Page 1 Voice Guidance Kit User's Guide Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference. Downloaded from ManualsPrinter.com Manuals...
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Page 3 Voice Guidance Kit User's Guide Downloaded from ManualsPrinter.com Manuals...
Page 4: How This Manual Is Organized
•Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact speciﬁcation, please contact Canon. •To view the manual in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe Reader/Acrobat Reader/ Acrobat is not installed on your system, please download it from the Adobe Systems Incorporated website (http://www.adobe.com.)
Page 5: Table Of Contents
Contents Preface ......viii How To Use This Manual ... ix Symbols Used in This Manual .
Page 6 Starting and Stopping the Voice Navigation Mode ....1-32 Starting the Voice Navigation Mode ......1-32 Stopping the Voice Navigation Mode .
Page 7 Setting the Copy Ratio... 2-57 Preset Zoom ....2-57 Zoom by Percentage ..2-62 Auto Zoom.
Page 8 Chapter 3 Using the Send and Fax Functions in the Voice Navigation Mode Basic Send/Fax Features ..3-2 Before Sending/Faxing a Document ....3-3 Flow of Sending Operations .
Page 9 Auto Zoom....3-77 Chapter 4 Customizing Settings Enabling/Disabling the Voice Navigation Mode ....4-2 Setting the Maximum Volume of the Voice Guidance .
Page 10: Preface
After reading this manual, store it in a safe place for future reference. The Voice Guidance Kit enables users of a Canon MFP/Color MFP (hereinafter referred to as "the machine") to hear voice instructions when operating the machine.
Page 11: How To Use This Manual
How To Use This Manual Symbols Used in This Manual The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety. WARNING Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly.
Page 12 IMPORTANT Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly, and to avoid damage to the machine. NOTE Indicates a clariﬁcation of an operation, or contains additional explanations for a procedure. Reading these notes is highly recommended.
Page 13: Displays Used In This Manual
Displays Used in This Manual Screen shots of the touch panel display used in this manual are those taken of the imageRUNNER ADVANCE C5051 with paper sizes displayed in inches, unless otherwise stated. [Direct] may be displayed as [1:1], depending on the region you live in.
Page 14 The keys which you should press are marked with a , as shown below. When multiple keys can be pressed on the touch panel display, all keys are marked. Select the keys which suit your needs. Press this key for operation.
Page 15: Trademarks
Trademarks MEAP and the MEAP logo are trademarks of Canon Inc. Other product and company names herein may be the trademarks of their respective owners. xiii Downloaded from ManualsPrinter.com Manuals...
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Page 17: Product
Before You Start Using This Product CHAPTER This chapter is an introduction to the Voice Navigation mode. Overview of the Voice Navigation Mode . . . 1-2 Parts and Their Functions....1-6 Control Panel .
Page 18: Overview Of The Voice Navigation Mode
Overview of the Voice Navigation Mode The Voice Navigation mode enables you to receive voice instructions when operating the machine. I Operations for which voice navigation instructions are available Voice guide is available for the following operations: •Regular Copy Basic Features screen -Specifying the number of copies -Select Paper -Copy ratio...
Page 19 CAUTION Voice guide is not available for paper jam removal procedures, or toner replacement procedures. As it is necessary to open certain covers of the machine depending on your machine model, to perform these procedures, please seek assistance, and do not open the covers.
Page 20 NOTE • This manual contains explanations of using the basic copy, scan and send, and fax features of the machine with the Voice Navigation mode. For more detailed information on the functions of the machine, see the instruction manuals that came with your machine.
Page 21: Overview Of The Voice Navigation Mode
I Volume/speed settings You can set the volume, speed, and type of voice to hear, such as a male or female voice, in Voice Navigation Settings (from the Settings/Registration screen). (See Chapter 4, "Customizing Settings." ) IMPORTANT • If your machine is equipped with the Device Information Delivery Settings mode and device information is being updated, input from the control panel keys may not...
Page 22: Parts And Their Functions
Parts and Their Functions This section provides you with a description of the functions of the control panel, speaker, and touch panel display. Control Panel When you are using the Voice Navigation mode, a red rectangle (hereinafter called "the focus") appears over keys and settings on the touch panel display.
Page 23 IMPORTANT The type of control panel (i.e., the number and position of the keys) may differ depending on the machine model you are using. However, the key functions are the same. The differences between the two types of control panels are outlined below. I Type A Control Panel Control Panel Checks the Status of the Machine...
Page 24 Back Press to move the focus to the previous item. Select Press to select a setting. Next Press to move the focus to the next item. Checks the Current Settings Press to hear all of the currently speciﬁed settings. Repeat Press to hear the Voice Navigation message again.
Page 25 Conﬁrm Press to conﬁrm your settings or values you have entered, and select functions. For example, pressing (Conﬁrm) returns the same result as procedures which require you to press [OK], [Next], or [Close]. Reset Press to restore the default settings for the Copy or Send function.
Page 26 When the Error indicator ﬂashes, follow the instructions that appear on the touch panel display. When the Error indicator maintains a steady red light, contact your local authorized Canon dealer. 1-10 Parts and Their Functions Downloaded from ManualsPrinter.com Manuals...
Page 27 Processing/Data Indicator Processing/Data Flashes or blinks green when the machine is performing operations. When the Processing/Data indicator maintains a steady green light, fax data is stored in memory. Brightness Adjustment Dial Use to adjust the brightness of the touch panel display. Settings/Registration Press to specify settings/registration.
Page 28 Status Monitor/Cancel key Press to check the status of jobs or to cancel print jobs. Also, press to check status of the machine, such as checking the amount of paper remaining. NOTE • The Energy Saver key, Control Panel Power Switch, Volume Settings key, Quick Menu key, and Status Monitor/Cancel key, cannot be used when in the Voice Navigation mode.
Page 29 I Type B Control Panel IMPORTANT The differences between the Type A control panel and Type B control panel is that the control panel is supported by an arm above the machine. The (Counter Check), (Settings/Registration), (Control Panel Power Switch) keys are in different positions.
Page 30: Speaker
Speaker The Voice Guidance Kit includes a speaker for hearing Voice Navigation messages. I When the speaker is attached to the machine: The speaker is attached to the right side of the machine slightly below the feeder. CAUTION Only the speaker should be connected to the jack on the machine.
Page 31 Voice Navigation messages cannot be heard using the internal speaker of the machine. You must use the external speaker included with the Voice Guidance Kit to be able to hear Voice Navigation messages. Parts and Their Functions 1-15 Downloaded from ManualsPrinter.com Manuals...
Page 32: Earphones/Headphones
Earphones/Headphones This product enables you to use commercially available earphones or headphones to hear Voice Navigation messages. Use earphones or headphones when it is difﬁcult to hear due to noisy surroundings, or when you cannot use the speaker to hear Voice Navigation messages. Use earphones/headphones by connecting them to the earphone/headphone jack (ø3.5 mm) located on the side of the machine.
Page 33 CAUTION Do not connect other devices to the earphone/headphone jack. Also, make sure that the main power of the machine is OFF before connecting earphones/headphones. Connecting earphones/headphones when the main power of the machine is ON may cause damage to this product. NOTE •...
Page 34: Reversing The Contrast Of The Touch Panel Display
• Voice Navigation messages are output from the speaker of the machine by default, even if you connect earphones/ headphones to the jack on the side of the machine. For instructions on hearing Voice Navigation messages only from earphones/headphones, see "Enabling/ Disabling the Voice Guide from Speaker,"...
Page 35 (Settings/Registration) © Press [Preferences] © [M] © [Accessibility]. Parts and Their Functions 1-19 Downloaded from ManualsPrinter.com Manuals...
Page 36 Press [Reversed Display (Color)]. Select [On] or [Off] © press [OK]. Details of each item are shown below. [On]: The colors of the touch panel display screen are reversed (i.e., the areas that are normally light dark, and vice versa). [Off]: The touch panel display screen returns to its default colors.
Page 37: Moving The Focus
Moving the Focus To move the focus to the left, press (Back). To move the focus to the right, press (Next). The focus encircles a selectable item. Move the focus over the desired item that you want to select © press (Select).
Page 38 NOTE • The focus cannot be moved to functions, settings, or screens that are not supported by the Voice Navigation mode. • The focus is not displayed on any other screens other than the Main Menu screen, Copy Basic Features screen, Scan and Send Basic Features screen, Fax Basic Features screen, and Settings/Registration screen.
Page 39: Main Power And Control Panel Power
Main Power and Control Panel Power The machine is provided with two power switches, a main power switch and a (Control Panel Power Switch), as well as a breaker that detects excess current or leakage current. How to Turn ON the Main Power This section explains how to turn ON the main power.
Page 40 If the optional security key is inserted into the machine, make sure that it is in the ON position (turn it to the right). Security When using the machine, insert the security key into the main unit, and then turn it to the right. 1-24 Main Power and Control Panel Power Downloaded from ManualsPrinter.com Manuals...
Page 41 Press the main power switch to the "I" side. The main power switch is located on the right side of the machine. The main power indicator on the control panel lights when the main power switch is turned ON. When operating the main power switch, open the main power switch cover.
Page 42 Various screens are displayed when system software is loading. If you are using Department ID Management or Department ID Management with the Card Reader, see "Flow of Copy Operations," on p. 2-9. IMPORTANT IMPORTANT The screen for entering the user name and password for the login service is not supported by the Voice Navigation mode.
Page 43 ❑ The Start Up screen is displayed until the Main Menu screen appears. NOTE The time it takes for the Main Menu screen to display may differ according to the model of the machine you are using. Main Power and Control Panel Power 1-27 Downloaded from ManualsPrinter.com Manuals...
Page 44 The screen below is displayed. To activate the voice guide, proceed to "Starting the Voice Navigation Mode," on p. 1-32. 1-28 Main Power and Control Panel Power Downloaded from ManualsPrinter.com Manuals...
Page 45 NOTE • For information on login services, see the instruction manuals that came with your machine. • You can change the display order of the function that appears on the Main Menu screen. (See the instruction manuals that came with your machine.) •...
Page 46: Shutting Down The Machine
Shutting Down the Machine If there are any jobs currently being processed, or a MEAP application is running when the Shutdown mode is activated, the machine asks you to conﬁrm and cancel any existing jobs, and then access to the hard disk is restricted.
Page 47 Press the main power switch to the " " side. When operating the main power switch, open the main power switch cover. IMPORTANT IMPORTANT • If you want to be able to send or receive I-fax or fax documents, do not turn the main power OFF.
Page 48: Starting And Stopping The Voice Navigation Mode
Starting and Stopping the Voice Navigation Mode Starting the Voice Navigation Mode Press and hold (Reset) for more than ﬁve seconds. 1-32 Starting and Stopping the Voice Navigation Mode Downloaded from ManualsPrinter.com Manuals...
Page 49 You will hear, "The voice navigation will begin with the manual mode." and then the focus is displayed on the touch panel display. The Focus IMPORTANT IMPORTANT If nothing is displayed on the touch panel display, or if the machine is in the Sleep mode, the Voice Navigation mode will not start even if you press and hold (Reset) for more than ﬁve seconds.
Page 50 NOTE • For information on how to resume operating the machine when the main power is turned OFF, see "How to Turn ON the Main Power," on p. 1-23. If the machine has entered the Energy Saver, Sleep, or Low-Power mode, see the instruction manuals that came with your machine.
Page 51: Stopping The Voice Navigation Mode
Stopping the Voice Navigation Mode Press and hold (Reset) for more than ﬁve seconds. Starting and Stopping the Voice Navigation 1-35 Mode Downloaded from ManualsPrinter.com Manuals...
Page 52 You will hear, "This is the end of the voice navigation with the manual mode," and the focus disappears from the touch panel display. IMPORTANT IMPORTANT The Voice Navigation mode is also stopped in the following cases: - If the main power of the machine is turned OFF - If the Auto Sleep Time mode or Low-Power mode initiates...
Page 53: Navigation Mode
Making Copies in the Voice Navigation Mode CHAPTER This chapter explains how to use the copying functions of the machine that are supported by the Voice Navigation mode. Basic Copying Features ....2-3 Before Making Copies .
Page 54 Collating Copies....2-68 2-Sided Copying ....2-84 Canceling a Copy Mode .
Page 55: Basic Copying Features
Basic Copying Features This section explains the ﬂow of basic copy operations in the Voice Navigation mode. Before Making Copies Before making copies, press (Current Screen and Item) to conﬁrm that you are on the Regular Copy Basic Features screen. If you hear the message "this is Copy Basic Features screen,"...
Page 56 G If the machine is being managed using control cards: You will hear a message informing you to insert a control card. ❑ Insert a control card into the optional Card Reader. The Main Menu screen is displayed. When you hear that the focus is on the Copy, press (Select).
Page 57 G If Department ID Management is set: You will hear a message informing you that the screen for inputting a Department ID and password is displayed. ❑ Move the focus to [Dept. ID] © press (Select). The machine enters the mode for entering numeric values.
Page 58 ❑ Enter the password using (numeric keys) © press (Conﬁrm). When you enter the password, a tone sounds every time you press a key. NOTE The values that you enter for the password are not announced by the voice guide, and are displayed as asterisks (*******) on the touch panel display.
Page 59 The Main Menu screen is displayed. When you hear that the focus is on the Copy, press (Select). The Copy Basic Features screen is displayed. IMPORTANT • You can only enter your Department ID and password while in the Voice Navigation mode.
Page 60 • You cannot start the Voice Navigation mode if the login service such as SSO-H(Single Sign-On H) screen is displayed. For more information on logging in using a login service, see the instruction manuals that came with your machine. NOTE •...
Page 61: Flow Of Copy Operations
Flow of Copy Operations Place your originals on the platen glass or into the feeder. The feeder is above the control panel with a plastic tray that can hold numerous originals, and contains two slide guides to ﬁt the width of your originals.
Page 62 IMPORTANT • Place originals on the platen glass when copying bound originals (such as books and magazines), heavy or lightweight originals, and transparencies. Place originals into the feeder when you want to copy several originals at the same time. Place your originals in the following way.
Page 63 If you placed your originals on the platen glass, close the feeder. If you placed your originals in the feeder, proceed to step 5. The paper size is automatically detected. If the detected paper size is incorrect, move the focus to [Select Paper] ©...
Page 64 Specify the desired copy modes from the Regular Copy Basic Features screen. 2-12 Basic Copying Features Downloaded from ManualsPrinter.com Manuals...
Page 65 NOTE • On the Regular Copy Basic Features screen, you can hear Voice Guidance instructions for selecting the paper size and paper source, copy quantity, color mode, density, original type, zoom ratio, 2-sided copying, and Finishing mode settings. • Seek assistance when placing originals, removing unnecessary paper, and preparing to make copies if you have a visual impairment, if necessary.
Page 66 Press (Start). If the following screen is displayed, follow the instructions on the touch panel display, or the Voice Navigation message © press (Start) once for each original. When scanning is complete, move the focus to [Start Copying] © press (Select).
Page 67 NOTE • If there is a current job, the machine scans the original, and waits to print it. Printing starts when the current job is complete. • Remove your originals from the platen glass and the output tray of the feeder after you have ﬁnished copying.
Page 68: Specifying The Required Number Of Copies
You can make up to 999 or 9,999 copies (depending on the machine model you are using) for each copy job. However, these numbers can be changed. For more information, contact your local authorized Canon dealer. Press (Back) or (Next) to move the focus over the area to specify the copy quantity ©...
Page 69 The voice guide announces that the machine has entered the mode for entering numeric values. Enter the copy quantity using (numeric keys) © press (Conﬁrm). The voice guide announces how many copies you have set. To change the number of copies, press (Clear) ©...
Page 70: Basic Copying Features
IMPORTANT • You cannot change the number of copies while the machine is copying. • If you pressed (Conﬁrm) after setting the copy quantity, and you want to change the number of copies speciﬁed, press (Select) to return to the mode for entering numeric values, press (Clear), and then enter the correct number of copies.
Page 71: Canceling A Copy Job
Canceling a Copy Job Press (Back) or (Next) to move the focus to [Stop] © press (Select) on the pop-up screen that appears while the machine is scanning, printing, or waiting to print. The copy job is canceled. NOTE If you cancel a copy job while the machine is scanning, make sure to remove your originals.
Page 72: Placing Originals
Placing Originals Place your originals on the platen glass or into the feeder, depending on the size and type of the original, and the copy modes you want to use. NOTE If the original has too many pages to be placed in the feeder all at once, use the Job Build mode on the Options screen.
Page 73 I Feeder Place your originals into the feeder when you want to copy several originals at the same time, and press (Start). The machine automatically feeds the originals to the platen glass and scans them. 2-sided originals can also be automatically turned over and scanned as 2 or 1-sided documents.
Page 74: Placing Originals
Orientation You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner) or the back edge of the feeder. Platen Glass Place the original Place the original...
Page 75 NOTE • If the top edge of the original is not aligned with the back edge of the platen glass (by the arrow in the top left corner), your original may not be scanned correctly, depending on the copy modes that you have set.
Page 76 Platen Glass You should use the platen glass when copying bound originals (such as books and magazines), heavy or lightweight originals, and transparencies. (See "Paper Selection," on p. 2-37.) NOTE The machine automatically detects the size of the following originals: 11" x 17", LGL, LTR, LTRR, and STMTR/A3, B4, A4, A4R, B5, B5R, A5, and B6.
Page 77 Lift the feeder. Sensor IMPORTANT This machine is equipped with an open/ close sensor on the feeder (see circled area in the above illustration). When placing originals on the platen glass, lift the feeder approximately 11 7/8" (300 mm) so that the sensor detaches from the feeder.
Page 78 Place your originals face down. The surface of the original that you want to copy must be placed face down. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner). 2-26 Placing Originals Downloaded from ManualsPrinter.com Manuals...
Page 79 Place books and other bound originals on the platen glass in the same way. NOTE When you are enlarging an LTR or STMT/ A4, B5 or A5 original onto 11" x 17" or LGL/A3 or B4 paper, place the original horizontally on the platen glass, and align it with the LTRR or STMTR/A4R, B5R, or A5R marks.
Page 80 CAUTION IMPORTANT •Close the feeder gently to avoid catching your hands, as this may result in personal injury. •Do not press down hard on the feeder when using the platen glass to make copies of thick books. Doing so may damage the platen glass and result in personal injury.
Page 81 • If the size of the original is not detected, (Start) © follow the press instructions on the screen to specify the original size. You can also manually select the paper size. • For more information, see "Paper Selection," on p. 2-37. Placing Originals 2-29 Downloaded from ManualsPrinter.com Manuals...
Page 82: Feeder
Feeder You should use the feeder when you want to copy several originals at the same time. Place your originals into the feeder, and then press (Start). The machine automatically feeds the originals to the platen glass and scans them. 2-sided originals can also be automatically turned over and scanned as 2 or 1-sided documents.
Page 83 These speciﬁcations may vary, depending on the machine you are using. For exact speciﬁcations, please see the instruction manuals that came with your machine. IMPORTANT • Thin originals may become creased, if used in a high temperature or high humidity environment.
Page 84 • If the feeder rollers are dirty from scanning originals written in pencil, perform the feeder cleaning procedure. (See the instruction manuals that came with your machine.) The feeder cleaning procedure is not supported by the Voice Navigation mode. Please seek assistance if it becomes necessary to perform this procedure.
Page 85 Neatly place your originals with the side to be copied face up into the original supply tray. Place your originals as far into the feeder as they will go, until the Original Set indicator is lit. Original Set Indicator If any dirt on the original scanning area is detected when the originals are placed in the feeder, the following screen appears.
Page 86 It is recommended, however, that you open the feeder, clean the scanning area (thin glass strip on the platen glass’ left side with a slightly dampened, well wrung-out cloth), and then close the feeder. The following screen depicting how to clean the thin glass strip will not appear once the scanning area is clean.
Page 87 This procedure must be performed manually, and therefore, there are no voice navigation instructions. Please seek assistance if you must perform this procedure. IMPORTANT • Do not add or remove originals while they are being scanned. • When scanning is complete, remove the originals from the original output area to avoid paper jams.
Page 88 NOTE • The scanned originals are output to the original output area in the order that they are fed into the feeder. • When you are enlarging an LTR or STMT/A4 or B5 original onto 11" x 17" or LGL/A3 or B4 paper, place the original horizontally.
Page 89: Basic Copy Settings
Basic Copy Settings This section explains the procedure for specifying basic copy settings, such as selecting the paper size, and setting the Original Type, Select Color, Density, Copy Ratio, 2-Sided, and Finishing modes. Paper Selection You can manually specify a paper size or set the machine to automatically select a paper size for you.
Page 90 Place your originals. IMPORTANT Only the paper size and paper type can be selected from the Select Paper setting screen in the Voice Navigation mode. If you want to set a paper source to hold a speciﬁc paper size and type, you must change the paper loaded in the paper drawer and the size, and then set the type in [Paper Settings] in Settings/...
Page 91 NOTE For instructions on placing originals, see "Placing Originals," on p. 2-20. Press (Back) or (Next) to move the focus to [Select Paper] © press (Select). The voice guide announces that the Select Paper Setting screen is displayed. Basic Copy Settings 2-39 Downloaded from ManualsPrinter.com Manuals...
Page 92 Press (Back) or (Next) to move the focus to the paper source containing the desired paper size © press (Select). The voice guide announces the paper source number, paper size, and paper type that is loaded in that paper source. Press (Conﬁrm).
Page 93: Manual Exposure Adjustment
NOTE You can also move the focus to [OK] and press Numeric Key (Select) to close the Paper Selection screen. Press (Start). Copying starts. NOTE To cancel all settings and return the machine to the Standard mode, press (Reset). Manual Exposure Adjustment You can manually adjust the exposure to the most appropriate level for the original.
Page 94 Press (Back) or (Next) to move the focus to [Density] © press (Select). The voice guide announces that the Density settings screen is displayed. NOTE If the [Density] shortcut key is not displayed on the Copy Basic Features screen, you cannot use the Density mode.
Page 95 Press (Back) or (Next) to move the focus over the Adjust Basic Level indicator © press (Select). Adjust Basic Level Indicator Basic Copy Settings 2-43 Downloaded from ManualsPrinter.com Manuals...
Page 96 To manually set the copy exposure, press (Back) to move the indicator between [ ] and [ ] to the left to make the exposure lighter. Press (Next) to move the indicator to the right to make the exposure darker. The voice guide informs you of the position of the indicator (from -4 to +4).
Page 97 IMPORTANT When you make a copy, the copy exposure is automatically set to 'Standard' (between the lightest and darkest settings ('-4 to +4')). Negative numbers make the copies lighter. '-1', is slightly lighter than the Standard setting, and '-4' is the lightest setting. The movement from +1 to +4 follows the same pattern, making the copy darker.
Page 98: Original Type Selection
Press (Start). Copying starts. NOTE To cancel all settings and return the machine to the Standard mode, press (Reset). Original Type Selection You can select the original type so that the machine reproduces copies as faithful as possible to the original. The following four original type modes are available for adjusting the image quality.
Page 99 I Text/Photo/Map Mode This mode is best suited for originals containing text, images/photos, as well as ﬁne graphics, such as those on a map. I Printed Image Mode This mode is best suited for making copies of images printed with halftone dots. I Photo Printout Mode This mode is best suited for photos printed on photographic paper.
Page 100 Press (Back) or (Next) to move the focus to [Original Type] © press (Select). The voice guide announces that the Original Type selection screen is displayed. NOTE If the [Original Type] shortcut key is not displayed on the Copy Basic Features screen, you cannot use the Original Type mode.
Page 101 Press (Back) or (Next) to move the focus over the desired original type © press (Select). Press (Conﬁrm). The display returns to the Regular Copy Basic Features screen. Press (Start). Copying starts. NOTE To cancel all settings and return the machine to the Standard mode, press (Reset).
Page 102: Changing Color Modes
Changing Color Modes If the model of the machine you are using can make color copies, you can also select the color mode. You can select the following ﬁve types of color mode. NOTE The default setting is 'Auto(Color/Black)'. I Auto (Color/Black) If the Auto(Color/Black) mode is selected, the machine automatically recognizes whether the original is in color or...
Page 103: Full Color
IMPORTANT When the Auto(Color/Black) mode is set and your originals contain color sections, the machine copies them in the Full Color mode. However, the machine may copy color originals in the Black mode under the following conditions. To avoid this, set the color mode to 'Full Color'.
Page 104 I Black The Black mode always copies in black-and-white regardless of whether the original is in color or black-and-white. I Single Color The Single Color mode enables you to make one-color copies. IMPORTANT You can select Red, Green, Blue, Yellow, Magenta, or Cyan as the color.
Page 105 NOTE If a black-and-white document is copied in the Two Colors mode, it is counted as a color copy. Place your originals. NOTE For instructions on placing originals, see "Placing Originals," on p. 2-20. Press (Back) or (Next) to move the focus to [Select Color] © press (Select).
Page 106 Press (Back) or (Next) to move the focus over the desired Color mode © press (Select). G If you selected [Auto(Color/Black)], [Full Color], or [Black]: ❑ Press (Conﬁrm). The display returns to the Regular Copy Basic Features screen. 2-54 Basic Copy Settings Downloaded from ManualsPrinter.com Manuals...
Page 107 G If you selected [Single Color]: ❑ Move the focus over the desired color © press (Select). ❑ Press (Conﬁrm). The display returns to the Regular Copy Basic Features screen. Basic Copy Settings 2-55 Downloaded from ManualsPrinter.com Manuals...
Page 108 G If you selected [Two Colors]: ❑ Move the focus over the desired color © press (Select). ❑ Press (Conﬁrm). The display returns to the Regular Copy Basic Features screen. Press (Start). Copying starts. NOTE To cancel all settings and return the machine to the Standard mode, press (Reset).
Page 109: Setting The Copy Ratio
Setting the Copy Ratio You can set the machine to adjust the copy ratio automatically, or you can specify the copy ratio manually. There are seven types of copy ratio settings, however, only the Preset Zoom, Zoom by Percentage and Auto Zoom modes can be set in the Voice Navigation mode.
Page 110 - If you are enlarging A5 originals to A3 - If you are reducing 11" x 17"/A3 or B4 originals to LTR/A4 or B5 with Auto Orientation in Copy Settings (from the Settings/Registration screen) set to 'Off', load LTRR/A4R or B5R paper in Paper Drawer or the multi purpose tray.
Page 111 I Enlargement The available preset copy ratios for enlarging originals are: •Maximum (400%) •STMT © 11" x 17" (200%) •LTR © 11" x 17" (129%) •LGL © 11" x 17" (121%) •A5 © A3 (200%) •A4 © A3, B5 © B4 (141%) •A4 ©...
Page 112 Press (Back) or (Next) to move the focus to [Copy Ratio] © press (Select). The voice guide announces that the Copy Ratio setting screen is displayed. IMPORTANT Make sure that you select a paper size [Auto] in the Select Paper setting screen. 2-60 Basic Copy Settings Downloaded from ManualsPrinter.com Manuals...
Page 113: Basic Features Screen
Press (Back) or (Next) to move the focus over the desired preset copy ratio © press (Select). Press (Conﬁrm). The display returns to the Regular Copy Basic Features screen. Basic Copy Settings 2-61 Downloaded from ManualsPrinter.com Manuals...
Page 114: Zoom By Percentage
Press (Start). Copying starts. NOTE • To return the copy ratio to 100%, move the focus to [Direct(100%)]/[1:1(100%)] © press (Select). • To cancel all settings and return the machine to the Standard mode, press (Reset). Zoom by Percentage You can reduce or enlarge originals by any copy ratio in 1% increments.
Page 115 Press (Back) or (Next) to move the focus to [Copy Ratio] © press (Select). The voice guide announces that the Copy Ratio setting screen is displayed. Press (Back) or (Next) to move the focus over the custom copy ratio © press (Select).
Page 116 Press (Conﬁrm) until you return to the Copy Basic Features screen. NOTE If you enter a value outside the setting range, you will hear a voice message prompting you to enter an appropriate value. Press (Start). Copying starts. NOTE • To return the copy ratio to 100%, move the focus to [Direct(100%)]/[1:1(100%)] ©...
Page 117: Auto Zoom
Auto Zoom You can set the machine to automatically select the appropriate copy ratio based on the size of the original and the selected copy paper. The same copy ratio is used for the horizontal (X) and vertical (Y) axes. The available copy ratios are from 25% to 400%.
Page 118 Place your originals. NOTE For instructions on placing originals, see "Placing Originals," on p. 2-20. Press (Back) or (Next) to move the focus to [Copy Ratio] © press (Select). If necessary, see the screen shot in step 2 of "Preset Zoom," on p. 2-57. The voice guide announces that the Copy Ratio setting screen is displayed.
Page 119 Press (Back) or (Next) to move the focus to [Auto] © press (Select). Press (Conﬁrm). The display returns to the Regular Copy Basic Features screen. Press (Start). Copying starts. Basic Copy Settings 2-67 Downloaded from ManualsPrinter.com Manuals...
Page 120: Collating Copies
NOTE • If the original is placed on the platen glass, the copy ratio automatically appears when the feeder is closed, provided that the original size can be detected. • If the original is placed in the feeder, the copy ratio appears when (Start) is pressed.
Page 121 IMPORTANT • The Finishing modes cannot be set if Transparency, Tracing Paper, or Labels is selected as the paper type. • The Finishing mode cannot be used with other copy modes, depending on the model of the machine. When the focus moves [Finishing], you hear a message "cannot select this with the current settings."...
Page 122: Collating Copies Into Sets In Page Order
• [Face Up/Face Down] may not be available depending on the model of the machine you are using. • If you set the Staple or Hole Punch mode, the side of the paper which is printed on will always be output face down. •...
Page 123 Press (Back) or (Next) to move the focus to [Finishing] © press (Select). The voice guide announces that the Finishing screen is displayed. Basic Copy Settings 2-71 Downloaded from ManualsPrinter.com Manuals...
Page 124 Press (Back) or (Next) to move the focus to [Collate (Page order)] © press (Select). [Hole Punch] appears only if the optional puncher unit is attached to an optional ﬁnisher or booklet ﬁnisher. [Saddle Fold] appears only if the optional booklet ﬁnisher is attached. [Fold] appears only if the optional paper folding unit is attached.
Page 125 G If you want holes made in your out- put: ❑ Move the focus to [Hole Punch] © press (Select). NOTE You may be able to select the type of holes to punch, depending on your location or the optional equipment attached to the machine.
Page 126 IMPORTANT • [Rotate 90 Degrees] can be selected only in the following cases: - When LTR and LTRR/A4, A4R, B5, and B5R paper are loaded - The selected paper source must have Paper Drawer Auto Selection On/Off in Function Settings (from the Settings/ Registration screen) set to 'On'.
Page 127: Grouping Copies Of The Same Page Together
Grouping Copies of the Same Page Together All copies of the same original page are grouped together. For example, if you copy a three page original and specify to make three copy sets, the ﬁrst copy set that is output will contain three copies of the ﬁrst page, the second copy set will contain three copies of page 2, and the third copy set will contain...
Page 128 Press (Back) or (Next) to move the focus to [Group(Same pages)] © press (Select). [Hole Punch] appears only if the optional puncher unit is attached to an optional ﬁnisher or booklet ﬁnisher. [Offset] appears only if an optional ﬁnisher is attached. [Saddle Fold] appears only if the optional booklet ﬁnisher is attached.
Page 129 [Rotate 90 Degrees] appears only if an optional ﬁnisher is not attached. G If you want holes made in your out- put: ❑ Move the focus to [Hole Punch] © press (Select). NOTE You may be able to select the type of holes to punch, depending on your location or the optional equipment attached to the machine.
Page 130 G If you want to rotate the output: ❑ Move the focus to [Rotate 90 Degrees] © press (Select). IMPORTANT • [Rotate 90 Degrees] can be selected only in the following cases: - When LTR and LTRR/A4, A4R, B5, and B5R paper are loaded - The selected paper source must have Paper Drawer Auto Selection On/Off in...
Page 131: Collating Pages And Stapling
Collating Pages and Stapling Copies are automatically collated into sets arranged in page order and stapled. The output is as follows: I If you select [Corner] (Top Left): For example, if you copy a three page original and specify to make three copy sets, three copy sets are output in page order and stapled in the upper left corner.
Page 132 IMPORTANT The Saddle Stitch mode can only be selected set if an optional ﬁnisher is attached to the machine. However, the Saddle Stitch mode is not supported by the Voice Navigation mode. Please seek assistance, if necessary, if you need to set this mode.
Page 133 Press (Back) or (Next) to move the focus to [Staple] © press (Select). [Hole Punch] appears only if the optional puncher unit is attached to an optional ﬁnisher or booklet ﬁnisher. [Fold] appears only if the optional paper folding unit is attached. Basic Copy Settings 2-81 Downloaded from ManualsPrinter.com Manuals...
Page 134 G If you want holes made in your out- put: ❑ Move the focus to [Hole Punch] © press (Select). NOTE You may be able to select the type of holes to punch, depending on your location or the optional equipment attached to the machine.
Page 135 Press (Back) or (Next) to move the focus to [Corner] or [Double] © press (Select). Press (Back) or (Next) to move the focus over the desired stapling position © press (Select). Press (Conﬁrm). The display returns to the Staple Type screen.
Page 136: 2-Sided Copying
2-Sided Copying This mode enables you to make 2-sided copies from 1-sided or 2-sided originals, or make 1-sided copies from 2-sided originals. IMPORTANT You may not be able to make 2-sided copies on some types of paper, depending on the paper.
Page 137: Making 2-Sided Copies From 1-Sided Originals
• If the [2-Sided] shortcut key is not displayed on the Copy Basic Features screen, you cannot use the 2-Sided mode. For information on how to display the shortcut key, see the instruction manuals that came with your machine. Making 2-Sided Copies from 1-Sided Originals This mode enables you to make 2-sided copies from 1-sided originals.
Page 138 • If there are an odd number of originals, the back side of the last copy is left blank. (The machine's counter does not count the blank page as a copy.) • If the 2-Sided mode is used with the Different Size Originals mode, the copies of different size originals will be printed as one-sided copies on paper of their...
Page 139 Press (Back) or (Next) to move the focus to [2-Sided] © press (Select). The voice guide announces that the 2-Sided setting screen is displayed. Basic Copy Settings 2-87 Downloaded from ManualsPrinter.com Manuals...
Page 140 Press (Back) or (Next) to move the focus to [1-Sided 2-Sided] © press (Select). G If you want to set the orientation of your 2-sided documents: ❑ Move the focus to [Set Details] © press (Select). The display switches to the advanced setting screen.
Page 141: Making 2-Sided Copies From 2-Sided Originals
Press (Conﬁrm). The display returns to the Regular Copy Basic Features screen. Press (Start). Copying starts. NOTE To cancel all settings and return the machine to the Standard mode, press (Reset). Making 2-Sided Copies from 2-Sided Originals This mode enables you to make 2-sided copies from 2-sided originals.
Page 142 NOTE If you placed your originals on the platen glass, follow the instructions displayed on the screen to scan each side of the originals. Place your originals. NOTE For instructions on placing originals, see "Placing Originals," on p. 2-20. Press (Back) or (Next) to move the focus to [2-Sided] ©...
Page 143 Press (Back) or (Next) to move the focus to [2-Sided 2-Sided] © press (Select). G If you want to set the orientation of the original and copies: ❑ Move the focus [Set Details] © press (Select). The display switches to the advanced setting screen.
Page 144 Original [Book Type]: The front and back sides of the original have the same top-to-bottom orientation. [Calendar Type]: The front and back sides of the original have opposite top-to-bottom orientations. Copy [Book Type]: The front and back sides of the copy will have the same top-to-bottom orientation.
Page 145 Press (Conﬁrm). The display returns to the Regular Copy Basic Features screen. Press (Start). Copying starts. NOTE To cancel all settings and return the machine to the Standard mode, press (Reset). Basic Copy Settings 2-93 Downloaded from ManualsPrinter.com Manuals...
Page 146: Making 1-Sided Copies From 2-Sided Originals
Making 1-Sided Copies from 2-Sided Originals This feature automatically turns over 2-sided originals placed in the feeder to make 1-sided copies on different sheets of paper. IMPORTANT • The 2-Sided 1-Sided mode cannot be used with other copy mode depending on the model of the machine.
Page 147 Place your originals. NOTE For instruction on placing originals, see "Placing Originals," on p. 2-20. Press (Back) or (Next) to move the focus to [2-Sided] © press (Select). If necessary, see the screen shot in step 2 of "Making 2-Sided Copies from 1-Sided Originals,"...
Page 148 ❑ Move the focus to [Book Type] or [Calendar Type] © press (Select) © press (Conﬁrm). [Book Type]: The front and back sides of the original will have the same top-to-bottom orientation. [Calendar Type]: The front and back sides of the original will have opposite top-to-bottom orientations.
Page 149: Making 2-Sided Copies From Facing Pages In A Book
Making 2-Sided Copies from Facing Pages in a Book This feature enables you to make 2-sided copies from facing pages, or from the front and back sides of a page in bound originals, such as books and magazines. IMPORTANT • The Book 2-Sided mode cannot be used with other copy mode depending on the model of the machine.
Page 150 Place your originals. NOTE For instructions on placing originals, see "Placing Originals," on p. 2-20. Press (Back) or (Next) to move the focus to [2-Sided] © press (Select). If necessary, see the screen shot in step 2 of "Making 2-Sided Copies from 1-Sided Originals,"...
Page 151 Press (Back) or (Next) to move the focus to [Book 2-Sided] © press (Select). G If you want to select the desired type of 2-sided layout: ❑ Move the focus to [Set Details] © press (Select). The display switches to the advanced setting screen.
Page 152 [Front/Back 2-Sided]: The front and back sides of the left page, or the front and back sides of the right page, are copied on the front and back sides of a single sheet of paper. Press (Conﬁrm). The display returns to the Regular Copy Basic Features screen.
Page 153 When scanning is complete, press (Back) or (Next) to move the focus to [Start Copying] © press (Select). Copying starts. NOTE To cancel all settings and return the machine to the Standard mode, press (Reset). Basic Copy Settings 2-101 Downloaded from ManualsPrinter.com Manuals...
Page 154: Canceling A Copy Mode
Canceling a Copy Mode This section explains how to cancel a copy mode, using the Finishing mode as an example. Display the copy mode that you want to cancel. In this example, move the focus to [Finishing]. The screen for selecting the Finishing mode is displayed.
Page 155 Press (Back) or (Next) to move the focus to [Cancel Settings] © press (Select). The display returns to the Regular Copy Basic Features screen. Canceling a Copy Mode 2-103 Downloaded from ManualsPrinter.com Manuals...
Page 156 2-104 Canceling a Copy Mode Downloaded from ManualsPrinter.com Manuals...
Page 157 Using the Send and Fax Functions in the Voice Navigation Mode CHAPTER This chapter explains the send and fax functions that are supported by the Voice Navigation mode. Basic Send/Fax Features ....3-2 Before Sending/Faxing a Document .
Page 158: Functions That Are Supported By The Voice
• The Voice Navigation mode dose not supported the installation of optional equipment. Please seek assistance, or contact your local authorized Canon Dealer if you must install optional equipment. Basic Send/Fax Features Downloaded from ManualsPrinter.com Manuals...
Page 159: Before Sending/Faxing A Document
Before Sending/Faxing a Document Before sending or faxing a document, press (Current Screen and Item) to conﬁrm which screen is displayed. If you hear a Voice Navigation message informing you that the current screen is the Scan and Send or Fax Basic Features screen, proceed to "Flow of Sending Operations,"...
Page 160 IMPORTANT • According to recent amendments to the FCC (Federal Communications Commission) rules governing the use of facsimile equipment in the United States, the following sender information must be printed on every facsimile transmission: -Your fax number -Your personal name or company name -Time and date of transmission •...
Page 161: Flow Of Sending Operations
• Flow of Sending Operations NOTE The maximum number of send jobs that the machine can handle is 120, including jobs with error codes. Among a these, 64 fax jobs can be handled. However, the actual number of send jobs that the machine can handle may be less than 120, depending on the following conditions: -When multiple documents are being sent at...
Page 162 Place your originals on the platen glass or into the feeder. NOTE For instructions on placing your originals, see "Placing Originals," on p. 2-20. Basic Send/Fax Features Downloaded from ManualsPrinter.com Manuals...
Page 163 Specify the destinations. G To set from the Fax Basic Features screen: ❑ Move the focus to the Fax number © press (Select). ❑ Specify the fax destination. (See "Sending Fax Document Manually," on p. 3-20.) IMPORTANT IMPORTANT If the Fax Basic Features screen is set to [Address Book], close [Address Book] and move the focus to the fax number.
Page 164 G To set from the Scan and Send Basic Features screen: ❑ Conﬁrm that the focus is on [New Destination] ©press (Select). NOTE • If the Scan and Send Basic Features screen is set to [Favorite Settings], the focus moves to [New Destination] when the screen is closed without recalling the setting.
Page 165 NOTE If the focus is not displayed on [New Destination], move the focus to [Specify Destinations] © press (Select). ❑ When you hear that the focus is displayed on [Fax], press (Select). NOTE If [Fax] is not displayed on [New Destination], please seek assistance.
Page 166 G When the destination is stored in Favorite Settings: ❑ Move the focus to [Favorite Settings] © press (Select). You will hear that the Favorite Settings Selection screen is displayed. ❑ Specify the Favorite Settings button settings. (See "Using the Favorites Settings,"...
Page 167 NOTE • Favorite Settings can only be set for the Scan and Send function. • If you do not want to recall a setting, press (Conﬁrm). • A maximum of 256 destinations can be speciﬁed at the same time. If you specify a group, which is made up of several destinations, each destination is counted as a separate address.
Page 168 If you want to change the scan settings, perform the following procedure. ❑ Move the focus to each scan settings © press (Select). G If you want to change the scan set- ting on the Fax Basic Features screen: Fax Basic Features screen 3-12 Basic Send/Fax Features Downloaded from ManualsPrinter.com Manuals...
Page 169 Options screen Basic Send/Fax Features 3-13 Downloaded from ManualsPrinter.com Manuals...
Page 170 G If you want to change the scan set- ting on the Scan and Send Basic Features screen: Scan and Send Basic Features screen 3-14 Basic Send/Fax Features Downloaded from ManualsPrinter.com Manuals...
Page 171 Options screen NOTE If the focus does not move to a setting, that setting is not supported with the Voice Navigation mode. Basic Send/Fax Features 3-15 Downloaded from ManualsPrinter.com Manuals...
Page 172 Press (Start). If the following screen is displayed, follow the instructions on the screen © press (Start). When scanning is complete, move the focus to [Start Sending] by pressing (Back) or (Next) © press (Select). Scanning starts. The scanned data is sent to the speciﬁed destination when scanning is complete.
Page 173 IMPORTANT IMPORTANT The size of the original is detected automatically. However, if the output paper in the recipient's machine is not equal to the scanned document size, the original image maybe reduced in size to match it. NOTE • During a scan, you may hear the message "an error has occurred for an unknown reason."...
Page 174: Canceling A Job
Canceling a Job This section describes how to cancel a send job. Press (Back) or (Next) to move the focus to [Stop] on the pop-up screen that appears while the machine is scanning © press (Select). A conﬁrmation screen is displayed. 3-18 Basic Send/Fax Features Downloaded from ManualsPrinter.com Manuals...
Page 175 Press (Back) or (Next) to move the focus to [Yes] © press (Select). The send job is canceled. The display returns to the Fax or Scan and Send Basic Features screen. Remove your originals. NOTE • You can also cancel a send job by pressing (Stop), while the job is being scanned.
Page 176: Sending Fax Document Manually
Sending Fax Document Manually It is necessary to specify a destination to send a fax. This section describes the procedure for sending a fax. IMPORTANT • The destination entered here is deleted once the fax is sent. • Manual Sending enables you can to send a document consisting of two or more pages only if you use the feeder.
Page 177 NOTE • For more information on storing destinations, see the instruction manuals that came with your machine. • You can only enter the fax number with the Voice Navigation mode. • To specify a destination that is previously stored, use the Favorite Settings button. (See "Using the Favorites Settings,"...
Page 178 See "Basic Send/Fax Features," on p. 3-2 to display the new destination. Press (Back) or (Next) to move the focus to fax number © press (Select). The New Destination screen for the Fax function 3-22 Sending Fax Document Manually Downloaded from ManualsPrinter.com Manuals...
Page 179 The New Destination screen for the Scan and Send function The voice guide announces that the machine has entered the mode for entering numeric values. Sending Fax Document Manually 3-23 Downloaded from ManualsPrinter.com Manuals...
Page 180: For The Fax Function
Enter the recipient's fax number using (numeric keys). The New Destination screen for the Fax function 3-24 Sending Fax Document Manually Downloaded from ManualsPrinter.com Manuals...
Page 181 The New Destination screen for the Scan and Send function IMPORTANT IMPORTANT Make sure that you hear the dial tone before entering the fax number. If you enter the fax number before hearing the dial tone, the call may not be connected, or an incorrect number may be dialed.
Page 182: Sending Fax Document Manually
appears at the end of the number. When dialing an overseas number, insert a pause after the country code, and at the end of the telephone number. [Tone]: Press when you want to directly call an extension line that is connected to a PBX (Private Branch eXchange) which accepts only tone signals.
Page 183 IMPORTANT IMPORTANT • You cannot insert a pause at the beginning of a number. • If you cancel manual sending during transmission, the pages that have already been scanned are sent. NOTE • If you make a mistake when entering the fax number, press (Clear) to clear your entry ©...
Page 184 Press (Conﬁrm). The number you entered is speciﬁed as the fax destination, and the voice guide announces the number. Press (Conﬁrm). The display returns to the Fax or Scan and Send Basic Features screen. NOTE If Conﬁrm Entered Fax Numbers in Function Settings (from the Settings/ Registration screen) is set to 'On', a conﬁrmation screen is displayed when a...
Page 185: Specifying Registered Destinations
Specifying Registered Destinations You can recall the destinations and settings stored in the favorites buttons to check their contents, or delete them. NOTE • You can erase destinations on the Scan and Send Basic Features screen or on the Fax Basic Features screen before scanning.
Page 186: Using The Favorites Settings
Using the Favorites Settings If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document.
Page 187 Press (Back) or (Next) to move the focus to [Favorite Settings] © press (Select). The voice guide announces that the Favorite Settings selection screen is displayed. NOTE If no favorite settings are registered, you will hear a message informing you that no favorites buttons can be recalled.
Page 188 Press (Back) or (Next) to move the focus over the desired favorite settings © press (Select). The Favorite Settings in the memory key is displayed. Verify the settings © press (Back) (Next) to move the focus to [Yes] © press (Select).
Page 189 NOTE • If you do not want to recall the settings stored in the favorites button, move the focus to [No] © press (Select). • You can manually change the settings recalled from the selected favorites button before you send your documents. •...
Page 190: Conﬁrming The Destination List
Conﬁrming the Destination List You can conﬁrm the destinations speciﬁed. Press (Back) or (Next) to move the focus to the destination list. Destination List The voice guide announces that the current number of destinations are set. 3-34 Confirming the Destination List Downloaded from ManualsPrinter.com Manuals...
Page 191 Press (Select). The focus moves to the top of the destination list, and the voice guide announces the ﬁrst destination in the list. Press (Back) or (Next) to scroll through the list of destinations. Verify that the destinations you hear are correct.
Page 192: Conﬁrming The Destination List
❑ Press (Clear) to erase the selected destination. The voice guide announces that the destination has been erased. IMPORTANT IMPORTANT A message conﬁrming whether you want to erase the destination is not heard before erasing the destination. Conﬁrm the selected destination before erasing it. NOTE •...
Page 193: Scan Settings
Scan Settings This section describes the procedure for changing the scan settings using the Voice Navigation mode. NOTE • Changed scan settings are not saved. For instructions on saving settings, please seek assistance, or refer to the instruction manuals that came with your machine. •...
Page 194: Resolution
Resolution You can specify the resolution before scanning the original. IMPORTANT • The maximum image size that you can send at a resolution of 600 x 600 dpi resolution is 11" x 17" or A3. If the image exceeds this size, it may be cut off. •...
Page 195 • If the Preview mode is set, you can verify the images from the Preview screen before sending your document. For more information using preview mode, see the instruction manuals that came with your machine. Place your originals © specify the destination.
Page 196 Press (Back) or (Next) to move the focus to the Resolution button © press (Select). The voice guide announces that the Resolution setting screen is displayed. 3-40 Scan Settings Downloaded from ManualsPrinter.com Manuals...
Page 197 Press (Back) or (Next) to move the focus over the desired scan resolution © press (Select). If [PDF (Trace)], [PDF(Compact)], or [XPS(Compact)] is selected as the ﬁle format, and you select any resolution other than [300x300 dpi], and then press [OK] or (Select), a message asking for your conﬁrmation to change the PDF or XPS ﬁle format appears on...
Page 198: Scan Size
Press (Conﬁrm). The display returns to the Fax Basic Features screen. Press (Start). Scan Size You can manually specify the document size when the machine cannot detect the paper size automatically, such as when scanning transparencies. Specify the document size as well, if you want to scan an 11"...
Page 199 IMPORTANT • You cannot select [Auto] when scanning the following types of originals. Specify the size of these documents manually. -Nonstandard size originals -Highly transparent originals, such as transparencies -Originals with an extremely dark background -STMT, STMTR, B6 or smaller originals that are placed on the platen glass •...
Page 200 NOTE • Vertically placed B5 originals are sent as horizontal B4 documents. Horizontally placed B5 originals are sent as LTR or A4 documents. • If you scan a registered document size, the scanned image is not rotated automatically. • If you select [Custom] in Scan Size, you cannot select [Finished Stamp].
Page 201 Place your originals © specify the destination. NOTE For instructions on specifying the destination, see "Flow of Sending Operations," on p. 3-5. Press (Back) or (Next) to move the focus to the Select Scan Size button © press (Select). The voice guide announces that the Scan Size selection screen is displayed.
Page 202 Select the scan size. G If you want to the machine automatically select the scan size: ❑ Move the focus to [Auto] © press (Select). 3-46 Scan Settings Downloaded from ManualsPrinter.com Manuals...
Page 203 G If you want to scan a standard scan size: ❑ Move the focus to the desired scan size © press (Select). If you want to scan an 11" x 17" or A3+ original with an image that extends all the way to the edges without the periphery of the original being cut off, place the original on the platen glass ©...
Page 204: Density
NOTE • To select an A or B series paper size, press [A/B-size]. • [A/B-size] is not supported with the Voice Navigation mode. Press (Conﬁrm). The display returns to the Fax Basic Features screen. Press (Start). Density When scanning, you can adjust the density of the most appropriate level for the original.
Page 205 Press (Back) or (Next) to move the focus to [Options] © press (Select). NOTE If the [Density] shortcut key is displayed on the Basic Features screen, you can select from the Basic Features screen. Press (Back) or (Next) to move the focus to [Density] © press (Select).
Page 206 Press (Back) or (Next) to move the focus over the Adjust Basic Level indicator © press (Select). Adjust Basic Level Indicator To manually set the scan exposure, press (Back) to move the indicator between [ ] and [ ] to the left to make the exposure lighter.
Page 207 Example: If the indicator is in the middle (the Standard setting), and you press (Next), the indicator moves to the right. You will hear the voice guide say, "Plus 1." If the indicator is brought back to the middle, you will hear the voice guide say, "Standard."...
Page 208 Press (Conﬁrm). The selected mode is set. NOTE To automatically adjust the background density, move the focus to [Auto] © press (Select). Press (Conﬁrm) until you return to the Basic Features screen. Press (Start). 3-52 Scan Settings Downloaded from ManualsPrinter.com Manuals...
Page 209: Original Type
Original Type You can manually select the original type according to the type of image that you are scanning. The following three original type modes are available for adjusting the image quality. I Text/Photo Mode This mode is best suited for scanning originals containing both text and photos, such as magazines or catalogues.
Page 210 IMPORTANT • Combinations of these three modes (Text/ Photo, Photo, and Text) cannot be selected at the same time. If you select one of these modes, the previously set mode is canceled. • If you scan an original containing halftones, such as a printed image, using the Photo mode, the moiré...
Page 211 Place your originals © specify the destination. NOTE For instructions on specifying the destination, see "Flow of Sending Operations," on p. 3-5. Press (Back) or (Next) to move the focus to [Options] © press (Select). The voice guide announces that the Options selection screen is displayed.
Page 212 Press (Back) or (Next) to move the focus to [Original Type] © press (Select). The voice guide announces that the Original Type selection screen is displayed. 3-56 Scan Settings Downloaded from ManualsPrinter.com Manuals...
Page 213 Press (Back) or (Next) to move the focus over the desired original type © press (Select). Press (Conﬁrm) until you return to the Basic Features screen. Press (Start). Scan Settings 3-57 Downloaded from ManualsPrinter.com Manuals...
Page 214: 2-Sided Originals
2-Sided Originals You can set the machine to automatically turn over 2-sided originals that are placed in the feeder, and scan each side separately. IMPORTANT • The 2-Sided Original mode cannot be used with other send modes, depending on the model of the machine.
Page 215 Place your originals © specify the destination. NOTE For instructions on specifying the destination, see "Flow of Sending Operations," on p. 3-5. Press (Back) or (Next) to move the focus to [Options] © press (Select). The voice guide announces that the Options selection screen is displayed.
Page 216 Press (Back) or (Next) to move the focus to [2-Sided Original] © press (Select). The voice guide announces that the 2-Sided Original setting screen is displayed. 3-60 Scan Settings Downloaded from ManualsPrinter.com Manuals...
Page 217 Press (Back) or (Next) to move the focus to [Book Type] or [Calendar Type] © press (Select). [Book Type]: The front and back sides of the original have the same top-bottom orientation. [Calendar Type]: The front and back sides of the original have opposite top-bottom orientations.
Page 218: Different Size Originals
Press (Conﬁrm) until you return to the Basic Features screen. Press (Start). Different Size Originals This mode enables you to scan different size originals together. IMPORTANT • The Different Size Originals mode cannot be used with other send modes, depending on the model of the machine.
Page 219 • If the originals are placed in the feeder, make sure that the different size originals are of the same weight (paper type). • Align the top edge of the originals with the back edge of the feeder if you are placing originals with different widths.
Page 220 • If you place originals with different widths into the feeder, the originals may move slightly when fed to the platen glass. As a result, the images may be scanned and copied as slanted. • If the Different Size Originals mode is set, the scanning speed may be slower than normal.
Page 221 Press (Back) or (Next) to move the focus to [Different Size Originals] © press (Select). The voice guide announces that the Different Size Originals setting screen is displayed. If you hear the Voice Navigation message "The speciﬁed settings have been selected," proceed to Step 5. Scan Settings 3-65 Downloaded from ManualsPrinter.com Manuals...
Page 222 Press (Back) or (Next) to move the focus to [Same Width] or [Different Width] © press (Select). [Same Width]: Select if you are placing originals with the same width. [Different Width]: Select if you are placing originals with different widths. Press (Conﬁrm) until you return to the Basic Features screen.
Page 223: Changing The Zoom Ratio
Changing the Zoom Ratio You can set the machine to adjust the zoom ratio automatically, or you can specify the zoom ratio manually before scanning the original. IMPORTANT • The maximum image size that you can send at a resolution of 600 x 600 dpi resolution is 11"...
Page 224 Preset Zoom Place your originals © specify the destination. G Reduction The available preset copy ratios for reducing originals are: -LGL © LTR (78%) -11" x 17" © LGL or 11" x 15" © LTR (73%) -11" x 17" © LTR (64%) -11"...
Page 225 -A4 © A3, B5 © B4 (141%) -A4 © B4, A5 © B5 (122%) -B4 © A3, B5 © A4 (115%) NOTE For instructions on specifying the destination, see "Flow of Sending Operations," on p. 3-5. Press (Back) or (Next) to move the focus to [Options] ©...
Page 226 Press (Back) or (Next) to move the focus to [Copy Ratio] © press (Select). The voice guide announces that the Copy Ratio setting screen is displayed. 3-70 Scan Settings Downloaded from ManualsPrinter.com Manuals...
Page 227 Press (Back) or (Next) to move the focus over the desired preset copy ratio © press (Select). Preset Copy Ratios Scan Settings 3-71 Downloaded from ManualsPrinter.com Manuals...
Page 228: Zoom By Percentage
Press (Conﬁrm) until you return to the Basic Features screen. NOTE To return the zoom ratio to 100%, move the focus to [Direct(100%)]/[1:1(100%)] © press (Select). Press (Start). Zoom by Percentage Place your originals © specify the destination. NOTE For instructions on specifying the destination, see "Flow of Sending Operations,"...
Page 229 Press (Back) or (Next) to move the focus to [Options] © press (Select). The voice guide announces that the Options selection screen is displayed. NOTE If the [Copy Ratio] shortcut key is displayed on the Basic Features screen, you can select from the Basic Features screen.
Page 230 Press (Back) or (Next) to move the focus over the custom copy ratio © press (Select). The voice guide announces that the machine has entered the mode for entering numeric values. 3-74 Scan Settings Downloaded from ManualsPrinter.com Manuals...
Page 231 Enter the desired zoom ratio percentage using (numeric keys) © press (Conﬁrm). The voice guide announces that the ratio you have entered. Scan Settings 3-75 Downloaded from ManualsPrinter.com Manuals...
Page 232 Press (Conﬁrm) until you return to the Basic Features screen. NOTE If you enter a value outside the settings range, you will hear a voice guidance message prompting you to entering appropriate value. Press (Start). NOTE To return the zoom ratio to 100%, move the focus to [Direct(100%)]/[1:1(100%)] ©...
Page 233: Auto Zoom
Auto Zoom IMPORTANT This mode can only be speciﬁed from the Scan and Send Basic Features screen. Place your originals © specify the destination. NOTE For instructions on specifying the destination, see "Flow of Sending Operations," on p. 3-5. Scan Settings 3-77 Downloaded from ManualsPrinter.com Manuals...
Page 234 Press (Back) or (Next) to move the focus to [Options] © press (Select). If necessary, see the screen shot in step 3 of "Preset Zoom," on p. 3-68. The voice guide announces that the Options selection screen is displayed. NOTE If the [Copy Ratio] shortcut key is displayed on the Scan and Send Basic Features screen, you can select from the...
Page 235 Press (Back) or (Next) to move the focus to [Auto] © press (Select). Press (Conﬁrm) until you return to the Scan and Send Basic Features screen. Scan Settings 3-79 Downloaded from ManualsPrinter.com Manuals...
Page 236 Press (Start). NOTE To return the zoom ratio to 100%, move the focus to [Direct(100%)]/[1:1(100%)] © press (Select). 3-80 Scan Settings Downloaded from ManualsPrinter.com Manuals...
Page 237 Customizing Settings CHAPTER This chapter explains how to change the default settings of the Voice Navigation mode, and customize them to suit your needs. Enabling/Disabling the Voice Navigation Mode ..... 4-2 Setting the Maximum Volume of the Voice Guidance.
Page 238: Enabling/Disabling The Voice Navigation Mode
Enabling/Disabling the Voice Navigation Mode Enable the Voice Navigation mode to hear explanations and instructions while operating the machine. IMPORTANT When the Voice Navigation mode is disabled, the Voice Navigation mode will not start even if you press and hold (Reset) for more than ﬁve seconds.
Page 239 (Settings/Registration) © Press [Preferences] © [M] © [Accessibility] © [Voice Navigation Settings] © [Use Voice Navigation]. Select [On] or [Off] © press [OK]. The selected mode is set. Enabling/Disabling the Voice Navigation Downloaded from ManualsPrinter.com Manuals Mode...
Page 240 Press [Close] repeatedly until the Main Menu screen appears. NOTE The voice guide will not start until you press (Reset) for more than ﬁve seconds. Enabling/Disabling the Voice Navigation Downloaded from ManualsPrinter.com Manuals Mode...
Page 241: Setting The Maximum Volume Of The Voice Guidance
Setting the Maximum Volume of the Voice Guidance You can set the maximum volume of the Voice Guidance. If you are having difﬁculties hearing the Voice Guidance, set "Maximize." NOTE • This item is not supported with the Voice Navigation mode. •...
Page 242 Select [Standard] or [Maximize] © press [OK]. The speciﬁed volume is set. Standard: The volume is set to a standard volume. Maximize: The volume is set to a higher volume than a standard volume. Setting the Maximum Volume of the Voice Downloaded from ManualsPrinter.com Manuals Guidance...
Page 243 NOTE • Even if you change the settings, the volume setting for the Voice Navigation will not be reset. • If you specify [Maximize], the people in your vicinity may consider the sound to be too loud, depending on your environment.
Page 244: Setting The Auto Reset Mode
Setting the Auto Reset Mode You can set whether the machine initiates the Auto Reset mode to return to the Copy, Fax, or Scan and Send Basic Features screen when the Voice Navigation mode is set. If Auto Reset in Voice Navigation is set to 'Off', the Auto Reset mode will not initiate after a certain period time if you are in the Voice Navigation mode.
Page 245 (Settings/Registration) © Press move the focus to [Voice Navigation Settings] © press (Select). The voice guide announces that the Voice Navigation settings screen is displayed. Setting the Auto Reset Mode Downloaded from ManualsPrinter.com Manuals...
Page 246 Press (Back) or (Next) to move the focus to [Auto Reset in Voice Navigation] © press (Select). The voice guide announces that the Auto Reset in Voice Navigation settings screen is displayed. 4-10 Setting the Auto Reset Mode Downloaded from ManualsPrinter.com Manuals...
Page 247 Press (Back) or (Next) to move the focus to [On] or [Off] © press (Select). Details of each item are shown below. [On]: The Auto Reset mode is enabled in the Voice Navigation mode. [Off]: The Auto Reset mode is not enabled in the Voice Navigation mode.
Page 248: Voice Type Settings
Voice Type Settings You can set the Voice Navigation mode to use either a male or female voice. NOTE The default setting is 'Female'. (Settings/Registration) © Press move the focus to [Voice Navigation Settings] © press (Select). If necessary, see the screen shot in step 1 of "Setting the Auto Reset Mode,"...
Page 249 Press (Back) or (Next) to move the focus to [Voice Guide Type] © press (Select). The voice guide announces that the Voice Guide Type selection screen is displayed. Voice Type Settings 4-13 Downloaded from ManualsPrinter.com Manuals...
Page 250 Press (Back) or (Next) to move the focus to [Male] or [Female] © press (Select). Press (Conﬁrm) until the display returns to the Basic Features screen. The voice type automatically changes based on your selection in step 3. 4-14 Voice Type Settings Downloaded from ManualsPrinter.com Manuals...
Page 251: Volume And Voice Speed Settings
Volume and Voice Speed Settings You can set the volume and speed of Voice Navigation messages. NOTE • The default settings for the voice volume and speed are '0 (Standard)'. • Voice guide is available for this setting. Volume and Voice Speed Settings 4-15 Downloaded from ManualsPrinter.com Manuals...
Page 252 (Settings/Registration) © Press move the focus to [Voice Navigation Settings] © press (Select). If necessary, see the screen shot in step 1 of "Setting the Auto Reset Mode," on p. 4-8. The voice guide announces that the Voice Navigation settings screen is displayed.
Page 253 The voice guide announces that the Voice Guide Volume and Speed screen is displayed. (Select) © press Press (Back) to move the indicator to the left to decrease the volume. Press (Next) to move the indicator to the right to increase the volume © press (Select).
Page 254 There are nine volume levels. As the indicator moves to the left, the volume decreases from -1 to -4. Minus 1 is slightly lower than the standard volume setting, and -4 is the lowest setting. As the indicator moves to the right, the volume increases from +1 to +4.
Page 255 To set the voice guide’s reading speed: ❑ Press (Next) to move the focus to the Speed indicator © press (Select) © (Back) or (Next) to adjust the voice guide’s speed © press (Select). There are 11 speed levels (from -5 to +5).
Page 256 ❑ Press (Conﬁrm). The voice guide announces that the Voice Guide Volume and Speed screen is displayed. Press (Conﬁrm) until the display returns to the Basic Features screen. IMPORTANT IMPORTANT The speed/sound setting is only enabled after you press (Conﬁrm). 4-20 Volume and Voice Speed Settings Downloaded from ManualsPrinter.com Manuals...
Page 257: Enabling/Disabling The Voice Guide From Speaker
Enabling/Disabling the Voice Guide from Speaker You can set whether to output Voice Navigation messages from the speaker. NOTE • The default setting is 'On'. • If you select [OFF], listen to the Voice Navigation messages using headphones or earphones. (Settings/Registration) ©...
Page 258 Press (Back) or (Next) to move the focus to [Voice Guide From Speakers] © press (Select). The voice guide announces that the Voice Guide From Speakers settings screen is displayed. 4-22 Enabling/Disabling the Voice Guide from Downloaded from ManualsPrinter.com Manuals Speaker...
Page 259 Press (Back) or (Next) to move the focus to [On] or [Off] © press (Select). Press (Conﬁrm) until the display returns to the Basic Features screen. Enabling/Disabling the Voice Guide from 4-23 Downloaded from ManualsPrinter.com Manuals Speaker...
Page 260 4-24 Enabling/Disabling the Voice Guide from Downloaded from ManualsPrinter.com Manuals Speaker...
Page 261: Chapter 5 Appendix
Appendix CHAPTER This chapter explains the functions that are supported by the Voice Navigation mode. Copy Mode Summary ....5-2 Send/Fax Mode Summary ... . 5-10 Downloaded from ManualsPrinter.com Manuals...
Page 262: Copy Mode Summary
Copy Mode Summary The following is an explanation of the copying modes which can be used with the Voice Navigation mode. For more information, see Chapter 2 or the instruction manuals that came with your machine. Mode Name Summary Set how many copies to make (up to 999 or 9,999, Copies depending on the model of...
Page 263 Mode Name Summary Specify the zoom ratio for the copies. You can set the machine to adjust the zoom ratio automatically, or you can specify the zoom ratio manually. Offers you a variety of preset copy ratios to reduce or Preset enlarge standard size Zoom...
Page 264 Mode Name Summary Select the paper size and Paper Select paper source containing the desired paper size. The machine automatically Automatic selects the copy paper size Paper based on the size of your Selection original. Collate The copies are automatically (Page collated into sets arranged in order)
Page 265 Mode Name Summary The machine automatically Z-folds 11" x 17"/A3 copies Z-Fold into LTR/A4 copies, respectively. The machine folds LTRR/ Accordion A4R copies into accordion Z-Fold Z-fold. The machine C-folds LTRR/ C-Fold A4R copies into three-fold copies. The machine half-folds Finishing Half Fold LTRR/A4R copies into...
Page 266 Mode Name Summary The copies are automatically collated into Rotate 90 sets arranged in page order, Degrees and are output in alternating Finishing directions. Specify whether the printed Face Up/ sheets are output as face up Face Down or face down. Enables you to make 1-Sided 2-sided copies from 1-sided...
Page 267 Mode Name Summary Enables you to make 2-sided copies from facing Book pages, or from the front and 2-Sided 2-Sided back sides of a page in bound originals, such as books and magazines. Enables you to manually adjust the copy exposure to the most appropriate level for the original.
Page 268 Mode Name Summary This mode is best suited for making copies of originals Text/Photo/ that contain both text and Map Mode photos, or originals such as maps that contain ﬁne text and diagrams. This mode is best suited for Photo making copies of photos Printout printed on photographic...
Page 269 Mode Name Summary Detects whether the original Auto is color or black-and-white, (Color/ and selects the appropriate Black) mode. Copies the original in the Full Color mode, regardless of Full Color whether it is a color or black-and-white original. Select Copies the original in the Color Black and White mode,...
Page 270 Send/Fax Mode Summary This section describes the Send/Fax functions you can use with the Voice Navigation mode. For more information on the various functions, see Chapter 3 or the instruction manuals that came with your machine. Mode Name Summary You can specify the destination that has not been stored in the New Address...
Page 271 Mode Name Summary If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify Favorites Settings the destination, all you have to do is select the favorites button containing your stored document settings and...
Page 272 Mode Name Summary You can scan different size originals with the same widths (11" x 17" and LTR, LTRR and STMT, A3 and A4, or B4 Different and B5) or different Size widths (11" x 17" and Originals STMT, LTR and LGL, A3 and B4, or A4 and B5), together as one group by setting them in the...
Page 273 Mode Name Summary You can set the machine to adjust the zoom ratio Copy automatically, or you can Ratio specify the zoom ratio manually before scanning the original. You can specify the Resolution resolution before scanning the original. Scan Settings You can manually adjust the scan exposure to the Density...
Page 274: Send/Fax Mode Summary
5-14 Send/Fax Mode Summary Downloaded from ManualsPrinter.com Manuals...
Page 275 Downloaded from ManualsPrinter.com Manuals...
Page 276 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands (See http://www.canon-europe.com/ for details on your regional dealer)

Canon Voice Guidance Kit User Manual

Table of Contents

1 Before You Start Using this Product

Chapter 1 Before You Start Using this

2 Making Copies in the Voice Navigation Mode

Chapter 2 Making Copies in the Voice

In the Voice Navigation Mode

Chapter 3 Using the Send and Fax Functions

4 Customizing Settings

Chapter 4 Customizing Settings

Chapter 5 Appendix

Quick Links

Chapters

Related Manuals for Canon Voice Guidance Kit

Summary of Contents for Canon Voice Guidance Kit

Table of Contents