Page 1 Xerox 4110/4590 Copier/Printer Xerox 4110/4590 User Guide September 2005 Version 2.0...
Page 2 ® Xerox and Xerox product names and product numbers mentioned in this publication are trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.
Page 3: Table Of Contents
Table of Contents 1. Before using the machine Symbols used in this guide ......1-2 Other symbols or conventions used in this guide .
Page 4 Ta b l e o f C o n t e n ts 2. Product overview Machine components ....... . 2-2 User Interface (UI) .
Page 5 Ta b l e o f C o n t e n ts 2 Sided (Making 2 sided Copies) ....3-23 2 Sided screen ......3-24 Lighten/Darken (Adjusting the Copy Density) .
Page 6 Ta b l e o f C o n t e n ts Multiple-Up (Copying Multiple Sheets onto One Sheet) ........3-59 Poster (Making Enlarged Copies Spread over Multiple Sheets) .
Page 7 Ta b l e o f C o n t e n ts Large Volume Document (Loading documents in batches) ........3-92 Copy Screen .
Page 8 Ta b l e o f C o n t e n ts Scan to FTP/SMB ........4-24 Transfer Protocol.
Page 9 Ta b l e o f C o n t e n ts 5. Mailbox Management Check Mailbox Procedure......5-2 Step 1 Opening the Check Mailbox screen.
Page 10 Ta b l e o f C o n t e n ts Watermark - Text Screen ..... . 5-38 Watermark - Text Effect Screen .
Page 11 Ta b l e o f C o n t e n ts Select Job Flow Sheet Screen ....5-78 About Job Flow Restrictions ....5-79 6.
Page 12 Ta b l e o f C o n t e n ts Changing Paper Settings ......8-17 9.
Page 13 Ta b l e o f C o n t e n ts Job Status ....... . . 10-18 Copy Mode Settings .
Page 14 Ta b l e o f C o n t e n ts Trouble during Scanning......12-24 Unable to Scan with the Machine .
Page 15 Ta b l e o f C o n t e n ts Paper Jams at Output Area of Finisher....12-73 Paper jams at output tray ..... 12-73 Paper jams at finisher tray .
Page 16 Ta b l e o f C o n t e n ts x iv X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e...
Page 17: Before Using The Machine
Before using the machine This guide provides all the necessary operating procedures and maintenance information, including how to clear paper jams, daily care, setting various items, and precautions. For instructions on configuring your network environment, refer to the System Administrator Guide. For information about optional accessories for the printer functionality, also refer to the guide provided with each optional accessory.
Page 18: Symbols Used In This Guide
1 . B e f o r e u s i n g t h e m a c h i n e Symbols used in this guide CAUTION: This symbol alerts you to an action that may cause damage to hardware, software, or result in the loss of data. WARNING: Warnings mark alert users to areas of the machine where there is a possibility of personal injury.
Page 19: Safety Notices
1 . B e f o r e u s i n g t h e m a c h i n e Safety notices This Xerox product and the recommended supplies are designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards.
Page 20: Disconnect Device
If any of the following conditions occur, immediately switch off the power to the machine and disconnect the power cord from the electrical outlet. Call an authorized Xerox service representative to correct the problem. •...
Page 21: Laser Safety
This product contains laser warning labels. These labels are intended for use by the Xerox Service Representative and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas in these covers.
Page 22: Europe And Other Markets
This product contains laser warning labels. These labels are intended for use by the Xerox Service Representative and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas inside these covers.
Page 23: Safety Standards
There are no parts behind these covers that you can maintain or service. Do not perform any maintenance procedures unless you have been trained to do them by a Xerox representative, or unless a procedure is specifically described in one of the manuals included with your press.
Page 24: Operational Safety
1 . B e f o r e u s i n g t h e m a c h i n e Operational safety Your Xerox equipment and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.
Page 25: Ozone Safety
Xerox installation procedures, ensures that concentration levels meet safe limits. If you need additional information about ozone, request the Xerox publication, OZONE by calling 1-800-828-6571 in the USA. For a French language version, call 1-800-828-6571 in the USA, then press 2.
Page 26: In Canada (Ices-003)
Council Directive 99/5/EC and applicable local laws or regulations as applicable. Safety extra low voltage approval This Xerox product is in compliance with various governmental agencies and national safety regulations. All system ports meet the Safety Extra Low Voltage (SELV) circuits for connection to customer-owned devices and networks.
Page 27: Certifications In Europe
1 . B e f o r e u s i n g t h e m a c h i n e Certifications in Europe The CE marking that is applied to this product symbolizes Xerox Declaration of Conformity with the following applicable Directives...
Page 28: It's Illegal
1 . B e f o r e u s i n g t h e m a c h i n e It’s illegal... In the USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.
Page 29 1 . B e f o r e u s i n g t h e m a c h i n e Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress.
Page 30: In Canada
1 . B e f o r e u s i n g t h e m a c h i n e In Canada Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.
Page 31: In Other Countries
Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Low Power Mode from the last copy/print output, set at 15 minutes.
Page 32: Environmental Notices For Canada
Currently, Environmental Choice has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved products. In 1996, Xerox became the first company licensed to use the Environmental Choice EcoLogo for its copiers, printers, and fax machines.
Page 33: Product Recycling And Disposal
In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org. If your product is not part of the Xerox program and you are managing its disposal, please follow the instructions provided in the above paragraph.
Page 34: Related Information Sources
CentreWare Utilities CD-ROM. Customer documentation updates You can get the latest customer documentation updates for your product by going to www.xerox.com. Be sure to periodically check this website for the latest information for your product. 1 - 1 8...
Page 35: Product Overview
Product overview KEY POINT: The User Interface (UI) screens shown in this guide may or may not reflect the screens displayed on your 4110/4590 system. The UI screens vary from system to system and from marketplace to marketplace. Therefore, the UI screens in this guide are a representation of the type of screens that may be seen on your particular system.
Page 36: Machine Components
2 . P r o d u c t o v e r v i e w Machine components WARNING: To prevent personal injury, do not touch any labeled area that indicates High Temperature. Component Function DADF Duplex Automatic Document Feeder Document cover Holds a document in place on the document glass.
Page 37 2 . P r o d u c t o v e r v i e w Component Function Left cover Open to access the top cover and to remove paper jams. Front cover Open to remove paper jams. Confirmation indicator This lights when a document is loaded correctly.
Page 38 2 . P r o d u c t o v e r v i e w Component Function Tray 8/Post-process inserter Load paper for cover or transparency separators. Paper loaded here is not used (Cover/Transparency for copying. separator tray) Decurl button Press this button to decurl copied paper.
Page 39: User Interface (Ui)
2 . P r o d u c t o v e r v i e w User Interface (UI) The User Interface (UI) consists of the Control Panel and Touch Screen. The following describes the names and functions of components on the control panel.
Page 40 2 . P r o d u c t o v e r v i e w Component Function Displays the menu screen. All Services Lights when the machine is in the Power Saver mode. To Power Saver cancel the Power Saver mode, press this button. Clears all programming and returns the machine to its default Clear All settings.
Page 41: Customizing The User Interface
2 . P r o d u c t o v e r v i e w Customizing the User Interface You can customize the Custom buttons and items on the All Services screen. Assigning a feature to Custom Buttons By assigning a feature to Custom buttons (Copy, Custom 2, and Custom 3), you can switch to that feature without returning to the All Services screen.
Page 42: Changing Feature Screen
2 . P r o d u c t o v e r v i e w Changing feature screen You can customize the setting screen for the following features on the All Services screen. • Copy • E-mail • Scan to Mailbox •...
Page 43: Powering Off
2 . P r o d u c t o v e r v i e w Powering off The procedure for turning the power off is as follows: CAUTION: Switching off the power of the machine may cause loss of data being processed. Before turning the power off, make sure that all copy or print jobs have completely finished.
Page 44: Power Saver Mode
2 . P r o d u c t o v e r v i e w Power Saver Mode The machine is installed with a Power Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration.
Page 45: Copy
Copy This chapter describes the Copy screen and copy features. The following topics are covered in this chapter: • Copying Procedure • Stopping the Copy Job • Basic Copying • Image Quality • Scan Options • Output Format • Job Assembly X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 3 - 1...
Page 46: Copying Procedure
3 . C o p y Copying Procedure This section describes the basic copy operations. Step 1 Loading Documents There are two methods of loading documents: Document Feeder • Single sheet • Multiple sheets Document Glass • Single sheet • Bound documents, such as books Document Feeder The document feeder supports single and multiple sheet...
Page 47 3 . C o p y For information about copying documents of mixed size, refer to “Original Size (Specifying the Scan Size for the Document)” on page 3-36. KEY POINT: Place folded or creased documents on the document glass because they may cause paper jams if placed in the DADF. Remove any clips and staples before loading the document.
Page 48: Document Glass
3 . C o p y Document Glass On the document glass, you can place a single sheet, or a book or other similar document, up to 297 × 432 mm (A3, 11 × 17 inches). On the document glass, only standard size documents can be detected automatically.
Page 49: Step 2 Selecting Features
3 . C o p y Step 2 Selecting Features You can select copy features from the Copy button or the Basic Copying button. This machine comes with following features for copy: Copy Only, Copy & Save and Save Only. You can select one from the Copy screen.
Page 50 3 . C o p y Select one of the Copy Only, Copy & Save or Save Only. ! Copy Copies scanned documents. ! Copy & Save Copies scanned documents and then save them as a data to the mailbox on the machine. You can print saved data from the Mailbox or change settings.
Page 51: Step 3 Entering The Quantity
3 . C o p y For information about each of these features, refer to the following sections: • “Basic Copying” on page 3-16 • “Image Quality” on page 3-26 • “Scan Options” on page 3-31 • “Output Format” on page 3-50 •...
Page 52: Step 4 Starting The Copy Job
3 . C o p y Step 4 Starting the Copy Job Press the Start button. Start button NOTE: If a problem occurs, an error message appears on the display. Solve the problem in accordance with the message on the display.
Page 53: Step 5 Confirming The Copy Job In The Job Status
3 . C o p y When all documents have been scanned, select Last Original. Step 5 Confirming the Copy Job in the Job Status Press the Job Status button. Job Status button Confirm the job status. NOTE: Select to display the previous screen and select display the next screen.
Page 54: Stopping The Copy Job
3 . C o p y Stopping the Copy Job To cancel copying, follow the procedure below. Select Stop on the touch screen or press the Stop button on the Control Panel. Stop button Select Stop. If the screen of step 1 does not appear, press the Job Status button.
Page 55: Changing The Copy Quantity
3 . C o p y Changing the copy quantity To change the number of documents that are being scanned or copied, follow the below procedure: Select Stop on the UI touch screen or press the Stop button on the control panel. Stop button Select Change Quantity on the touch screen.
Page 56: Interrupting The Copy Job
3 . C o p y Interrupting the copy job To temporarily interrupt a copy job in progress in order to perform another copy job, follow these steps: Press the Interrupt button on the control panel. Interrupt button NOTE: The interrupt indicator lights; this means the machine is in the job interrupt mode.
Page 57: Saving Scanned Documents
3 . C o p y Saving Scanned Documents Save scanned documents as a data to the mailbox on the machine. To use mailbox, select Copy & Save or Save Only. NOTE: Mailboxes must be set up in order to use this feature. The maximum pages stored in the machine is about 45,000 pages for the 8.5 x 11 inch or A4 portrait.
Page 58: Document List
3 . C o p y Press Save to save the changes and then press the Start button. Press Cancel to erase any changes. ! Mailbox This box saves data. Select to display the previous screen and select to display the next screen. Also, select to display the first screen and select to display the last screen.
Page 59 3 . C o p y NOTE: If the scanned data is not displayed, select Refresh. Select to display the previous screen and select display the next screen. Select to display the first screen and select to display the last screen. You can sort documents in ascending or descending order by pressing either Document Name or Stored Date.
Page 60: Basic Copying
3 . C o p y Basic Copying You can set the basic features on the Basic Copying screen. From the All Services screen, select Copy. Select features on the Basic Copying screen that appears first. Reducing/Enlarging (Making Enlarged/Reduced Copies) You can select a ratio to make enlarged or reduced copies.
Page 61: When Reduce/Enlarge Preset Is Selected
3 . C o p y ! Ratio (3rd to 5th Buttons) Select from preset ratios. You can change the indicated ratios. For information about the setting procedures, refer to "Reduce/Enlarge - Button X” (where X is the button number) in the System Administration Guide. ! More...
Page 62: When Variable% Is Selected
3 . C o p y ! Copy All (Full Screen) To prevent image loss, the document is reduced to just below 100% when it is copied. If this option is selected, a check mark appears in the Copy All check box. KEY POINT: If you select Copy All, you need to set border erase dimensions to 0 inches (0 mm), depending on the size of the original document.
Page 63: Paper Supply (Selecting The Paper To Use For Copying)
3 . C o p y To specify the height and width ratios, use ! Auto Copies are made with the height and width ratios set automatically to match the paper size. If this option is selected, a check mark is added.
Page 64: Paper Supply Screen
3 . C o p y You can change the paper trays to display. For more information about settings, in the System Administration Guide, refer to "Paper Supply - Button 2," "Paper Supply - Button 3," "Paper Supply - Button 4," or "Paper Supply - Button 5." ! More...
Page 65: Tray 5 (Bypass) Screen
3 . C o p y Tray 5 (Bypass) Screen If you want to make copies on paper that cannot be loaded in Trays 1 to 4 and 6 to 7, use Tray 5 (Bypass). From the Basic Copying screen, in the Paper Supply area, select More..
Page 66: When Standard Size Is Selected
3 . C o p y When Standard Size is Selected Select the paper size from standard sizes and select the paper type. Select Standard Size. Select the paper size and paper type. NOTE: Select to display the previous screen and select display the next screen.
Page 67: Sided (Making 2 Sided Copies)
3 . C o p y Select Non-standard Size. Enter the paper size using , and Select the paper type. NOTE: Select to display the previous screen and select display the next screen. Select Save to save the changes. 2 Sided (Making 2 sided Copies) Copies of 1 sided and 2 sided documents can be made on one side or both sides.
Page 68: Sided Screen
3 . C o p y head-to-toe copies - for example, calendars, and landscape Power Point presentations. " 2 Sided (Head to Head) The 2-2 Sided option allows you to generate fast duplex copies from duplex originals. " 1 Sided (Head to Head) Makes fast simplex copies from duplex originals ! More...
Page 69: Lighten/Darken (Adjusting The Copy Density)
3 . C o p y Lighten/Darken (Adjusting the Copy Density) You can adjust the copy density to one of seven levels. Copying is darker when you move to the left and lighter when you move it to the right. NOTE: Copy Density of the Basic Copying screen and Copy Density of Lighten/Darken/Contrast of the Image Quality screen are the same.
Page 70: Image Quality
3 . C o p y Image Quality On the Image Quality screen, you can configure the document image quality features. On the All Services screen, select Copy. Select the Image Quality tab and then select a feature on the Image Quality screen that appears.
Page 71: Lighten/Darken (Adjusting The Copy Density)
3 . C o p y Lighten/Darken (Adjusting the Copy Density) You can select from seven copy density levels between Lighter and Darker. Select Lighten/Darken. Select the density. Select Save to save the changes. X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 3-27...
Page 72: Original Type (Selecting The Image Quality Type For The Document)
3 . C o p y Original Type (Selecting the Image Quality Type for the Document) When making copies of photographs, text, and other documents, you can make copies at the image quality that corresponds to each type of document. Copies of the document can be reproduced at a more faithful image quality by selecting the document type that matches the document.
Page 73: Auto Exposure (Erasing The Background Color Of Documents)
3 . C o p y Auto Exposure (Erasing the Background Color of Documents) When Auto Exposure is selected, the background color of documents such as newspapers and colored paper documents is erased. NOTE: When Document Type is set to Photo, the Auto Exposure feature does not work.
Page 74: Sharpness (Adjusting Document Sharpness)
3 . C o p y Sharpness (Adjusting Document Sharpness) You can select from five sharpness levels between Sharper and Softer. The nearer the level is to Sharper, the sharper the contours of images. The nearer the level is to Softer, the softer the contours of images.
Page 75: Scan Options
3 . C o p y Scan Options From the Scan Options screen, you can configure features for scanning documents. On the All Services screen, select Copy. Select the Scan Options tab and then select a feature from the Scan Options screen that appears. Bound Originals (Copying Facing Pages on Separate Sheets) The Bound documents feature allows you to copy facing pages of a document on separate sheets of paper in page order.
Page 76 3 . C o p y Select the page to copy. Select Save to save the changes. ! Off The document is not copied as a bound document. ! Left Page then Right Copies are made from the left page of facing pages in an document starting from the left page.
Page 77 3 . C o p y Center Erase value: 0 mm • Your bound original is a spiral-bound book and you want to copy both the right and left pages of the book. • You select Left Page then Right. •...
Page 78: Sided Book Copy (Making 2 Sided Copies Of Facing
3 . C o p y 2 Sided Book Copy (Making 2 Sided Copies of Facing Pages) You can assign pages when making copies of facing pages in a bound document so that pages face each other in the same way as the document.
Page 79: Sided Book Copy - Start Page & End
3 . C o p y ! Off When Off is selected, the Bound Originals feature cannot be used ! Left Page then Right Copies are made of both pages of a bound document, starting from the left page and then the right. ! Right Page then Left Copies are made of both pages of a bound document, starting from the right page and then the left.
Page 80: Original Size (Specifying The Scan Size For The Document)
3 . C o p y ! Start Page Select the copy start page from the following items. • Left Page/Right Page You can select these items when Left Page then Right or Right Page then Left is selected. • Top Page/Bottom Page You can select these items when Top Page then Bottom is selected.
Page 81: Mixed Size Originals
3 . C o p y Select Save to save the changes. ! Auto Size Detect Scan sizes are detected automatically. NOTE: If the document size cannot be detected, a screen to input the document size appears. ! Standard size Select from the preset size buttons.
Page 82: Edge Erase (Erasing Edges And Margin Shadows Of The Document)
3 . C o p y Select On Select Original Orientation. Select Save to save the changes. ! Off Select this item when all documents are of the same size. ! On When documents of different sizes are copied, the machine automatically detects the size of each document.
Page 83 3 . C o p y Select any item. Select Original Orientation. Select Save to save the changes. ! Normal The border erase amount is set to 0.1 inches or 2 mm for the top, bottom, left, and right. ! Equal Opposite Edges Refer to “When Equal Opposite Edges is Selected:”...
Page 84: When Equal Opposite Edges Is Selected
3 . C o p y When is Selected: Equal Opposite Edges You can specify the same value for the top and bottom edges or left and right edges. From the All Services screen, select Copy, then the Scan Options tab. From the Scan Options screen that appears, select Edge Erase and then Equal Opposite Edges.
Page 85: When 4 Independent Edges Is Selected
3 . C o p y When 4 Independent Edges is Selected: You can specify different values for the top, bottom, left and right edges. From the All Services screen, select Copy, then the Scan Options tab. From the Scan Options screen that appears, select Edge Erase and then 4 Independent Edges.
Page 86: When 4 Equal Edges Is Selected
3 . C o p y ! Center Shadows in the center of documents such as booklets or documents with facing pages are erased. You can set the center erase width within the range from 0 to 1.9 inches (0 to 50 mm) in 0.1 inch or 1 mm increments.
Page 87: Image Shift (Shifting The Image Copy Position)
3 . C o p y ! Center Shadows in the center of documents such as booklets or documents with facing pages are erased. You can set the center erase width within the range from 0 to 1.9 inches (0 to 50 mm) in 0.1 inch or 1 mm increments.
Page 88: Image Shift - Side 1/Image Shift - Side 2 Screen
3 . C o p y ! No Shift Copies are made without the position of the document image being shifted. ! Auto Center Copies are made so that the center of the document matches the center of the paper. ! Image Shift/Variable Shift You can set the margin amount within the range from 1.9 to 0 to 1.9 inches (50 to 0 to 50 mm) in 0.1 inch or 1 mm increments.
Page 89 3 . C o p y Select Save to save the changes. ! No Shift Copies are made without the position of the document image being shifted. ! Auto Center Copies are made so that the center of the document matches the center of the paper.
Page 90: Image Rotation
3 . C o p y Image Rotation (Making Copies with the Image Rotated Vertically or Horizontally) If the orientation of the paper currently loaded in the tray differs from that of the document that is loaded, the machine automatically rotates the document image to make copies with the document and paper orientations matched.
Page 91: Image Rotation - Rotation Direction Screen
3 . C o p y Image Rotation - Rotation Direction Screen You can set the reference position for rotation. On the All Services screen, select Copy, then the Scan Options tab. From the Scan Options screen that appears, select Image Rotation and then Rotation Direction. Select a rotation reference position.
Page 92: Mirror Image/Negative Image
3 . C o p y Mirror Image/Negative Image (Making Reversed Copies of Images) Copies can be made with the left and right sides of the document image reversed. NOTE: When Negative Image and Edge Erase are set simultaneously, the edge erase area turns to white. On the All Services screen, select Copy, then the Scan Options tab.
Page 93: Original Orientation (Specify The Orientation Of Loaded Documents)
3 . C o p y Original Orientation (Specify the Orientation of Loaded Documents) The document orientation needs to be set to indicate the top of the document. NOTE: If the Original Orientation differs from the actual document orientation, then the machine may mistakenly detect the head of the document.
Page 94: Output Format
3 . C o p y Output Format On the Output Format screen, you can configure features for scanning documents. On the All Services screen, select Copy. Select the Output Format tab and then select a feature on the Output Format screen that appears. 3 - 5 0 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e...
Page 95: Booklet Creation (Creating A Booklet)
3 . C o p y Booklet Creation (Creating a Booklet) The machine can copy pages laid out so as when multiple-page sheets are overlaid and folded along the center (gutter), a booklet is created in page order. You can also set the gutter and attach a cover when making booklets.
Page 96 3 . C o p y ! Copy Booklet If you wish to make booklets from an original that is already a booklet, select Copy Booklet. The original will be scanned as is by specifying Bi-fold/Stapling without having to specify Booklet Imposition.
Page 97: Booklet Creation - Gutter Screen
3 . C o p y Booklet Creation - Gutter Screen You can set the gutter within the range from 0 to 1.9 inches (0 to 50 mm) in 0.1 inch or 1 mm increments. to specify a gutter value. Booklet Creation - Finishing screen.
Page 98: Booklet Creation - Subsets Screen
3 . C o p y Booklet Creation - Subsets screen A booklet is divided by the number of sheets specified when there are many pages in a document. It can copy so that the resulting 2- sided copies can be folded to become a booklet. You can set the number of sheets in the range from 1 to 50 sheets in 1 sheet increments NOTE: When specifying Fold, set the dividing number of sheets in...
Page 99: Covers (Attaching A Cover To Copies)
3 . C o p y Covers (Attaching a Cover to Copies) You can make copies with a cover attached. The front and back cover can be output before the first page of the document on a different type of paper (for example, colored paper or heavyweight paper).
Page 100 3 . C o p y The document is copied on the internal sides of front cover from the first page. Select when you want to copy on only the internal side of the front cover. • Printed Front Cover - 2 Sided The document is copied to the both sides of cover from the first page.
Page 101: Covers - Front/Back Cover Quantity
3 . C o p y Displays the Cover - Back Cover Quantity screen. Select only when specifying Blank Cover under the Back Cover screen. For more information, refer to“Covers - Front/Back Cover Quantity” on page 3-57. Covers - Front/Back Cover Quantity You can specify the number of cover sheets used for front cover in the range between 1 and 99 for insertion.
Page 102: Transparency Separators (Inserting Blank Sheets Between Transparencies)
Tray 5 (Bypass Tray), make sure that the paper for the separators (or for distribution) is loaded at the same orientation as that of the transparencies. KEY POINT: Xerox recommends OHP film. Use of films not recommended by Xerox may cause machine breakdown or paper jams.
Page 103: Multiple-Up
3 . C o p y ! Paper Tray Settings Displays the Transparency Separators - Paper Tray Settings screen. Select each paper tray to use. NOTE: Transparency Separators - Paper Tray Settings screen will not display if No Separators is selected. From Transparency size/orientation, select transparency size and orientation.
Page 104: Sheet)
3 . C o p y ! 1 Up Multiple Up is not applied. ! 2 Up Two document sheets can be copied together onto a single sheet of paper. ! 4 Up Four document sheets can be copied together onto a single sheet of paper.
Page 105: When Enlargement% Is Selected
3 . C o p y Poster is not applied to copies. ! Output Size You can select from seven paper sizes. ! Enlargement% You can select enlargement by percentage. Depending on your selection, the following options may appear: ! Paper Tray Settings Displays the Poster - Paper Tray Settings screen.
Page 106: Repeat Image
3 . C o p y Repeat Image (Making Multiple Copies on One Sheet) An document image can be copied on one sheet of paper repeatedly for a specified number of times. When the copy ratio is set to Auto, the repeated copies of the image are reduced to fit on the selected paper.
Page 107 3 . C o p y ! Image Layout • Evenly Spaced Images are copied on the paper with the paper evenly divided up by the repeated number of images. • Side by side The repeat images are copied to the paper consecutively. Annotation (Adding Stamp/Date/Page Number to Copies) You can add a stamp, date, and page number not included on the document to copy paper when outputting copies.
Page 108: Annotation - Stamp Screen
3 . C o p y Select any item Select Save to keep your choices. ! Stamp Displays the Annotation - Stamp screen. ! Date Displays the Annotation - Stamp screen. ! Page Number Displays the Annotation - Page Number screen. Annotation - Stamp Screen You can add the "CONFIDENTIAL,"...
Page 109: Annotation - Stamp - Position Screen
3 . C o p y ! On A stamp is added. ! Text You can select from eight character types for the stamp. ! Print On Displays the Annotation - Stamp - Print On screen. You can select the page(s) to print the stamp from First Page Only and All Pages.
Page 110: Annotation - Date Screen
3 . C o p y ! Side 2 • Same as Side 1 Add the stamp to the same location as the Side 1. • Opposite to Side 1 Add the stamp to the opposite location as the Side 1. Annotation - Date Screen You can make copies with a date added.
Page 111: Annotation - Date - Position Screen
3 . C o p y Annotation - Date - Position screen You can set a position to print a date. From the Output Format tab, select Annotation. select Date and then select Position. Make a selection. Select Save to keep your choices. ! Side 1 You can select from six positions for printing the date.
Page 112: Annotation - Page Number Screen
3 . C o p y Annotation - Page Number Screen You can add a page number to copies. From the Output Format tab, select Annotation and then select Page Number. Make a selection. Select Save to keep your choices. ! Off No page number is added.
Page 113 3 . C o p y • -1/N-,-2/N-,... Put total page number beside the right of page number and hyphen the right and left of the page and total page number. (Example: -1/50, -2/50-) • Page1/N, Page2/N,... "Page" is added in front of the page number and the total number of pages is added to the right side of the page number.
Page 114: Annotation - Page Number -Total Pages (N) Screen
3 . C o p y Annotation - Page Number -Total Pages (N) Screen You can set the total page number. From the Output Format tab, select Annotation and then Page Number. Select Total Pages (N) and then select Auto or Enter Number.
Page 115 3 . C o p y Select Save to keep your choices. ! All Pages A page number is added to all pages. ! Enter Start Page Number Refer to “When Enter Start Page Number is Selected” on page 3- ! Enter End Page Number Enter an end page number.
Page 116: When Enter Start Page Number Is Selected
3 . C o p y When Enter Start Page Number is Selected You can specify the start page for adding page numbers within the range from 1 to 9999. From the Output Format tab, select Annotation. Select Page Number, Print On and then select Enter Start Page Number or select Enter Number Using Keypad to specify the start page and start number.
Page 117: When Enter End Page Number Is Selected
3 . C o p y When Enter End Page Number is Selected You can specify the end page for adding page numbers within the range from 1 to 9999. From the Output Format tab, select Annotation. Select Page Number, Print On and then select Enter End Page Number or select Enter Number Using Keypad to specify the end page and start number.
Page 118: When Enter Start And End Page Number Is Selected
3 . C o p y When Enter Start and End Page Number is Selected You can specify the start page and end page for adding page numbers within the range from 1 to 9999. From the Output Format tab, select Annotation. Select Page Number, Print On and then select Enter Start and End Page Number or select Enter Number Using Keypad to...
Page 119: Watermark (Printing Control Number On Background)
3 . C o p y Watermark (Printing Control Number on Background) You can lightly print a sequential control number on the background of each copy set. For example, if you set "1" for the start number, "1" is printed on all pages of the first copy set and "2" is printed on all pages of the second set.
Page 120 3 . C o p y ! Start Number You can set a control number within the range from 1 to 9999. When you put control number, use or the numeric keypad to enter the start number. ! Text Displays the Watermark - Text screen. ! User Account Number The user account number is printed.
Page 121: Watermark - Text Screen
3 . C o p y Watermark - Text Screen You can select from three character types for the watermark. From the Output Format tab, select Watermark and then Text. Select any item. Select Save to keep your choice. Watermark - Text Effect Screen You can set the text effect.
Page 122: Tab Margin Shift (Copying On Tab Paper)
3 . C o p y ! Outline When coping a printed paper, the text on the background is printed in outline. For information about the background pattern used for the watermark and other setting items, refer to "Text Effect" in the System Administration Guide.
Page 123: Output Orientation (Specifying Face Up Or Down)
3 . C o p y ! Paper Supply Select paper tray for loading index paper. NOTE: Paper Supply icon does not display if Off is selected. When loading the tab paper in Tray 5 (Bypass), load the paper with the side to be copied facing up and with the edge opposite to the tab to be fed first.
Page 124: Folding (Outputting Bi-Folded Or Tri-Folded Paper)
3 . C o p y ! Auto Automatically determines whether the copies should be output facing up or down. ! Face Up Copies are output facing up and delivered from the last page. ! Face down Copies are output facing down and delivered from the last page. ! Face Up Reverse Order Copies are delivered from the first page facing up.
Page 125: Preset Repeat Image (Making Multiple Copies On A Single Sheet)
3 . C o p y Copies are folded in three-in. ! Bi-Fold Copies are folded in half. ! Print Inside. Folds copies so that the image is printed inside. ! Print Outside Folds copies so that the image is printed outside. Preset Repeat Image (Making multiple copies on a single sheet) A document image can be copied on the area that divides on a...
Page 126: Sided (Making 2 Sided Copies)
3 . C o p y ! 4 images Four copies of the document image are made on a single sheet of paper. ! 8 images Eight copies of the document image are made on a single sheet of paper. 2 Sided (Making 2 sided copies) This feature is the same as 2 Sided in the Basic Copying tab.
Page 127 3 . C o p y ! Uncollated The machine can output the specified number of copies and sort sheets by page. ! Staple Position You can set the position for stapling. If you select More..., the Copy Output - Stapling screen displays. NOTE: The number of pages that can be stapled is 2 to 50 (P paper) when the Staple cartridge for 50 sheets XB is installed.
Page 128: Copy Output - Stapling Screen
3 . C o p y Copy Output - Stapling Screen You can select the stapling position other than displayed on Finishing screen. KEY POINT: In the following cases, the staple direction appearing on the screen and the direction in which staples are actually stapled differ: a) When the document is placed in the direction it is read (top side up) and one staple was stapled on the top left.
Page 129: Copy Output - Hole Punching Screen
3 . C o p y Copy Output - Hole Punching Screen You can select the punching position other than the position displayed on the Finishing screen. From the Finishing screen, in the Staple Position area, select Hole Punching. Make a selection. Select Save to keep your choice.
Page 130: Job Assembly
3 . C o p y Job Assembly On the Job Assembly screen, you can configure the Build Job features. The following shows the reference section for features that can be configured on Job Assembly. On the All Services screen, select Copy. Select the Job Assembly tab and then select a feature on the Job Assembly screen that appears.
Page 131 3 . C o p y ! Off Build Job is not applied. ! On Build Job is applied. The features that apply to the entire job must first be selected as necessary. KEY POINT: Once selected, the settings cannot be changed or canceled during the copy process.
Page 132: Build Job - Separators Screen
3 . C o p y Build Job - Separators Screen You can insert blank or printed sheets of paper to act as separators between document jobs. The number of separators can be set from 1 to 99 as required. From the Job Assembly tab, select Build Job and then select Separators.
Page 133: Copy Screen
3 . C o p y ! Separators Tray Select tray for separator. When Bypass is selected, the Tray 5 (Bypass) screen appears. Refer to “Tray 5 (Bypass) Screen” on page 3-21. ! Quantity The number of separators can be set from 1 to 99 when selecting Blank Separators.
Page 134: Sample Set Screen (Confirming The Copy Appearance Meets Your Expectations)
3 . C o p y ! Chapter Division/Separators Displays the Build Job - Chapter Division/Separators screen. ! Separators Displays the Build Job - Separators screen. For information about watermark feature, refer to “Build Job - Separators Screen” on page 3-88. ! Sheet Change Displays the Build Job - Sheet Change screen.
Page 135: Copy Screen
3 . C o p y Select Save to save your choice. ! Off A sample copy is not made. ! On A sample copy is made. Copy Screen ! Cancel The remaining copies are canceled. ! Start The remaining copies are made. ! Change Settings Displays the Change Setting screen.
Page 136: Large Volume Document (Loading Documents In Batches)
3 . C o p y Large Volume Document (Loading documents in batches) This feature allows you to copy documents which exceed the number of pages allowable in the document feeder at one time. This feature also enables you to copy multiple documents as one job using the document glass.
Page 137: Form Overlay (Making Copies To Overlay Documents)
3 . C o p y Stop is displayed while you scan documents. By pressing Stop, you can cancel the scanning documents. Pressing either Start on the touch screen or the Start button on the Control Panel restart to scan documents. ! Last document Select this to end scanning of documents.
Page 138: Delete Outside/Delete Inside
3 . C o p y Select Form Overlay. Select On or Off. ! Off A form image in the memory is not overlaid. ! On A form image in the memory is overlaid Delete Outside/Delete Inside (Extracting/Deleting the selected area(s) from the original) This feature allows you to specify the area for extracting or deleting and then copy that area.
Page 139: Delete Outside/Delete Inside - Area X Screen
3 . C o p y ! Delete inside Deletes the selected areas and copies them. ! Area Settings Displays the Delete Outside/Delete Inside - Area X screen. The maximum number of areas you can select is 3. NOTE: X displays an area number. ! Original with target areas You can specify side 1, side 2 or both sides as extract or delete areas in 2-sided copies.
Page 140 3 . C o p y Select Delete Outside/Delete Inside - Area X. Enter the value for the X1 in X1 using the numeric keypad, and select Next. Enter the value for the Y1 in Y1 using the numeric keypad, and select Next.
Page 141: Scan
Scan This chapter describes the scan features provided by this product. The network settings on the machine must be configured in order to use the scan features. For information about network settings, refer to the System Administration Guide. This chapter contains the following sections: •...
Page 142: Scanning Procedure
4 . S c a n Scanning Procedure This section describes basic scan operations. Step 1 Loading Documents There are two ways to load documents: ! Document Feeder • Single sheet • Multiple sheets ! Document Glass • Single sheet •...
Page 143 4 . S c a n KEY POINT: Place folded or creased documents on the document glass because they may cause paper jams if placed in the DADF. Remove any clips and staples before loading the document. Adjust the movable document guides to just touch the edge of the document stack.
Page 144: Document Glass
4 . S c a n Document Glass The document glass accepts single-sheet or book form documents of sizes up to 297 × 432mm (A3, 11 × 17 inches). The document glass can auto-detect only documents of standard sizes. For documents that of not of a standard size, input the size in the Scan Size field.
Page 145: Step 2 Selecting Features
4 . S c a n Step 2 Selecting Features You can select scanning features from the All Services screen Here you can select from 4 scan modes: E-mail, Scan to Mailbox, Job Template, and Scan to FTP/SMB. ! E-mail Scans a document and sends the scanned data as an e-mail attachment.
Page 146 4 . S c a n Press the All Services button. All Services button Select Scan to Mailbox. If the previous settings still remain, press the Clear All button. Clear All button Specify the mailbox where the scan will be saved. If appropriate, select features to configure from each tab.
Page 147: Step 3 Starting The Scan Job
4 . S c a n For information about each of these features, refer to the sections listed below. “Basic Scanning” on page 4-28 “Image Quality” on page 4-33 “Scan Options” on page 4-35 “Output Format” on page 4-44 Step 3 Starting the Scan Job Press the Start button.
Page 148: Step 4 Confirming The Scan Job In The Job Status
4 . S c a n Load the next document. Press the Start button. If you have more documents, load the next document and press the Start button. When all documents have been scanned, select Last Original. Step 4 Confirming the Scan Job in the Job Status Press the Job Status button.
Page 149: Step 5 Saving The Scanned Data
! Import from an Application Use a network scan driver. ! Import Using Mailbox Viewer 2 You can import using Xerox’s application software, Mailbox Viewer 2. ! Import Using CentreWare Internet Services Uses CentreWare Internet Services to import.
Page 150: Stopping The Scan Job
4 . S c a n Stopping the Scan Job Follow the procedure below to cancel a scan. Press either Stop on the touch screen or the Stop button on the Control Panel. Stop button Select Cancel to end scanning or Start to restart the scan. If the screen in procedure 1 does not appear, press the Job Status button.
Page 151: E-Mail
4 . S c a n E-mail You can scan a document and send the scanned data as an e-mail attachment. The Mail Delivery Notification (MDN) and Split Send features in the Output Format screen are only available under the E-mail feature. Select E-mail from the All Services screen.
Page 152 4 . S c a n NOTE: The screen at right appears when Directory Service is selected for Address Book. For information about directory services, refer to "Address Search (Directory Service)" in the System Administrator Guide or ask your System Administrator for help. Select the necessary fields, select Enter/Change Keyword and enter a keyword or keywords.
Page 153 4 . S c a n For information about directory services, refer to "Address Search (Directory Service)" in the System Administration Guide or ask your System Administrator for help. ! Opening the Local Address List From the Basic Scanning tab, select Address Book. When the Address Book screen appears, select Local Address List.
Page 154: Keyboard
4 . S c a n Keyboard Enter a recipient using the keyboard. Select Keyboard. Use the keyboard shown in the touch screen to specify a recipient up to 128 characters. Select Next Recipient to add another e-mail address or select Save to return to the E-mail screen.
Page 155: Recipient Name/Email Address
4 . S c a n Recipient Name/Email Address You can delete or change recipient names and e-mail addresses. Delete Deletes recipients. Select an item to be deleted from Recipient Name/E-mail Address. Select Delete from the popup menu displayed. NOTE: When Cancel is selected, you can hide the popup menu. Change Settings You can check or change recipient names or e-mail addresses.
Page 156: From
4 . S c a n Select an item to be checked or changed and select Change Settings. ! E-mail address Enter with the keyboard displayed. ! Recipient Name Enter with the keyboard displayed. Recipient names will be displayed when they are registered on Address Book. From You can register the e-mail address of a sender.
Page 157: Subject
4 . S c a n When Keyboard is selected, enter the sender’s e-mail address using the keyboard displayed. When Address Book is selected, select the sender’s e-mail address from the address book displayed. For more information, refer to “Address Book” on page 4-25. Subject You can enter e-mail subjects.
Page 158: Change
4 . S c a n Change You can confirm or change the recipient. Select the E-mail Address to confirm/change. Select Change Settings from the pop-up menu displayed. NOTE: Selecting Cancel cancels the pop-up menu. To change an address, use the displayed keyboard to enter a new value.
Page 159: From
4 . S c a n From Enter an e-mail address. You can select from Address Book or Keyboard. If selecting Keyboard, enter an e-mail address using the keyboard displayed. You can specify a recipient address in only 1 place. Up to 128 characters can be entered.
Page 160: Scan To Mailbox
4 . S c a n Scan to Mailbox You can scan documents on the machine and save the scanned data to a mailbox on the machine. To use the Scanner to Mailbox feature, select Scan to Mailbox. A mailbox needs to be created. KEY POINT: Create a mailbox in advance.
Page 161: Document List
4 . S c a n ! Lighten/Darken For more information, refer to “Lighten/Darken (Adjusting Scan Density)” on page 4-28. ! 2 Sided Originals For more information, refer to “2 Sided Originals (Scans Both Sides of the Document)” on page 4-29. ! Original Type For more information, refer to “Original Type (Select the Document Type)”...
Page 162: Job Templates
4 . S c a n ! Document Name When a mailbox is selected, and it contains documents, the number of stored documents is displayed. ! Select All Selected when deleting or printing all documents in the mailbox. ! Delete Used to Delete selected documents.
Page 163: Template Description
4 . S c a n ! Go to Entering a Job Template Number via the numeric keypad causes that Job Template to appear at the top of the list. ! Template Description You can display a description of the Job Template. ! Lighten/Darken For more information, refer to “Lighten/Darken (Adjusting Scan Density)”...
Page 164: Scan To Ftp/Smb
4 . S c a n Scan to FTP/SMB You can convert scanned data to TIFF, DocuWorks, or PDF formats, and then use the FTP or SMB protocols to send the data to a computer on the network. For information about initializing data, refer to below.
Page 165: Address Book
4 . S c a n Address Book You can select a server name, login name, for example. from the Address Book. From the Basic Scanning tab, select Address Book. Select an Address, and select Show Details. NOTE: Select to display the previous screen and select display the next screen.
Page 166: Specifying A Forwarding Destination
4 . S c a n Specifying a Forwarding Destination Enter values for the fields appropriate to the selected protocol, and specify a forwarding destination to save to. From the Basic Scanning tab, select and complete the required fields to specify a forwarding destination. NOTE: You can also choose Address Book to enter a recipient from the Address Book.
Page 167: Lighten/Darken
4 . S c a n ! Password Enter the password for the login name. Up to 32 characters are allowed. KEY POINT: When using SMB transmission, a maximum of 14 characters can be entered. Lighten/Darken For more information, refer to “Lighten/Darken (Adjusting Scan Density)”...
Page 168: Basic Scanning
4 . S c a n Basic Scanning This screen is displayed in E-mail, Scan to Mailbox, Network Scanning, and Scan to FTP/SMB. The Basic Scan screen allows you to configure basic features. NOTE: When selecting Scan to Mailbox, File Format is not displayed on the screen.
Page 169: Sided Originals (Scans Both Sides Of The Document)
4 . S c a n 2 Sided Originals (Scans Both Sides of the Document) You can automatically scan both sides of a 2 sided document. By setting the binding style, page orientation information can also be included in the scanned data. Select any item.
Page 170: Sided Originals Screen
4 . S c a n 2 Sided Originals Screen Select when you wish to specify the orientation of a document and scan both sides. Select either 1 Sided or 2 Sided. When 2 Sided is selected, select Originals. Select Original Orientation. Select Save to keep your choices.
Page 171: Original Type (Select The Document Type)
4 . S c a n • Head to Left Select this when placing the top of the document facing the left side of the document glass or DADF. When the document is placed or loaded to face the left side (text horizontal), be sure to select Head to Left.
Page 172: File Format (Select The Scanned Data Type)
4 . S c a n File Format (Select the Scanned Data Type) Select the scanned data type. NOTE: When selecting Scan to Mailbox, File Format is not displayed on the screen. From the Basic Scanning tab, select the file format. ! Multi-page TIFF Saves multiple pages as 1 TIFF file.
Page 173: Image Quality
4 . S c a n Image Quality In the Image Quality screen under E-mail, Scan to Mailbox, Network Scanning, or Scan to FTP/SMB, you can configure the image features. From the All Services screen, select either E-mail, Scan to Mailbox, Network Scanning, or Scan to FTP/SMB.
Page 174: Auto Exposure (Erasing The Background Color Of Documents)
4 . S c a n Auto Exposure (Erasing the Background Color of Documents) Scans can be made that suppress the background color of documents such as newspapers or colored paper. From the Image Quality tab, select Auto Exposure. Make a selection. Select Save to keep your choice.
Page 175: Scan Options
4 . S c a n Scan Options From the Scanning Options screen, under E-mail, Scan to Mailbox, Job Template, or Scan to FTP/SMB, you can configure the scanning method. From the All Services screen, select either E-mail, Scan to Mailbox, Network Scanning, or Scan to FTP/SMB.
Page 176: Sided Originals (Scanning Both Sides Of The Document)
4 . S c a n 2 Sided Originals (Scanning Both Sides of the Document) This feature is the same as 2 Sided Originals on the Basic Scanning tab. For more information, refer to “2 Sided Originals (Scanning Both Sides of the Document)” on page 4-36. Bound Originals (Scanning Facing Pages on Separate Sheets) The Bound Originals feature allows you to scan facing pages of a document on separate sheets of paper in page order.
Page 177 4 . S c a n ! Top Page then Bottom Scans are made from the top page of facing pages in a document starting from the top page. ! Both Pages Scan both pages in page order. ! Left Page Only Scans are made of the left page only.
Page 178: Scan Size (Specifying A Scanning Size)
4 . S c a n Scan Size (Specifying a Scanning Size) You can set the size for the documents to be scanned. Specify the scan size when scanning non-standard size documents or when making scans at a size different from the size of the currently loaded document.
Page 179: Mixed Size Originals
4 . S c a n ! Non-standard Size Enter the desired scan size when scanning non-standard size documents or when making scans at a size different from that of the currently loaded document. The size can be specified in 1 mm increments from within the range of 0.5 to 17.0 inches (15 to 432 mm) for the width (X) on the document glass and within the range from 0.5 to 11.7 inches (15 to 297 mm) for the height (Y) on the...
Page 180 4 . S c a n Select Mixed Size Originals. Select On or Off. ! Off Select this when all documents are of the same size. ! On When scanning documents of different sizes, the machine automatically detects the size of each document. ! Original Orientation Refer to “Originals Orientation”...
Page 181: Edge Erase (Erasing Edges And Margin Shadows In The Document)
4 . S c a n Edge Erase (Erasing Edges and Margin Shadows in the Document) When you scan with the document cover open or scan a book, black shadows sometimes appear along the edges or center margin of the output scanned image. If this happens, you can scan with the shadows erased.
Page 182 4 . S c a n ! Variable Erase You can erase only the amount necessary. • Top & Bottom Shadows at the top and bottom of the document are erased. Edges on the top and bottom are erased with respect to the direction that the document was loaded.
Page 183: Reduce/Enlarge (Specifying A Scanning Ratio)
4 . S c a n Reduce/Enlarge (Specifying a Scanning Ratio) You can set the scanning ratio for the documents to be scanned. From the Scan Options tab, select Reduce/Enlarge. Select the desired scanning ratio. Select Save to keep your changes. ! 100% Scan is made at the same size as the document.
Page 184: Output Format
4 . S c a n Output Format In the Output Format screen under E-mail, Scan to Mailbox, Job Template, or Scan to FTP/SMB, you can configure the output format. From the All Services screen, select either E-mail, Scan to Mailbox, Network Scanning, or Scan to FTP/SMB.
Page 185: File Name (Specifying A Filename To Save)
4 . S c a n Select Split by page. Select Save to keep your changes. File Name (Specifying a Filename to Save) The file name to be saved can be specified. You can input up to 28 characters. From the Output Format tab, select File name. Enter a filename using the keyboard shown.
Page 186: Document Name (Specifying A Filename To Save To)
4 . S c a n Document Name (Specifying a Filename to Save to) The file to be saved can be specified. Up to 28 characters can be entered. NOTE: Document name is item name shown, only when using Scan to Mailbox feature. From the All Services screen, select Scan to Mailbox.
Page 187: File Name Conflict (Setting Procedures Only When A File Name Is Overlapped)
4 . S c a n File Name Conflict (Setting Procedures Only When a File Name is Overlapped) You can set the procedure when file name is overlapped in the same mailbox specified. NOTE: File Name Conflict is item name shown, when using the Scan to FTP/SMB feature.
Page 188: Reply To (Set The Address For Recipients)
4 . S c a n Reply To (Set the Address for Recipients) You can set any recipient addresses. From the All Services screen, select E-mail. Select the Output Format tab and then select Reply To. ! Delete Deletes address entered to Reply To. ! Configure the From address The address set in From is entered into recipient address.
Page 189: Read Status (Mdn)
4 . S c a n Read Status (MDN) Under the e-mail feature, you can configure mail send results to tell you whether the recipient has read the message. The recipient must support the MDN feature. NOTE: When multiple mails are sent using Split Send, then Read Status is requested for each mail.
Page 190 4 . S c a n 4 - 5 0 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e...
Page 191: Mailbox Management
Mailbox Management This chapter describes the mailboxes and Check Mailbox screen. There are two types of mailboxes: Copy & Print Jobs and Scan & Other Jobs. In the Copy & Print Jobs mailbox, you can process copied and printed documents. In the Scan & Other Jobs mailbox, you can process scanned documents.
Page 192: Check Mailbox Procedure
5 . M a i l b o x M a n a g e m e n t Check Mailbox Procedure The general procedure to check a mailbox is listed below. Step 1 Opening the Check Mailbox screen Follow the procedure below to open the Check Mailbox screen. NOTE: Features displayed may vary according to the configuration of the machine.
Page 193: Step 2 Selecting A Mailbox Type
5 . M a i l b o x M a n a g e m e n t Step 2 Selecting a mailbox type Select Copy & Print Jobs or Scan & Other Jobs. Step 3 Selecting a mailbox Access to the selected mailbox may be restricted, depending on authorization settings.
Page 194: Step 4 Checking/Selecting Mailbox Documents
5 . M a i l b o x M a n a g e m e n t Step 4 Checking/Selecting mailbox documents Select a document. For information about the Document List screen, refer to “Checking/Selecting Copy & Print Jobs Documents” on page 5-6 or “Checking/Selecting Scan &...
Page 195: Selecting Copy & Print Jobs
5 . M a i l b o x M a n a g e m e n t Selecting Copy & Print Jobs Access to the selected mailboxes may be restricted, depending on user authorization settings. For information about mailboxes protected by User Authorization settings, refer to "Types of Mailbox"...
Page 196: Checking/Selecting Copy & Print Jobs Documents
5 . M a i l b o x M a n a g e m e n t Checking/Selecting Copy & Print Jobs Documents You can check or select Copy & Print Jobs documents. Copied and printed documents are displayed on the Document List. NOTE: Documents stored in Scan &...
Page 197: Deleting Copy & Print Jobs Documents
5 . M a i l b o x M a n a g e m e n t Deleting Copy & Print Jobs Documents Select a document and then select Delete. Select Yes. ! Yes This deletes the document. NOTE: Once the document is deleted, it cannot be recovered.
Page 198: Copying/Moving Copy & Print Documents
5 . M a i l b o x M a n a g e m e n t Copying/Moving Copy & Print Documents This feature allows you to check documents stored in a mailbox, change their names, print the first page of each document for confirmation purposes, and copy or move them from one mailbox to another.
Page 199: Change Document Name
5 . M a i l b o x M a n a g e m e n t Change Document Name You can rename documents. NOTE: You cannot rename documents if multiple documents are selected. Select Change Document Name. Enter document name using the keyboard shown.
Page 200: Copy
5 . M a i l b o x M a n a g e m e n t Copy This feature allows you to print the first pages of mailbox documents for confirmation purposes. Select Copy. Select a mailbox to which a document will be copied and select Save.
Page 201: Copy To Mailbox-Document List Screen
5 . M a i l b o x M a n a g e m e n t Copy to Mailbox-Document List screen This feature allows you to check or delete other documents stored in a mailbox to which a document is copied. ! Select All Selects all the documents stored in a mailbox to which a document is copied.
Page 202: Move
5 . M a i l b o x M a n a g e m e n t Move This feature allows you to move documents from one mailbox to another. KEY POINT: Even when a document is moved to a mailbox with a linked job flow sheet, the document itself will not be linked to the job flow.
Page 203: Move To Mailbox-Document List Screen
5 . M a i l b o x M a n a g e m e n t Move to Mailbox-Document List screen You can check or delete other documents stored in a mailbox to which a document is moved. ! Select All Selects all the documents stored in a mailbox to which a document is moved.
Page 204: Editing Copy & Print Documents
5 . M a i l b o x M a n a g e m e n t Editing Copy & Print Documents This feature allows you to edit mailbox documents. NOTE: When print documents are edited and the mailbox displays Copy &...
Page 205: Delete Pages
5 . M a i l b o x M a n a g e m e n t Delete pages This feature allows you to delete specified pages of documents. After deleting pages, the documents will be overwritten and saved. KEY POINT: After deleting pages, if a document is reduced merely to a cover page without any images, the document itself will be deleted.
Page 206: Insert Document/Separators
5 . M a i l b o x M a n a g e m e n t Insert Document/Separators This feature allows you to insert a separator or other document stored in the same mailbox as the main document after a target page of the main document.
Page 207: Mailbox - Insert Separators Screen
5 . M a i l b o x M a n a g e m e n t Mailbox - Insert Separators Screen You can separate the main document and insert a separator into it after its target page. After inserting the separator, it will be merged into the main document.
Page 208: Mailbox - Chapter Start + Insert Screen
5 . M a i l b o x M a n a g e m e n t Mailbox - Chapter Start + Insert screen This feature allows you to separate the main document and insert other document after its target page. KEY POINT: After inserting a document, if the page that comes after it is not in succession to it (i.e., text page and cover page without images;...
Page 209: Mailbox - Insert Document Screen
5 . M a i l b o x M a n a g e m e n t Mailbox - Insert Document Screen This feature allows you to insert a document after the target page of the main document. If the main document is programmed to be copied or printed on 2 sides, the 2 sided setting will be applied also to the document inserted.
Page 210: Merging/Batch Printing Copy & Print Documents
5 . M a i l b o x M a n a g e m e n t Merging/Batch Printing Copy & Print Documents This feature allows you to merge multiple documents stored in a box, and batch print them. NOTE: When print documents are edited in the box displays Copy &...
Page 211: Document Details
5 . M a i l b o x M a n a g e m e n t For more information, refer to the following: • “Document Details” on page 5-21 • “Merge” on page 5-22 • “Merge and Print” on page 5-23 •...
Page 212: Merge
5 . M a i l b o x M a n a g e m e n t Merge This feature allows you to merge selected documents. Select Merge. Select an item. ! Delete source documents Deletes source documents after they are being merged. ! Keep source documents Keeps source documents after they are being merged.
Page 213: Merge And Print
5 . M a i l b o x M a n a g e m e n t Merge and Print This feature allows you to merge selected documents, and batch print them. Select Merge and Print. Select an item. ! Delete source documents Deletes source documents after they are being merged.
Page 214: Separators
5 . M a i l b o x M a n a g e m e n t Separators This feature allows you to insert separators between merged documents, or merge multiple documents without any chapter divisions. Select Separators. Select an item.
Page 215: Stapling/Hole Punching/Z Fold
5 . M a i l b o x M a n a g e m e n t Stapling/Hole Punching/Z Fold This feature allows you to program stapling/hole punching/Z fold settings before merging documents. Select Stapling/Hole Punching/Z Fold. Select an item. ! Staple Position Stapling position can be set.
Page 216: Finishing - Hole Punching Screen
5 . M a i l b o x M a n a g e m e n t Finishing - Hole Punching Screen This feature allows you to program hole punching positions that are not displayed on the Stapling/Hole Punching /Z Fold screen. ! None No holes are punched.
Page 217: Covers
5 . M a i l b o x M a n a g e m e n t Covers This feature allows you to add covers to merged document. Select Covers. Select an item. ! Front Cover Front cover can be attached to merged document. •...
Page 218 5 . M a i l b o x M a n a g e m e n t Front Cover Quantity You can set the number of front covers to be inserted within the range from 1 to 99. Even when multiple number of sets are printed, the number of front covers programmed here will be printed per set.
Page 219: Annotation
5 . M a i l b o x M a n a g e m e n t Annotation This feature allows you to print stamps, dates, and page numbers on documents. You can select stamp type, date, page number from the formats provided.
Page 220: Stamp Screen
5 . M a i l b o x M a n a g e m e n t Stamp Screen This feature allows you to print stamps, such as "Confidential,” "Copy Prohibited,” "Urgent," "Important," Circulate," "Side 2 Recycled," "Draft," and "Void" on documents. Select Stamp.
Page 221: Stamp - Position Screen
5 . M a i l b o x M a n a g e m e n t Stamp - Position Screen This feature allows you to set the positions that stamps will be printed. ! Side 1 Positions where dates will be printed can be selected. ! Side 2 •...
Page 222: Date Screen
5 . M a i l b o x M a n a g e m e n t Date Screen This feature allows you to print dates on documents. The dates that will be printed will be the date that the documents are printed. For information about the date display format, refer to the System Administration Guide, Chapter 9, “Watermark”...
Page 223: Date - Position Screen
5 . M a i l b o x M a n a g e m e n t Date - Position Screen This feature allows you to set the positions to which the dates will be printed. ! Side 1 You can select positions to which the dates will be printed.
Page 224: Page Number Screen
5 . M a i l b o x M a n a g e m e n t Page Number Screen This feature allows you to print page numbers to documents. Select Page Number. Select Off or On. ! Off No page numbers are added.
Page 225: Page Number - Total Pages (N) Screen
5 . M a i l b o x M a n a g e m e n t ! Total Pages (N) Displays the Page Number - Total Pages (N) screen. For more information, refer to “Page Number - Total Pages (N) Screen” on page 5-35.
Page 226: Page Number - Print On Screen
5 . M a i l b o x M a n a g e m e n t Page Number - Print On Screen This feature allows you to specify pages to which page numbers will be printed. Select Print On... Use [!] and ["] or select Enter Number using Keypad to enter the start page of a document.
Page 227: Watermark
5 . M a i l b o x M a n a g e m e n t Watermark This feature allows you to lightly print sequential control numbers on the background of documents. For example, if you set "1" for the start number, "1"...
Page 228: Watermark - Text Screen
5 . M a i l b o x M a n a g e m e n t ! Date and Time Whether or not to print date and time can be set. If you want to print date and time, add a check mark. For information about the date display format, refer to the System Administration Guide, Chapter 9, “Watermark”...
Page 229: Watermark - Text Effect Screen
5 . M a i l b o x M a n a g e m e n t Watermark - Text Effect Screen This feature allows you to program text effects. NOTE: Embosses and Outlines may not be displayed on some machines.
Page 230: Document Name
5 . M a i l b o x M a n a g e m e n t Document Name This feature allows you set document names after documents are merged. Select Document Name. Enter a document name using the keyboard displayed. 5 - 4 0 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e...
Page 231: Printing Copy & Print Job Documents
5 . M a i l b o x M a n a g e m e n t Printing Copy & Print Job Documents This feature allows you to change the document settings before printing them. NOTE: Print speed may fall for image processing according to the item to be set.
Page 232 5 . M a i l b o x M a n a g e m e n t For information about initializing data, refer to sections listed below: • Document Details - page 5-43 • Sample Print - page 5-43 •...
Page 233: Document Details
5 . M a i l b o x M a n a g e m e n t Document Details This feature allows you to confirm the selected documents. You can resave or print them on the screen displayed. Select Document Details.
Page 234: Save
5 . M a i l b o x M a n a g e m e n t Save When document settings is changed, the settings is refreshed. NOTE: If the number of documents stored in the local disk reaches the maximum, you cannot save the document again.
Page 235: Paper Supply
5 . M a i l b o x M a n a g e m e n t Paper Supply This feature allows you to select a paper tray loaded with the required paper size for copying. From the All Services window, select Check Mailbox and then Copy &...
Page 236: Finishing
5 . M a i l b o x M a n a g e m e n t Finishing This feature allows you how to output document copies. When stapling is specified, each set of copies can be stapled and then output.
Page 237: Finishing - Stapling Screen
5 . M a i l b o x M a n a g e m e n t ! Punch Position You can set the position for punching. To use the settings that were saved with the document, select Document Specified. If you select More..., the Finishing - Punching screen appears.
Page 238: Finishing - Hole Punching Screen
5 . M a i l b o x M a n a g e m e n t Finishing - Hole Punching Screen You can select a punching position which is not displayed on the Finishing - Hole Punching screen. NOTE: Three positions for punching can be configured according to an optional feature.
Page 239: Covers
5 . M a i l b o x M a n a g e m e n t Covers This feature allows you to add papers as covers when copying. NOTE: Covers may not be attached correctly depending on the (text) paper type.
Page 240: Front Cover Quantity
5 . M a i l b o x M a n a g e m e n t ! Back Cover You can choose to have the last page of the document as a back cover. • No Cover A cover is not attached.
Page 241 5 . M a i l b o x M a n a g e m e n t Front Cover Quantity You can specify the number of cover sheets used for the front cover in the range between 1 and 99 for insertion. Prints the front cover equally as the body text, even if multiple number of copies are made.
Page 242: Folding
5 . M a i l b o x M a n a g e m e n t Folding You can make copies to be folded in half or in thirds. NOTE: An optional package is necessary for this selection. For more information, contact the Customer Support Center.
Page 243: Sided Printing
5 . M a i l b o x M a n a g e m e n t 2 Sided Printing This feature allows you to make 2 sided copies from 1 or 2 sided documents. NOTE: Copies may not be made correctly depending on the orientation of the document.
Page 244: Adjust Image Shift
5 . M a i l b o x M a n a g e m e n t Adjust Image Shift This feature allows you to set a margin of white space on the top, bottom, left, or right of your copy. When making 2 sided copies, you can set the margin shift for side 1 and side 2 respectively.
Page 245: Adjust Image Shift - Side 1/Side 2 Screen
5 . M a i l b o x M a n a g e m e n t Adjust Image Shift - Side 1/Side 2 Screen You can specify the image shift value for Side 1 or Side 2. Side 1 is shown in this example.
Page 246: Booklet Creation - Folding/Stapling Screen
5 . M a i l b o x M a n a g e m e n t ! Off Booklet Creation is not applied to copies. ! Only Folding/Stapling Copies can be made the same manner as the way the document is scanned.
Page 247: Booklet Creation - Covers Quantity Screen
5 . M a i l b o x M a n a g e m e n t Booklet Creation - Covers Quantity screen You can specify the number of cover sheets used for the front cover in the range between 1 and 99 for insertion. Prints the front cover equally as the body text, even if multiple number of copies are made.
Page 248: Annotation - Stamp Screen
5 . M a i l b o x M a n a g e m e n t ! Date Displays the Date screen. ! Page Number Displays the Page Number screen. Annotation - Stamp screen You can add "CONFIDENTIAL," "Copy Prohibited," "URGENT," "IMPORTANT,"...
Page 249: Stamp - Position Screen
5 . M a i l b o x M a n a g e m e n t Stamp - Position screen You can set a position to print a stamp. ! Side 1 You can select from nine positions for printing the stamp. ! Side 2 •...
Page 250: Date - Position Screen
5 . M a i l b o x M a n a g e m e n t ! Off No date is added. ! On A date is added. ! Print On Displays the Date - Print On screen. You can select the page(s) to print the date from First Page Only and All Pages.
Page 251: Annotation - Page Number Screen
5 . M a i l b o x M a n a g e m e n t Annotation - Page Number screen You can add a page number to copies. From the Change Settings/Print window, select Annotation and then Change Settings. Select Page Number. Select Off or On.
Page 252 5 . M a i l b o x M a n a g e m e n t • -1/N-,-2/N-,... The total number of pages is added to the right side of the page number. Hyphens are added before and after the numbers.
Page 253: Page Number - Total Page (N) Screen
5 . M a i l b o x M a n a g e m e n t Page Number - Total Page (N) screen You can set total page number. Select From Document or Enter Number. If you selected Enter Number, use or the numeric keypad to specify number of sheets.
Page 254: Page Number - Print On Screen
5 . M a i l b o x M a n a g e m e n t Page Number - Print On screen You can specify the page(s) to add a page number. Select Print On. or numeric keypad to specify the start number. ! All Pages A page number is added to all pages.
Page 255: Watermark
5 . M a i l b o x M a n a g e m e n t Watermark You can lightly print a sequential control number on the background of each copy set. For example, if you set "1" for the start number, "1" is printed on all page of the first copy set and "2"...
Page 256: Watermark - Start Number Screen
5 . M a i l b o x M a n a g e m e n t ! Text Displays the Watermark - Text screen. ! User Account Number The user account number is printed. Check when printing the user account number.
Page 257: Watermark - Text Screen
5 . M a i l b o x M a n a g e m e n t Watermark - Text screen You can select from three character types for the watermark: Copy Prohibited, Copy, and Duplicate. Select any item. Watermark - Text Effect screen You can set the text effect.
Page 258: Output Orientation
5 . M a i l b o x M a n a g e m e n t For information about the background pattern used for the watermark and other setting items, refer to "Watermark" in the System Administration Guide or contact your System Administrator for help.
Page 259: Selecting A Scan & Other Jobs Mailbox
5 . M a i l b o x M a n a g e m e n t Selecting a Scan & Other Jobs Mailbox Access to the selected mailboxes may be restricted, depending on user authorization settings. For information about mailboxes protected by User Authorization settings, refer to "Types of Mailbox"...
Page 260: Checking/Selecting Scan & Other Jobs Documents
5 . M a i l b o x M a n a g e m e n t Checking/Selecting Scan & Other Jobs Documents You can check or select Scan & Other Jobs documents. Scanned documents are displayed on the Document List. NOTE: Documents stored in Copy &...
Page 261: Deleting Documents In The Scan & Other Jobs Mailbox
5 . M a i l b o x M a n a g e m e n t Deleting Documents in the Scan & Other Jobs Mailbox From the All Services window, select Check Mailbox and then Scan & Other Jobs. Select the mailbox you want to open.
Page 262: Checking Scan & Other Jobs Documents
5 . M a i l b o x M a n a g e m e n t Checking Scan & Other Jobs Documents This feature allows you to check a document or change a document name in a mailbox. For information about initializing data, refer to “Change Document Name”...
Page 263: Changing Document Name
5 . M a i l b o x M a n a g e m e n t Changing Document Name You can rename documents. NOTE: When selecting multiple documents, you cannot rename documents. Select Change Document Name. Enter document name using the keyboard shown. Select Save and then Close to keep the changed name.
Page 264: Configuring/Starting A Job Flow
5 . M a i l b o x M a n a g e m e n t Configuring/Starting a Job Flow Operations supported in Job Flow Configure/Start and their references are described below. Creating a Job Flow Job Flow is a feature for executing a series of registered actions. A Job Flow operates on documents stored in a mailbox and are started in the following ways: Manually or automatically start a Job Flow when a document is...
Page 265 5 . M a i l b o x M a n a g e m e n t Press the All Services button. All Services button From the All Services screen select Check Mailbox. Select Scan & Other Jobs. Select a mailbox and select Document List.
Page 266 5 . M a i l b o x M a n a g e m e n t Select Job Flow Settings. NOTE: To operate a Job Flow on a document, select the target document before pressing this button. Select to display the previous screen and select display the next screen.
Page 267: Link Job Flow Sheet To Mailbox Screen
5 . M a i l b o x M a n a g e m e n t ! Cut Link Cancels the link between a mailbox and the Job Flows it uses. ! Create/Change Link The Link Job Flow Sheet to Mailbox screen is displayed. ! Select Job Flow Sheet Pressing this button while documents are selected opens the Select Job Flow Sheet screen.
Page 268: Select Job Flow Sheet Screen
5 . M a i l b o x M a n a g e m e n t ! Job Flow Sheet Owner You can filter the displayed Job Flows. Screen display may vary, depending on authorization feature settings. Displayed Job Flows may vary depending on authorization features.
Page 269: About Job Flow Restrictions
5 . M a i l b o x M a n a g e m e n t ! Job Flow Sheet Owner You can filter the displayed Job Flows. Screen display may vary, depending on authorization feature settings. Displayed Job Flows may vary depending on authorization features.
Page 270 5 . M a i l b o x M a n a g e m e n t 5 - 8 0 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e...
Page 271: Job Flow
Job Flow Job Flow is a feature for executing a series of registered actions. This section describes scan operations using a Job Flow created on a network computer and registered with the machine. The Job Flow Sheets screen is also explained. Topics covered in this chapter include: •...
Page 272: Job Flow Procedure
6 . J o b F l o w Job Flow Procedure Job Flow procedure steps and their references are detailed below. Step 1 Opening the Job Flow Sheets Screen Follow the procedure below to open the Job Flow screen. NOTE: Features displayed may vary from device model to model.
Page 273: Step 2 Selecting A Job Flow
6 . J o b F lo w Step 2 Selecting a Job Flow Select a Job Flow from the list presented. For more information about the Job Flow Sheets screen, refer to “Job Flow List” on page 6-4. Step 3 Confirming/Changing a Job Flow To confirm Job Flow contents, select Show Details.
Page 274: Job Flow List
6 . J o b F l o w Job Flow List Job Flow is a feature for executing a series of registered actions. NOTE: To enable communication with network computers, the SOAP port on this device must be opened. Change/Duplicate actions are not permitted for Job Flows created on a network computer.
Page 275: Confirming/Changing Job Flow
6 . J o b F lo w Confirming/Changing Job Flow You can confirm a Job Flow and temporarily change its parameters. However, only fields that have been give change permission when the Job Flow was created can be edited. Select a Job Flow.
Page 276 6 . J o b F l o w Select the items to change and select Change Settings. NOTE: A triangle icon appears to the left of groups that have mandatory fields. Data included in the Job Flow is displayed in the Items and Current Settings.
Page 277: Stored Programming
Stored Programming This chapter describes the Stored Programming features provided by the machine. Features covered in this chapter include: • Stored Programming Overview • Registering/Deleting/Renaming Stored Programs • Calling a Stored Program X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 7 - 1...
Page 278: Stored Programming Overview
7 . St o r e d P r o g r a m m in g Stored Programming Overview Frequently used features can be registered as Stored Programming and called up by a single button operation. Additionally, you can also register a screen to open from a shortcut button.
Page 279: Registering A Stored Program
7 . St o r e d P r o g r a m m i n g Select Stored Programming. Registering a Stored Program A stored program can record up to 100 features. In addition, up to 58 actions can be registered with a stored program. One-touch buttons M01 to M20 are provided for Stored Programs 1 to 20.
Page 280 7 . St o r e d P r o g r a m m in g From the All Services screen, select Setup Menu and then Stored Program. Select Store. Select a number to register. NOTE: Once a job is stored to a button, it cannot be edited. It must be re-registered if changes need to be made.
Page 281: Registering Stored Program (Build Job)
7 . St o r e d P r o g r a m m i n g Registering Stored Program (Build Job) Stored program for Build Job can record up to 40 features. In addition, up to 100 actions can be registered with a stored program.
Page 282: Deleting Stored Programs
7 . St o r e d P r o g r a m m in g Deleting Stored Programs This is the procedure for deleting a registered Stored Program. From the All Services screen, select Setup Menu and then Stored Program.
Page 283: Naming/Renaming A Stored Program
7 . St o r e d P r o g r a m m i n g Naming/Renaming a Stored Program This is the procedure for naming or renaming a Stored Program. Up to 18 characters are allowed in a Stored Program name. From the All Services screen, select Setup Menu and then Stored Program.
Page 284: Calling A Stored Program
7 . St o r e d P r o g r a m m in g Calling a Stored Program This describes the procedure for calling a Stored Program. When calling a specified Stored Program, the last screen shown during Stored Program registration appears.
Page 285 7 . St o r e d P r o g r a m m i n g After a Stored Program is called, select other features if necessary. Start button Press the Start button if necessary. The job will complete as programmed.
Page 286 7 . St o r e d P r o g r a m m in g 7 - 1 0 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e...
Page 287: Paper And Other Media
Xerox. If you want to use paper not recommended by Xerox, contact the Customer Support Center. KEY POINT: The printed image may fade due to moisture such as water, rain or vapor.
Page 288 8 . P a p e r a n d O t h e r M e d ia Capacity Paper Tray Paper Size Weight Paper Type (sheet) Tray1 1,100 • Plain • Recycled • Lightweight (52-63 gsm) Tray 2 1,600 •...
Page 289: Storing And Handling Paper
8 . P a p e r a n d O th e r M e d i a KEY POINT: Printing with paper that is a different type or size from the paper selected by the printer driver, or printing from an unsupported paper tray can result in paper jams.
Page 290: Loading Paper
8 . P a p e r a n d O t h e r M e d ia Loading Paper Following describes how to load paper in Trays 1 to 4, Tray 5 (Bypass), Trays 6 to 7 and Interposer. ! About types of paper loaded in trays The machine automatically detects the size and orientation of loaded paper in trays.
Page 291: Loading Paper In Trays 1 To 2
8 . P a p e r a n d O th e r M e d i a Loading Paper in Trays 1 to 2 Following describes the procedure for loading paper in trays 1 to 2. When the machine runs out of paper during copying or printing, a message is displayed on the Control Panel display.
Page 292: Loading Paper In Trays 3 To 4
8 . P a p e r a n d O t h e r M e d ia Loading Paper in Trays 3 to 4 Following describes the procedure for loading paper in trays 3 to 4. For information about changing the paper size and orientation, refer to “Changing the Size of Paper in Trays”...
Page 293: Loading Paper In Tray 5 (Bypass)
8 . P a p e r a n d O th e r M e d i a Loading Paper in Tray 5 (Bypass) When printing or copying with paper that does not match the sizes or types in trays 1 to 4 and the optional trays 6 to 7, use Tray 5 (Bypass).
Page 294 8 . P a p e r a n d O t h e r M e d ia Load paper with the side to be copied or printed on facing up, and insert the paper lightly along the paper guide on the front side of the machine until it comes to a stop.
Page 295: Loading Paper In Trays 6 To 7
8 . P a p e r a n d O th e r M e d i a Loading Paper in Trays 6 to 7 Following describes the procedure for loading paper in the optional trays 6 to 7. Pull out the tray towards you until it stops.
Page 296: Loading Paper In Tray 8 (Post-Process Inserter)
8 . P a p e r a n d O t h e r M e d ia Loading paper in Tray 8 (Post-process inserter) Following describes the procedure for loading paper in the Interposer. The Interposer is meant for loading paper (blank, copied paper, and so forth) to be used as separators and covers.
Page 297: Loading Tab Paper
8 . P a p e r a n d O th e r M e d i a Loading tab paper Following describes the procedure for loading a tab paper in Trays 3 to 4, Tray 5 (Bypass) and the Interposer. Loading tab paper in trays 3 to 4 Pull out the tray towards you until it stops.
Page 298: Loading Tab Paper In Tray 5 (Bypass)
8 . P a p e r a n d O t h e r M e d ia Loading tab paper in Tray 5 (Bypass) Open Tray 5 (Bypass). NOTE: If necessary, extend the extension flap. The extension flap can be extended in two stages.
Page 299: Loading Tab Paper In Tray 8 (Post-Process Inserter)
8 . P a p e r a n d O th e r M e d i a Loading tab paper in Tray 8 (Post-process inserter) Hold the center of the paper guides and slide them to the desired paper size. If the paper in already printed on, load the paper with the printed side facing up and with the tab side to be fed first.
Page 300: Changing The Size Of Paper In Trays
8 . P a p e r a n d O t h e r M e d ia Changing the Size of Paper in Trays This section describes how to change the paper size loading in the paper trays. NOTE: If you need to change the paper size for trays 1 and 2, contact the Customer Support Center.
Page 301 8 . P a p e r a n d O th e r M e d i a While pressing the paper guide lever (2 paper guides), adjust the paper guide to match the size of your paper. Check that the paper guides fit correctly in the slots and release the paper guide lever.
Page 302: Changing The Size Of Paper In Trays 6 To 7
8 . P a p e r a n d O t h e r M e d ia Changing the Size of Paper in Trays 6 to 7 Following section describes how to change the paper size on trays 6 to 7.
Page 303: Changing Paper Settings
8 . P a p e r a n d O th e r M e d i a Load and align the edge of the paper against the right edge of the tray with the side to be copied or printed on facing up. KEY POINT: Do not load paper exceeding the maximum fill line.
Page 304 8 . P a p e r a n d O t h e r M e d ia Press the Log In/Out button. Log In/Out button Enter the User ID with the numeric keypad, and select Confirm. Select System Settings. 8 - 1 8 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e...
Page 305 8 . P a p e r a n d O th e r M e d i a Select System Settings. Select Common Settings. Select Paper Tray Settings. X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 8-19...
Page 306 8 . P a p e r a n d O t h e r M e d ia Select Paper Tray Attributes. Select the paper tray whose paper type setting is to be changed at Items, and select Change Settings. Select Paper Type.
Page 307 8 . P a p e r a n d O th e r M e d i a Select the paper type to change, and select Save. Make sure that the Current Settings at the Items you changed is the newly entered value, and select Close. Select Close repeatedly until the Basic Copying screen is displayed.
Page 308 8 . P a p e r a n d O t h e r M e d ia 8 - 2 2 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e...
Page 309: Job Status
Job Status This chapter describes the job status features. Features covered in this chapter are: • Job Status Overview • Checking Executing/Pending Jobs • Checking Completed Jobs • Printing and Deleting Stored Documents • Preferentially Printing Pending Print Jobs X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 9 - 1...
Page 310: Job Status Overview
9 . J o b Sta t u s Job Status Overview The Job Status feature lets you check executing, pending, and completed jobs. You can also cancel printing or print pending print jobs. Press the Job Status button. Job Status button In the Job Status screen, the following tabs are present: ! Current and Pending Jobs...
Page 311: Checking Current/Pending Jobs
9 . J o b Sta t u s Checking Current/Pending Jobs This section describes how to check current or pending jobs. In the status screen, you can cancel jobs, or execute jobs in the order you set. Press the Job Status button. Select the Current and Pending Jobs tab Check the executing/pending job.
Page 312: Checking Completed Jobs
9 . J o b Sta t u s Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has completed successfully. Also, by selecting a job, you can display more details. Press the Job Status button. Select the Completed Jobs tab.
Page 313: When Jobs Are Not Completed Correctly
9 . J o b Sta t u s When jobs are not completed correctly If a job flow is not completed correctly, print the Job History Report to view the error. For information about the error code, refer to “Error Code” on page 12-30.
Page 314: Secure Print
9 . J o b Sta t u s Secure Print This section describes how to print and delete documents stored by the secure print feature. For information about secure print operations, refer to the print driver help information. From the Stored Documents tab, select Secure Print. Select the user that you want to check, and select Document List.
Page 315: When You Select Delete
9 . J o b Sta t u s Select the document you want to print or delete. NOTE: Choose Select All to select all documents. Press this button once more to deselect all documents. Select Print or Delete. When You Select Delete This deletes the secure print document.
Page 316: When You Select Print
9 . J o b Sta t u s When You Select Print This prints the secure print document. Enter the number of copies using the numeric keypad, if needed. Select what to do with the document after printing. ! Print and Delete This starts printing the document.
Page 317: Sample Print
9 . J o b Sta t u s Sample Print This section describes how to print and delete documents stored by the sample print feature. When printing multiple copies from a client, specifying a sample print means that the job terminates after printing just one copy.
Page 318: When You Select Delete
9 . J o b Sta t u s NOTE: Choose Select All to select all documents. Press this button once more to deselect all documents. When You Select Delete This deletes the sample print document. Select Delete. Make a selection. ! Yes This deletes the document.
Page 319: When You Select Print
9 . J o b Sta t u s When You Select Print The sample print document is printed. After printing the remaining copies, the stored sample print document is deleted. Enter the number of copies using the numeric keypad, if needed Select Print.
Page 320: Delayed Print
9 . J o b Sta t u s Delayed Print This section describes how to print and delete documents stored by the delayed print feature. For information about delayed print operations, refer to the print driver help information. Select Delayed Print. Select the document you want to print or delete.
Page 321: When You Select Delete
9 . J o b Sta t u s When You Select Delete This deletes the document saved by the delayed print feature. Select Delete. Select Yes. ! Yes This deletes the document. KEY POINT: Once the document is deleted, it cannot be recovered.
Page 322: When You Select Print
9 . J o b Sta t u s When You Select Print This prints the document saved by the delayed print feature. After printing, the document is deleted. If printed manually, the document is not printed again at the scheduled time. Select Print.
Page 323: Charge Print
9 . J o b Sta t u s Charge Print When authorization features are in use, print jobs which have failed to authenticate (incorrect authentication details such as UserID or password on the print drivers) are processed according to the settings in Charge Print Settings. This section describes how to print or delete documents stored by charge print receiving control.
Page 324 9 . J o b Sta t u s Enter the password, and select Confirm. NOTE: If no password is set, the Password screen does not appear. Select the document you want to print or delete. Select Delete or Print. 9 - 1 6 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e...
Page 325: When You Select Delete
9 . J o b Sta t u s When You Select Delete This deletes the document stored by authentication print. Select Delete. Make a selection. ! Yes This deletes the document. KEY POINT: Once the document is deleted, it cannot be recovered.
Page 326: When You Select Print
9 . J o b Sta t u s When You Select Print This prints the document saved by charge print. Enter the number of copies using the numeric keypad, if needed. Select Print. Select what to do with the document after printing. ! Print and Delete This starts printing the document.
Page 327: Printing Waiting Print Jobs
9 . J o b Sta t u s Printing Waiting Print Jobs You can print pending print jobs. NOTE: If there are no pending print jobs, then you cannot select Print Waiting Jobs. Press the Job Status button. Select Print Waiting Jobs. Locate the job to print.
Page 328 9 . J o b Sta t u s 9 - 2 0 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e...
Page 329: Machine Status
10. Machine Status This chapter describes the features for checking the machine status. The following topics are discussed: • Overview of Machine Status • Machine Status • Billing Meter/Print Report • Consumables • Faults Overview of Machine Status You can check the machine status and number of printed pages on the screen.
Page 330: Machine Information
1 0 . M a c h i n e Sta t u s ! Consumables You can check the status of consumables. For more information, refer to “Consumables” on page 10-27. ! Faults You can check the faults that have occurred in the machine. For more information, refer to “Faults”...
Page 331: Machine Configuration Screen
1 0 . M a c h i n e Sta t u s ! For enquiry on maintenance and operation This indicates how to make maintenance and operating inquiries. ! Serial Number You can check the machine serial number. ! Machine Configuration The Machine Configuration screen is displayed.
Page 332: Software Version Screen
1 0 . M a c h i n e Sta t u s Software Version Screen You can check the software version. From the Machine Status screen, select Software Version. NOTE: Select to display the previous screen and select display the next screen.
Page 333: Paper Tray
1 0 . M a c h i n e Sta t u s Paper Tray You can check the paper tray configuration. You can check the following items: • Tray status • Amount of paper remaining • Paper size •...
Page 334: Overwriting The Hard Disk
1 0 . M a c h i n e Sta t u s Overwriting the Hard Disk You can check whether the hard disk is being overwritten. When "Standby" appears, the overwriting operation has finished. NOTE: An optional package is necessary for this selection. For more information, contact the Customer Support Center.
Page 335: Print Mode
1 0 . M a c h i n e Sta t u s Print Mode You can set the printer mode. NOTE: The items that appear depend on the options that are installed. From the Machine Status screen, select Print Mode. Make a selection.
Page 336: Retrieve Programming
1 0 . M a c h i n e Sta t u s Retrieve Programming You can recall and use a printer mode saved in memory. Select Retrieve Programming. Select the memory number to be used. Select Close to use the stored programming. ! Factory Defaults You can use the factory default settings.
Page 337: Programming
1 0 . M a c h i n e Sta t u s Programming You can check or set the value set for a printer mode item number. Select Programming. Enter the Item Number for the feature to be set, using the numeric keypad.
Page 338: Store/Delete Programming
1 0 . M a c h i n e Sta t u s Store/Delete Programming You can save the printer mode in memory for ESC/P and HP-GL/2 emulation. You can save up to 20 printer modes for ESC/P emulation and 5 modes for HP-GL/2 emulation.
Page 339: Default Programming
1 0 . M a c h i n e Sta t u s Default Programming You can start the printer with a printer mode stored in memory. Select Default Programming. Select Factory Defaults or Custom Settings. If you select Custom Settings, select the memory number to be used.
Page 340: Password
1 0 . M a c h i n e Sta t u s Password For PDF Emulation, if a password is set for a PDF file, set the same password to it in advance. Printing is performed only when the password for the file and the password entered here are the same.
Page 341: Billing Meter
1 0 . M a c h i n e Sta t u s Billing Meter You can confirm the total number of copies and printed pages by individual meters on the display on the Control Panel. From the Billing Meter/Print Report tab, select Billing Meter. Note the meter counts.
Page 342: User Account Billing Meter
1 0 . M a c h i n e Sta t u s User Account Billing Meter If the Login Setup/Auditron Administration feature is enabled, you can check the billing meter for the currently authenticated UserID. For information about the Login Setup/Auditron Administration feature, refer to "Login Setup/Auditron Mode"...
Page 343 1 0 . M a c h i n e Sta t u s d) Continue to Step 3 below. Select the Billing Meter/Print Report tab. Select User Account Billing Meter. Select the meter you want to check. Select Close to leave this screen. ! Copy Meter This shows the number of pages copied.
Page 344: Reset Job Counters
1 0 . M a c h i n e Sta t u s Reset Job Counters You can reset the cumulative counts of scanned and printed pages for each job. This appears when the UserID for System Administration mode is set and you have entered from User Mode in System Administration mode.
Page 345: Print Report/List
1 0 . M a c h i n e Sta t u s KEY POINT: After resetting, the counts cannot be retrieved. ! Print You can print the current values for the counters as a Job Counter Report. Print Report/List This section describes how to print a report/list.
Page 346: Job Status
1 0 . M a c h i n e Sta t u s Job Status From the Print Report/List screen, select Job Status. Select the report/list to be output. Press the Start button. ! Job History Report You can check the job results. The data for the last 50 jobs is printed.
Page 347: Copy Mode Settings
1 0 . M a c h i n e Sta t u s Copy Mode Settings From the Print Report/List screen, select Copy Mode Settings. Select Settings List - Common Items. Press the Start button. ! Settings List - Common Items You can check the hardware configuration of the machine, network information, and the print feature and copy feature setting status.
Page 348: Print Mode Settings
1 0 . M a c h i n e Sta t u s Print Mode Settings From the Print Report/List screen, select Print Mode Settings. Select the report/list to be printed. Press the Start button. NOTE: The items displayed depend on the options that are installed.
Page 349: Scan Mode Settings
1 0 . M a c h i n e Sta t u s ! HP-GL/2 Settings List This prints the settings in HP-GL, HP-GL/2, and HP-RTL emulation modes. ! HP-GL/2 Stored Programming List This prints the stored programming settings for HP-GL, HP-GL/2, and HP-RTL emulation modes.
Page 350: Mailbox List
1 0 . M a c h i n e Sta t u s ! Job Template List This prints the settings for the server on which the job template is stored. ! Address Book You can check the contents of the address numbers and relay station settings.
Page 351: Job Counter Report
1 0 . M a c h i n e Sta t u s Job Counter Report This prints the counter report for each feature. NOTE: Job Counter Report appears when entered from the User Mode of System Administration mode. Select the Billing Meter/Print Report tab, select Job Counter Report.
Page 352: When All Statistics Features Are Set To Off
1 0 . M a c h i n e Sta t u s When all statistics features are set to Even if all statistics features are set to off, the Auditron Print Jobs report can still printed. Additional reports are available only if the Auditron feature is set to On.
Page 353 1 0 . M a c h i n e Sta t u s Select Auditron Administration. Select the statistics report feature to be printed. Select the range of user numbers to be printed. NOTE: If you select Select All, this selects all users. Press the Start button.
Page 354: Text Effect Sample List
1 0 . M a c h i n e Sta t u s Text Effect Sample List This prints a number of different samples at different background contrasts. Based on the print samples, you can select the optimum background contrast. NOTE: Text Effect Sample List appears when entered from the User Mode of System Administration mode.
Page 355: Consumables
KEY POINT: If using a partly consumed toner cartridge (for example, a toner cartridge removed from another Xerox 4110/4590 unit), the indicated status may not match the actual amount of consumable remaining. When replacing toner cartridges, as far as possible, the use of new items is recommended.
Page 356: Faults
1 0 . M a c h i n e Sta t u s Faults This section describes how to check the information given with respect to a fault in the machine. The Error History Report shows the last 50 occurring errors. The items displayed include the date and time, error code, and error category.
Page 357: 11. Maintenance
11. Maintenance This chapter describes how to replace consumables, clean the machine, perform auto gradation adjustment, and print a report/ list. The following topics are covered in this chapter: • Replacing Consumables • Cleaning the Machine X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e 11 - 1...
Page 358: Replacing Consumables
KEY POINT: Use only consumables recommended by Xerox for the machine. The use of consumables not recommended by Xerox may impair quality and performance.
Page 359: Replacing Toner Cartridges
Used toner cartridges require special processing during disposal. Return them to our Customer Support Center. The use of toner cartridges not recommended by Xerox may impair quality and performance. Use only toner cartridges recommended by Xerox for the machine.
Page 360 11 . M a i n t e n a n c e If a partially used toner cartridge is used, the number of pages that you can copy or print after the "Please order a new xxx" message appears may differ considerably. Open the left cover of the machine.
Page 361 11 . M a i n t e n a n c e Remove the new cartridge from the box and shake the toner cartridge to the left and right before removing it from the bag. Hold the toner cartridge with the arrow ( ) mark facing up.
Page 362: Replacing The Waste Toner Container
Return them to our Customer Support Center. The use of waste toner containers not recommended by Xerox may impair quality and performance. Use only waste toner containers recommended by Xerox for the machine. Replace the waste toner container while the machine is NOTE: The number of pages given in messages is for when 8.5 x...
Page 363 11 . M a i n t e n a n c e Open the waste toner container cover and push the lever. Grip the handle of the waste toner bottle and pull it out about half way. Hold the center part on the top of the bottle (as shown in the illustration), and then use both hands to remove the bottle.
Page 364: Replacing The Staple Cartridge
A message appears on the display when it is time to replace a staple cartridge. KEY POINT: The use of staple cartridges not recommended by Xerox may impair quality and performance. Use only staple cartridges recommended by Xerox for the machine. NOTE: To order a staple cartridge, contact the Customer Support Center.
Page 365 11 . M a i n t e n a n c e Hold the UR1 at the position shown in the illustration and lift it slightly. Pull out the staple cartridge. Push the positions indicated by arrows to remove the staple case from the cartridge.
Page 366 11 . M a i n t e n a n c e Remove the seal attached to the new staple case, as shown in the illustration. Hold the staple case as shown in the illustration. Push the removed cartridge back to the original position. Push it downward until click sound is heard.
Page 367: Replacing The Staple Cartridge For Booklet
KEY POINT: The use of staple cartridges not recommended by Xerox may impair quality and performance.Use only staple cartridges recommended by Xerox for the machine. NOTE: To order a staple cartridge, contact the Customer Support Center.
Page 368 11 . M a i n t e n a n c e Hold the tabs of the booklet staple cartridge and then lift to remove it. Holding the tabs of a new booklet staple cartridge, return the cartridge to the original position and gently push it until it clicks.
Page 369: Emptying Punch Scrap Container
11 . M a i n t e n a n c e Emptying Punch Scrap Container When it is time to empty the punch scrap container a message will be displayed. Discard the scraps according to the message. Ensure that all scraps are discarded. KEY POINT: Remove the container while the power is on.
Page 370: Cleaning The Machine
11 . M a i n t e n a n c e Insert the empty punch scrap container as far as possible. Close the right cover of the light finisher. NOTE: A message will be displayed and the machine will not operate if the right cover is even slightly open.
Page 371: Cleaning The Document Cover And Document Glass
11 . M a i n t e n a n c e NOTE: If it is difficult to remove dirt, try gently wiping with a soft cloth moistened with a small amount of neutral detergent. Wipe off any excess water from the exterior with a soft cloth. Cleaning the Document Cover and Document Glass Cleaning the document cover and glass on a regular basis is important to providing the best image quality possible on your...
Page 372: Cleaning The Document Cover
11 . M a i n t e n a n c e Cleaning the document cover NOTE: The document cover is the flat, white surface on the underside of the DADF. The document cover holds the document in place on the document glass. Life the DADF.
Page 373: Cleaning The Document (Platen) Glass
11 . M a i n t e n a n c e Cleaning the document (platen) glass NOTE: The document (or platen) glass consists of two parts: the document glass itself and the glass strip. The document glass is the glass on which you place your document in order to copy it.
Page 374: Cleaning The Second-Side Scanning Lens
11 . M a i n t e n a n c e Cleaning the second-side scanning lens assembly NOTE: The second-side scanning lens assembly is located along the left side of the document cover. The assembly consists of the mirrored-glass strip, a metal strip, a white-plastic strip, and rollers.
Page 375: Cleaning The Document Feeder Rollers
11 . M a i n t e n a n c e NOTE: If it is difficult to remove dirt, try gently wiping with a soft cloth moistened with a small amount of neutral detergent. Once the second-side scanning assembly is clean, return the document cover to its original position and ensure that the lever is locked in place.
Page 376 11 . M a i n t e n a n c e While turning the rollers, gently clean them with a soft cloth moistened with water. CAUTION: Use a cloth that has been thoroughly wrung to prevent drops of water falling into the machine. Drops of water on internal components may cause a malfunction.
Page 377: 12. Problem Solving
12. Problem Solving This chapter describes troubles that may occur with the machine and the solutions to the troubles. Topics covered in this chapter are: • Troubleshooting • Machine Trouble • Image Quality Problems • Trouble during Copy • Trouble during Printing •...
Page 378: Troubleshooting
1 2 . P r o b le m S o l v in g Troubleshooting This section describes troubles that may occur with the machine and their solutions. Use the following information for troubleshooting procedures to solve the problems. Power is not switched On.
Page 379 1 2 . P r o b l e m S o l v i n g Cause An error code displayed? Action Refer to “Error Code” on page 12-30. The machine is not working Action Refer to “Machine Trouble” on page 12-4. properly.
Page 380: Machine Trouble
1 2 . P r o b le m S o l v in g Machine Trouble If you think some trouble is occurring on the machine, check the machine status again. Precision components and high-voltage power supplies are used on the machine. Never open or remove machine covers that are screwed shut unless specifically instructed in the User Guide.
Page 381 1 2 . P r o b l e m S o l v i n g Symptoms Check Remedy Online indicator Is the interface cable Turn the power switch off, unplug the does not light disconnected? power cord from the power outlet, and even though you check the interface cable connection.
Page 382 1 2 . P r o b le m S o l v in g Symptoms Check Remedy Copies are not Is the document scanning Clean the document feeder glass or the made at the glass or the document cover document cover.
Page 383 1 2 . P r o b l e m S o l v i n g Symptoms Check Remedy Paper is often Is paper loaded properly in Load paper correctly. jammed or the paper tray? Refer to “Loading Paper in Trays 1 to 2” on wrinkled.
Page 384 1 2 . P r o b le m S o l v in g Symptoms Check Remedy Documents are Is the right type of document Properly load a document that can be often jammed. used? handled by the document feeder. Refer to “Step 1 Loading Documents”...
Page 385: Image Quality Problems
1 2 . P r o b l e m S o l v i n g Image Quality Problems When image quality of the printed result is poor, choose the closest symptom in the following table and perform the required remedy.
Page 386 1 2 . P r o b le m S o l v in g Symptoms Check Remedy Images on the Is the document loaded Load the document correctly. copy are correctly? Refer to “Step 1 Loading Documents” on skewed. page 3-2.
Page 387 1 2 . P r o b l e m S o l v i n g Symptoms Check Remedy Printing is faint Is the paper damp? Replace with paper from a new ream. (smudged, Refer to “Loading Paper” on page 8-4. unclear).
Page 388 1 2 . P r o b le m S o l v in g Symptoms Check Remedy White dots The paper in use is Load suitable paper. appear in black unsuitable. Refer to “Loading Paper” on page 8-4. filled areas. The drum cartridge is Contact the Customer Support Center.
Page 389 1 2 . P r o b l e m S o l v i n g Symptoms Check Remedy White areas or Is the paper damp? Replace with paper from a new ream. stripes appear. Refer to “Loading Paper” on page 8-4. The paper in use is Load suitable paper.
Page 390 1 2 . P r o b le m S o l v in g Symptoms Check Remedy Outline The drum cartridge is Contact the Customer Support Center. characters on a depleted or damaged. colored background longwise. Text or images The paper guide in the Set the horizontal and vertical paper are printed at an...
Page 391: Trouble During Copy
1 2 . P r o b l e m S o l v i n g Trouble during Copy This section describes solutions for problems encountered during copying. Unable to Copy This section describes solutions when unable to copy. Document not fed Cause Document size is too small.
Page 392: The Copy Result Is Not What Was Expected
1 2 . P r o b le m S o l v in g The Copy Result is not What was Expected Described below are solutions for situations in which the copy result is different from that expected. The copy is dirty Cause The document glass or the document cover is dirty.
Page 393 1 2 . P r o b l e m S o l v i n g The copy shifts slightly Cause Paper set in the paper tray is misaligned. Action Align the edges of the paper, and load the paper again so that is flush against the front tray corners.
Page 394 1 2 . P r o b le m S o l v in g Cause The paper tray is not set properly. Action Firmly push in the tray as far as possible to set it properly. Refer to “Loading Paper in Trays 1 to 2” on page 8-5. Cause The paper guide for Tray 5 (Bypass) is misaligned.
Page 395 1 2 . P r o b l e m S o l v i n g A corner of the copy is Cause The document exceeds the printable area. cut off Action Adjust the reduce/enlarge to make the copy a little smaller.
Page 396: Trouble During Printing
1 2 . P r o b le m S o l v in g Trouble during Printing This section describes solutions for problems encountered during printing. Unable to Print This section describes solutions when unable to print. Data remains in the Cause The printer is not powered on.
Page 397 1 2 . P r o b l e m S o l v i n g Cause The port is not enabled. Action Enabled the port in use. For information about network settings, refer to the System Administration Guide. Cause Insufficient space available on the hard disk.
Page 398: The Printed Result Is Not What Was Expected
1 2 . P r o b le m S o l v in g The Printed Result is not what was Expected This section describes solutions for situations in which the print result is different from that expected. No stapling done Cause The number of pages to staple exceeds 100 or the number exceeds 50 with staple cartridge for 50...
Page 399 1 2 . P r o b l e m S o l v i n g The settings specified Cause A print driver for another model is in use. for print options do not take effect Action Install the print driver for this model. Cause The optional apparatus cannot be attached to the printer.
Page 400: Trouble During Scanning
1 2 . P r o b le m S o l v in g Trouble during Scanning This section describes solutions for problems encountered during scanning. NOTE: An optional package be necessary for this feature. For more information, contact the Customer Support Center. Unable to Scan with the Machine This section describes solutions when you are unable to scan.
Page 401: Unable To Import Scanned Document Into Computer
1 2 . P r o b l e m S o l v i n g Unable to Import Scanned Document into Computer This section describes solutions when unable to import scanned document into computer. Unable to find scanner Cause The printer is not powered on.
Page 402: Unable To Send The Scanned Document Over The Network (Ftp/Smb)
1 2 . P r o b le m S o l v in g Operation halts during Cause Is the file size too big? scanning Action Reduce the resolution, or choose a compressed output file format, and rescan. Refer to “File Format (Select the Scanned Data Type)”...
Page 403: Problems With Sending E-Mail
1 2 . P r o b l e m S o l v i n g Problems with Sending E-mail This section describes solutions when e-mail cannot be sent. Unable to send e-mail Cause Mail address is incorrect Action Check the e-mail address. Cause Maximum sending e-mail size is exceeded Action Change the maximum sending e-mail size, or reduce...
Page 404 1 2 . P r o b le m S o l v in g Image is too dark, or Cause Scan density is set to Dark, or to Light. too light Action Adjust the scan density. Refer to “Lighten/Darken (Adjusting Scan Density)” on page 4-28.
Page 405 1 2 . P r o b l e m S o l v i n g Cause The document is folded or bent. Action Straighten and properly reset the document. Refer to “Step 1 Loading Documents” on page 4-2. The image is coarse Cause Resolution is too low.
Page 406: Error Code
1 2 . P r o b le m S o l v in g Error Code This section explains error codes. If an error caused the printing to end abnormally or a malfunction occurred in the printer, then an error message code (***-***) is displayed.
Page 407 1 2 . P r o b l e m S o l v i n g Category Error Code Cause and Remedy C P S M O 003-755 Cause An error occurred in the document scanner. Remedy Reprocess the job. 003-760 Cause An incompatible combination of features are specified in...
Page 408 1 2 . P r o b le m S o l v in g Category Error Code Cause and Remedy C P S M O 012-211 % Cause Finisher malfunctioned. 012-212 Remedy Power-cycle the machine. If the finisher error is not 012-213 corrected by performing the relevant remedy, contact the 012-214...
Page 409 1 2 . P r o b l e m S o l v i n g Category Error Code Cause and Remedy C P S M O 016-220 Cause An error occurred in the document scanner. 016-221 Remedy Power-cycle the machine. If the document scanner error 016-222 is not corrected by performing the relevant remedy, 016-223...
Page 410 1 2 . P r o b le m S o l v in g Category Error Code Cause and Remedy C P S M O 016-703 Cause Mail specifying a non-registered or invalid mailbox number. was received. Remedy Take one of the following actions: Request the sender to register the mailbox with the specified number.
Page 411 1 2 . P r o b l e m S o l v i n g Category Error Code Cause and Remedy C P S M O 016-713 % Cause The password set to the mailbox and the inputted password were not in agreement.
Page 412 1 2 . P r o b le m S o l v in g Category Error Code Cause and Remedy C P S M O 016-730 Cause Detected a command not supported by ARTIV. Remedy Check the print data, remove the offending command, and try to print again.
Page 413 1 2 . P r o b l e m S o l v i n g Category Error Code Cause and Remedy C P S M O 016-748 % Cause Printing is not possible due to insufficient hard disk space.
Page 414 1 2 . P r o b le m S o l v in g Category Error Code Cause and Remedy C P S M O 016-768 Cause Could not connect to the SMTP server as the mail address of the machine was incorrect. Remedy Check the mail address of the machine.
Page 415 1 2 . P r o b l e m S o l v i n g Category Error Code Cause and Remedy C P S M O 016-786 % Cause When using the scan feature, hard disk capacity is insufficient for writing to a file.
Page 416 1 2 . P r o b le m S o l v in g Category Error Code Cause and Remedy C P S M O 027-452 % Cause IP address already exists. Remedy Change the IP address. For information about network settings, refer to the System Administration Guide.
Page 417 1 2 . P r o b l e m S o l v i n g Category Error Code Cause and Remedy C P S M O 027-737 % Cause An error occurred while reading data from the job template pool server.
Page 418 1 2 . P r o b le m S o l v in g Category Error Code Cause and Remedy C P S M O 027-770 % Cause PDL (Printer Description Language) error detected by the Fiery EXP4110 controller while processing a network print job.
Page 419 1 2 . P r o b l e m S o l v i n g Category Error Code Cause and Remedy C P S M O 072-210 % Cause Paper Tray 2 malfunctioned. Remedy Contact the Customer Support Center. Trays other than Paper Tray 2 can be used.
Page 420 1 2 . P r o b le m S o l v in g Category Error Code Cause and Remedy C P S M O 116-720 Cause An error occurred during printing as there was insufficient memory. Remedy Stop unnecessary ports and remove unnecessary data from the hard disk to increase free disk space.
Page 421 1 2 . P r o b l e m S o l v i n g Category Error Code Cause and Remedy C P S M O 127-212 % Cause Detected an internal print check error by the EXP4110 controller.
Page 422 1 2 . P r o b le m S o l v in g Remedies are described in this section for situations in which the following messages are displayed. Category Error Code Cause and Remedy Message C P S M O A malfunction % % % % % Cause An error occurred.
Page 423: Paper Jams
1 2 . P r o b l e m S o l v i n g Paper Jams When paper jams inside the machine, the machine stops and an alarm sounds. A message also is displayed on the display. Follow the instructions displayed and remove the jammed paper.
Page 424 1 2 . P r o b le m S o l v in g KEY POINT: If a piece of jammed paper remains inside the machine, the paper jam message will not disappear from the display. Paper jams can be remedied with the machine still on. When the power is turned off, all information stored to the machine's memory will be erased.
Page 425 1 2 . P r o b l e m S o l v i n g Paper Jams in Transport Unit 4 Following describes how to remedy paper jams that occur on the Transport Unit 4. Make sure that the machine has stopped before opening the front cover.
Page 426: Paper Jams In Duplex Module 3
1 2 . P r o b le m S o l v in g NOTE: If paper is torn, check for any torn pieces of paper inside the machine. Return the lever 4a to the original position. Push the tray 2 in gently until it comes to a stop. NOTE: When tray 2 is pushed, Transport Unit 4 will be inserted in simultaneously.
Page 427 1 2 . P r o b l e m S o l v i n g Move the release lever 3a to remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine.
Page 428: Paper Jams In Tray 5 (Bypass)
1 2 . P r o b le m S o l v in g Paper Jams in Tray 5 (Bypass) The following section describes how to remedy paper jams that occur on Tray 5 (Bypass). When high capacity feeder tray is not installed, open the top cover of paper Tray 5 (Bypass).
Page 429 1 2 . P r o b l e m S o l v i n g Paper Jams in Trays 6 and 7 (High Capacity Feeder Tray) Following describes how to remedy paper jams that occur on trays 6 and 7. Pull out the tray where the paper jam occurred.
Page 430: Paper Jams In Tray 8 (Post-Process Inserter)
1 2 . P r o b le m S o l v in g Paper Jams in Tray 8 (Post-process inserter) Following describes how to remedy paper jams that occur on the Interposer. Press the Cover button. Open the cover 1e and then remove the jammed paper and all paper loaded in the Interposer.
Page 431: Paper Jams In Lower Left Cover
1 2 . P r o b l e m S o l v i n g Paper Jams in Lower Left Cover The following section describes how to remedy paper jams that occur at the left cover of the body. Open the lower left cover while gripping the release lever.
Page 432: Paper Jams Inside Body
1 2 . P r o b le m S o l v in g Paper Jams inside body The following section describes how to remedy paper jams that occur at the transfer module of the body. Make sure that the machine has stopped before opening the front cover.
Page 433 1 2 . P r o b l e m S o l v i n g If the jam occurs at the top of the transfer module or inside the fuser unit, remove the jammed paper by pulling it out towards the left.
Page 434 1 2 . P r o b le m S o l v in g Shift the lever 3b on the right of the fuser unit as necessary and then remove the jammed paper. KEY POINT: If the jammed paper remains inside and it is difficult to remove, pull out the duplex module after returning the transfer module to the original position.
Page 435: Paper Jams Inside Finisher Left Cover
1 2 . P r o b l e m S o l v i n g Paper Jams Inside Finisher Left Cover This section describes how to remedy paper jams that occur at the following locations: • Paper jams at lever 1a and knob 1c •...
Page 436 1 2 . P r o b le m S o l v in g Return lever 1a to the original position. Close the Finisher left cover. NOTE: A message will be displayed and the machine will not operate if the Staple Finisher's left cover is even slightly open.
Page 437 1 2 . P r o b l e m S o l v i n g Return lever 1d to the original position. Close the Finisher left cover. NOTE: A message will be displayed and the machine will not operate if the Staple Finisher's left cover is even slightly open.
Page 438: Paper Jams Inside Finisher Right Cover
1 2 . P r o b le m S o l v in g Return lever 1b to the original position. Close the Finisher left cover. NOTE: A message will be displayed and the machine will not operate if the Staple Finisher's left cover is even slightly open.
Page 439 1 2 . P r o b l e m S o l v i n g Paper jams at lever 3b and 3d Make sure that the machine has stopped and then open the right cover on the light finisher. Move levers 3b and 3d, and remove the jammed paper.
Page 440 1 2 . P r o b le m S o l v in g Paper jams at lever 3e and knob 3c Make sure that the machine has stopped and then open the right cover on the light finisher. Move lever 3e, turn knob 3c to the right, and remove the jammed paper.
Page 441 1 2 . P r o b l e m S o l v i n g Paper jams at lever 3g and knob 3f Make sure that the machine has stopped and then open the right cover on the light finisher. Move lever 3g, turn knob 3f to the left, and remove the jammed paper.
Page 442 1 2 . P r o b le m S o l v in g Paper jams at lever 4b and knob 3a Make sure that the machine has stopped and then open the right cover on the light finisher. Move lever 4b, turn knob 3a to the right, and remove the jammed paper.
Page 443: Paper Jams At Z Folding Unit
1 2 . P r o b l e m S o l v i n g Paper Jams at Z Folding Unit This section explains how to remove jammed paper from inside the Z folding unit when this optional unit is installed in a finisher D (optional) or a booklet maker finisher (optional).
Page 444 1 2 . P r o b le m S o l v in g Return lever 2a to the original position. Close the Finisher right cover. NOTE: A message will be displayed and the machine will not operate if the Staple Finisher's right cover is even slightly open.
Page 445 1 2 . P r o b l e m S o l v i n g Return lever 2b to the original position. Close the Finisher right cover. NOTE: A message will be displayed and the machine will not operate if the Finisher right cover is even slightly open.
Page 446 1 2 . P r o b le m S o l v in g If you cannot remove the paper in Step 2, return lever 2e to the original position. Swing lever 2e, turn knob 2c to the right, then remove the jammed paper.
Page 447: Paper Jams At Unit 4 And Knob 4A
1 2 . P r o b l e m S o l v i n g Pull out the tri-fold output tray 2d, swing lever 2g, and remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine.
Page 448 1 2 . P r o b le m S o l v in g Pull out unit 4. Turn knob 4a to the left to remove all the jammed paper from the left side of the unit 4. NOTE: If paper is torn, check for any torn pieces of paper inside the machine.
Page 449: Paper Jams At Output Area Of Finisher
1 2 . P r o b l e m S o l v i n g Paper Jams at Output Area of Finisher This section describes how to remedy paper jams that occur at the following locations: • Paper jams at output tray •...
Page 450: Paper Jams At Booklet Output Tray
1 2 . P r o b le m S o l v in g NOTE: A message will be displayed and the machine will not operate if the Finisher right cover is even slightly open. Paper jams at booklet output tray Make sure that the machine has stopped and then open the right cover on the light finisher.
Page 451: Paper Jams At High Capacity Tray Unit
1 2 . P r o b l e m S o l v i n g Paper Jams at High Capacity Tray Unit This section describes how to remedy paper jams that occur at the following locations: • Paper jams in Lower Left Cover •...
Page 452 1 2 . P r o b le m S o l v in g Close the lower left cover. Close the front cover of the high capacity tray unit. NOTE: A message will be displayed and the machine will not operate if the High Capacity Tray Unit front cover is even slightly open.
Page 453 1 2 . P r o b l e m S o l v i n g Paper jams at lever 1b Open the front cover of the high capacity tray unit. Move lever 1b to the right and turn knob 1c to the right. Remove the jammed paper.
Page 454 1 2 . P r o b le m S o l v in g Paper jams at lever 1d Open the front cover of the high capacity tray unit. Move lever 1d upwards and remove the jammed paper. NOTE: If paper is torn, check for any torn pieces of paper inside the machine.
Page 455: Document Jams
1 2 . P r o b l e m S o l v i n g Document Jams If a document jams on the document feeder, the machine stops and an error message is displayed on the UI. Remedy the document jam according to the instructions displayed, and then load the document again on the document feeder.
Page 456 1 2 . P r o b le m S o l v in g If the document is not caught in the input section, you can remove it. If there are instructions to turn the wheel, turn the green wheel to eject the document upward.
Page 457 1 2 . P r o b l e m S o l v i n g When the inside of the left cover is indicated, remove the jammed document. Close the top cover of the inner cover until you hear it click into place.
Page 458: Document Jams At Output Area
1 2 . P r o b le m S o l v in g Document jams at output area Open the document cover. Open the belt area while gripping the lever and remove the jammed document. Gently return the belt area to the original position. Put the DADF back in place.
Page 459: Stapler Faults
1 2 . P r o b l e m S o l v i n g Stapler Faults This section explains the problems that may arise from stapling. Perform the procedures on the following pages when copies are not stapled or when staples are bent. Contact the Customer Support Center if the problem persists after you have tried these solutions.
Page 460: Staple Jams In The Staple Cartridge
1 2 . P r o b le m S o l v in g Staple jams in the staple cartridge The following section describes the remedy for staple jams in the staple cartridge. Make sure that the machine has stopped and then open the front cover on the light finisher.
Page 461 1 2 . P r o b l e m S o l v i n g Open the staple cartridge cover as shown in the illustration and remove the jammed staple. WARNING: Be careful when removing jammed staples to avoid hurting your fingers.
Page 462: Staple Jams At Staple Cartridge For Booklet
1 2 . P r o b le m S o l v in g Push it downward until click sound is heard. Close the Finisher right cover. NOTE: A message will be displayed and the machine will not operate if the right cover is even slightly open. If the staples cannot be removed after carrying out the above procedures, contact the Customer Support Center.
Page 463 1 2 . P r o b l e m S o l v i n g Hold the tabs of the booklet staple cartridge and then lift to remove it. Remove the jammed staples as shown in the illustration. WARNING: Be careful when removing jammed staples to avoid...
Page 464: Solving Curled Output
1 2 . P r o b le m S o l v in g Solving Curled Output You can correct curling of the output by pressing the De-curl button. The De-curl button functions both in operation and while the machine is idle if the power of the machine is on.
Page 465: Mode And Function Of De-Curl Button
1 2 . P r o b l e m S o l v i n g Mode and function of De-curl button The following section describes the mode and function of the De-curl button. Downward Curling Upward Curling De-curl button Functions Indicator Mode...
Page 466 1 2 . P r o b le m S o l v in g 1 2 - 9 0 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e...
Page 467: Specifications
• Simple Procedures Specifications This section lists the specifications of the Xerox 4110/4590. In the interests of product development, product specifications and external appearance are subject to change without prior notice. X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e...
Page 468: Copy Feature Specifications
Copy paper • Trays 1-4, 6, 7: 13-57 lb./52-216 g/m • Tray 5 (Bypass): 13-67lb./52-253 g/m Important: It is recommend using Xerox recommended papers. Printing may not be performed correctly depending on the deployment conditions. Fast copy time 3.0 sec (Document glass/100% magnification/Tray 1/8.5 x 11 in./A4 )
Page 469 • Tray 5/Bypass: 250 sheets • Trays 6 and 7/HCF (High Capacity Feeder): 2,000 sheets + Important: Trays 6 and 7 (HCF) are optional for 4110; they are standard for 4590. • Maximum paper capacity: 8225 pages (including trays 6 and 7/HCF) Important: The maximum paper capacity (8225) is based on 20 lb./75 g/m...
Page 470 1 3 . Sp e c i f i c a t i o n s Item 4110 4590 Dimensions • 50.2” (width) × 30.8” (depth) × 57.3” (height) • 1,275 mm (width) × 781 mm (depth) × 1,455 mm (height) Weight 591 lbs.
Page 471: Print Specifications
1 3 . Sp e c i f i c a t i o n s Print specifications Type Built-in type Continuous printing speed The same as Copy; refer to Copy feature specifications, Continuous copy speed on page 13-3. Important: 8.5 x 11 in./A4 : When print out the same document as the one being copied.
Page 472: Main Specifications For Scan Features
1 3 . Sp e c i f i c a t i o n s Main specifications for scan features Type Black and white scanner Scan Size Maximum size: 297 × 432 mm (A3/11 × 17") for both sheets and books Scan resolution •...
Page 473: Document Feeder Principal Specifications
8.5 × 11" (SEF), 8.5 × 13" (SEF), 8.5 × 14" (SEF), 10 x 14" (SEF), 11 × 17" (SEF) Number of originals held 250 sheets Important: When using Xerox 20 lb./75 g/m paper. Original changing speed For Xerox 4110/4590: •...
Page 474: Finisher D/Booklet Finisher D
• Y direction: 4-13”/100-330 mm • X direction: 5.8-19”/148-488 mm Capacity 500 sheets Important: When using Xerox paper. 20 lb./75 g/m 1 3 - 8 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e...
Page 475 14”/B4, 8.5 × 13", 8.5 × 14", 12 × 18", 12.6 × 19.2", 13 × 18", 13 × 19" • 8K, 16K, special A4, special A4 , special A3 Important: When using Xerox paper. 20 lb./75 g/m * When specifying staple...
Page 476 Important: Becomes 65 sheets only for paper larger than A4 or 8.5 X 11" size. Staple cartridge for 50 sheets is optional. Applicable when using Xerox 20 lb./75 g/m paper. Staple position 1 place (front/inner at an angle), 2 places (parallel) Important: Angled stapling is possible only for 8.5 x 11...
Page 477 • 8K, 16K, 16K , tab paper (8.5 x 11”/A4 ) Important: You cannot copy on the paper loaded in Tray 8. Capacity 200 sheets Important: When using Xerox 20 lb./75 g/m paper. Paper type 16-58 lb./60-220g/m Size/Weight Finisher D •...
Page 478 1 3 . Sp e c i f i c a t i o n s Item Specification Dimensions occupied With body + finisher D • 90.3” (width) × 30.7” (depth) • 2,294 mm (width) × 781 mm (depth) (with Tray 5 (Bypass) completely extended) With body + booklet finisher D •...
Page 479: Folding Unit (Z And C)
Item Specification Z-Fold Z paper size 11 x 17”/A3, 10 x 14”/B4, 8K Capacity Max: 30 sheets (A3/11 × 17," Xerox paper Z 20 lb./75 g/m folding) Important: 20 sheets for 8K and10 x 14”/B4 Paper type 16-24 lb./60 to 90g/m...
Page 480: Printable Area
1 3 . Sp e c i f i c a t i o n s Printable Area The section describes the printable area available. Standard Printing Area The standard area that can be printed leaves a margin of 0.16 inches (0.161 in./4.1 mm) on all four edges of the paper (for SRA3, 12.6 in./320 mm wide, a margin of 0.45 in./11.5 mm left and right).
Page 481 1 3 . Sp e c i f i c a t i o n s For information on how to make print driver settings, refer to the online help for the print driver. For more about the setting on the Control Panel, refer to "Print Area"...
Page 482: List Of Options
1 3 . Sp e c i f i c a t i o n s List of Options The following are the principal options available. To purchase these, contact the Customer Support Center. Product name Description High Capacity Feeder Allows you to load papers on tray 6 and 7.
Page 483 1 3 . Sp e c i f i c a t i o n s ! Installing and Moving the Machine • When moving the machine from its rack, contact the Customer Support Center. • When moving the machine, do not subject the unit to shocks.
Page 484 1 3 . Sp e c i f i c a t i o n s address. This feature restricts the sender's address, by specifying the domains from which mail may be received. For information about restricting domains from which mail is received, refer to the System Administration Guide, Chapter 9 (Domain Settings).
Page 485: Simple Procedures
1 3 . Sp e c i f i c a t i o n s Simple Procedures This section lists procedures the subject of frequently asked questions, particularly in relation to the system settings. Press the buttons in the sequence indicated by arrows. Note: Many of these settings require the System Administrator to perform the procedure.
Page 486: Copy Settings
1 3 . Sp e c i f i c a t i o n s Copy Settings ! Allowing Different Sizes of Original to be Loaded by Default Log In/Out ! UserID input ! System Settings ! System Settings ! Copy Mode Settings ! Copy Defaults ! Mixed Size Originals ! On For details, refer to "Mixed Size Originals"...
Page 487 1 3 . Sp e c i f i c a t i o n s ! Setting a Report/List to Automatically Print (or Not) Log In/Out! UserID input ! System Settings ! System Settings ! Common Settings ! Reports ! Select report For details, refer to "Reports"...
Page 488 1 3 . Sp e c i f i c a t i o n s 1 3 - 2 2 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e...
Page 489 Index Center erase ... . .3-32, 4-37 Numerics Change document name ..5-9 2 Sided ..... 3-82 Change settings .
Page 490 I n d e x Copy appearance, confirming ..3-90 Document Copy color adjusting sharpness ..3-30 adjusting ....3-26 change name .
Page 491 Index Extracting selected areas from rotate horizontally ..3-46 original ....3-94 rotate vertically ... . 3-46 Image copy position shifting .
Page 492 I n d e x locking casters ....2-2 Login name ....4-26 Negative image .
Page 493 Index settings list ....10-20 PDF ......4-32 Ratio selection .
Page 494 I n d e x Scan ratio, specifying ..4-43 scan mode ....10-21 Scan resolution ..4-35, 13-6 TIFF .
Page 495 Index Weight ..... . 13-4 Tab copying ....3-78 Text .
Page 496: Index
I n d e x I - 8 X e r o x 4 11 0 / 4 5 9 0 U s e r G u i d e...
Page 498 September 2005 Version 2.0...

This manual is also suitable for:

4590

Xerox 4110 User Manual

1 Before Using the Machine

2 Product Overview

3 Copy

4 Scan

5 Mailbox Management

6 Job Flow

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Summary of Contents for Xerox 4110