Page 2 Color imageRUNNER C3200 Sending Guide...
Page 3: Manuals For The Machine
• Network Connectivity and Setup Instructions • Color Network ScanGear Installation and Instructions • PS/PCL/UFR Printer Instructions • PCL Printer Driver Installation and Instructions • PS Printer Driver Installation and Instructions • UFR Printer Driver Installation and Instructions Guides with this symbol are PDF manuals included on the CD-ROM accompanying CD-ROM.
Page 4 • Fax Driver Installation and Instructions Fax Driver Guide CD-ROM The machine illustration on the cover may differ slightly from your machine.
Page 5: How This Manual Is Organized
Includes the report samples, glossary, and index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact speciﬁcation, please contact Canon.
Page 6: Table Of Contents
What This Machine Can Do.........1-2 Overview of the Color imageRUNNER C3200 ......1-5 Things You Must Do Before Using This Machine .
Page 7 Specifying a File Server ........2-13 Specifying a User Inbox .
Page 8 Erasing Scan Settings ......... .4-40 Chapter 5 Sending Documents Sending Methods.
Page 9 JPEG Compression Ratio for Color Send Jobs ..... . . 8-6 Handling Documents That Fail to Be Forwarded ..... . 8-8 Number of Retry Attempts .
Page 10 Storing Received I-Fax Documents in Memory ....10-13 Memory Lock Start Time Settings ......10-14 Memory Lock End Time Settings .
Page 11 Send TX Report ..........13-3 Activity Report .
Page 12: Preface
Thank you for purchasing the Canon Color imageRUNNER C3200. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Page 13: Displays Used In This Manual
Displays Used in This Manual Screen shots of the touch panel display used in this manual are those taken when the Color imageRUNNER C3200 has the following optional equipment attached to it: the Feeder (DADF-K1), Color Universal Send Kit, Resolution Switching Board, Color Network Multi-PDL Printer Kit, Saddle Finisher-N2, and Cassette Feeding Unit-X1.
Page 14: Illustrations Used In This Manual
Illustrations Used in This Manual Illustrations used in this manual are those displayed when the Color imageRUNNER C3200 has the following optional equipment attached to it: the Feeder (DADF-K1), and Cassette Feeding Unit-X1. Abbreviations Used in This Manual In this manual, product names and model names are abbreviated as follows: ®...
Page 15: Legal Notices
Legal Notices Trademarks Canon, the Canon logo, and imageRUNNER are trademarks of Canon Inc. Adobe and Acrobat are trademarks of Adobe Systems Incorporated. Mac OS is a trademark of Apple Computer, Inc. IBM and OS/2 are trademarks of International Business Machines Corporation.
Page 16: Copyright
Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT.
Page 18: Introduction To Sending Functions
Overview of the Color imageRUNNER C3200 ....... . . 1-5...
Page 19: What This Machine Can Do
What This Machine Can Do The Color imageRUNNER C3200 is packed with various send functions. Diverse Sending Methods You can easily scan paper documents and send them to one or multiple recipients through e-mail or I-fax, bringing to your work environment increased efﬁciency in the arena of document exchange.
Page 20 You can search for addresses stored on LDAP (Lightweight Directory Access Protocol) servers on the network and use them as recipients for send jobs or store them in the Address Book. Originals Send Original Preview LDAP Server john@canon.com bob@canon.com What This Machine Can Do...
Page 21 Receiving I-Faxes in Memory Received I-fax documents can be stored in the Memory RX Inbox instead of being printed out. You can check the sender information and the number of pages that each document contains before printing it or forwarding it to another destination. Receiving faxes in memory is available only if the optional Super G3 FAX Board is installed.
Page 22: Overview Of The Color Imagerunner C3200
Overview of the Color imageRUNNER C3200 If you press [Send], the Send Basic Features screen appears. The Send function enables you to scan documents, and send them to speciﬁed destinations via e-mail or I-fax, save them to a ﬁle server, or store them in an inbox in order to process them at a later date.
Page 23 IMPORTANT • You can use the sending functions of the Color imageRUNNER C3200 only if the optional Color Image Reader-C1 is attached. If the optional Color Image Reader-C1 is not attached, you cannot use any sending function, and therefore, this guide is not necessary.
Page 24 I-fax. (See "Sending Methods," on p. 5-2.) © See p. 2-36 Press to recall the destinations and settings stored in a favorites button. (See "Using the Favorites Buttons," on p. 2-36.) Overview of the Color imageRUNNER C3200...
Page 25 Press to select the size of the original that you want to scan. (See "Document Size," on p. 3-7.) Press to select a stored scan mode and resolution. (See "Selecting a Scan Mode," on p. 3-2.) Overview of the Color imageRUNNER C3200 © See p. 2-34 © See p. 2-2 Scan Settings Screen...
Page 26 (See "Scan Exposure and Original Type Settings," on p. 3-17.) © Chapter 4 Press to use the special features available for scanning. © Chapter 7 Press to check the status or details of a send or receive job, or to cancel a job. Overview of the Color imageRUNNER C3200...
Page 27: Things You Must Do Before Using This Machine
Date and Time - The date and time of the transmission. • I-Fax Address - Your machine's I-fax address. 1-10 Things You Must Do Before Using This Machine I-Fax Address Destination Name IFAX john@canon.co.jp Atlanta office Page Number Sender information 001/001...
Page 28: Setting The Display Language
• Destination Name - If you send an original and select a destination from the Address Book, the stored destination's name appears on the sending record. (See "Storing New Addresses," on p. 9-5.) • Page Number - The current page number out of the total number of pages of the original is recorded. NOTE •...
Page 29 Press Press [Date & Time Settings]. 1-12 Things You Must Do Before Using This Machine (Additional Functions) © [Timer Settings].
Page 30 Enter the current date (month, day, year) and time using (numeric keys). Enter the month and the day using four digits. Enter all four digits of the year, and the time in 24-hour notation as four digits without a space. Examples: May 6 ©...
Page 31 NOTE • The default setting is 'GMT-5:00'. • Eastern Time (US/Canada): • Central Time (US/Canada): • Mountain Time (US/Canada): • Paciﬁc Time (US/Canada): • If the desired time zone is not displayed, press [M] or [L] to scroll through the list. G If you are setting Daylight Saving Time: ❑...
Page 32 ❑ Press [End Date] © make the settings in the same way as [Start Date] © press [OK]. NOTE • If you set Daylight Saving Time, the machine automatically sets the standard time of the machine one hour forward at the speciﬁed date and time. •...
Page 33: Registering Sender Names
Registering Sender Names You can register any name as the sender's name, such as the section or department's name, or an individual's name. If each user registers their personal name as a sender name, they can select their sender name to replace the unit's name which is printed at the top of the documents that they send.
Page 34 Press [TX Settings] under <Common Settings>. Press [Sender's Names (TTI)]. NOTE If the desired setting is not displayed, press [M] or [L] to scroll to the desired setting. Things You Must Do Before Using This Machine 1-17...
Page 35 Select the number under which you want to register the sender's name © press [Register/Edit]. You can store up to 99 sender names (01 to 99). If the desired number is not displayed, press [M] or [L]. You can also enter and specify the number under which you want to register the sender's name using To delete a stored sender's name, select the number under which the name is registered ©...
Page 36: Registering The Unit's Name
Your name: • Company name: • Company name and department: Canon-Accounting Dept. When you send a document, the recipient's machine displays or prints your name or company's name (and department's name, if applicable) as the sender's information on the recording paper.
Page 37 Press [Unit Name]. NOTE If the desired setting is not displayed, press [M] or [L] to scroll to the desired setting. Enter a name © press [OK]. You can enter up to 24 characters for the unit's name. To cancel registering the unit's name, press [Cancel]. The selected mode is set.
Page 38 Press [Done] repeatedly until the Send Basic Features screen appears. Things You Must Do Before Using This Machine 1-21...
Page 39: Flow Of Sending Operations
Flow of Sending Operations This section describes the ﬂow of basic sending operations. NOTE • Before using the Send function, it is useful to read the following topics: - Main power and control panel power (See Chapter 1, "Before You Start Using This Machine,"...
Page 40 NOTE For instructions on using the optional Card Reader-D1, see Chapter 3, "Optional Equipment," in the Reference Guide. G If the message <Enter the Department ID and Password using the numeric keys.> appears: ❑ Press [Dept. ID] © enter the Department ID using ❑...
Page 41 Place your originals. NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-35. Specify the destinations. NOTE • A maximum of 256 destinations can be speciﬁed at the same time. (Out of the 256 destinations, 64 new addresses, including those obtained through a server, can be speciﬁed.) If you specify a group address, which is made up of several destinations, the whole group is counted as one address.
Page 42 G If a destination is stored in the Address Book: ❑ Press [Address Book/Server] © select the desired destination. (See "Using the Address Book," on p. 2-2.) G If a destination is not stored in the Address Book: ❑ Press [New Address] © select a sending method © select the desired destination.
Page 43 G If a destination is stored in a One-Touch Button: ❑ Press [One-touch Buttons] © select the one-touch button that contains the desired destination. (See "Using the One-Touch Buttons," on p. 2-34.) G If a destination is stored in a Favorites Button: ❑...
Page 44 G If you want to specify a destination using a server: ❑ Press [Address Book/Server] © search through the directory listing on the server (LDAP) to specify the destination. (See "Using a Server," on p. 2-38.) NOTE A maximum of 64 new addresses and addresses obtained through a server (User Inboxes are not included in this count) can be speciﬁed at the same time.
Page 45 Press the Scan Settings drop-down list © select a scan setting. If you do not see the desired scan setting, press [M] or [L] to scroll through the list. To change the Scan mode settings, select [Option] from the Scan Settings drop-down list, and adjust the settings.
Page 46 Press [Send Settings] © enter the send settings © press [Done]. NOTE For instructions on specifying the Send Settings, see "Sending Methods," on p. 5-2. Flow of Sending Operations 1-29...
Page 47 Press the File Format drop-down list © select a ﬁle format. This part of the procedure is not necessary if any one of the following is true: - An I-fax address is speciﬁed as the destination - A User Inbox is speciﬁed as the destination - A Fax number is speciﬁed as the destination (if the optional Super G3 FAX Board is installed) File Formats:...
Page 48 NOTE • For more information on the different ﬁle formats, see "File Formats," in the Glossary on p. 13-12. • If [PDF (Compct)] is selected as the File Format, set the JPEG Compression Ratio in TX Settings in Communications Settings (from the Additional Functions screen) to 'Normal' or 'Low Ratio'.
Page 49 NOTE • To display [Access Number], set the Access Number Management to 'On'. To access the Access Number Management setting, press © [System Settings] © [Manage/Access to Address Book] © [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.) •...
Page 50 If you want to cancel sending, press NOTE • You can press the (Stop) button to cancel a send job that is being scanned. • For instructions on canceling a send job, see "Canceling a Job," on p. 1-42. • You can also cancel a send job from the System Monitor screen.
Page 51 If Department ID Management is set, press NOTE For instructions on using Department ID Management, see Chapter 6, "System Manager Settings," in the Reference Guide. 1-34 Flow of Sending Operations (ID).
Page 52: Placing Originals
Placing Originals You can use the Color imageRUNNER C3200 to scan originals only if the optional Color Image Reader-C1 and Platen Cover Type G are attached, or if the optional Color Image Reader-C1 and Feeder (DADF-K1) are attached. Place your originals on the platen glass or in the feeder, depending on the size and type of original that you want to scan and send, and the send settings that you have speciﬁed.
Page 53: Orientation
Orientation You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner), or the back edge of the feeder. Vertical Placement Vertical Placement NOTE...
Page 54: Platen Glass
Platen Glass You should use the platen glass when scanning bound originals (such as books and magazines), originals on heavy or lightweight paper, and transparencies into memory. You should also place the original on the platen glass when you want to scan an 11"...
Page 55 The surface of the original that you want to scan must be placed face down. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner). Place books and other bound originals on the platen glass in the same way. NOTE When you are enlarging an LTR or STMT original onto 11"...
Page 56 IMPORTANT • If you are placing the original on the platen glass, the size of the original is detected after the feeder/platen cover is closed. Be sure to close the feeder/platen cover before scanning. • If the original contains ﬁne text or print, such as a map, the machine may need to read or scan the document several times.
Page 57: Feeder (Dadf-K1) (Optional)
Feeder (DADF-K1) (Optional) You should use the feeder when you want to scan several originals at the same time. Place the originals in the feeder and press automatically feeds the originals onto the platen glass and scans them into memory. Two-sided originals can also be automatically turned over and scanned as two-sided documents.
Page 58 Neatly place your originals with the side to be scanned face up in the original supply tray. Place your originals as far into the feeder as they will go, until the Original Set indicator is lit. IMPORTANT • Do not add or remove originals while they are being scanned. •...
Page 59: Canceling A Job
Canceling a Job This section explains how to cancel a send job in several ways. Using the Touch Panel Display You can cancel a send job by pressing [Cancel], when the job has been scanned with the optional Color Image Reader-C1 attached. Press [Cancel] on the screen shown below, which appears while the machine is scanning.
Page 60: Using The Stop Key
Using the Stop Key You can cancel a send job by pressing with the optional Color Image Reader-C1 attached. NOTE You can press (Stop) only to cancel a send job that is being scanned. Press (Stop). The send job is canceled. Remove your originals.
Page 61: Using The System Monitor Screen
Using the System Monitor Screen You can cancel a send job while it is waiting to be processed, or while it is being sent. Press [System Monitor]. Press [Send]. 1-44 Canceling a Job...
Page 62 Press [Status]. Select the job to be canceled © press [Cancel]. If the job that you want to cancel is not displayed, press [M] or [L] to scroll through the list. You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time.
Page 63 Press [Yes]. If you do not want to cancel the send job, press [No]. The message <Canceling...> appears for approximately two seconds on the touch panel display. The send job is canceled. NOTE The canceled job is displayed as <NG> (No Good) on the Log screen. Press [Done].
Page 64: Basic Sending Methods
Basic Sending Methods This chapter describes how to specify, check, change, and erase destinations. Specifying Destinations ..........2-2 Using the Address Book .
Page 65: Specifying Destinations
Specifying Destinations This section describes how to specify a destination for a send job. You can select a destination stored in the Address Book or a one-touch button, or specify a new address altogether. You can also recall the destinations and settings stored in the favorites buttons to check their contents, edit them, or delete them.
Page 66 Select the desired destination from the Address Book. G If Access Number Management is set to 'On', and you want to select a destination that is stored with an access number or in a private address book: ❑ Press [Access Number]. ❑...
Page 67 ❑ Select the destination © press [OK]. G If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: ❑ Select the destination © press [OK]. You can select multiple destinations. Press the alphabet keys (e.g., [ABC]) to display the range of entries.
Page 68: Using The New Address Tab
The selected destination appears on the Send Basic Features screen. NOTE • To display [Access Number], set Access Number Management to 'On'. To access the Access Number Management setting, press [System Settings] © [Manage/Access to Address Book] © [Access Number Management].
Page 69: Specifying An E-Mail Address
Specifying an E-Mail Address This mode enables you to specify a new e-mail address. You can enter an e-mail address directly from the keyboard on the touch panel display. Press [New Address] © [E-mail]. Press [E-mail Address]. Specifying Destinations...
Page 70 Enter the e-mail address © press [OK]. You can enter up to 128 characters for the e-mail address. You can also use (numeric keys) to enter numbers, and clear your entry. NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 71: Specifying An I-Fax Address
Specifying an I-Fax Address This mode enables you to specify a new I-fax address. Regardless of the distance and area, I-fax helps you to reduce transmission cost by making transactions via the Internet. You can enter an I-fax address directly from the keyboard on the touch panel display.
Page 72 Press the Mode drop-down list © select [Simple] or [Full]. [Simple]: Sends scanned data as an image via the Internet. [Full]: Sends scanned data as an image via the Internet, and enables you to receive a delivery conﬁrmation message telling you whether your I-fax was sent successfully.
Page 73 Enter the I-Fax address © press [OK]. You can enter up to 128 characters for the I-Fax address. You can also use clear your entry. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. •...
Page 74 Specify the receiving conditions of the destination © press [OK]. The following conditions are always selected: - Paper Size: A4/LTR - Compression Method: MH (Modiﬁed Huffman) - Resolution: 200 x 100 dpi and 200 x 200 dpi The paper sizes LTR, LGL, and STMT are included in [LTR]. IMPORTANT Set the destination conditions according to the speciﬁcations of the recipient's machine.
Page 75 Select [On] or [Off] for <Send Via Server>. [On]: [Off]: IMPORTANT The Send Via Server setting is available only if <Use Send Via Server> is set to 'On' from the E-mail/I-Fax Settings screen. To access this screen, press (Additional Functions) © [System Settings] © [Communications Settings] © [Email/I-Fax Settings].
Page 76: Specifying A File Server
Press [OK]. The selected modes are set, and the speciﬁed I-fax address appears on the Send Basic Features screen. IMPORTANT The I-fax address you just speciﬁed is not stored in the Address Book. It is deleted once the document is sent. NOTE To view the detailed information of a selected destination, select the destination ©...
Page 77: Using The Keyboard
I Using the Keyboard You can specify a ﬁle server as the destination directly from the keyboard displayed on the touch panel display. Press [Host Name], [File Path], [User], and [Password] to specify the ﬁle server settings. I Using the Browse Key (Windows (SMB)) If you select [Windows (SMB)] as the server protocol, you can specify a ﬁle server connected to a speciﬁc network by pressing [Browse] on the File screen.
Page 78 The following server protocols may be used: [FTP]: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.0 under Windows 2000 Server, or Internet Information Services 5.1 under Windows XP Professional.
Page 79 Enter the host name © press [OK]. When FTP is selected as the server protocol, you can also specify a port number after the host name address by entering a colon (:) and the port number. Example: 192.168.100.50:21000 When FTP is selected as the server protocol, make sure to enter the same port number for the Host Name as the one speciﬁed for the FTP server to which you are sending your documents.
Page 80 Enter the ﬁle path © press [OK]. You can enter up to 128 characters for the ﬁle path. NOTE If you are sending to an imageWARE Document Manager folder, enter the folder name set in imageWARE Gateway. Press [User]. Specifying Destinations 2-17...
Page 81 Enter the user name © press [OK]. You can enter up to 24 characters when FTP or NetWare (IPX) is selected as the server protocol for the user name. If 'Windows (SMB)' is selected as the server protocol, enter the required user name information in the manner shown below: - To enter the user name only Example: user_name...
Page 82 Press [Password]. Setting the password is optional. Enter a password © press [OK]. You can enter up to 24 characters (14 characters when Windows (SMB) is selected as the server protocol) for the password. The password appears as asterisks (*****) on the ﬁle settings screen. NOTE If you are sending to an imageWARE Document Manager folder, enter the password set in imageWARE Gateway.
Page 83 Conﬁrm your settings © press [OK]. The speciﬁed ﬁle server address appears on the Send Basic Features screen. IMPORTANT The ﬁle server that you just speciﬁed is not stored in the Address Book. It is deleted once the document is sent. NOTE To view the detailed information of a selected destination, select the destination ©...
Page 84 I Using the Browse Key (Windows (SMB)) Press [New Address] © [File]. Press the Protocol drop-down list © select [Windows (SMB)]. Specifying Destinations 2-21...
Page 85 Press [Browse]. IMPORTANT After turning the main power ON, you must wait for the time set in Startup Time Settings to elapse before pressing [Browse]. Network transmission is not possible until this startup time has elapsed. To access Startup Time Settings, press (Additional Functions) ©...
Page 86 Select the desired ﬁle server © press [Down]. To move up one level, press [Up]. If the desired ﬁle server is not displayed, press [M] or [L] to scroll to the desired ﬁle server. If the Enter Network Password screen is displayed, enter your user name and network password.
Page 87 ❑ Enter your user name © press [OK]. You can enter up to 128 characters for the user name. ❑ Press [Password] © enter your network password © press [OK]. You can enter up to 14 characters for the password. After pressing [OK], the password that you entered appears as asterisks (*****) on the Enter Network Password screen.
Page 88 ❑ Conﬁrm your settings © press [OK]. Press [Down] © select the folder on the speciﬁed server to which you want to send your documents © press [OK]. To go down one level, press [Down]. To move up one level, press [Up]. If the desired folder is not displayed, press [M] or [L] to scroll to the desired folder.
Page 89 Conﬁrm your settings © press [OK]. The ﬁle server destination appears on the Send Basic Features screen. IMPORTANT The ﬁle server that you just speciﬁed is not stored in the Address Book. It is deleted once the document is sent. NOTE To view the detailed information of a selected destination, select the destination ©...
Page 90 Press the Protocol drop-down list © select [NetWare (IPX)]. Press [Browse]. IMPORTANT After turning the main power ON, you must wait for the time set in Startup Time Settings to elapse before pressing [Browse]. Network transmission is not possible until this startup time has elapsed. To access Startup Time Settings, press (Additional Functions) ©...
Page 91 Press the drop-down list © select [NDS] or [Bindery] from the drop-down list. [NDS]: [Bindery]: One of the directory services provided by Novell for managing the If you select [Bindery], follow the procedure from step 5 in "Using the Browse Key (Windows (SMB)),"...
Page 92 Select a folder on the speciﬁed server in which you want to log into © press [Log In]. If you do not want to log into a folder, press [Log In] to log into the Novell server. To go down one level, press [Down]. To move up one level, press [Up].
Page 93 ❑ Enter your user name © press [OK]. You can enter up to 24 characters for the user name. ❑ Press [Password] © enter your network password © press [OK]. You can enter up to 24 characters for the password. After pressing [OK], the password that you entered appears as asterisks (*****) on the Enter Network Password screen.
Page 94 Conﬁrm your settings © press [OK]. Press [Down] © select the folder to where you want to send your ﬁle © press [OK]. To move up one level, press [Up]. If the desired folder is not displayed, press [M] or [L] to scroll to the desired folder.
Page 95: Specifying A User Inbox
Conﬁrm your settings © press [OK]. The ﬁle server destination appears on the Send Basic Features screen. IMPORTANT The ﬁle server that you just speciﬁed is not stored in the Address Book. It is deleted once the document is sent. NOTE To view the detailed information of a selected destination, select the destination ©...
Page 96 Press [New Address] © [Store In Usr Inbox]. Select the desired User Inbox © press [OK]. User Inboxes speciﬁed as destinations correspond to the inboxes that appear on the Inbox Selection screen for the Mail Box function. If the desired User Inbox is not displayed, press [M] or [L] to scroll to the desired User Inbox.
Page 97: Using The One-Touch Buttons
Using the One-Touch Buttons You can specify up to 200 destinations in one-touch buttons. Follow this procedure to start a transmission and send a document with the press of a one-touch button. IMPORTANT To use this feature, you must register destinations in one-touch buttons by pressing (Additional Functions) ©...
Page 98 Select the desired One-touch Button. Each one-touch button is assigned a three digit number. If you know the one-touch button's three digit number, you can press Number) © enter the number for the desired one-touch button using (numeric keys). The selected destination appears in the destination list on the Send Basic Features screen.
Page 99: Using The Favorites Buttons
Using the Favorites Buttons If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document.
Page 100 Select the desired Favorites Button. The speciﬁed destination(s) appear in the destination list on the Send Basic Features screen, and the stored document settings are recalled. NOTE To view the detailed information of a selected destination, select the destination © •...
Page 101: Using A Server
Using a Server You can specify a destination by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. LDAP servers are for looking up a particular piece of information, such as a user name, e-mail address, or other contact information.
Page 102 Press the Address Book/Server drop-down list © press [Search on Server]. Press the Server to Search drop-down list © select the desired server to search. Specify the search criteria. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 103 G To use Simple Search: ❑ Press [Name], [E-mail], or [Fax] © enter the name, e-mail address, or fax number for which to search © press [OK]. You can enter up to 128 characters for the name, e-mail address, or fax number.
Page 104 For example, if you want to enter the location to start searching on the directory tree of the LDAP Server, and ou=salesdept, o=canon, c=jp is the distinguished name in the directory, enter the organization/organizationUnit of the user as follows:...
Page 105 ❑ Press the search condition drop-down list © select the desired search condition © press [Settings]. You can select from the following search conditions: [contains]: [does not contain]: The result must not contain the entered name, e-mail [equals]: [differs from]: [begins with]: [ends with]: ❑...
Page 106 You can enter up to 128 characters for the search criteria. You can also use (numeric keys) to enter numbers, and clear your entry. ❑ Press [Add]. To continue adding more search criteria, press [or] or [and] © repeat step 4. [or]: The machine searches and returns a result for either of the speciﬁed search criteria.
Page 107 Press [Start Searching]. To cancel searching, press [Cancel]. To cancel searching while the machine is searching for your criteria, press [Cancel]. If the machine ﬁnds some results before you press [Cancel], these search results are displayed. The search results are displayed. IMPORTANT The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings (from the Additional Functions screen).
Page 108 G If the screen below is displayed: ❑ Press [User] © enter the user name © press [OK]. You can enter up to 128 characters for the user name. The Network Password Entry screen is displayed if either one of the following is true: If Login Information in Register LDAP Server in System Settings (from the Additional Functions screen) is set to 'Use', and <Display authentication...
Page 109 ❑ Verify the settings © press [OK]. The search results are displayed. IMPORTANT The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings (from the Additional Functions screen). If the desired destination is not displayed, either increase the maximum number of addresses to search, or change the search criteria.
Page 110 If the optional Super G3 FAX Board is installed, you can also display fax numbers that match the conditions. If the optional Super G3 FAX Board is installed, you can sort and limit the view of the displayed addresses by using the Type drop-down list. Super G3 FAX Board is installed.
Page 111 NOTE To view the detailed information of a selected destination, select the destination © • press [Details]. • You can edit a destination from the Details screen before you scan your documents. (See "Checking/Changing a Destination," on p. 2-49.) • You can erase the speciﬁed destinations from the destination list before you scan your documents.
Page 112: Checking/Changing A Destination
Checking/Changing a Destination You can check and change a speciﬁed destination before you scan your documents. NOTE • Only the destinations speciﬁed using the New Address tab and destinations obtained through a server can be changed. • For instructions on changing the speciﬁed destination after you scan your document, see "Changing the Destination,"...
Page 113 If necessary, check or change the destination's information. G If the screen below is displayed: ❑ Check the destination's information © press [Done]. G If the destination has been speciﬁed using one of the sending methods in the New Address tab: ❑...
Page 114 G If the destination is obtained via a server: ❑ Check or change the destination's information © press [OK]. Change the destination's information in the same way that you speciﬁed a new address. (See "Using a Server," on p. 2-38.) G If the destination is a group address: ❑...
Page 115: Erasing A Destination
Erasing a Destination You can erase a speciﬁed destination from the destination list before you scan your documents. Select the destination to be erased. If the destination that you want to erase is not displayed, press [M] or [L] to scroll to the desired destination.
Page 116 Basic Scanning Features This chapter describes the basic scanning features. Selecting a Scan Mode........... 3-2 Scan Settings .
Page 117: Selecting A Scan Mode
Selecting a Scan Mode You can set the scan mode that a document is scanned in. The machine has six preset scan modes: ACS 200 x 200 dpi, ACS 300 x 300 dpi, Black 200 x 200 dpi, Black 300 x 300 dpi, ACS 600 x 600 dpi, and Black 600 x 600 dpi. ACS stands for Automatic Color Selection.
Page 118 Press the Scan Settings drop-down list © select a scan mode. If you do not see the desired scan setting, press [M] or [L] to scroll through the list. When [PDF (Compct)] is selected as the File Format, if you select a scan mode that has not been registered for ACS, Full Color, or Grayscale 300 x 300 dpi and press [OK], a message asking for your conﬁrmation to change the File Format appears on the screen.
Page 119 Press When [PDF (Compct)] is selected as the File Format, if you select a scan mode that has not been registered for ACS, Full Color, or Grayscale 300 x 300 dpi and press Format or scan settings appears on the screen. If the originals are placed on the platen glass, follow the instructions that appear on the touch panel display ©...
Page 120: Scan Settings
Scan Settings To match the original you are sending, set the document size, resolution, exposure, and original type. NOTE Changed scan settings are not saved. For instructions on saving settings, see "User Preset Keys," on p. 4-34. Two-Sided Originals You can set the machine to automatically turn over two-sided originals placed in the feeder, so as to scan each side separately.
Page 121 Select the type of original © press [OK]. [Book Type]: [Calendar Type]: The front and back sides of the original have opposite The selected mode is set, and the display returns to the Send Basic Features screen. Press Scanning starts. The scanned data is sent to the speciﬁed destination when scanning is complete.
Page 122: Document Size
Document Size You can specify the document size before scanning originals whose size you need to manually specify, such as transparencies. Specify the document size as well if you want to scan an 11" x 17" original with an image that extends all the way to the edges without the periphery of the original being cut off.
Page 123 Press [Document Size Select]. Select the document size. G If you want to scan a standard document size: ❑ Select the desired document size. If you want to scan an 11" x 17" original with an image that extends all the way to the edges without the periphery of the original being cut off, place the original on the platen glass ©...
Page 124 G If you want to scan a nonstandard document size: ❑ Press [Other Size]. ❑ Enter the size of the document using the numeric keys on the touch panel display. ❑ Press [X] (width) © enter a value. ❑ Press [Y] (length) © enter a value. ❑...
Page 125 If you enter a value outside the setting range, a message prompting you to enter an appropriate value appears on the screen. The display returns to the Document Size Select screen. NOTE • If you make a mistake when entering values on the touch panel display, press [C] ©...
Page 126 NOTE • To select a registered size, you need to register the document size beforehand. (See "Registering the Speciﬁed Document Size," on p. 3-12.) • The registered document size is displayed on top of the key in which it is registered.
Page 127: Registering The Speciﬁed Document Size
Registering the Speciﬁed Document Size Press the Scan Settings drop-down list © press [Option]. Press [Document Size Select]. 3-12 Scan Settings...
Page 128 Press [Other Size]. Press [Register Size]. Scan Settings 3-13...
Page 129 Press [Registered Size 1] or [Registered Size 2] © enter the document size using the numeric keys on the touch panel display. ❑ Press [X] (width) © enter a value. ❑ Press [Y] (length) © enter a value. ❑ Press [OK]. If you enter a value outside the setting range, a message prompting you to enter an appropriate value appears on the screen.
Page 130: Resolution
NOTE Pressing [Cancel] © [Done] © [Cancel] only stores the new document sizes in the selected key ([Registered Size 1] or [Registered Size 2]), but does not activate them. If you press [OK] © [Done] © [OK], the new document sizes are stored in the selected key ([Registered Size 1] or [Registered Size 2]), and activated at the same time.
Page 131 Press the Resolution drop-down list © select a resolution © press [OK]. When [PDF (Compct)] is selected as the File Format, if you specify the resolution as other than [300x300 dpi] and press [OK], a message asking for your conﬁrmation to change the File Format appears on the screen. The selected mode is set, and the display returns to the Send Basic Features screen.
Page 132: Scan Exposure And Original Type Settings
Scan Exposure and Original Type Settings You can set the scan exposure and select the original type before scanning the original. Manual Exposure Adjustment You can manually adjust the scan exposure to the most appropriate level for the original. Place your originals © specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods."...
Page 133 Press [ ] or [ ] to adjust the scanning exposure © press [OK]. Press [ ] to move the indicator to the left to make the exposure lighter, or press [ ] to move it to the right to make the exposure darker. The selected mode is set, and the display returns to the Send Basic Features screen.
Page 134: Original Type Selection
Original Type Selection You can manually select the original type according to the type of image that you are scanning. The following three original type modes are available for adjusting the image quality. IMPORTANT • Combinations of these three modes (Text/Photo, Photo, and Text) cannot be set at once. If you select one of these modes, the previously set mode is canceled.
Page 135 Place your originals © specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." Press the Scan Settings drop-down list © press [Option]. Press the original type drop-down list © select the original type (Text/Photo, Photo, or Text). 3-20 Scan Settings Original Type...
Page 136 G If you want to adjust the text/photo processing priority level for [Text/Photo]: ❑ Press the original type drop-down list © press [Priority Level]. ❑ Adjust to give the degree of priority to text or photo © press [OK] © [OK]. [Text Priority]: Priority is given to the faithful reproduction of text.
Page 137: Automatic Exposure Adjustment
NOTE To cancel the scan settings, press the Scan Settings drop-down list © press • [Option] © [Cancel]. • If the Preview key is lit, the Preview display setting is turned on, and you can verify the images from the Preview screen before sending your document. (See "Previewing Originals,"...
Page 138 Press [A] © [OK]. The scanning exposure is automatically adjusted to the level best suited to the quality of the original. The selected mode is set, and the display returns to the Send Basic Features screen. NOTE Automatic exposure may not work with transparencies. If this happens, adjust the exposure manually by pressing [ ] or [ ].
Page 139: Changing Color Modes
Changing Color Modes This machine comes with two Automatic Color Selection features. Automatic Color Selection (Full Color/Grayscale) detects and distinguishes color originals from grayscale originals, while Automatic Color Selection (Full Color/Black-and-White) detects and distinguishes color originals from black-and-white originals. Depending on the Automatic Color Selection feature that you select, the machine automatically switches between the Full Color and Grayscale modes, or between the Full Color and Black-and-White modes.
Page 140 Press the Scan Settings drop-down list © press [Option]. Press the color selection drop-down list © press [Auto-Color Select (Full Color/Grayscale)] © [OK]. The selected mode is set, and the display returns to the Send Basic Features screen. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ©...
Page 141: Automatic Color Selection (Full Color/Black-And-White)
NOTE To cancel the scan settings, press the Scan Settings drop-down list © press • [Option] © [Cancel]. • If the Preview key is lit, the Preview display setting is turned on, and you can verify the images from the Preview screen before sending your document. (See "Previewing Originals,"...
Page 142 Press the color selection drop-down list © press [Auto-Color Select (Full Color/Black-and-White)] © [OK]. When [PDF (Compct)] is selected as the File Format, if you specify [Auto-Color Select (Full Color/Black-and-White)] as the color mode and press [OK], a message asking for your conﬁrmation to change the File Format appears on the screen.
Page 143: Full Color
Full Color The Full Color mode always scans in color regardless of whether the original is in color or black-and-white. If either of the Automatic Color Selection modes are selected, originals that contain few color sections, or originals with light color densities and colors close to black may be scanned in the Grayscale or Black-and-White mode.
Page 144 Press the color selection drop-down list © press [Full Color] © [OK]. The selected mode is set, and the display returns to the Send Basic Features screen. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ©...
Page 145: Grayscale
Grayscale The Grayscale mode always scans in grayscale regardless of whether the original is in color or black-and-white. Place your originals © specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." Press the Scan Settings drop-down list © press [Option]. Press the color selection drop-down list ©...
Page 146: Black-And-White
Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display © press scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the speciﬁed destination when scanning is complete. NOTE To cancel the scan settings, press the Scan Settings drop-down list ©...
Page 147 Press the color selection drop-down list © press [Black and White] © [OK]. When [PDF (Compct)] is selected as the File Format, if you specify [Black and White] as the color mode and press [OK], a message asking for your conﬁrmation to change the File Format appears on the screen.
Page 148: Special Scanning Features
Special Scanning Features This chapter describes how to set special scanning features. Two-Page Separation ........... . 4-2 Frame Erase .
Page 149: Two-Page Separation
Two-Page Separation This mode enables you to scan facing pages in a book or bound original to ﬁt onto separate pages. IMPORTANT • The Two-page Separation mode cannot be used together with the Document Size Select (11x17+, Other Size), Two-sided Original, Different Size Originals, or Binding Erase modes.
Page 150 Press [Special Features]. Press [Two-page Separation]. The selected mode is set. Press [Done] © [OK]. The display returns to the Send Basic Features screen. Two-Page Separation...
Page 151 Press Follow the instructions that appear on the touch panel display © press once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the speciﬁed destination when scanning is complete. IMPORTANT If the original contains ﬁne text or print, such as a map, the machine may need to read or scan the document several times.
Page 152: Frame Erase
Frame Erase This mode enables you to erase shadows and lines that appear when scanning various types of originals. The following three Frame Erase modes are available. IMPORTANT A combination of the three Frame Erase modes cannot be set. If you select one of these modes, the previously set mode is canceled.
Page 153: Original Frame Erase
Original Frame Erase IMPORTANT The Original Frame Erase mode cannot be used together with the Document Size Select (11x17+, Auto, and Other Size) or Different Size Originals modes. Place your originals © specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods."...
Page 154 Press [Original Frame Erase]. Press [-] or [+] to set the frame erase width. NOTE • To enter values in millimeters, press [mm]. • When entering values in millimeters, you can also use (Clear) to clear your entries. • You can change the values by pressing [-] or [+], even if you have entered the values using (numeric keys).
Page 155 G If you want to set the top, left, right, and bottom widths independently: ❑ Press [Adjust Each Dim.]. ❑ Select the frame erase border(s) © press [-] or [+] to set the respective frame erase width(s) © press [Next]. To return to the screen for setting the same width for all four borders, press [Adjust All At Once].
Page 156 Press [Done] © [OK]. The display returns to the Send Basic Features screen. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display © press scanning is complete, press [Done]. Scanning starts.
Page 157: Book Frame Erase
Book Frame Erase IMPORTANT The Book Frame Erase mode cannot be used together with the Document Size Select (11x17+, Auto, and Other Size) or Different Size Originals modes. Place your original on the platen glass © specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods."...
Page 158 Press [Book Frame Erase]. Press [-] or [+] to set the frame erase widths. NOTE • To enter values in millimeters, press [mm]. • When entering values in millimeters, you can also use (Clear) to clear your entries. • You can change the values by pressing [-] or [+], even if you have entered the values using (numeric keys).
Page 159 G If you want to set the top, left, center, right, and bottom widths independently: ❑ Press [Adjust Each Dim.]. ❑ Select the frame erase border(s) © press [-] or [+] to set their respective frame erase width(s) © press [Next]. To return to the screen for setting the same width for all four borders, press [Adjust All At Once].
Page 160: Binding Erase
Press [Done] © [OK]. The display returns to the Send Basic Features screen. Press (Start). Scanning starts. The scanned data is sent to the speciﬁed destination when scanning is complete. IMPORTANT If the original contains ﬁne text or print, such as a map, the machine may need to read or scan the document several times.
Page 161 Press the Scan Settings drop-down list © press [Option]. Press [Special Features] © [Frame Erase]. If necessary, see the screen shot in step 3 of "Original Frame Erase," on p. 4-6. Press [Binding Erase] © select the border where the binding holes are located.
Page 162 Press [-] or [+] to set the frame erase width © press [OK]. The selected mode is set, and the display returns to the Special Features screen. NOTE • To enter values in millimeters, press [mm]. • When entering values in millimeters, you can also use (Clear) to clear your entries.
Page 163 NOTE To cancel this setting, press the Scan Settings drop-down list © press [Option] © • [Special Features] © [Frame Erase] © [Cancel]. To cancel the scan settings, press the Scan Settings drop-down list © press • [Option] © [Cancel]. •...
Page 164: Different Size Originals
Different Size Originals This mode enables you to scan different size originals together. However, the length (vertical direction) of the different paper sizes must be the same. For example, LTR and 11" x 17", or STMT and LTRR paper sizes can be scanned together. IMPORTANT •...
Page 165 Press [Special Features] © [Different Size Originals]. The selected mode is set. Press [Done] © [OK]. The display returns to the Send Basic Features screen. Press If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ©...
Page 166: Job Build
Job Build This mode enables you to scan originals that are too many to be placed at once, by dividing them into multiple batches. You can use both the feeder and the platen glass for scanning. The originals are sent as one document, after all the batches have been scanned.
Page 167 Press the Scan Settings drop-down list © [Option]. Press Special Features © [Job Build]. The selected mode is set. Press [Done] © [OK]. The display returns to the Send Basic Features screen. 4-20 Job Build...
Page 168 Press (Start). Scanning starts. NOTE • To cancel scanning, press [Cancel] or To cancel this setting, press the Scan Settings drop-down list © press [Option] © • [Special Features] © [Job Build]. To cancel the scan settings, press the Scan Settings drop-down list © press •...
Page 169 G If the original is two-sided: ❑ Press [2-Sided Original]. ❑ Select the type of two-sided original © press [OK]. [Book Type]: [Calendar Type]: The front and back sides of the original have opposite Do not forget to set or cancel the 2-Sided Original mode, according to the type of originals that you place next.
Page 170 After the last batch of originals is scanned, press [Done]. The scanned data is sent to the speciﬁed destination. NOTE If the Preview key is lit, the Preview display setting is turned on, and you can verify the images from the Preview screen before sending your document. (See "Previewing Originals,"...
Page 171: Adjusting The Contrast (Sharpness)
Adjusting the Contrast This mode enables you to scan original images with a sharper or softer contrast. To scan text or lines sharply, use the [High] setting. To scan originals containing printed photographs or other halftones, use the [Low] setting. I Low If you want to scan an original containing halftones, such as a printed photograph, using the Photo mode, the moiré...
Page 172 Press [Special Features] © [Sharpness]. Press [Low] or [High] to adjust the sharpness © press [OK]. To scan text or lines clearly, use the [High] setting. To scan originals containing printed photographs or other halftones, use the [Low] setting. The selected mode is set, and the display returns to the Special Functions screen. Press [Done] ©...
Page 173 Press If the original is placed on the platen glass, follow the instructions that appear on the touch panel display © press scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the speciﬁed destination when scanning is complete. NOTE To cancel this setting, press the Scan Settings drop-down list ©...
Page 174: Image Quality Adjustment
Image Quality Adjustment You can make settings that adjust the scan exposure. If you select [A] (Auto) as the scan exposure on the Scan Settings screen, the scan exposure is automatically adjusted. The following two types of scan exposure adjustments are available on the Image Quality Adjustment screen.
Page 175 Press the Scan Settings drop-down list © press [Option]. Press [A] © [Special Features]. Press [Image Qty Adjustment]. 4-28 Image Quality Adjustment...
Page 176 Press [Remove Background]. If the background color remains or if you want to make the background color darker when the original is scanned in the Remove Background mode, make ﬁne adjustment to the density of the background color. If you want to make ﬁne adjustments to the density of the background color, press [Fine Adjustment] ©...
Page 177 Press [OK] © [Done] © [OK]. The selected mode is set, and the display returns to the Send Basic Features screen. Press If the original is placed on the platen glass, follow the instructions that appear on the touch panel display © press scanning is complete, press [Done].
Page 178: Prevent Bleeding
Prevent Bleeding This mode enables you to scan originals by preventing the original image on the reverse side of thin originals from bleeding through and being scanned as well. Place your originals © specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods."...
Page 179 Press [Prevent Bleed-thru]. If you want to make ﬁne adjustments to the density, press [Fine Adjustment] © press [-] or [+] to specify the amount of bleeding that you want to prevent © press [OK]. [-]: This setting prevents dark areas on the reverse side of the original from bleeding through and being scanned, but light areas on the front side may not be scanned either.
Page 180 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display © press scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the speciﬁed destination when scanning is complete. NOTE To cancel this setting, press the Scan Settings drop-down list ©...
Page 181: User Preset Keys
User Preset Keys You can set any possible combination of scan settings and store them in a user preset key in memory. There are eight user preset keys, six of which have preset scan modes already set from the factory. The remaining two user preset keys (P7 and P8) are available for the user to set and store, and can be assigned names for increased convenience.
Page 182 Specify the scan settings that you want to store. NOTE In the example above, the Document Size Select and the Job Build modes are speciﬁed. Press [Store/Erase]. User Preset Keys 4-35...
Page 183 Select a user preset key for storing the scan settings © press [Store]. The icons that are displayed are explained below: Icon NOTE • Keys that already have settings stored in them are displayed with a colored triangle ) in the lower right corner of the key. •...
Page 184 G If you select a key without settings: ❑ A screen appears, asking for your conﬁrmation to store the settings. Press [Yes]. To cancel storing the settings, press [No]. Once the settings are stored, the message <Stored in memory.> appears for approximately two seconds on the touch panel display.
Page 185: Naming A User Preset Key
Press [Done] © [OK]. The display returns to the Send Basic Features screen. NOTE You can also assign a name to a user preset key by pressing [Register Name]. Naming a User Preset Key Press the Scan Settings drop-down list © press [Option]. Press [Store/Erase].
Page 186 Select a user preset key to name © press [Register Name]. NOTE • Keys that already have settings stored in them are displayed with a colored triangle ) in the lower right corner of the key. • If you select a key that already has settings stored in it, the settings are displayed. •...
Page 187: Erasing Scan Settings
NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • If you press [OK] without entering any characters, the key name reverts to its current name (default P1 to P8). Press [Done] © [OK]. The display returns to the Send Basic Features screen.
Page 188 Select the user preset key with the scan settings that you want to erase © press [Erase]. A screen appears, asking for your conﬁrmation to erase the settings. IMPORTANT Make sure to check the settings before erasing them. NOTE • Keys that already have settings stored in them are displayed with a colored triangle ) in the lower right corner of the key.
Page 189 The message <Erased.> appears for approximately two seconds on the touch panel display. The stored scan settings are erased. NOTE Key names are not erased. For instructions on changing a key name, see "Naming a User Preset Key," on p. 4-38. Press [Done] ©...
Page 190: Sending Documents
Sending Documents This chapter describes the fundamental procedures for sending documents, how to conﬁgure send settings, and other useful features. Sending Methods ............5-2 Sending an E-Mail Message .
Page 191: Sending Methods
Sending Methods You can enter a subject line, message body text, and an e-mail, I-fax, or ﬁle server address to which to send documents. Documents can be sent without changing any of the send settings, or you can conﬁgure them to suit your needs. When you send a document, you can also set to send a document at a preset time.
Page 192 NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-35. • For instructions on specifying an e-mail address, see "Specifying an E-Mail Address," on p. 2-6. • For instructions on specifying addresses stored in the Address Book, see "Using the Address Book,"...
Page 193 Enter the name of the document that you want to send © press [OK]. You can enter up to 24 characters for the document's name. You can also use clear your entry. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 194 Press [Subject]. Enter the subject of the e-mail message © press [OK]. You can enter up to 40 characters for the subject. You can also use (numeric keys) to enter numbers, and clear your entry. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 195 Press [Message]. Enter the message body text © press [OK]. You can enter up to 140 characters for the e-mail message. A hard return is counted as one character. You can also use clear your entry. NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 196 Press [Reply-to]. Select the reply-to address. G If Access Number Management is set to 'On', and you want to select a destination that is stored with an access number or in a private address book: ❑ Press [Access Number]. Sending Methods...
Page 197 ❑ Enter the access number using book or destination © press [OK]. If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. ❑ Select the destination ©...
Page 198 G If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: ❑ Select the destination © press [OK]. If the desired reply-to address is not displayed, press [M] or [L] to scroll to the desired reply-to address.
Page 199 Press [Sender's Names (TTI)]. Select a sender's name © press [OK]. The name registered under <00> is selected by default. If the desired sender's name is not displayed, press [M] or [L] to scroll to the desired sender's name. You can also enter the number of the desired sender's name using (numeric keys).
Page 200 Press the E-mail Priority drop-down list © select a priority for your e-mail message. Press [Done]. The display returns to the Send Basic Features screen. Sending Methods 5-11...
Page 201 Press the File Format drop-down list © select a ﬁle format. File Formats: [TIFF/JPEG]: [MTIFF/PDF]: [PDF/PDF]: [PDF (Compct)]: Enables you to send ﬁles containing text originals or text/photo IMPORTANT If [PDF (Compct)] is selected as the File Format, the resolution is automatically changed to [300x300 dpi].
Page 202 NOTE • In order to view a JPEG ﬁle, a software application that supports the JPEG ﬁle format is required. • In order to view a TIFF or MTIFF ﬁle, a software application that supports TIFF or MTIFF ﬁle formats (such as Imaging for Windows) is required. •...
Page 203: Sending An I-Fax
Sending an I-Fax You can scan a document, and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes through the Internet. You can add the document's name, a subject line, message body text, reply-to address, and the sender's name.
Page 204 Press [Send Doc. Name]. Enter the name of the document that you want to send © press [OK]. You can enter up to 24 characters for the document's name. You can also use (numeric keys) to enter numbers, and clear your entry. NOTE •...
Page 205 - If you do not set the document's name: The ﬁle name preﬁx is generated by the job number (0001 to 4999) and three digits that signify the page number of the image. Example: 1042_002.tif Press [Subject]. Enter the subject of your I-fax © press [OK]. You can enter up to 40 characters for the subject.
Page 206 Press [Message]. Enter the message body text © press [OK]. You can enter up to 140 characters for the message. A hard return is counted as one character. You can also use (numeric keys) to enter numbers, and clear your entry. NOTE For instructions on entering characters, see Chapter 2, "Basic Operations,"...
Page 207 Press [Reply-to]. Select the reply-to address. G If Access Number Management is set to 'On', and you want to select a destination that is stored with an access number or in a private address book: ❑ Press [Access Number]. 5-18 Sending Methods...
Page 208 ❑ Enter the access number using book or destination © press [OK]. If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. ❑ Select the destination ©...
Page 209 G If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: ❑ Select the destination © press [OK]. If the desired reply-to address is not displayed, press [M] or [L] to scroll to the desired reply-to address.
Page 210 Press [Sender's Names (TTI)]. Select a sender's name © press [OK]. The name registered under <00> is selected by default. If the desired sender's name is not displayed, press [M] or [L] to scroll to the desired sender's name. You can also enter the number of the desired sender's name using (numeric keys).
Page 211 NOTE • To use this feature, you must store sender names beforehand. (See "Registering Sender Names," on p. 1-16.) • If you set the unit's name in TX Settings, the unit's name is automatically registered as <00>. To set the unit's name, press [Communications Settings] ©...
Page 212: Sending A Job To A File Server
Sending a Job to a File Server You can send a job to any computer that acts as a ﬁle server on the network. The following procedure explains how to specify the document's name and the ﬁle format of the image you are sending. Place your originals ©...
Page 213 Press [Send Doc. Name]. Enter the name of the document that you want to send © press [OK]. You can enter up to 24 characters for the document's name. You can also use clear your entry. IMPORTANT If you use characters such as ",", "/", "[", or "]" in the document name, you may not be able to send the ﬁle to ﬁle servers that run on operating systems that do not recognize such characters.
Page 214 NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • When you are sending documents, each page is sent as a separate image and stored in a ﬁle server. The extension of the document matches the ﬁle format that you select for sending.
Page 215 Press the File Format drop-down list © select a ﬁle format. File Formats: [TIFF/JPEG]: [MTIFF/PDF]: [PDF/PDF]: [PDF (Compct)]: Enables you to send ﬁles containing text originals or text/photo IMPORTANT If [PDF (Compct)] is selected as the File Format, the resolution is automatically changed to [300x300 dpi].
Page 216 NOTE • In order to view a JPEG ﬁle, a software application that supports the JPEG ﬁle format is required. • In order to view a TIFF or MTIFF ﬁle, a software application that supports the TIFF or MTIFF ﬁle formats (such as Imaging for Windows) is required. •...
Page 217: Sending A Job To A User Inbox
Sending a Job to a User Inbox You can scan a document and store it in a User Inbox. If you include a User Inbox as one of the destinations to which you are sending your document, the document is stored in the selected User Inbox for later use. Documents stored in a User Inbox can be printed and sent to other destinations.
Page 218 NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-35. • For instructions on specifying a User Inbox as a destination, see "Specifying a User Inbox," on p. 2-32. • For instructions on specifying addresses and settings using the favorites buttons, see "Using the Favorites Buttons,"...
Page 219 NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. Press [Done]. The display returns to the Send Basic Features screen. Press If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ©...
Page 220: Delaying A Send Job
Delaying a Send Job The Delayed Send mode enables you to store a send job in memory, and have it sent at a later time. NOTE • You can reserve up to 120 jobs for delayed sending. However, the actual number of jobs that can be reserved may be less than 120, depending on the following conditions: - If multiple documents are being sent at the same time - If large documents are being sent...
Page 221 Press [Delayed Send]. Enter the send time using Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. © 0705 11:18 p.m. © 2318 If you set a time earlier than the current time, the document will be sent at that time on the next day.
Page 222 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display © press scanning is complete, press [Done]. Scanning starts. The document is stored in memory, and sent to the speciﬁed destination at the speciﬁed time.
Page 223: Previewing Originals
Previewing Originals This feature enables you to preview the scanned data of your originals before sending it. You can verify the scanned data of your originals on the Preview screen. NOTE The default setting is Off. Place your originals © specify the destination © press [Preview].
Page 224 NOTE • For instructions on placing your original, see "Placing Originals," on p. 1-35. • For instructions on specifying addresses stored in the Address Book, see "Using the Address Book," on p. 2-2. • For instructions on specifying addresses not registered in the Address Book, see "Using the New Address Tab,"...
Page 225 To preview a speciﬁc page number, enter the page number using (numeric keys) © press [OK]. You can also press [ ] or [ ] to scroll through and preview the previous and next pages of your document. The image of the selected page is displayed on the Preview screen. Verify the images ©...
Page 226: Job Done Notice
Job Done Notice You can send a job done notice to a speciﬁed e-mail address to notify you when a send job is complete. IMPORTANT To send a job done notice, you need to store e-mail addresses in the Address Book beforehand.
Page 227 Select the destination where the job done notice is to be sent. G If Access Number Management is set to 'On', and you want to select a destination that is stored with an access number or in a private address book: ❑...
Page 228 ❑ Select the destination © press [OK]. G If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: ❑ Select the destination © press [OK]. If the desired e-mail address is not displayed, press [M] or [L] to scroll the desired e-mail address.
Page 229 NOTE • You cannot select multiple destinations. • To display [Access Number], set the Access Number Management to 'On'. To access the Access Number Management setting, press © [System Settings] © [Manage/Access to Address Book] © [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.) •...
Page 230: Job Recall
Job Recall You can recall the last three addresses, scan settings, and send settings which have been set, and then send your documents. IMPORTANT • The machine considers any one of the following operations a send job: - When settings, such as the destination, scan settings, and send settings, are speciﬁed, and the control panel power switch, pressed - When the Auto Clear mode activates after the send settings are speciﬁed...
Page 231 Select [1 Before], [2 Before], or [3 Before] © conﬁrm the settings © press [OK]. The display returns to the Send Basic Features screen. NOTE • You can also check which send jobs are stored in memory other than the currently displayed send job by pressing [M] or [L].
Page 232: Receiving Documents
Receiving Documents This chapter describes the basic reception features. You can receive document transmissions automatically, forward received documents to a speciﬁed destination, or print a received document from memory. Receiving Print, Fax, and I-Fax Documents ........6-2 Receiving Documents .
Page 233: Receiving Print, Fax, And I-Fax Documents
Receiving Print, Fax, and I-Fax Documents I Receiving Print Jobs The machine receives and prints print jobs sent from a computer. I Receiving I-Fax and Fax Documents The I-fax function is similar to e-mail. However, instead of sending and receiving messages over the Internet, I-fax enables you to send and receive scanned document images via the Internet.
Page 234: Receiving Documents
Receiving Documents When documents are being received, the Processing/Data indicator on the control panel ﬂashes a green light. PQRS ditional Functions Processing / Data NOTE During reception, the transaction number and information related to the sender are displayed on the touch panel display. When document reception is complete, the Processing/Data indicator on the control panel maintains a steady green light.
Page 235: Setting The Memory Lock Mode
The document is printed. The Processing/Data indicator goes out when documents stored in memory are printed. NOTE • If there is no paper on which the received documents can be printed, the received documents are stored in memory. • The memory can hold a total of approximately 3,700 pages for sending and receiving documents.
Page 236: Memory Rx Inbox Settings
Memory RX Inbox Settings There may be occasions when you want the I-fax to store all incoming documents in memory until you are ready to print or send them. Locking the I-fax to receive and store all documents in memory is called Memory Lock. After the memory lock is turned 'On', the I-fax will automatically enter and leave the Memory Lock mode at the times you specify.
Page 237 Press [Communications Settings]. NOTE If the desired setting is not displayed, press [M] or [L] to scroll to the desired setting. Press [Memory RX Inbox Settings]. Receiving Print, Fax, and I-Fax Documents...
Page 238 Press [Memory RX Inbox Password]. Enter the desired password using press [OK]. If you do not want to set the Memory RX Inbox with a password, do not enter any number. You cannot store a password with only zeros as the number, such as <0000000>. The selected mode is set.
Page 239: Storing Received I-Fax Documents In Memory
Storing Received I-Fax Documents in Memory You can set the machine to store documents received by I-fax into memory without printing them. This is referred to as Memory Lock. You can later check the received documents in the Memory RX Inbox and print or send them. NOTE The default setting is 'Off'.
Page 240: Memory Lock Start Time Settings
Select [On] or [Off] © press [OK]. The selected mode is set. IMPORTANT If the message <I-Fax Memory RX is on.> does not appear, set the I-Fax Memory Lock setting on the Memory RX Inbox screen to 'On'. (See Chapter 4, "Storing Received Documents,"...
Page 241 Press [Memory RX Inbox Settings] © [Memory Lock Start Time]. Select [Everyday], [Select Days], or [Off]. 6-10 Receiving Print, Fax, and I-Fax Documents...
Page 242 G If you select [Everyday]: ❑ Select a number ([1] to [5]) © enter the start time using © press [OK]. You can store up to ﬁve different start times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m.
Page 243 G If you select [Select Days]: ❑ Select a day ([Sun] to [Sat]) © select a number ([1] to [5]). ❑ Enter the start time using You can store up to ﬁve different start times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m.
Page 244 G If you select [Off]: ❑ Press [OK]. If you select [Off], Memory Lock is not automatically turned 'On' at a speciﬁed time. You can turn Memory Lock 'On' or 'Off' manually using the I-Fax Memory Lock setting on the Memory RX Inbox screen. (See Chapter 4, "Storing Received Documents,"...
Page 245: Memory Lock End Time Settings
Memory Lock End Time Settings You can set Memory Lock to end automatically at a speciﬁed time. NOTE The default setting is 'Off'. Press [Communications Settings]. If necessary, see the screen shots in steps 1 and 2 of "Setting the Memory RX Inbox Password,"...
Page 246 Select [Everyday], [Select Days], or [Off]. G If you select [Everyday]: ❑ Select a number ([1] to [5]) © enter the end time using © press [OK]. You can store up to ﬁve different end times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m.
Page 247 G If you select [Select Days]: ❑ Select a day ([Sun] to [Sat]) © select a number ([1] to [5]). ❑ Enter the end time using You can store up to ﬁve different end times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m.
Page 248 G If you select [Off]: ❑ Press [OK]. If you select [Off], Memory Lock is not automatically turned 'Off' at a speciﬁed time. You can turn Memory Lock 'On' or 'Off' manually using the I-Fax Memory Lock setting on the Memory RX Inbox screen. (See Chapter 4, "Storing Received Documents,"...
Page 249: Forwarding Received Documents
Forwarding Received Documents If you receive an I-fax document, and it conforms to the speciﬁed forwarding conditions, the document is automatically forwarded to the speciﬁed destination. You can register the forwarding conditions and destinations in Forwarding Settings in System Setting (from the Additional Functions screen). (See "Forwarding Settings,"...
Page 250: Erasing Received Documents
Select the desired forwarding setting © press [Validate/ Invalidate]. [Validate]: The received document is forwarded to the speciﬁed destination if it matches the forwarding conditions. [Invalidate]: The received document is not forwarded to the speciﬁed destination even if it matches the forwarding conditions. If the desired setting is not displayed, press [M] or [L] to scroll to the desired setting.
Page 251 Press [Mail Box]. Select [Memory RX Inbox] or [Conf. Fax Inbox]. [Memory RX Inbox]: To select a received document that has been stored in the [Conf. Fax Inbox]: 6-20 Receiving Print, Fax, and I-Fax Documents Memory RX Inbox. To select a received document that has been forwarded to the Conﬁdential Fax Inbox.
Page 252 Select the desired inbox © select the document that you want to erase © press [Erase]. In the example above, [Memory RX Inbox] in Memory RX Inbox is selected. Memory RX Inbox contains only one inbox. If the desired inbox is not displayed, press [M] or [L] to scroll to the desired inbox.
Page 253 Press [Yes]. To cancel erasing the selected document, press [No]. The message <Erased.> appears for approximately two seconds on the touch panel display. The selected document is erased. Press [Done]. The display returns to the Inbox Selection screen. Press [Send]. The display returns to the Send Basic Features screen.
Page 254: Available Paper Sizes
Available Paper Sizes When received documents are printed, they are printed from the paper drawer that has the same size paper as the received document. If paper of the correct size is not available, the machine automatically selects a different paper size in the following order.
Page 255 6-24 Available Paper Sizes...
Page 256: Checking/Changing The Send/Receive Status
Checking/Changing the Send/Receive Status This chapter describes how you can check/change the status of send and receive jobs. Checking/Changing the Status of Send Jobs ........7-2 Checking Send Job Details .
Page 257: Checking/Changing The Status Of Send Jobs
Checking/Changing the Status of Send Jobs This section describes how to check/change the status of send jobs. For more information, see Chapter 5, "Checking Job and Device Status," in the Reference Guide. NOTE • If the optional Super G3 FAX Board is installed, fax jobs can also be checked/changed in the same way.
Page 258 Press [Send]. Select [Status] or [Log]. Checking/Changing the Status of Send Jobs...
Page 259 Select a job whose detailed information you want to check © press [Details]. If the job that you want to select is not displayed, press [M] or [L]to scroll to the job. NOTE • If Erase Failed TX in TX Settings under <Common Settings> in Communications Settings (from the Additional Functions screen) is set to 'Off' when multiple destinations are selected for a send job, <Finished.>...
Page 260 G If you select a job with only one destination in [Status]: ❑ Check the details. To change the destination, press [Change Destination]. (See "Changing the Destination," on p. 7-7.) To resend the job, press [Resend]. (See "Resending a Job," on p. 7-11.) G If you select a job with multiple destinations in [Status]: ❑...
Page 261 ❑ Check the status for each destination. To change the destination, press [Change Destination]. (See "Changing the Destination," on p. 7-7.) To resend the job, press [Resend]. (See "Resending a Job," on p. 7-11.) If the destination that you want to check is not displayed, press [M] or [L] to scroll to the destination.
Page 262: Changing The Destination
Changing the Destination You can change the destination of a send job from the System Monitor screen. IMPORTANT • You can only change the destination for send jobs that have been canceled due to a transmission error or jobs that have been set with the Delayed Send mode and are still waiting in the send queue.
Page 263 Press [Status]. Select the job whose destination you want to change © press [Details]. If the job that you want to select is not displayed, press [M] or [L] to scroll to the job. Checking/Changing the Status of Send Jobs...
Page 264 Select the destination that you want to change. G If there is only one destination: ❑ Press [Change Destination]. G If there are multiple destinations: ❑ Press [Broadcast List]. Checking/Changing the Status of Send Jobs...
Page 265 ❑ Select the destination that you want to change © press [Change Destination]. If the destination that you want to select is not displayed, press [M] or [L] to scroll to the destination. Change the destination. The types of destinations and the settings that you can change are: - E-mail: - I-Fax: - File:...
Page 266: Resending A Job
Press [OK]. The job is sent to the speciﬁed destination. Press [Done] repeatedly until the Send Basic Features screen appears. Resending a Job You can resend jobs that are canceled due to transmission errors. IMPORTANT To be able to resend jobs that have been canceled due to a transmission error, you must ﬁrst set Erase Failed TX in TX Settings under <Common Settings>...
Page 267 Press [Status]. Select the job that you want to resend © press [Details]. If the job that you want to select is not displayed, press [M] or [L] to scroll to the job. 7-12 Checking/Changing the Status of Send Jobs...
Page 268 Select the destination to resend the job to. G If there is only one destination: ❑ Press [Resend]. G If there are multiple destinations for same sending method: ❑ Press [Broadcast List]. Checking/Changing the Status of Send Jobs 7-13...
Page 269: Printing The Send Job Status/Log
❑ Select the destination to resend the job to © press [Resend]. If the destination that you want to select is not displayed, press [M] or [L] to scroll to the destination. The job is sent to the speciﬁed destination. Press [Done] repeatedly until the Send Basic Features screen appears.
Page 270 Select [Status] or [Log]. [Status]: Press this key if you want to print the send job list (TX Reserve List). [Log]: Press this key if you want to print the send job log (Activity Report). Press [Print List]. NOTE • The icons that are displayed on the left side of the list are explained below: : A job for which an Activity Report has already been printed.
Page 271 Press [Yes]. To cancel printing, press [No]. If you selected [Status], the TX Reserve List is printed. If you selected [Log], the Activity Report (TX) is printed. Press [Done]. The display returns to the Send Basic Features screen. 7-16 Checking/Changing the Status of Send Jobs...
Page 272: Checking/Changing The Status Of Receive Jobs
Checking/Changing the Status of Receive Jobs You can check the contents of received documents stored in memory as well as the status of forwarding jobs and documents received through I-fax. NOTE The receive job log (Activity Report (RX)) screen displays up to a maximum of 100 jobs. Checking Receive Job Details You can check detailed information on any received job, such as the destination and the date and time the job was received.
Page 273 Press [Receive]. Select a job whose detailed information you want to check © press [Details]. If the job that you want to select is not displayed, press [M] or [L] to scroll to the job. 7-18 Checking/Changing the Status of Receive Jobs...
Page 274: Printing The Receive Job Log
Check the details of the selected job. Press [Done] repeatedly until the Send Basic Features screen appears. Printing the Receive Job Log You can print the receive job log (Activity Report (RX)). Press [System Monitor] © [Receive]. If necessary, see the screen shots in steps 1 and 2 of "Checking Receive Job Details,"...
Page 275 Press [Print List]. NOTE • The icons that are displayed on the left side of the list are explained below: • The receive job log can be printed only if 11" x 17", LGL, LTR, or LTRR (plain, recycled, or color paper only) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 276: Checking The Arrival Of An I-Fax
Press [Done]. The display returns to the Send Basic Features screen. Checking the Arrival of an I-Fax The machine regularly checks for the arrival of an I-fax. However, you can check for the arrival of an I-fax at any time by performing the procedure below. Press [System Monitor] ©...
Page 277: Checking The Status Of Jobs That Have Been Forwarded
NOTE To be able to use [Checking RX of I-Fax Jobs], you must ﬁrst set the POP setting in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen) to 'On' so that you can receive documents using POP. (See Chapter 3, "Using a TCP/IP Network,"...
Page 278 Select a job whose detailed information you want to check © press [Details]. If the job that you want to select is not displayed, press [M] or [L] to scroll to the job. NOTE If 120 send jobs have accumulated on the job status screen, jobs that are waiting to be forwarded are displayed on the Forwarding Status screen.
Page 279 7-24 Checking/Changing the Status of Receive Jobs...
Page 280: Customizing Communications Settings
Customizing Communications Settings This chapter describes how to store and change the default settings of the Send/Receive function to suit your needs. Communications Settings Table ..........8-2 Automatic Document Deletion .
Page 281: Communications Settings Table
Communications Settings Table The following items can be stored or set in Communications Settings, from the Additional Functions screen. I Common Settings TX Settings Sender's Names (TTI) Unit Name Erase Failed TX JPEG Compression Ratio Handle Documents with Forwarding Errors Retry Times Edit Standard Send Settings Register Favorites Button...
Page 282 I Common Settings Table Continued Item RX Settings Two-sided Print Select Cassette Receive Reduction Received Page Footer 2 On 1 Log An asterisk (*) indicates the default settings. NOTE For instructions on how to set the modes not described in this manual, refer to the other manuals listed in the front of this Sending Guide.
Page 283: Automatic Document Deletion
Automatic Document Deletion If transmission of a document has failed, this mode automatically erases that document from memory. NOTE The default setting is 'On'. Press Settings]. Press [TX Settings] under <Common Settings>. Automatic Document Deletion (Additional Functions) © [Communications...
Page 284 Press [Erase Failed TX]. NOTE If the desired setting is not displayed, press [M] or [L] to scroll to the desired setting. Select [On] or [Off] © press [OK]. [On]: Erases jobs after sending, whether the transmission ends successfully or with an error.
Page 285: Jpeg Compression Ratio For Color Send Jobs
JPEG Compression Ratio for Color Send Jobs You can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images.
Page 286 NOTE If the desired setting is not displayed, press [M] or [L] to scroll to the desired setting. Select [High Ratio], [Normal], or [Low Ratio] © press [OK]. [High Ratio]: A small amount of memory is used for the document, but the images are of a low quality.
Page 287: Handling Documents That Fail To Be Forwarded
Handling Documents That Fail to Be Forwarded You can set how the machine handles the documents that fail to be forwarded. NOTE • The default setting is 'Off'. • If Erase Failed TX is set to 'Off' in TX Settings under <Common Settings> in Communications Settings (from the Additional Functions screen), the status of any job with a forwarding error will be saved on the System Monitor screen.
Page 288 Select [Always Print], [Store/Print], or [Off] © press [OK]. [Always Print]: Documents that fail to be forwarded are printed. [Store/Print]: Documents that fail to be forwarded are stored in the Memory RX Inbox. The machine automatically prints out the documents that fail to be forwarded if Use I-Fax Memory Lock is set to 'Off'.
Page 289: Number Of Retry Attempts
Number of Retry Attempts Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to ﬁve retry attempts, or select '0' to turn the Retry Times mode 'Off'.
Page 290 Press [-] or [+] to set the number of Retry Times © press [OK]. If the number of retry times is set to '0', the machine will not resend the data which cannot be sent. NOTE • You can also use (numeric keys), and •...
Page 291: Standard Send Settings
Standard Send Settings This mode enables you to change the standard settings for the Send function, including the scan mode and the ﬁle format. (See "Selecting a Scan Mode," on p. 3-2, and "Sending Methods," on p. 5-2.) NOTE • If the optional Super G3 FAX Board is installed, and you are sending documents by fax, the ﬁle format set here is disabled.
Page 292 Press the Scanning Mode drop-down list © select a scan mode. If the desired scan mode is not displayed, press [M] or [L] to scroll to the desired scan mode. You can also select a scan mode that you have already stored. (See "User Preset Keys,"...
Page 293 [PDF (Compct)]: Enables you to send ﬁles containing text originals or text/photo The selected mode is set. IMPORTANT If [PDF (Compct)] is selected as the File Format, the resolution is automatically changed to [300x300 dpi]. If the color mode is set to [Auto-Color Select (Full Color/ Black-and-White)] or [Black and White], the color mode is automatically changed to [Auto-Color Select (Full Color/Grayscale)] or [Grayscale] respectively.
Page 294: Favorites Buttons
Favorites Buttons You can set any possible combination of send settings and register them in a favorites button in memory. There are nine favorites buttons and they can be assigned names for increased convenience. This feature is useful for registering frequently used send settings.
Page 295 Press [M] or [L] until [Register Favorites Button] appears © press [Register Favorites Button]. Select a Favorites Button ([M1] to [M9]) for registering the send settings © press [Register/Edit]. NOTE Keys that already have settings stored in them are displayed with a colored triangle ) in the lower right corner of the key.
Page 296 Press [Store]. NOTE • If you select a key that already has settings stored in it, the settings are displayed. • If there are more stored send settings than are currently displayed, you can scroll through the list by pressing [M] or [L]. G If you select a key without settings: ❑...
Page 297: Naming A Favorites Button
G If you select a key that already has settings stored in it: ❑ A screen appears, asking for your conﬁrmation to overwrite the previous settings. Press [Yes]. To cancel storing the settings, press [No]. Once the settings are stored, the message <Stored in memory.> appears for approximately two seconds on the touch panel display.
Page 298 Select a Favorites Button ([M1] to [M9]) to name © press [Register/Edit]. NOTE Keys that already have settings stored in them are displayed with a colored triangle ) in the lower right corner of the key. Press [Name]. NOTE • If you select a key that already has settings stored in it, the settings are displayed.
Page 299: Erasing A Favorites Button
Enter a name © press [OK]. Two lines can be used for a favorites button key name. You can enter up to 10 characters per line. The assigned name appears on the key. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 300 Select the Favorites Button with the send settings that you want to erase © press [Erase]. A screen appears, asking for your conﬁrmation to erase the settings. IMPORTANT Make sure to check the settings before erasing them. NOTE • Keys that already have settings stored in them are displayed with a colored triangle ) in the lower right corner of the key.
Page 301 The message <Erased.> appears for approximately two seconds on the touch panel display. The stored send settings are erased. NOTE Key names are not erased. For instructions on changing a key name, see "Naming a Favorites Button," on p. 8-18. Press [Done] repeatedly until the Send Basic Features screen appears.
Page 302: Pdf Compression Priority
PDF Compression Priority If PDF (Compct) is selected as the File Format, you can set the image quality level of the document. NOTE • If the optional Super G3 FAX Board is installed, and you are sending documents by fax, this setting is disabled.
Page 303 Select [Data Size Priority], [Normal], or [Image Priority]. Image level when the Text/Photo or Photo mode is selected. [Data Size Priority]: [Normal]: [Image Priority]: Select [Data Size Priority], [Normal], or [Image Priority] for <Image Level in Text Mode> © press [OK]. [Data Size Priority]: [Normal]: [Image Priority]:...
Page 304 NOTE If an original with many colors is scanned, the compression level is determined by taking into consideration the data size and the number of colors, according to the selected image level. However, if the original is in monochrome or has few colors, it does not matter which image level you select.
Page 305: Initial Send Screen Display
Initial Send Screen Display This mode enables you to set whether the [Favorites Buttons], [One-touch Buttons], or [New Address] tabs will be displayed on the initial Send Basic Features screen when the power is turned ON, or the Auto Clear mode is activated. NOTE The default setting is 'New Address'.
Page 306 Select [Favorites Buttons], [One-touch Buttons], or [New Address] © press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. Initial Send Screen Display 8-27...
Page 307: Printing The Tx Terminal Id
Printing the TX Terminal ID The TX Terminal ID setting enables you to specify whether the Terminal ID information is printed at the top of documents that you send through I-fax. Information such as your I-fax address and name are printed, enabling the recipient to know who sent the document.
Page 308 Select [On] or [Off]. G If you select [On] and the optional Super G3 FAX Board is not installed: ❑ Select the printing position of the Terminal ID information © press [OK]. [Inside]: The Terminal ID information is printed inside the image area on the recipient's paper.
Page 309 Press [Option]. 8-30 Printing the TX Terminal ID If you set the TX Terminal ID setting to 'On', the Terminal ID information is printed on the recipient's paper as follows: 05/11/2003 15:00 IFAX john@canon.com 15:00 05/11/2003 IFAX john@canon.com Original Area...
Page 310 ❑ Specify the <Printing Position> of the Transmission Terminal ID and the <Telephone # Mark> © press [OK] © [OK]. Printing Position [Inside]: The Terminal ID information is printed inside the image area on the recipient's paper. [Outside]: The Terminal ID information is printed outside the image area on the recipient's paper.
Page 311 G If you select [Off]: ❑ Press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. 8-32 Printing the TX Terminal ID...
Page 312: Gamma Value For Color Send Jobs
Gamma Value for Color Send Jobs You can set the Gamma value for color scanned data. If the set value corresponds to the Gamma value at the receiving end, the scanning exposure of the output data at the receiving end is automatically adjusted to the level best suited to the quality of the original.
Page 313 Select the Gamma value ([Gamma 1.0], [Gamma 1.4], [Gamma 1.8], or [Gamma 2.2]), © press [OK]. [Gamma 1.0]: Although light output results can be obtained, the overall color [Gamma 1.4]: Output results slightly lighter than default can be obtained. [Gamma 1.8]: Default setting of this machine. Dark output results can be [Gamma 2.2]: Dark output results can be obtained overall, although the detail of The word "solid"...
Page 314: Initializing Tx Settings
Initializing TX Settings You can restore almost all of the TX settings to their default settings. IMPORTANT You cannot initialize the Sender's Names (TTI), Unit Name, and TX Terminal ID settings. NOTE If you initialize the TX Settings, the settings stored in the favorites buttons are also initialized.
Page 315 Press [Yes]. To cancel initializing the TX Settings, press [No]. The message <Initialized.> appears for approximately two seconds on the touch panel display. The TX settings are initialized. Press [Done] repeatedly until the Send Basic Features screen appears. 8-36 Initializing TX Settings...
Page 316: Two-Sided Printing
Two-Sided Printing You can print received documents on both sides of the paper you select. This enables you to save paper. NOTE The default setting is 'Off'. Press Settings]. Press [RX Settings] under <Common Settings>. (Additional Functions) © [Communications Two-Sided Printing 8-37...
Page 317 Press [Two-sided Print]. Select [On] or [Off] © press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. 8-38 Two-Sided Printing...
Page 318: Paper Drawer Selection
Paper Drawer Selection You can set how the machine prints documents when there is no paper matching the size of the received document. There are four printing methods (Switches A, B, C, and D): • Switch A: The image is printed over two sheets of paper that have the same combined size as the received document.
Page 319 • Switch C: The image is reduced and printed on paper that differs in width from the received document. Received Data (Original) • Switch D: The image is printed on paper that is larger in size than the received document. Received Data (Original) NOTE •...
Page 320 Press [Select Cassette]. Select [On] or [Off] for the respective switches © press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. Paper Drawer Selection 8-41...
Page 321: Reducing A Received Document
Reducing a Received Document You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. NOTE The default settings are: - Receive Reduction: On - RX Reduction: - Reduce %: - Reduce Direction: Press...
Page 322 Select [On] or [Off]. IMPORTANT If you select [Off], the received document is not automatically reduced to ﬁt the size of the paper. If the size of the received document exceeds the printable area, the image is divided into equal sections and printed onto separate sheets of paper. However, if the received document exceeds the recording paper slightly (1/2"...
Page 323 ❑ Press the Reduce % drop-down list © select [97%], [95%], [90%], or [75%]. ❑ Select [Vertical & Horizontal] or [Vertical Only] © press [OK]. [Vertical & Horizontal]: [Vertical Only]: The selected mode is set. 8-44 Reducing a Received Document The image is reduced in both the vertical and horizontal directions.
Page 324 G If you select [Off]: ❑ Press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. Reducing a Received Document 8-45...
Page 325: Printing Footer Information On A Received Document
Printing Footer Information on a Received Document You can set whether the machine prints the date received, day received, time received, transaction number, and page number at the bottom of the received document. NOTE The default setting is 'Off'. Press Settings] ©...
Page 326 Press [Received Page Footer]. Select [On] or [Off] © press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. Printing Footer Information on a Received Document 8-47...
Page 327: On 1 Log
2 On 1 Log This mode enables you to print two received documents of the same paper size onto a single sheet of paper. The 2 On 1 Log mode is available only under the following conditions: • The same paper drawer must be selected for printing two consecutive pages of the received document.
Page 328 Select [On] or [Off] © press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. 2 On 1 Log 8-49...
Page 329 Customizing Communications Settings...
Page 330: Storing/Editing Address Book Settings
Storing/Editing Address Book Settings This chapter describes how to register various addresses in the Address Book and how to edit and erase registered information. Address Book Settings Table ..........9-2 About the Address Book .
Page 331: Address Book Settings Table
Address Book Settings Table The following items can be stored or set in Address Book Settings, from the Additional Functions screen. Item Register Address Register Address Book Name One-touch Buttons NOTE For instructions on how to set the modes not described in this manual, refer to the other manuals listed in the front of this Sending Guide.
Page 332: About The Address Book
About the Address Book The Address Book is a feature used for storing destinations of e-mail, I-fax, and ﬁle servers. The Address Book is divided into 10 subaddress books and one-touch buttons. You can store up to 1,800 destinations, including 1,600 destinations in the subaddress book, and 200 destinations in one-touch buttons.
Page 333 I Group You can register multiple destinations of various types in the group address. You can group and use these registered destinations according to your needs. NOTE • You cannot register new destinations in a group address. New destinations need to be registered in the Address Book before you can register them as part of a group address.
Page 334: Storing New Addresses
Storing New Addresses If you register a destination in the Address Book, you can save yourself the effort of entering the destination every time it is used. That destination can also be selected from the Address Book for use in any other customized setting. NOTE If the optional Super G3 FAX Board is installed, fax numbers can also be stored in the Address Book.
Page 335 Press [Register Address]. Press [Register New Address]. Press [E-mail]. Storing New Addresses...
Page 336 Press [Name]. Enter a name for the e-mail address © press [OK]. You can enter up to 24 characters for the name. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be entered. NOTE •...
Page 337 Press the Address Book drop-down list © select one of the numbered subaddress books. Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations. The e-mail address that you enter will be stored in the subaddress book that you select here.
Page 338 Finish storing the address. G If Access Number Management is set to 'On': ❑ Press [Next]. ❑ Enter the access number using The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book.
Page 339: I-Fax Addresses
G If Access Number Management is set to 'Off': ❑ Press [OK]. The display returns to the Register New Address screen. NOTE • To access the Access Number Management setting, press Functions) © [System Settings] © [Manage/Access to Address Book] © [Access Number Management].
Page 340 Press [Register New Address]. Press [I-Fax]. Press [Name]. Storing New Addresses 9-11...
Page 341 Enter a name for the I-fax address © press [OK]. You can enter up to 24 characters for the name. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • The ﬁrst character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen.
Page 342 Press the Mode drop-down list © select [Simple] or [Full]. [Simple]: Sends scanned data as an image via the Internet. [Full]: Sends scanned data as an image via the Internet, and enables you to receive a delivery conﬁrmation message telling you whether your I-fax was sent successfully.
Page 343 Press [I-Fax Address] © enter the I-fax address © press [OK]. You can enter up to 128 characters for the I-fax address. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be entered. NOTE If you do not send documents via a server, and if the recipient's IP address is not registered with a DNS server, enter a domain name in the following format:...
Page 344 NOTE After pressing [OK], the standard ﬁeld that you entered appears as asterisks (********) on the I-fax settings screen. Select [On] or [Off] for <Send Via Server>. [On]: Sends documents via a server. You can send documents to destinations via the Internet in the same way as e-mail. [Off]: Does not send documents via a server.
Page 345 Press [Destination Conditions] © specify the receiving conditions of the destination © press [OK]. The following conditions are always selected: - Paper Size: - Compression Method: MH - Resolution: LTR, LGL, and STMT are included in [LTR]. IMPORTANT Set the destination conditions according to the speciﬁcation of the recipient's machine.
Page 346 Finish storing the address. G If Access Number Management is set to 'On': ❑ Press [Next]. ❑ Enter the access number using The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book.
Page 347 G If Access Number Management is set to 'Off': ❑ Press [OK]. The display returns to the Register New Address screen. NOTE • To access the Access Number Management setting, press Functions) © [System Settings] © [Manage/Access to Address Book] © [Access Number Management].
Page 348: File Server Addresses
File Server Addresses NOTE • For examples of the settings needed to send to a ﬁle server, see the Network Guide. • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • You can enter up to 24 characters for the ﬁle server name. •...
Page 349 Press [Register New Address]. Press [File]. Press [Name]. 9-20 Storing New Addresses...
Page 350 Enter a name for the ﬁle server address © press [OK]. You can enter up to 24 characters for the name. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • The ﬁrst character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen.
Page 351 Press the Protocol drop-down list © select the desired protocol. The following protocols may be used: [FTP]: [Windows (SMB)]: [NetWare (IPX)]: 9-22 Storing New Addresses Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.0 under Windows 2000 Server, or Internet Information Services 5.1 under Windows...
Page 352 Set [Host Name], [File Path], [User], and [Password]. NOTE For instructions on specifying each of the settings for FTP, Windows (SMB), and NetWare (IPX), see "Specifying a File Server," on p. 2-13. Finish storing the address. G If Access Number Management is set to 'On': ❑...
Page 353 ❑ Enter the access number using The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book. If you do not want to set an access number for this ﬁles server address, press [OK] without entering any number.
Page 354: Group Addresses
NOTE • To access the Access Number Management setting, press Functions) © [System Settings] © [Manage/Access to Address Book] © [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.) • If there is any required setting for storing destinations that has not been set, the screen for specifying the setting is displayed.
Page 355 Press [Register New Address]. Press [Group]. Press [Name]. 9-26 Storing New Addresses...
Page 356 Enter a name for the group address © press [OK]. You can enter up to 24 characters for the name. NOTE • For instructions on entering characters on the touch panel display, see Chapter 2, "Basic Operations," in the Reference Guide. •...
Page 357 Select [Address Book] or [Store In Usr Inbox]. To store destinations in a group address, those destinations must be stored in the subaddress book that contains the group address. You cannot store destinations from different subaddress books in the group address.
Page 358 ❑ Enter the access number using book or destination © press [OK]. If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. ❑ Select the destination ©...
Page 359 G If you select [Address Book], and Access Number Management is set to 'Off', and the destination is not stored with an access number or in a private address book: ❑ Select the destination © press [OK]. To cancel a selected destination, select the destination once more to clear the check mark.
Page 360 You can select a destination and press [Details] to display the screen shown below. This enables you to conﬁrm the detailed information related to the selected destinations. Press [Done] to return to the previous screen. Repeat step 7 to add other destinations. The destination you have stored is listed.
Page 361 The selected User Inbox is displayed and listed. NOTE Only one User Inbox can be stored in a group address. G To erase a destination: ❑ Select an address in the group © press [Erase]. If the destination to be selected is not displayed, press [M] or [L] to scroll to the destination.
Page 362 Finish storing the address. G If Access Number Management is set to 'On': ❑ Press [Next]. ❑ Enter the access number using The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book.
Page 363: Address Obtained Via A Server
G If Access Number Management is set to 'Off': ❑ Press [OK]. The display returns to the Register New Address screen. NOTE • To access the Access Number Management setting, press Functions) © [System Settings] © [Manage/Access to Address Book] © [Access Number Management].
Page 364 (Additional Functions) © [Address Book Settings] © Press [Register Address]. If necessary, see the screen shots in steps 1 and 2 of "E-Mail Addresses," on p. 9-5. If a password has been set for the Address Book, enter the password using (numeric keys) ©...
Page 365 Press the Server to Search drop-down list © select the desired server to search. Specify the search criteria. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • If you want to search for a destination that is registered with an e-mail address and a fax number, you can search for the e-mail address by entering the fax number as the search criterion.
Page 366 The search criteria boxes that are not ﬁlled out, are not searched. To make a more detailed search with multiple search conditions, press [Detailed Search], and follow the directions below. The search criteria you entered for Simple Search are continuously used in Detailed Search. G To use Detailed Search: ❑...
Page 367 For example, if you want to enter the location to start searching on the directory tree of the LDAP Server, and ou=salesdept, o=canon, c=jp is the distinguished name in the directory, enter the organization/organizationUnit of the user as follows: organizationUnit=salesdept...
Page 368 ❑ Enter the search criteria © press [OK]. You can enter up to 128 characters for the search criteria. You can also use (numeric keys) to enter numbers, and clear your entries. ❑ Press [Add]. To continue adding more search criteria, press [or] or [and] © repeat step 5. [or]: The machine searches and returns a result for either of the speciﬁed search criteria.
Page 369 NOTE • You can specify up to four different search criteria at a time. • If you specify three or more search criteria, you cannot use both [or] and [and] together. • If you press [Simple Search] after specifying search criteria on the Detailed Search screen, the display changes to the Simple Search screen, and the speciﬁed detailed search criteria are deleted.
Page 370 G If the screen below is displayed: ❑ Press [User] © enter the user name © press [OK]. You can enter up to 128 characters for the user name. The login screen is displayed if either one of the following is true: If Login Information in Register LDAP Server in System Settings (from the Additional Functions screen) is set to 'Use', and <Display authentication dialog when searching>...
Page 371 NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • You can also use your entries. • After pressing [OK], the password that you entered appears as asterisks (*****) on the Enter Network Password screen. ❑...
Page 372 To continue searching, press [Back]. You can select multiple destinations. If the desired destination is not displayed, press [M] or [L] to scroll to the desired destination. You can register the selected e-mail address for an I-fax address by pressing [Register e-mail address for I-Fax].
Page 373 Store the selected destination. G If only one destination is selected: ❑ Verify the address © press [OK]. If necessary, edit the contents of the address. G If you want to store the destination with an access number, and the Access Number Management setting is set to 'On': ❑...
Page 374 ❑ Enter the access number using The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book. If you do not want to set an access number for this address, press [OK] without entering any number.
Page 375 G If multiple destinations are selected: ❑ Select the subaddress book to store the addresses in © press [OK]. If the subaddress book is stored with an access number, and the Access Number Management setting is set to 'On', enter the access number using (numeric keys) ©...
Page 376 ❑ Read the displayed message © press [OK]. The display returns to the Register New Address screen. NOTE • The maximum number of destinations that can be selected at one time is 64. • To display [Access Number], set the Access Number Management to 'On'. To access the Access Number Management setting, press ©...
Page 377 G If you want to store the destination with an access number, and the Access Number Management setting is set to 'On': ❑ Press [Next]. ❑ Enter the access number using The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book.
Page 378 NOTE To display [Access Number], set Access Number Management to 'On'. To access the Access Number Management setting, press [System Settings] © [Manage/Access to Address Book] © [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.) Press [Done] repeatedly until the Send Basic Features screen appears.
Page 379: Editing Address Details
Editing Address Details You can change destination details as necessary. Press [Register Address]. If necessary, see the screen shots in steps 1 and 2 of "E-Mail Addresses," on p. 9-5. If a password has been set for the Address Book, enter the password using p.
Page 380 ❑ Enter the access number using book or destination © press [OK]. If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. ❑ Select the destination to be changed ©...
Page 381 G If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: ❑ Select the destination to be changed © press [Edit]. You cannot edit multiple destinations at one time. In this example, an e-mail address is selected.
Page 382 Edit the address details © press [OK]. The screen differs depending on the address type you select in step 2. You cannot change the address book of a group address, or change a destination registered as a group address. The display returns to the Register Address screen. NOTE •...
Page 383: Erasing Addresses
Erasing Addresses You can erase destinations stored in the address book. Press [Register Address]. If necessary, see the screen shots in steps 1 and 2 of "E-Mail Addresses," on p. 9-5. If a password has been set for the Address Book, enter the password using p.
Page 384 ❑ Enter the access number using book or destination © press [OK]. If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. ❑ Select the destinaton to be erased ©...
Page 385 G If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: ❑ Select the destination to be erased © press [Erase]. You cannot erase multiple destinations at one time. Press the alphabet keys (e.g., [ABC]) to display the range of entries.
Page 386 Press [Yes]. To cancel erasing, press [No]. The message <Erased.> appears for approximately two seconds on the touch panel display. The selected destination is erased. Press [Done] repeatedly until the Send Basic Features screen appears. Erasing Addresses 9-57...
Page 387: Naming An Address Book
Naming an Address Book You can assign a name to any subaddress book. Press [Register Address Book Name]. If a password has been set for the Address Book, enter the password using p. 10-22.) Select a subaddress book to name © press [Register Name]. In this example, [Address Book 1] is selected.
Page 388 Enter a name © press [OK]. You can enter up to 16 characters for a name. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • If you press [OK] without entering any characters, the subaddress book name reverts to its current name (default Address Book 1 to 10).
Page 389: Storing/Editing One-Touch Buttons
Storing/Editing One-Touch Buttons You can store up to 200 destinations in the one-touch buttons feature. This section describes how to store/edit the destinations with the one-touch buttons feature. IMPORTANT If Language Switch in Common Settings (from the Additional Functions screen) is set to 'On', the Host Name and File Path of the ﬁle server destination may not be displayed correctly, so you may not be able to refer to them.
Page 390 Select a one-touch button to store or change © press [Register/Edit]. If the one-touch button to be selected is not displayed, press [M] or [L] to scroll to the one-touch button. If you know the one-touch button's three digit number, press [ Button Number) ©...
Page 391 Select [E-mail], [I-Fax], [File], [Group], or [Search on Server]. G If you select [E-mail]: ❑ Press [Name]. ❑ Enter a name for the e-mail address © press [OK]. You can enter up to 24 characters for the name. 9-62 Storing/Editing One-Touch Buttons...
Page 392 NOTE The ﬁrst character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen. ❑ Press [One-touch Button Name]. ❑ Enter a name for the one-touch button © press [OK]. You can enter up to 12 characters for the one-touch button's name.
Page 393 ❑ Press [E-mail Address] © enter the e-mail address © press [OK]. You can enter up to 128 characters for the e-mail address. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be entered. G If you select [I-Fax]: ❑...
Page 394 ❑ Enter a name for the I-fax address © press [OK]. You can enter up to 24 characters for the name. NOTE The ﬁrst character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen.
Page 395 ❑ Enter a name for the one-touch button © press [OK]. You can enter up to 12 characters for the one-touch button's name. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be entered. ❑...
Page 396 NOTE • In order for you to receive a conﬁrmation message telling you the delivery status of your I-fax document, the recipient's machine must have I-fax capabilities and be compatible with the Full mode. • If you send documents using the Full mode to a machine that does not support the Full mode, delivery conﬁrmation cannot be carried out.
Page 397 ❑ Press [Standard Field 1] and [Standard Field 2] © enter their respective standard ﬁelds © press [OK]. Standard Field 1 and Standard Field 2 are settings required for using an Internet fax service. For details, contact your service provider. If you do not use an Internet fax service, this step is not necessary.
Page 398 ❑ Select [On] or [Off] for <Send Via Server>. [On]: Sends documents via a server. You can send documents to destinations via the Internet in the same way as e-mail. [Off]: Does not send documents via a server. You can send large amounts of data to a recipient within the same LAN (Local Area Network) environment without placing a burden on the mail server.
Page 399 ❑ Press [Destination Conditions] © specify the receiving conditions of the destination © press [OK]. The following conditions are always selected: - Paper Size: - Compression Method: - Resolution: LTR, LGL, and STMT are included in [LTR]. IMPORTANT Set the destination conditions according to the speciﬁcation of the recipient's machine.
Page 400 G If you select [File]: ❑ Press [Name]. ❑ Enter a name for the ﬁle server address © press [OK]. You can enter up to 24 characters for the name. NOTE The ﬁrst character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen.
Page 401 ❑ Press [One-touch Button Name]. ❑ Enter a name for the one-touch button © press [OK]. You can enter up to 12 characters for the one-touch button's name. ❑ Press the Protocol drop-down list © select the protocol. 9-72 Storing/Editing One-Touch Buttons...
Page 402 The following protocols may be used: [FTP]: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.0 under Windows 2000 Server, or Internet Information Services 5.1 under Windows XP Professional.
Page 403 ❑ Enter a name for the group address © press [OK]. You can enter up to 24 characters for the name. NOTE The ﬁrst character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen.
Page 404 ❑ Enter a name for the one-touch button © press [OK]. You can enter up to 12 characters for the name. ❑ Press [Specifying Destinations]. ❑ Select a destination to store in the group address from [Address Book], one-touch buttons, or [Store In Usr Inbox] © press [OK]. Only destinations that are already stored in one-touch buttons can be selected as part of a one-touch button group address.
Page 405 If you know the one-touch button's three digit number, press [ ] (One-Touch Button Number) © enter the three-digit number of the desired one-touch button using (numeric keys). G If you select [Search on Server]: ❑ Press the Server to Search drop-down list © select the desired server to search.
Page 406 ❑ Specify the search criteria. To use Simple Search: Press [Name], [E-mail], or [Fax] © enter the name, e-mail address, or fax • number for which to search © press [OK]. You can enter up to 128 characters for the name, e-mail address, or fax number.
Page 407 [OrgnztionUnit]: Search by organizational unit (e.g., departments in an For example, if you want to enter the location to start searching on the directory tree of the LDAP Server, and ou=salesdept, o=canon, c=jp is the distinguished name in the directory, enter the organization/organizationUnit of...
Page 408 You can select from the following search conditions: [contains]: The result must contain the entered name, e-mail address, fax number, organization, or organizational unit. [does not contain]: The result must not contain the entered name, e-mail address, fax number, organization, or organizational unit.
Page 409 • Press [Add]. To continue adding more search criteria, press [or] or [and] © specify the search criteria as on p. 9-77. [or]: [and]: To edit the search criteria, select the search criterion that you want to edit © press [Edit] © [Settings]. To delete search criteria, select the criterion that you want to erase ©...
Page 410 ❑ Press [Start Searching]. To cancel searching, press [Cancel]. To cancel searching while the machine is searching for your criteria, press [Cancel]. If the machine ﬁnds some results before you press [Cancel], these search results are displayed. NOTE If you press [Start Searching] without specifying any search criteria, all the addresses stored on the LDAP server are displayed.
Page 411 Press [Password] © enter the password © press [OK]. • You can enter up to 24 characters for the password. You can also use clear your entries. NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 412 IMPORTANT The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings (from the Additional Functions screen). If the desired destination is not displayed, either increase the maximum number of addresses to search, or change the search conditions. (See "LDAP Server Settings,"...
Page 413 NOTE To cancel a selected destination, select the destination again. ❑ Store the selected destination. If you want to store the selected address as an e-mail address: • Verify the destination. If necessary, edit the contents of the address. 9-84 Storing/Editing One-Touch Buttons Super G3 FAX Board is installed.
Page 414 Press [One-touch Button Name] © enter a name for the one-touch button © • press [OK]. If you want to register the selected address for an I-fax address: • Verify the address. If necessary, edit the contents of the address. Press [One-touch Button Name] ©...
Page 415 You can enter up to 12 characters for the one-touch button's name. The information that can be obtained from the LDAP server consists of only names and e-mail addresses. Press [OK]. In this example, an e-mail address is selected. The contents you have stored appear on the display. Press [Done] repeatedly until the Send Basic Features screen appears.
Page 416: Erasing One-Touch Buttons
Erasing One-Touch Buttons You can erase the destinations that you have stored in one-touch buttons. (Additional Functions) © [Address Book Settings] © Press [One-touch Buttons]. If necessary, see the screen shot in step 1 of "Storing/Editing One-Touch Buttons," on p. 9-60. If a password has been set for the Address Book, enter the password using (numeric keys) ©...
Page 417 If you know the one-touch button's three digit number, press [ Button Number) © enter the three digit number of the desired one-touch button using IMPORTANT Make sure that you verify the settings ﬁrst before you erase them. NOTE • One-touch buttons that already have destinations stored in them are displayed with a colored triangle ( •...
Page 418 Press [Done] repeatedly until the Send Basic Features screen appears. Erasing One-Touch Buttons 9-89...
Page 419 Storing/Editing Address Book Settings...
Page 420 System Manager Settings This chapter describes the settings that can be made by the System Manager (the person in charge of the machine). System Settings Table ..........10-2 Communications Settings .
Page 421: System Settings Table
System Settings Table The following settings can be selected, stored or changed in System Settings from the Additional Functions screen. I System Settings Item Communications Settings E-mail/I-Fax Settings Maximum Data Size For Sending Default Subject Full Mode TX Timeout Print MDN/DSN on Receipt Always send notice for RX errors...
Page 422 I System Settings Table Continued Item Receive Type, Validate/Invalidate, Register, Forwarding Settings Edit, Erase, Forward w/o Conditions, Print List, E-mail Priority Register LDAP Server Register, Edit, Erase, Print List An asterisk (*) indicates the default settings. NOTE For instructions on how to set the modes or settings not described in this manual, refer to the other manuals listed in the front this Sending Guide.
Page 423: Communications Settings
Communications Settings This section describes the e-mail, I-fax, and Memory RX Inbox settings. E-Mail/I-Fax Settings You can change the e-mail and I-fax transmission settings. The available settings are: I Maximum Data Size For Sending Sets the maximum data size for outgoing e-mail messages and I-fax documents. If the e-mail message send job exceeds this data size limit, it is split up into several e-mail messages before being sent.
Page 424 NOTE The default settings are: - Maximum Data Size For Sending: 3 MB - Default Subject: - Full Mode TX Timeout: - Print MDN/DSN on Receipt: - Always send notice for RX errors: On - Use Send Via Server: (Additional Functions) © [System Settings]. Press If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using...
Page 425 NOTE If the desired setting is not displayed, press [M] or [L] to scroll to the desired setting. Press [E-mail/I-Fax Settings]. Set the Maximum Data Size For Sending. ❑ Press [Maximum Data Size For Sending]. ❑ Press [-] or [+] to specify the maximum data size for sending. You can set the Maximum Data Size for Sending from 0 to 99 MB, in 1 MB increments.
Page 426 IMPORTANT The maximum data size for sending must not be greater than the maximum data size of the mail server. NOTE • If you enter '0' MB as the data size, there is no size limit on the data that is sent. •...
Page 427 Set the Full Mode TX Timeout. ❑ Press [Full Mode TX Timeout]. ❑ Press [-] or [+] to specify the Full Mode TX Timeout time. You can set the Full Mode TX Timeout time from 0 to 99 hours, in 1 hour increments.
Page 428 Select [On] or [Off] for <Always send notice for RX errors>. [On]: If an error occurs, the sender is always informed of the details of the error. [Off]: If an error occurs, the sender is not informed of the details of the error. Select [On] or [Off] for <Use Send Via Server>...
Page 429: Memory Rx Inbox Settings
Memory RX Inbox Settings There may be occasions when you want to store all incoming documents into memory until you are ready to print or send them. Locking the machine to receive and store all documents in memory is called Memory Lock. After the memory lock is turned 'On', the machine will automatically enter and leave the Memory Lock mode at the times that you specify.
Page 430 Press [Memory RX Inbox Settings]. Press [Memory RX Inbox Password]. Communications Settings 10-11...
Page 431 Enter the desired password using press [OK]. If you do not want to set the Memory RX Inbox with a password, do not enter any number. You cannot store a password with only zeros as the number, such as <0000000>. The selected mode is set.
Page 432: Storing Received I-Fax Documents In Memory
Storing Received I-Fax Documents in Memory You can set the machine to store received I-fax documents in memory without printing them. This is referred to as I-fax Memory Lock. You can later check the received documents in the Memory RX Inbox, and print or send them. NOTE The default setting is 'Off'.
Page 433: Memory Lock Start Time Settings
Select [On] or [Off] © press [OK]. The selected mode is set. IMPORTANT If the message <I-Fax Memory RX is on.> does not appear, set the I-Fax Memory Lock setting on the Memory RX Inbox screen from the Inbox Selection screen of the Mail Box function to 'On'.
Page 434 NOTE If the desired setting is not displayed, press [M] or [L] to scroll to the desired setting. Press [Memory RX Inbox Settings] © [Memory Lock Start Time]. Select [Everyday], [Select Days], or [Off]. Communications Settings 10-15...
Page 435 G If you select [Everyday]: ❑ Select a number ([1] to [5]) © enter the start time using © press [OK]. You can store up to ﬁve different start times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m.
Page 436 You can store up to ﬁve different start times for each day of the week. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. © 0705 11:18 p.m. © 2318 If you make a mistake when entering the time, enter another four digit number. The selected mode is set.
Page 437: Memory Lock End Time Settings
Memory Lock End Time Settings You can set Memory Lock to end automatically at a speciﬁed time. NOTE • If the optional Super G3 FAX Board is installed, and Use Fax Memory Lock in Memory RX Inbox Settings in Communications Settings in System Settings (from the Additional Functions screen) is set to 'On', fax memory reception automatically terminates at the Memory Lock End Time set here.
Page 438 Select [Everyday], [Select Days], or [Off]. G If you select [Everyday]: ❑ Select a number ([1] to [5]) © enter the end time using © press [OK]. You can store up to ﬁve different end times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m.
Page 439 G If you select [Select Days]: ❑ Select a day of the week ([Sun] to [Sat]) © select a number ([1] to [5]). ❑ Enter the end time using You can store up to ﬁve different end times for each day of the week. Enter all four digits of the time (including zeros), using 24-hour notation.
Page 440 G If you select [Off]: ❑ Press [OK]. If you select [Off], Memory Lock will not automatically turn on at a speciﬁed time. You can manually turn Memory Lock On or Off by pressing [On] or [Off] under <I-Fax Memory Lock> on the Memory RX Inbox screen from the Inbox Selection screen of the Mail Box function.
Page 441: Manage/Access To Address Book
Manage/Access to Address Book You can set the Address Book with a password and set access numbers to restrict its use. Address Book Password You can set a password for the Address Book. If a password is set, restrictions can be placed on the registering, editing, or erasing of destinations.
Page 442 Press [Address Book Password]. Enter the desired password using press [OK]. If you do not want to set the Address Book with a password, do not enter a number. You cannot store a password with only zeros as the number, such as <0000000>. The password is set.
Page 443: Access Number Management
Access Number Management You can set up a private address book using an access number. This feature enables you to restrict other users from viewing and utilizing these special addresses. NOTE The default setting is 'Off'. Press [Manage/Access to Address Book]. If necessary, see the screen shot in step 1 of "Address Book Password,"...
Page 444 Select [On] or [Off] © press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. Manage/Access to Address Book 10-25...
Page 445: Forwarding Settings
Forwarding Settings You can set the machine to store received I-fax documents in Conﬁdential Fax Inboxes, or forward them to other machines or ﬁle servers. If a received document matches the forwarding conditions, it is forwarded to the speciﬁed destination. This section explains the conditions for forwarding, and how to register, change, and erase forwarding destinations.
Page 446 Press [Register]. To recall the forwarding settings of a received document that you have stored, press [1 Before], [2 Before], or [3 Before]. You can recall the last three forwarding settings. The recalled forwarding settings are displayed. IMPORTANT • The forwarding settings are stored in memory if you press [OK] on the Register screen or the Edit screen.
Page 447 Press [Condition Name]. Enter a name for the forwarding condition © press [OK]. You can enter up to 50 characters for the condition name. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. •...
Page 448 Press [Forwarding Conditions]. Press the Receive Type drop-down list © select [Fax] or [I-Fax]. Super G3 FAX Board is installed. If the optional Super G3 FAX Board is not installed, this step is not necessary. Forwarding Settings 10-29...
Page 449 Set the forwarding conditions. G If the optional Super G3 FAX Board is not installed, or [I-Fax] is selected as the receive type: ❑ Press the To, From, or Subject drop-down list. The available forwarding conditions are: [disregarded]: [equals]: [differs from]: [begins with]: [ends with]: [contains]:...
Page 450 ❑ Select the forwarding condition © press [Set.]. ❑ Enter the forwarding criteria © press [OK]. ❑ If necessary, repeat this step for the other drop-down list(s). If you want to change the criteria for the forwarding conditions without changing the forwarding condition for the To, From, and Subject drop-down lists, press [Set.] next to the criteria you want to change ©...
Page 451 G If the optional Super G3 FAX Board is installed, and [Fax] is selected as the receive type: ❑ Select the Fax Number, Subaddress, or Password drop-down list. The available forwarding conditions are: [disregarded]: [does not exist]: [equals]: [differs from]: [begins with]: [ends with]: [contains]:...
Page 452 ❑ Select the forwarding condition © press [Set.] © enter the forwarding criteria using (numeric keys). [ ] [ ]: Use to move the position of the cursor. [Backspace]: Press when you enter an incorrect number. The last number entered is deleted, enabling you to enter the correct number. [Space]: Press to insert a space between numbers.
Page 453 Press [Done]. Press [Forwarding Destination] © select [Address Book] or [Conf. Fax Inbox]. [Address Book]: [Conf. Fax Inbox]: Select to store the received document in a Conﬁdential Fax 10-34 Forwarding Settings Select to forward the received document to another machine (relay function).
Page 454 NOTE • Documents received by I-fax, fax, and e-mail cannot be forwarded into User Inboxes. • If the selected destination is a group address which contains a User Inbox, as a destination the document is not sent and stored in that User Inbox. •...
Page 455 ❑ Enter the access number using book or destination © press [OK]. If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. ❑ Select the forwarding destination ©...
Page 456 G If you select [Address Book], and Access Number Management is set to 'Off', and the destination is not stored with an access number or in a private address book: ❑ Select the forwarding destination © press [OK]. You cannot select multiple destinations. To forward to multiple destinations, select a group address.
Page 457: Conditions
G If you select [Conf. Fax Inbox]: ❑ Select the desired Conﬁdential Fax Inbox © press [OK]. If the desired Conﬁdential Fax Inbox is not displayed, press [M] or [L] to scroll to the Conﬁdential Fax Inbox. You cannot select multiple Conﬁdential Fax Inboxes. IMPORTANT •...
Page 458 Press [Send Doc. Name]. If you selected a Conﬁdential Fax Inbox as the forwarding destination, proceed to step 13. Enter the name of the document © press [OK]. The condition name is automatically entered as the document's name by default. However, you can change this name.
Page 459 Press [Forwarding Time]. Select [Everyday], [Select Days], or [Off]. IMPORTANT The start time and end time cannot be set with the same time. 10-40 Forwarding Settings...
Page 460 G If you select [Everyday]. ❑ Enter the start time and the end time using [OK]. You can set the start time and end time from 00:00 to 23:59. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m.
Page 461 G If you select [Select Days]. ❑ Select a day of the week ([Sun] to [Sat]). ❑ Enter the start time and end time for the selected day using keys) © press [OK]. You can set the start time and end time from 00:00 to 23:59. Enter all four digits of the time (including zeros), using 24-hour notation.
Page 462 G If you select [Off]. ❑ Press [OK]. The forwarding time is set. Press the File Format drop-down list © select the ﬁle format of the document you want to forward. The user can select the ﬁle format only in the case of sending e-mail or to a ﬁle server.
Page 463 File Formats: [TIFF]: [MTIFF]: [PDF]: NOTE • In order to view a TIFF or MTIFF ﬁle, a software application that supports TIFF or MTIFF ﬁle formats (such as Imaging for Windows) is required. • In order to view a PDF ﬁle, Adobe Acrobat Reader is required. •...
Page 464 Press [Forwarding Done Notice]. Select the destination where the forwarding done notice is to be sent. G If Access Number Management is set to 'On', and you want to select a destination that is stored with an access number or in a private address book: ❑...
Page 465 ❑ Enter the access number using book or destination © press [OK]. If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. ❑ Select the destination ©...
Page 466 G If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: ❑ Select the destination © press [OK]. You cannot select multiple destinations. If you selected a Conﬁdential Fax Inbox as the forwarding destination, this step is not necessary.
Page 467 Select whether to check [Notice Only for Errors]. If you want the forwarding done notice to be sent only when an error occurs, press [Notice Only for Errors]. If you want the forwarding done notice to be sent every time a received document is forwarded, do not press [Notice Only for Errors].
Page 468: When Forwarding Destinations Do Not Match The Forwarding Conditions
If necessary, press the E-mail Priority drop-down list © select a priority for your forwarded e-mail messages. This setting is necessary only if the forwarding destination is an e-mail address. Press [Done] repeatedly until the Send Basic Features screen appears. When Forwarding Destinations Do Not Match the Forwarding Conditions You can store the forwarding destinations of a received document if the forwarding...
Page 469 Press [Forwarding Settings]. If necessary, see the screen shot in step 1 of "Storing Forwarding Settings," on p. 10-26. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (ID). NOTE If the desired setting is not displayed, press [M] or [L] to scroll to the desired setting.
Page 470 Press the Receive Type drop-down list © select [Fax] or [I-Fax]. Super G3 FAX Board is installed. If the optional Super G3 FAX Board is not installed, this step is not necessary. Press [Forwarding Destination]. Forwarding Settings 10-51...
Page 471 Select the forwarding destination. G If Access Number Management is set to 'On', and you want to select a destination that is stored with an access number or in a private address book: ❑ Press [Access Number]. ❑ Enter the access number using book or destination ©...
Page 472 ❑ Select the forwarding destination © press [OK]. G If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: ❑ Select the forwarding destination © press [OK]. You cannot select multiple destinations.
Page 473 If the optional Super G3 FAX Board is installed, you can also specify fax numbers as forwarding destinations. NOTE • To display [Access Number], set Access Number Management to 'On'. To access the Access Number Management setting, press [System Settings] © [Manage/Access to Address Book] © [Access Number Management].
Page 474 Enter the name of the document © press [OK]. You can enter up to 24 characters for the document's name. You can also use (numeric keys) to enter numbers, and clear your entry. NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 475 File Formats: [TIFF]: [MTIFF]: Enables you to insert multiple images into a single MTIFF ﬁle. Forwards [PDF]: NOTE • In order to view a TIFF or MTIFF ﬁle, a software application that supports TIFF or MTIFF ﬁle formats (such as Imaging for Windows) is required. •...
Page 476 Press [Forwarding Done Notice]. Select the destination where the forwarding done notice is to be sent. G If Access Number Management is set to 'On', and you want to select a destination that is stored with an access number or in a private address book: ❑...
Page 477 ❑ Enter the access number using book or destination © press [OK]. If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. ❑ Select the destination ©...
Page 478 G If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: ❑ Select the destination © press [OK]. You cannot select multiple destinations. Press the alphabet keys (e.g., [ABC]) to display the range of entries. Press the same key again to return to the full address list.
Page 479: Checking/Changing Forwarding Settings
Select whether to check [Notice Only for Errors] © press [OK]. If you want the forwarding done notice to be sent only when an error occurs, press [Notice Only for Errors]. If you want the forwarding done notice to be sent every time a received document is forwarded, do not press [Notice Only for Errors].
Page 480 Select the forwarding setting whose details you want to check © press [Edit]. If the desired forwarding setting is not displayed, press [M] or [L] to scroll to the desired forwarding setting. Check or change the forwarding settings © press [OK]. Press [M] or [L] to display and check all of the speciﬁed forwarding conditions.
Page 481: Forwarding Received Documents
Forwarding Received Documents You can set whether received documents are forwarded. Press [Forwarding Settings]. If necessary, see the screen shot in step 1 of "Storing Forwarding Settings," on p. 10-26. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (ID).
Page 482: Erasing Forwarding Settings
Press [Done] repeatedly until the Send Basic Features screen appears. Erasing Forwarding Settings You can erase forwarding settings that have been stored. (Additional Functions) © [System Settings] © Press [Forwarding Settings]. If necessary, see the screen shot in step 1 of "Storing Forwarding Settings," on p.
Page 483: Printing Forwarding Settings
Press [Yes]. To cancel erasing the forwarding setting, press [No]. The selected forwarding setting is erased. Press [Done] repeatedly until the Send Basic Features screen appears. Printing Forwarding Settings You can print a list of the stored forwarding settings. Press [Forwarding Settings].
Page 484 Press [Print List]. NOTE The forwarding settings can be printed only if 11" x 17", LGL, LTR, or LTRR (plain, recycled, or color paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 485: Ldap Server Settings
- Windows 2000 Server with Active Directory - Novell NetWare 5.1 (NDS) or later - Lotus Notes Domino R5 or later For more information, contact your local authorized Canon dealer. • You can register up to a maximum of ﬁve LDAP servers.
Page 486 Press [M] or [L] until [Register LDAP Server] appears © press [Register LDAP Server]. Press [Register]. Press [Server Name]. LDAP Server Settings 10-67...
Page 487 Enter the server name © press [OK]. You can enter up to 24 characters for the server name. You can also use clear your entry. NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. Press [Server Address].
Page 488 Enter the server's address © press [OK]. You can enter up to 48 characters for the server's address. You can also use (numeric keys) to enter numbers, and clear your entry. IMPORTANT If <Login Information> is set to 'Use (security auth.)' for the LDAP server, and Reverse DNS Lookup (a function that looks up the host name from the IP address) is not supported, enter a host name and not an IP address.
Page 489 If you are using Windows 2000 Server with Active Directory: Add "DC=" to each dot-separated series of characters in the Active Directory domain name, and separate each series of characters by a comma. Example: If <team1.salesdept.canon.co.jp> is the domain name in Active Directory: DC=team1, DC=salesdept, DC=canon, DC=co, DC=jp •...
Page 490 Select [On] or [Off] for <Use SSL> (Secure Socket Layer). [On]: SSL is used. Using SSL encodes the content of the communication and ensures greater security. [Off]: SSL is not used. Press [Port Number] © enter the port number using (numeric keys).
Page 491 Press [Max. No. of Addresses to Search] © enter the maximum number of address to search using (numeric keys). You can enter any number from 1 to 1,000. If you make a mistake when entering the number, press correct number. Press [Search Timeout] ©...
Page 492 Select [Do not use], [Use], or [Use (security auth.)]. IMPORTANT • [Use (security auth.)] can be selected only if the LDAP server is running on Windows 2000 Server with Active Directory. • If you entered an IP address in step 7, and Reverse DNS Lookup (a function that looks up the host name from the IP address) is not supported, select either [Do not use] or [Use].
Page 493 EUC: JIS: ISO: Select the LDAP version and character code according to the LDAP server's environment. G If [Use] is selected: ❑ Press [User]. ❑ Enter the user name © press [OK]. Enter the user name according to the type of LDAP server you are using, or as described below: •...
Page 494 Press [User] © add the corresponding object class "o=", "ou=", or "c=" to each dot-separated series of characters that conﬁgure the distinguished name, and separate each series of characters by a comma. Example: If <user1.TEAM1.SALESDEPT.CANON> is the distinguished name in NDS: cn=user1, ou=team1, ou=salesdept, o=canon •...
Page 495 ❑ Select [On] or [Off] for <Display authentication dialog when searching>. [On]: [Off]: ❑ Select the Server LDAP version and character code © press [OK]. Select the LDAP version and character code according to the LDAP server's environment. 10-76 LDAP Server Settings When searching for information on the server, a login information dialog box is displayed even if a password is not required.
Page 496 G If [Use (security auth.)] is selected: ❑ Press [User]. ❑ Enter the Windows user name © press [OK]. You can enter up to 128 characters for the user name. Example: If <user1> is the Windows user name: user1 LDAP Server Settings 10-77...
Page 497 ❑ Press [Password]. ❑ Enter the password © press [OK]. You can enter up to 24 characters for the password. After pressing [OK], the password that you entered appears as asterisks (*****). ❑ Press [Domain Name]. 10-78 LDAP Server Settings...
Page 498 ❑ Enter the domain name © press [OK]. Enter the directory tree name of the Active Directory, such as <team1.salesdept.canon.co.jp>. You can enter up to 128 characters for the domain name. ❑ Select [On] or [Off] for <Display authentication dialog when searching> ©...
Page 499: Changing An Ldap Server Setting
Changing an LDAP Server Setting You can change the settings for a stored LDAP (Lightweight Directory Access Protocol) server. Press If necessary, see the screen shot in step 1 of "E-Mail/I-Fax Settings," on p. 10-4. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (ID).
Page 500 Change the necessary settings © press [Next]. NOTE For instructions on changing the LDAP server settings, See "Registering an LDAP Server," on p. 10-66. Select [Do not use], [Use], or [Use (security auth.)] © change the settings for the selected mode © press [OK]. The display returns to the Register LDAP Server screen.
Page 501: Deleting An Ldap Server
Deleting an LDAP Server You can delete a stored LDAP server. Press If necessary, see the screen shot in step 1 of "E-Mail/I-Fax Settings," on p. 10-4. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (ID).
Page 502: Printing Ldap Server Settings
Press [Yes]. To cancel erasing the LDAP server, press [No]. The selected LDAP server is erased. Press [Done] repeatedly until the Send Basic Features screen appears. Printing LDAP Server Settings You can print out the LDAP server settings. NOTE For more information on the Registered LDAP Server List, see "Registered LDAP Server List,"...
Page 503 Press [Print List]. NOTE The Registered LDAP Server List can be printed only if 11" x 17", LTR, or LTRR (plain, recycled, or color paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 504 Printing Communication Reports This chapter explains the method of setting the contents of a communications report and printing lists of the Send function. Report Settings Table ........... 11-2 Specifying Report Settings .
Page 505: Report Settings Table
Report Settings Table The following items can be stored or set in Report Settings from the Additional Functions screen. I Settings Item Send TX Report Activity Report Auto Print Daily Activity Report Time Send/Receive Separate An asterisk (*) indicates the default setting. I Print List Item Send...
Page 506: Specifying Report Settings
Specifying Report Settings You can specify how the Send TX Report and the Activity Report are printed. Send TX Report The Send TX Report enables you to check whether the documents were sent correctly to the intended destination. A Send TX Report can automatically be printed after the documents are sent.
Page 507 Press [Send] under <Settings>. Press [TX Report]. Select [For Error Only], [On], or [Off]. 11-4 Specifying Report Settings...
Page 508: Activity Report
G If you select [For Error Only] or [On]: ❑ Select [On] or [Off] for <Error Copy Print (Black Only)> © press [OK]. [On]: Part of the sent document is printed on the report. [Off]: The contents of the sent document are not printed on the report at all. The selected mode is set.
Page 509 Press under <Settings>. If necessary, see the screen shots in steps 1 and 2 of "Send TX Report," on p. 11-3. Press [Activity Report]. Select [On] or [Off] for <Auto Print>. [On]: [Off]: 11-6 Specifying Report Settings (Additional Functions) © [Report Settings] © [Send] The Activity Report is automatically printed when the number of send and receive transmissions reaches 100.
Page 510 Select [On] or [Off] for <Daily Activity Report Time>. [On]: The Daily Activity Report is printed at the speciﬁed time. [Off]: The Daily Activity Report Time setting is not speciﬁed. G If you select [On]: ❑ Enter the time using Enter all four digits of the time (including zeros), using 24-hour notation.
Page 511 Select whether the send and receive logs should be printed separately © press [OK]. To print the send and receive logs separately, press [Send/Receive Separate] to select it. If it is not necessary to print the send and receive logs separately, do not press [Send/Receive Separate].
Page 512: Printing Lists
Printing Lists You can print the contents of the Address Book or the Send settings speciﬁed from the Additional Functions screen. NOTE The lists can be printed only if 11" x 17", LGL, LTR, or LTRR (plain, recycled, or color paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 513 Press [Send] under <Print List>. Press [Address Book List]. Select one of the subaddress books or [One-touch Buttons] © press [Print List]. 11-10 Printing Lists...
Page 514: User's Data List
Press [Yes]. To cancel printing, press [No]. The Address Book List is printed. Press [Done] repeatedly until the Send Basic Features screen appears. User's Data List You can print the contents of the Send settings speciﬁed from the Additional Functions screen. This is useful for checking the details of the settings. NOTE For an example of the User's Data List, see "User's Data List,"...
Page 515 Press [User's Data List]. Press [Yes]. To cancel printing, press [No]. The User's Data List is printed. Press [Done] repeatedly until the Send Basic Features screen appears. 11-12 Printing Lists...
Page 516 Troubleshooting This chapter describes procedures for taking corrective action in the event that trouble occurs. The end of the chapter shows you how to respond to error messages and contains a list of frequently asked questions and answers. When Problems Occur ..........12-2 Sending Documents.
Page 517: When Problems Occur
When Problems Occur Sending Documents To cancel transmissions. Do you want to cancel while the document is being scanned? Press display. Do you want to cancel after the document has been scanned? Press [System Monitor] © [Send] © [Status] © select the document that you want to cancel ©...
Page 518 Document cannot be sent (if the optional Super G3 FAX Board is installed). Is the telephone line type set correctly? Check the type of telephone line that has been set. (See Chapter 1, "Introduction to Fax Functions," in the Facsimile Guide.) If sending with a Subaddress setting, did you enter the correct subaddress and password for the destination that you are sending to? Check the Subaddress and Password settings.
Page 519 The machine will not transmit using a subaddress (if the optional Super G3 FAX Board is installed). Are the subaddress and password of the remote machine speciﬁed correctly? Check to see if the machine has a subaddress function. Check with the remote party to see if the speciﬁed subaddress and the RX password at both this machine and the remote machine are the same.
Page 520: Receiving Documents
Receiving Documents The machine does not receive documents. Does the machine have sufﬁcient memory? Erase unwanted documents and documents with errors from memory in order to increase the amount of available memory. (See "Erasing Received Documents," on p. 6-19, and Chapter 5, "Using/Arranging Documents Stored in an Inbox,"...
Page 521 Documents cannot be received in the Conﬁdential Fax Inboxes. Are the forwarding conditions in Forwarding Settings in System Settings (from the Additional Functions screen) set correctly? Check the Forwarding Conditions and inform the sender of those settings. (See "Forwarding Settings," on p. 10-26.) Are the Forwarding Settings set to 'On' using [Validate/Invalidate]? The Forwarding Settings must be set to 'On' to be effective.
Page 522: Other Situations
Other Situations Transmissions are slow. Are documents being sent at a high resolution? It is recommended that you send text only documents at a low resolution. Transmissions are slow (if the optional Super G3 FAX Board is installed). Is the ECM TX or ECM RX Fax mode setting active? Check the ECM TX and ECM RX settings.
Page 523: Error Messages
Error Messages This section explains the various messages that appear on the touch panel display, along with possible causes and remedies. For explanations of messages that are not listed here, see the Reference Guide, Facsimile Guide, and Network Guide. Self-Diagnostic Display Perform the necessary procedures according to the displayed self-diagnostic error message.
Page 524 No response from the server. Check the settings. Cause The speciﬁed server settings are incorrect, or the server is not turned ON. Alternatively, the machine's TCP/IP resources may be low. Remedy Wait for a while, and try browsing again. If you still fail, try selecting another server.
Page 525 Cannot ﬁnd the selected server. Check the setting. Cause 1 The IP address that the machine should connect to cannot be determined. Remedy 1 Check the DNS (Domain Name System) Server Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). (See Chapter 3, "Using a TCP/IP Network,"...
Page 526 Check the user name and password or check settings. Cause 1 When setting the Login Information of the LDAP server to 'Use' or 'Use (security auth.)', the user name or password is incorrect. Remedy Check the User and Password settings when Login Information in Register LDAP server in System Settings (from the Additional Functions screen) is set to 'Use' or 'Use (security auth.)'.
Page 527: List Of Error Codes Without Messages
List of Error Codes without Messages If an error occurs while a document is being sent or received, an error code is displayed on the job log on the System Monitor screen, as well as being included in the various reports. Check what the error code is and take the required steps to solve the problem.
Page 528 # 011 Cause The document that you are sending is not placed correctly. Remedy Repeat the whole procedure from the beginning. # 012 Cause The document could not be sent because the receiving fax machine was out of paper. Remedy Ask the receiving party to load paper into their fax machine.
Page 529 The document could not be sent because there was insufﬁcient memory available. Remedy 1 Resend the document at a lower resolution. Remedy 2 Erase unwanted documents in order to make memory available. Remedy 3 If this problem occurs frequently, contact your local authorized Canon dealer. 12-14 Error Messages...
Page 530 # 701 Cause The speciﬁed Department ID does not exist, or the password has changed. Remedy Enter the correct Department ID or password using the control panel, and try sending again. # 702 Cause The document could not be sent because memory is full. Remedy 1 Wait for a few moments and try again after other send jobs are complete.
Page 531 # 706 Cause The Address Book is being imported or exported from the Remote UI, or it is being used by another sending component. Remedy Try sending again. # 711 Cause The inbox memory is full. Remedy Erase the unnecessary documents stored in the inbox. (See "Erasing Received Documents,"...
Page 532 # 753 Cause A TCP/IP error occurred while sending e-mail. (Socket, Select error, etc.) Remedy Check the network cables and connectors. If the machine still does not operate normally, turn the main power OFF and then back ON again. # 754 Cause The server is not functioning or the network is down.
Page 533 # 801 Cause 1 A timeout error occurred while the machine is communicating with the SMTP server to send e-mail or send/receive an I-fax. Remedy 1 Check that the SMTP server is functioning normally. Remedy 2 Check the network status. Cause 2 The SMTP server returned an error while trying to connect.
Page 534 # 803 Cause The connection was interrupted due to reasons on the recipient's side before all the pages could be sent. Remedy Try sending again. # 804 Cause 1 Unable to match the speciﬁed directory name when sending data to a ﬁle server.
Page 535 # 810 Cause 1 A POP server connection error occurred when receiving an I-fax. Remedy Check the POP Server name in E-mail/I-Fax in Network Settings in Systems Settings (from the Additional Functions screen). Conﬁrm that the POP server is functioning normally. Check the network status.
Page 536 # 820 Cause You have received data that cannot be processed (BASE 64 or unencode is incorrect). Remedy Check the settings and ask the sender to resend the data. # 821 Cause You have received data that cannot be processed (TIFF analysis error). Remedy Check the settings and ask the sender to resend the data.
Page 537 # 830 Cause A DSN (Delivery Status Notiﬁcations) error notiﬁcation is received because of an incorrect I-fax address or destination setting, or the data size of the sent documents exceeded the mail server capacity. Remedy 1 Check the I-fax address or destination setting. Remedy 2 Set the Maximum Data Size for Sending in E-mail/I-Fax Settings in Communication Settings (from the Additional Functions screen) so that it is less than the mail server capability.
Page 538 # 834 Cause An MDN error notiﬁcation is received because of an incorrect I-fax address or destination setting, or trouble has occurred in the network or mail server. Alternatively, the memory of the receiving machine is full. Remedy Check the I-fax address and destination settings. # 835 Cause The maximum number of text lines for receiving an I-fax has been exceeded.
Page 539 # 995 Cause Reserved communication jobs were cleared. Remedy Reserve the jobs again, if necessary. 12-24 Error Messages...
Page 540: Questions & Answers
Questions & Answers Can the machine automatically resend documents when there are errors in transmission? Specify the Retry Times setting. To access the Retry Times setting, press Functions) © [Communications Settings] © [TX Settings] under <Common Settings> © [M] © [Retry Times]. (See "Number of Retry Attempts," on p. 8-10.) What happens to documents that are sent to my machine while the power switch on the control panel is turned OFF? These documents are automatically stored and printed when all documents have been...
Page 541 What happens to a document that has not been completely received when a blackout occurs? The document, up to the page that was successfully received, is printed. What happens to documents in memory and the memory settings if power is interrupted? Documents that are stored in the system's memory remain in memory even when power to the machine is interrupted.
Page 542 I cannot tell if the document was successfully sent because the result in the Activity Report shows '--'. '--' is displayed when sending is successful, but it is not conﬁrmed whether the e-mail or I-fax that you sent was actually delivered or not. Contact the recipient to check whether the document was received.
Page 543 12-28 Questions & Answers...
Page 544 Appendix This chapter provides the reports and lists of activity management, speciﬁcations, glossary, and index. Report and List Samples ..........13-2 Send Job List .
Page 545: Report And List Samples
22 : 0 0 tom@canon.com starfish.organization.c f i le s h a re \\swan\share project iR C3200 J O B N O . M O D E P G S. 0 0 01 M A I L B O X...
Page 546: Send Tx Report
I MODE The type and mode of transmission are printed. Transmission type: Send (TX) Mode of transmission: FTP, SMB, IPX, User Inbox (BOX), I-Fax (I-FAX), E-mail (MAIL) I PGS. The number of pages that were sent successfully to the remote party, is printed. Send TX Report The Send TX Report is a printed report that informs you of whether a send job has been successfully delivered to its destination.
Page 547 I DEPT. ID If Department ID Management is set, the Department ID is printed. I ST. TIME The date and time (in 24-hour notation) at which the documents started to transmit are printed. The Start Time is printed only for send jobs that have been set with the Delayed Send setting.
Page 548: Activity Report
If Department ID Management is set, the Department ID is printed. Transmission logs are listed according to Department ID. iR C3200 ******************************** A C T I V I T Y R E P O R T T X / R X...
Page 549 I ST. TIME The date and time (in 24-hour notation) at which the documents started to transmit are printed. An asterisk (*) indicates a job that has already been printed. I DESTINATION ADDRESS The address of the recipient is printed. •...
Page 550: Forwarding Conditions List
NOTE • For more information on specifying Forwarding Settings, see "Forwarding Settings," on p. 10-26. • The addresses used in the above report are ﬁctitious. iR C3200 ************************************ FORWARDING CONDITIONS LIST ************************************ FORWARD W/O CONDITIONS (I-FAX RX) I-FAX T o m...
Page 551: Registered Ldap Server List
R E GIST E R ED L DA P SE RV ER LI ST **************************************** hostname.canon.com "ou=ffm, o=mip" 60 sec. abcdefg VER.3(UTF-8) 177.22.32.64 "ou=ffm, o=mip" 120 sec. DO NOT USE VER.3(UTF-8) hostname.canon.com "DC=mip, DC=ffm, DC=canon, DC=com" 180 sec. USE (SECURITY AUTHENTICATION) hijklm ffm.canon.com VER.3(UTF-8)
Page 552: Address Book List
When printing the contents of a one-touch button, the number of the one-touch button is printed on the ﬁrst line. I CLASS The speciﬁed destination's class (transmission mode) is printed. iR C3200 ***************************** ADDRESS BOOK LIST (1) ***************************** C L A S S D E S T I N A T I O N A D D R E S S s t a r f i s h .
Page 553 I DESTINATION ADDRESS • If the Class is 'FTP', 'SMB', or 'IPX' (ﬁle server): The host name is printed on the ﬁrst line, and the folder path on the second line. • If the Class is 'BOX': The number of the User Inbox is printed. •...
Page 554: User's Data List
Use Send Via Server Memory RX Inbox Settings Use I-Fax Memory Lock Memory Lock Start Time Memory Lock End Time iR C3200 ********************************************* USE R 'S DA T A L IS T (Co mmuni cat io ns ) ********************************************* 01: To k yo...
Page 555: Glossary
(IP) addresses, such as "18.176.0.26". This enables clients to connect to a server with a host name rather than a numeric IP address. Dots per inch. A measure of screen and printer resolution that is expressed as the number of dots that a device can print or display per linear inch.
Page 556 File server A personal computer or workstation to which two or more users on client personal computers can gain access via a local area network (LAN) in order to share and use its hard disk drive. File Transfer Protocol. A client-server protocol enabling a user to transfer ﬁles on one computer to and from another computer over a TCP/IP network.
Page 557 Memory Lock Usually, a document is printed as soon as it is received; but with Memory Lock, all documents received are kept in memory until you enter a password to print them. This enables you to attend to them at your own leisure, and prevents printed documents from piling up on the output tray.
Page 558 Portable Document Format. A ﬁle format run by Adobe Systems' Acrobat software which is restricted neither by device nor resolution. PDF displays documents in a way that is independent of the original application software, hardware, and operating system used to create those documents. A PDF document can contain any combination of text, graphics, and images.
Page 559 Subaddress Books The main Address Book is subdivided into ten smaller Address Books, which are considered Subaddress Books. Server Message Block. A protocol that provides ﬁle and printer sharing over a network for Windows computers. SMTP Simple Mail Transfer Protocol. A TCP/IP Protocol for sending messages from one computer to another on a network.
Page 560: Index
Index Numerics 2 On 1 Log, 8-48 Abbreviations used in this manual, xiii Access number management, 10-24 Activity Report, 11-5, 13-5 Address Book About the Address Book, 9-3 Access number management, 10-24 Address Book List sample, 13-9 Address Book password, 10-22 Editing addresses, 9-50 Erasing addresses, 9-54 Naming an address book, 9-58...
Page 561 Using the New Address tab, 2-5 Using the One-touch Buttons, 2-34 Details key, 1-6 Different size originals, 4-17 Disclaimers, xv Display language, setting, 1-11 Displays used in this manual, xii Document Size Select key, 1-8 E-mail/I-Fax settings Always send notice for RX errors, 10-4 Default subject, 10-4 Full mode TX timeout, 10-4 Maximum data size for sending, 10-4...
Page 562 Legal notices Copyrights, xv Disclaimers, xv Trademarks, xiv Memory RX Inbox settings About Memory RX Inbox settings, 10-10 Memory lock end time, 10-18 Memory lock start time, 10-14 Setting a password, 10-10 Settings for storing received I-Fax, 10-13 New Address key, 1-8 New addresses, specifying E-mail address, 2-6 File server address, 2-13...
Page 563 Remove background, 4-27 Report settings Activity Report, 11-5 Send TX Report, 11-3 Specifying, 11-3 Report Settings table, 11-2 Resolution, 3-15 Resolution drop-down list, 1-8 Retry times, 8-10 Samples Activity Report, 13-5 Address Book List, 13-9 Forwarding Conditions List, 13-7 Send Job List, 13-2 Send TX Report, 13-3 User's Data List, 13-11 Scan exposure...

Canon Color imageRUNNER C3200 Sending Manual

Preface

How to Use this Manual

Legal Notices

Chapter 1 Introduction to Sending Functions

What this Machine Can Do

Overview of the Color Imagerunner C3200

Things You Must Do before Using this Machine

Flow of Sending Operations

Placing Originals

Canceling a Job

Chapter 2 Basic Sending Methods

Specifying Destinations

Checking/Changing a Destination

Erasing a Destination

Chapter 3 Basic Scanning Features

Selecting a Scan Mode

Scan Settings

Changing Color Modes

Chapter 4 Special Scanning Features

Two-Page Separation

Frame Erase

Different Size Originals

Job Build

Adjusting the Contrast (Sharpness)

Image Quality Adjustment

User Preset Keys

Chapter 5 Sending Documents

Sending Methods

Previewing Originals

Job Done Notice

Job Recall

Chapter 6 Receiving Documents

Receiving Print, Fax, and I-Fax Documents

Available Paper Sizes

Chapter 7 Checking/Changing the Send/Receive Status

Checking/Changing the Status of Send Jobs

Checking/Changing the Status of Receive Jobs

Chapter 8 Customizing Communications Settings

Communications Settings Table

Automatic Document Deletion

JPEG Compression Ratio for Color Send Jobs

Handling Documents that Fail to be Forwarded

Number of Retry Attempts

Standard Send Settings

Favorites Buttons

PDF Compression Priority

Initial Send Screen Display

Printing the TX Terminal ID

Gamma Value for Color Send Jobs

Initializing TX Settings

Two-Sided Printing

Paper Drawer Selection

Reducing a Received Document

Printing Footer Information on a Received Document

On 1 Log

Chapter 9 Storing/Editing Address Book Settings

Address Book Settings Table

About the Address Book

Storing New Addresses

Editing Address Details

Erasing Addresses

Naming an Address Book

Storing/Editing One-Touch Buttons

Erasing One-Touch Buttons

Chapter 10 System Manager Settings

System Settings Table

Communications Settings

Manage/Access to Address Book

Forwarding Settings

LDAP Server Settings

Chapter 11 Printing Communication Reports

Report Settings Table

Specifying Report Settings

Printing Lists

Chapter 12 Troubleshooting

When Problems Occur

Error Messages

Questions & Answers

Chapter 13 Appendix