i n n g g P P a a p p e e r r J J a a m m s s The printer is designed to function with minimal paper jams using Xerox-supported paper. Other paper types can cause jams.

  • Page 207: Clearing Jams In The Document Feeder

    C C l l e e a a r r i i n n g g P P a a p p e e r r J J a a m m s s Clearing Jams in the Document Feeder To resolve the error that appears on the control panel, remove all paper from the Duplex Automatic Document Feeder areas.
  • Page 208 5. To access the second-side scanning lens assembly, on the left side of the document cover, lower the lever. Remove the original document in the direction shown. 6. If the original document is not visible when the document feeder is opened, close the document feeder.
  • Page 209 2. Pull out the tray until it stops. 3. Remove the paper from the tray. 4. If the paper is torn, remove the tray completely and check inside the printer for torn pieces of paper. 5. Reload the tray with undamaged paper, then push the tray in until it stops. 6.
  • Page 210 2. If the paper is torn, check inside the printer for torn pieces of paper. 3. Fan the paper that you removed and ensure that all four corners align neatly. 4. Insert the paper into the Bypass Tray with the print side face down. Ensure that the leading edge of the paper lightly touches the paper-feed entrance.
  • Page 211 2. Remove the jammed paper. 3. If paper is jammed at the exit to the output tray, to remove it, carefully pull it straight out in the direction shown. Note: Toner can adhere to the transfer roller. This does not affect print quality. 4.
  • Page 212 Clearing Jams at Door B 1. Pull the release lever, then open Door B. 2. Remove the jammed paper from the paper tray feed area. Note: If the paper is torn, remove all torn pieces from the printer. 3. For paper jammed in the upper position, look inside the printer, locate the paper, then remove it. Note: If the paper is inaccessible, refer to Clearing Jams at Door...
  • Page 213 5. Close Door B. Clearing Jams at Door C 1. Open the Bypass Tray, lift the release lever, then open Door A. The area around the Fuser can be hot. Use caution to avoid injury. WARNING: Do not touch the transfer roller. Touching the roller can reduce image quality. Caution: 2.

  • Page 214: Multiple Sheets Pulled Together

    Remove the paper from the paper tray. Load new, dry paper into the tray. Too much static electricity is present. Load a new ream of paper. Using unsupported paper. Use only Xerox -approved paper. For details, refer to Supported ® Paper.

  • Page 215: Paper Misfeeds

    Remove the moist paper and replace it with new, dry paper. Using paper of the wrong size, thickness, or type. Use only Xerox approved paper. For details, refer to Supported Paper The feed rollers are dirty. With a clean, lint-free cloth moistened with water, wipe the feed rollers until they are clean.

  • Page 216: Paper Jam Message Stays On

    Paper Jam Message Stays On Probable Causes Solutions Paper remains jammed in the printer or finisher. Recheck the paper path and ensure that you have removed all of the jammed paper from the printer and finisher areas. One of the printer doors is open. Check the doors on the printer.
  • Page 217 2. Carefully remove the jammed paper. Note: If the paper is torn, remove all torn pieces of jammed paper from the printer. 3. Rotate the green knob in the direction shown, then carefully remove the jammed paper. 4. Close the finisher front door.

  • Page 218: Clearing Jams Under The Office Finisher Top Cover

    C C l l e e a a r r i i n n g g P P a a p p e e r r J J a a m m s s i i n n t t h h e e O O f f f f i i c c e e F F i i n n i i s s h h e e r r Clearing Jams Under the Office Finisher Top Cover 1.
  • Page 219 2. Remove the jammed paper. Note: If the paper is torn, remove all torn pieces of the jammed paper from the finisher. 3. Close the finisher transport cover. C C l l e e a a r r i i n n g g S S t t a a p p l l e e J J a a m m s s C C l l e e a a r r i i n n g g S S t t a a p p l l e e J J a a m m s s i i n n t t h h e e I I n n t t e e g g r r a a t t e e d d O O f f f f i i c c e e F F i i n n i i s s h h e e r r Do not perform this procedure while the printer is printing.
  • Page 220 4. To open the clamp to gain access to the jammed staples, pull the clamp in the direction shown. 5. Remove the jammed staples, then push the clamp in the direction shown until the clamp clicks into the locked position. The points of the jammed staples are sharp.

  • Page 221: Clearing Staple Jams In The Office Finisher

    7. Close the finisher front door. S S t t a a p p l l e e J J a a m m s s i i n n t t h h e e O O f f f f i i c c e e F F i i n n i i s s h h e e r r Clearing Staple Jams in the Office Finisher Do not perform this procedure while the printer is printing.
  • Page 222 4. To remove the staple cartridge, grasp the orange handle, then pull the handle toward you. 5. Check inside the finisher for any loose staples, then remove the staples. 6. To open the staple cartridge clamp, pull the clamp in the direction shown. 7.
  • Page 223 8. Grasp the orange handle, then insert the cartridge into the stapler assembly until the cartridge clicks into place. 9. Close the finisher front door. Clearing Booklet Staple Jams in the Office Finisher Do not perform this procedure while the printer is printing. Caution: 1.
  • Page 224 3. Hold the tabs on both sides of the staple cartridge and pull the cartridge out of the finisher. 4. To remove the jammed staples, pull the staples in the direction shown. The points of the jammed staples are sharp. Remove the jammed staples WARNING: carefully.
  • Page 225 The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does Caution: not cover damage caused by using unsupported paper or specialty media. The Xerox Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Contact your local Xerox representative for details.
  • Page 226 For details, refer to Information Pages. If the print quality does not improve after performing the appropriate action, contact your Xerox representative. Note: To maintain print quality, the toner cartridge is designed to provide a warning message when the toner level is low.
  • Page 227 • Ensure that the humidity in the room is within specifications. For details, see Relative Humidity. The output is blank. • Power off the printer, then power on again. • If the error persists, contact your Xerox representative. Streaks appear in the output. • Replace the Drum Cartridge.
  • Page 228 Symptom Solutions • If the error persists, contact your Xerox representative. The output has a mottled appearance. • Verify that the paper is the correct size, type, and weight. If not, change the paper settings. • Ensure that the humidity in the room is within specifications.
  • Page 229 C C o o p p y y a a n n d d S S c c a a n n P P r r o o b b l l e e m m s s If the copy or scan quality is poor, refer to the following table. If the problem persists, for online support information, go to www.xerox.com/office/VLB71XXsupport.
  • Page 230 Symptoms Solutions Lines or streaks only present in copies made from the There is debris on the CVT glass or the second-side document feeder. scanning lens assembly. When scanning, the paper from the document feeder passes over the debris on the glass surfaces, resulting in lines and streaks.
  • Page 231 If the problem persists, for online support information, go to www.xerox.com/office/VLB71XXsupport. P P r r o o b b l l e e m m s s R R e e c c e e i i v v i i n n g g F F a a x x e e s s...
  • Page 232 If the problem persists, for online support information, go to www.xerox.com/office/VLB71XXsupport. G G e e t t t t i i n n g g H H e e l l p p Your printer includes utilities and resources to help you troubleshoot printing problems.
  • Page 233 © 2022 Xerox Corporation. All rights reserved. Xerox , VersaLink , Xerox Extensible Interface ® ® Platform , and Global Print Driver are trademarks of Xerox Corporation in the United States and/or ® ® other countries. Adobe , Adobe PDF logo, Flash , and PostScript are trademarks or registered trademarks of Adobe ®...
  • Page 234 • Customize the printer screen • Select the power saver mode settings • Select and edit other System Settings • Connect to Xerox Embedded Web Server ® • Setup and use the Accounting features and functions •...

This manual is also suitable for:

Versalink b7125Versalink b7130Versalink b7135

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